v 03.02.01slide 1v 03.02.01slide 1 v 1.0slide 1 awarded 48 days of paid sick leave upon completion...

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Awarded 48 days of paid sick leave upon

completion of each succeeding year, starting

from the second year of teaching service

Awarded 28 days of paid sick leave for the first

year of teaching service

Create an absence / leave record – Regulations

Create absence/leave records

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Maximum accumulation of 168 days of paid sick

leave

Create an absence / leave record – Regulations

A teacher with a break of service of more than

45 days will forfeit his/her sick leave balance

Create absence/leave records

V 03.02.01 Slide 3V 03.02.01 Slide 3V 1.0 Slide 3Create absence/leave records

For non-government schools

A staff takes 16-45 days no-pay leave

continuously, the incremental date will be

deferred one month.

A staff takes 46-75 days no-pay leave

continuously, the incremental date will be

deferred two months, and so on.

Create an absence / leave record – Regulations

V 03.02.01 Slide 4V 03.02.01 Slide 4V 1.0 Slide 4Create absence/leave records

Prerequisites for substitution plan

Only for staff with teaching duties

Public holidays/ school holidays should be

entered in the school management module

Timetable must be prepared and imported

V 03.02.01 Slide 5V 03.02.01 Slide 5V 1.0 Slide 5Create absence/leave records

Prerequisites for substitution plan

For internal substitution, the lists of free teachers

and locations must be set up.

For external substitution, a list of supply

teachers, who are available for a certain period,

together with the teaching duty indicator

marked, must be set up.

V 03.02.01 Slide 6V 03.02.01 Slide 6V 1.0 Slide 6Create absence/leave records

Create staff leave/absence recordClick “Staff

Leave/Absence”

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Specify the fields of the staff leave/absence record

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Click “Sub Plan” tag

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Check to select the period for substitution

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Select the Substitution Type

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Click on “Free Location” button

Check to select the period for relocation

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Reassign

Check to select the new location

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Click on “Free Tchr” button

Check to select the period for reassign another free teacher

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Reassign

Check to select a free teacher

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Note:

The free teacher list is generated according

to the settings of the Setup profile

We may change the settings a little bit so as to

view the various generated results

V 03.02.01 Slide 16V 03.02.01 Slide 16V 1.0 Slide 16Sub Plan – Free Teacher

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The sequence

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The sequence

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Reassign

Check to select the teacher for relocation

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Reassign

Select another substitution teacher by viewing the full teacher list

Check to select a period for reassignment of another teacher

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Reassign

Check the teachers to replace (contains free teachers and

not available teachers)

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After finalize the substitution plan, click “save” to complete the substitution plan

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Click “Completed Substitution Plan” hyperlink to see the completed plans

Outstanding substitution plan contains no record

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Completed plan can be deleted here

Check to delete a substitution record

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Equation E = A + B – C + D

where - A : substitution balance C/F

B : substitution for others

C : substitution by others

D : total adjustment

E : overall substitution balance

Calculation on substitution balance

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Total Days Abs is correct to integer, except “paid

sick leave” are correct to 0.5 and “absence due to

official commitment” is correct to 0.1

If the sick leave exceeds the eligible sick leave

balance, the system will prompt users to

separately enter 2 leave records i.e. one for “paid

sick leave” and the other one for “unpaid sick

leave”.

Notes for different leave types

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Notes for different leave types

Users can enter the lump sum of maternity leave

by selecting maternity leave as the leave type and

create one record for the whole period of

maternity leave

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Notes for different leave types

If the user changes the leave period, the system

will check if the staff has been arranged to

substitute other teachers during this updated

leave period. If so, the system will prompt the

user to adjust the substitution plan.

No adjustment of substitution records is needed if

amendment is done on a past leave record.

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The system will prompt the user, if

maternity leave exceeds 28 days

total maternity leave (paid) and post-natal

leave (paid) exceeds 70 days

maternity leave (paid) exceeds 70 days

leave period does not fall within employment

period

leave period is overlapped for a staff

Notes for different leave types

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Period of paid maternity leave is confined to 70

calendar days. The user will be reminded to

create maternity leave (post-natal) if maternity

leave (ante-natal) is created earlier on.

Notes for different leave types

Press

ESCAPE

to return