viewing student record

Created: 09/20/2008 Updated 09/28/2009

Moraine Park Technical College

Viewing student record

information

Banner Staff Training Session

MPTC Viewing Student Record Information 2008

COMPETENCIES YOU WILL LEARN (form names noted in bold next to task XXXXXXX)

Viewing Student Record Information (Native Banner):

General Student SGASTDN

General Student Summary SGASTDQ

Term Course Summary SHACRSE

Term Sequence Summary SHATERM

Subject Sequence Summary SHASUBJ

Term Course Maintenance SHAINST

Term Summary SHQTERM

Course Maintenance SHATCKN

Degrees and other Formal Awards SHADEGR

Viewing current schedule if grades rolled SFARHST

Viewing Student Record Information (Self Service Banner):

As a Faculty member

As a Student

SGASTDN

Look up a student record.

Step Action 1 Access the General Student from (SGASTDN). 2 Enter the ID of the student you want to view. 3 Enter term you are viewing. 4 Check the View Current /Active Curricula check box. 5 Perform a next block function 6 Learner tab will highlight. Latest term for the student will populate. In this

instance, the student is Active in Marketing. Use the scroll bar to view other curricula attached to this student.

7 This displays the previously active curricula with a range of 199730 to 200930.

Another example: New student added in the 200930 term. Primary program of 10-104-3 Marketing.

Using scroll bar, you find a priority two secondary program of Business Management.

Priority 3 certificate program of Office systems technology

Priority 4 porgramfor Nursing Assistant. Note that there is one Primary and one secondary the 3 and 4 priority are not labeled as such.

If you click the curricula tab you find 1 of 5 records. Current Active priority 1 of Marketing 10-104-3.

2 of 5 is the current active priority 2 of Business Management 10-102-3.

3 of 5 record is 97-106-5 program with priority 3.

4 of 5 is the current active 30-543-1 Nursing Assistant with a priority 4.

Last is the previous and now inactive priority 1 business management program. When it was inactivated it was changed to priority 2 in order to add the new priority 1 program of marketing.

SGASTDQ Look up a student record.

Step Action 1 Access the General Student Summary from (SGASTDQ). 2 Enter the ID of the student you want to view. 3 Enter term you are viewing. 4 Perform a next block function 5 Student summary data is displayed.

SHACRSE Term Course Summary

Step Action 1 Access the Term Course Summary from (SHACRSE). 2 Enter the ID of the student you want to view. 3 Enter term you want to view. If you want to view the entire history, leave null. 4 Perform a next block function 5 Student course summary data is displayed. Latest activity is at the top.

6 If you use the select icon this action will take you to the grade record of that

course. Note: make sure the course you want to view is highlighted.

SHATERM Term Sequence Course History

Step Action 1 Access the Term Sequence Course History from (SHATERM). 2 Enter the ID of the student you want to view. 3 Enter Course Level Codes by Person 4 Perform a next block function 5 Student term data is displayed. Latest activity is at the top.

6 Perform a next block function. Term GPA and Course Detail Information

displays. 7 Use the scroll bar to navigate from term to term to vie enrollment.

2nd screen shot of another term of enrollment

SHASUBJ Subject Sequence History

Step Action 1 Access the Subject Sequence History from (SHASUBJ).

2 Enter the ID of the student you want to view. 3 Enter Level 4 Perform a next block function 5 Student subject data displayed. Latest activity is at the top.

6 Perform a next block function. Use the scroll bar to view each course in history.

2nd screen shot of a course.

SHAINST Term Course Maintenance Form

Step Action 1 Access the Term Course Maintenance Form (SHAINST).

2 Enter the ID of the student you want to view. 3 Enter term if you know the term you would like to view Note: if you don’t know last term of enrollment utilize the Term Summary

(SHQTERM) feature to find a term with enrollment history for the student.

SHQTERM screen show, showing all terms of enrollment for student

4 Highlight a term and use file>select feature to view a specific term

5 SHAINST screen shot after term is selected. Term Header Information tab is

highlighted.

6 Perform a next block function to populate the Term Header Information

7 Use the next block feature to highlight Cohort Information which will populate if

one assigned to the student to the term.

8 Perform a next block function which will store GPA by Term Calculation. Attempted hours are converted in this example. GPA is not calculated for this particular term.

9 SHATCKN shows the grade attached to each course in a term or any grade changes made on a course. This Repeat (RP) grade was brought over in Conversion (CV).

10 Perform a next block function to show Instructor, Course attributes and/or Person Course attributes associated with the course completed.

11 Perform a next block function to view Component grades. MPTC would not use. If you get to this screen hit return to move it out of your view.

12 Term Header Information for 200820 term for same student.

13 Stored GPA by Term Calculation for 200820 for same student, where a term GPA is stored. Notice the two levels of courses for this term, Staff and Undergraduate.

14 Course maintenance view of 200830, use the scroll bar to view all courses for the term.

15 Using scroll bar to view a next course in term 200820.

SHADEGR Follow these steps to complete the process. Step Action 1 Access the Degrees and Other Formal Awards Form (SHADEGR). 2 Enter the student’s ID in the ID field. 3 Select the degree sequence number in the Degree Sequence field using the drop

down arrow. 4 Select the View Current/Active Curricula checkbox if you want only current and

active curriculum records to be displayed in the Curriculum and Field of Study blocks.

5 Perform a Next Block function. 6 Outcome Stats describes the status of the current degree/curricula

Note: You can select these windows from the Options menu or directly by using the tabs: Curricula, Dual Degree, Honors, Institutional Courses, Transfer Courses, Non-Course Work, Course Attributes 7 Use mouse to tab onto Honors tab where Departmental (not used at MPTC), Institutional Honors and Comments are stored. Honors is denoted on this record and checked to print on the transcript and commencement report.

View a student record on Self-service as a Faculty or Advisor Step Action 1 Enter Secure Area 2 Click on Faculty and Advisors link

3 Click on Student Information menu

4 Click on Student Information

5 Select term and click submit button

6 Enter the Student or Advisee ID number or Last, First Name, click the submit button. You do have a reset button available here.

7 Student name will show up on the drop down as a single entry. If there are similar names that exist, select appropriate name. Click the submit button.

8 General Student information will display

Rest of screen shot of same student General information

Viewing a Student Record through Self-service

Select Student Record

Select view current degree information

Select term

Results

Scroll down to see this.

Additional items you can see as faculty/student Select ID then Academic Transcript

Defaults to these click display transcript

Results note areas of the transcript

Summary

Under Student record select View Your Academic Transcript

Other Student Record Menu items

Student Information menu items

SFARHST This form allows you to view current registrations without having to go to SFAREGS, as well, can use this form to view if a HOLD on a student account. Please note you can identify if grades have been rolled from here, it is a snapshot of grades when rolled. If any changes occur to the grades after the initial roll to academic history; this form will not reflect this change.

viewing student record

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