uw capital projects office

PublicationAnalysis

UW CAPITAL PROJECTS OFFICE

Star Consulting

Business AnalystRashmi Pat i l

In format ion Analys tJeanna Vogt

Technology Analys tYan Fang

User Analys tIvy Yakun J in

Capital Projects Office: OverviewInfo StrategyOasis web Publication AnalysisRSS Publication Analysis Use CasesTemplates

AGENDA

Plan, Develop and deliver physical environments

Support and enhance the UniversityManages design and constructionProvide programming, pre-design servicesProvide cost estimating, design and

constructions services

CAPITAL PROJECTS OFFICE

CPO INFORMATION STRATEGY

Time/Budget Quality

Hubs Bidders

Project proposals

Project work plans

Contractor profiles

Construction opportunities

Oasis Web Portal Includes all 4 info types

Construction Opportunity RSS feed Includes Construction Opportunities info type

PUBLICATION

PUBLICATION ANALYSIS - WEB APP

Oasis portal Publication

Audience

Goal

QUALITYUser-friendly interface Work from anywhereTIME & BUDGETshortening their response timeProvide flexibility

Give Get

shorter predesign phase

efficient way to plan projects

work plans get approved faster

better way to track project plans and their approval

Diversifying hired contractors

better way to find qualified contractors

User- Tim, Project Managing Architects Info need – Initial budget for consultant service feeUse case –

1. Tim opens Oasis portal using web browser.2. Tim enters his credential (login/password) and enter into

my project view.3. Tim sorts projects alphabetically and search for project

‘Husky remodel’4. After spotting project, PM look for associated work plan for

that project.5. Tim clicks on 1st version, ‘Husky remodel workplan v1.1’6. Tim looks for consultant service fee in workplan and get it.7. Tim goes away happy8. Organization gets closer to its goal

USE CASE

Delivery channel: Web applicationStyle: Professional, clean Frequencies: Updated daily. Items per week flow into and out of the pub :

Version management: Work Plan

PUBLICATION ATTRIBUTES

Item name # In # Out (Archieved) Size at launch Size eventually

Project proposals 2-3 3 150 >1000

Project work-plan 21-25 20-30 450 >5000

Contractor Profile 15 NA 300 >500

Construction Opportunities 25 20 700 >7000

GLOBAL TEMPLATE

HUB PROJECT DASHBOARD

PROJECT PROPOSAL – FULL VIEW

PROJECT WORK PLAN – FULL VIEW

CONTRACTOR PROFILE – FULL VIEW

CONSTRUCTION OPPORTUNITY – FULL VIEW

ASSOCIATED ITEMS

ASSOCIATION EXAMPLES

SEARCH – CONTRACTORS

RSS - Construction Opportunity Feed

PUBLICATION ANALYSIS- RSS

Publication

Audience

Goal

QUALITYTime to compare and select• Standard format • Instant noticeTIME & BUDGETSpeed up initial phase• Instant notice

Give GetHubs Instant

publishingQuick access to more contractors

Bidders Qualified match Instant notice

Contractor reads the new COF after PM publishes it.Actor: PM(publisher), contractor(reader)Precondition: RSS reader installed, COF subscribedScenario:

USE CASE

Create Publish

New COF

PM[publish

er]

Contractor

[reader]

RSSinterface

Select

COF detail

Download Bid

Review

ATTRIBUTES

•Publication presentation: Only for the subscribers

•Delivery channel RSS Application

•Frequencies Depends on the frequency of the new project (3 times/week)

•Version management No need as the RSS is the final version. If the project is changed suddenly, a new RSS informing the news will be sent out.

TEMPLATE

TEMPLATE

Feed Name

Project Title Publishing Time

Description

QualificationCategory

SubmittalDeadline

Link to full-viewConstruction Opportunity

CPO organizationOasis web Publication AnalysisRSS Publication Analysis Use CasesTemplates

SUMMARY

Q & A

THANK YOU