we moved your core? what happens when housing, greek life, and construction collide

We Moved Your Core?What happens when Housing, Greek Life, and Construction Collide

Versus?

Micheal K. SeraphinCoordinator of Purchasing, Willamette UniversityNWACUHO 2010February, 8, 2010

Why this session?•History between Willamette and National Fraternities

•Commitment on the part of the Willamette

•Student Input & Involvement•Budgeting •Master Planning• My limitations as the presenter – I was the Area Coordinator

for the Fraternities during ¾ of this process, and the Coordinator of Purchasing the other ¼. I do not work in Facilities or Project Management

How did Willamette get to this point?G. Herbert Smith – 1927 DePauw University alum

• President, Willamette University President from 1942-1969

• Secretary General, Beta Theta Pi Fraternity, 1935-1946

• President, Beta Theta Pi Fraternity, 1946-1951

• Fraternities vs. Residence Halls

• Starting in 1946 – Five national fraternities have been housed on Willamette’s campus▫ Beta Theta Pi▫ Delta Tau Delta▫ Phi Delta Theta▫ Sigma Alpha Epsilon▫ Sigma Chi

The ProcessFall 2007 Spring 2008/Summer 20008• Breaking the news

▫ What the men felt▫ Concerns they had▫ How was the University

going to accommodate them?

▫ Entitlement issues• Finding a new home• Controlling the flow of

information• Meetings, meetings, more

meetings

• More meetings• Damage control• Preparation• Making accommodations• Bricks and trees• Damages to the facility• Saving goodbye

Photos - Old Beta Theta Pi 5.30.08

Budget – Demolition of “Old Beta”

Budget Changes Encumbrances Expense to Date(Encum. – Expen.)

Over / Under

Architectural Fees - HEANot to exceed $5k

$ 5,000.00

$ 5,000.00 $ 4,980.00 $ 20.00

Engineering Fees - BMGP Engineering

$ 2,250.00

$ 2,250.00 $ 672.00 $ 1,578.00

Plan Check Fee $ 710.00 $ 709.70 $ 709.70

Permits / Development Fees $ 710.00 $ 702.58 $ 702.58 $ -

General Contractor - HOFFMAN $ 150,000.00 $ 150,000.00 $ 150,000.00 $ -

Owner Provided Construction $ 600.00 $ 561.27 $ 561.27 $ -

Owner Provided FFE's $ -

$ -

$ - $ -

Asbestos / Lead Abatement at BETA Demo $ 30,500.00

$ 5,000.00 $ 35,450.50 $ 30,450.50 $ 5,000.00

De-Commission Power / HVAC / Site Utilities

$ 2,000.00 $ 152.20

$ 5,051.40

$ 4,122.04 $ 929.36

Salvage BETA Stoop and Chapter Stuff

$ 1,000.00

$ -

$ - $ -

Temporary Secure Baxter In Hoffman $ -

Excavation Fill Hole / Grading / Special Inspect In Hoffman

$ -

$ - $ -

Moving / Storage of BETA Personal Items

$ 2,000.00

$ 4,500.00

$ 6,412.44

$ 6,412.44 $ -

Total $ 186,810.00 $ 9,652.20 $ 198,178.19 $ 192,248.83

Photos - BETA Demo Summer 08

Budget – Backfill of “Old Beta” Budget Changes Encumbrances Expense to Date

(Encum. – Expen.)Over / Under

Architect Fees $ 36,000.00 $ 35,000.00 $ 35,227.04

Equip, Furniture $ - $ - $ 4,251.50

Other Costs $ 3,800.00 $0.00 $ 0.00

Construction $ 7,500.00 $ - $ 6,999.00

Total$ 47,300.00 $ 35,000.00 $ 46,477.54

Photos - Beta Theta Pi Backfill

Budget - General Budget Changes Encumbrances Expense to Date

(Encum. – Expen.)Over / Under

Architectural Fees $ 100,350.00 $ 25,000.00 $ 125,350.00 $ 115,560.84 $ 9,789.16

Architectural Expenses- Added to budget will change

$ 4,990.51

$ 4,990.51

$ 4,990.51

Engineering Fees $ 2,700.00

$ 2,683.40

$ 2,254.40 $ 429.00

Plan Check Fee $ 3,400.00 $ 70.10

$ 3,470.10

$ 3,470.10 $ -

Building Permit(s) $ 4,100.00 $ 486.64

$ 4,472.89

$ 4,472.89 $ -

Abatement $ 24,000.00 $ (136.00) $ 23,864.00 $ 23,864.00 $ -

General Contractor - FORTIS CONSTRUCTION $ 1,137,011.00 $ 87,101.00 $ 1,267,101.00 $ 1,203,745.95 $ 63,355.05

Owner Provided Construction (w/WITS / Security) $ 50,000.00 $ (5,242.12) $ 44,757.88 $ 44,757.88 $ -

Owner Provided FFE's $ 25,000.00 $ (24,325.00) $ 675.00 $ 675.00 $ -

<Less Architectural Fee for Terra South> $ (25,000.00) $ (25,000.00)

TOTAL: $ 1,351,551.51 $ 57,954.62 $ 1,452,364.78 $ 1,403,791.57

Other Construction Costs Budget Changes Encumbrances Expense to Date Purpose

Entrance Controls $ 565.00   $ 565.00 $ 565.00 Entrance

White Glove $ 510.00   $ 510.00 $ 510.00

Christensen Electric $ 14,320.50   $ 14,320.50 $ 14,320.50 Technology Fiber

JE Fire Watch $ 748.00   $ 748.00 $ 748.00

Salem Blue $ 82.68   $ 82.68 $ 82.68

Salem Blue $ 10.10   $ 10.10 $ 10.10

Salem Blue $ 5.40   $ 5.40 $ 5.40

River City Excavation $ 19,465.00   $ 19,465.00  $ 19,465.00 Fire Line

A-1 Striping Co. $ 360.00   $ 360.00 $ 360.00

Lowes $ 60.20   $ 60.20 $ 60.20

Sonitrol $ 1,250.00   $ 1,250.00 $ 1,250.00 Security Fire etc.

Sonitrol $ 1,250.00   $ 1,250.00 $ 1,250.00

River City Excavation $ (5,093.00)   $ (5,093.00) $ (5,093.00)

Total: $ 44.757.88 $ 44757.88 $ 44757.88

Photos - New Beta Construction 2008_06_13

Total Expenses to Date…

• $ 1,687,275.82

Photos - Beta Theta Pi 2010

Things to Consider/Lessons Learned

•When to bring students into the process•Communicating with the rest of the

campus•Communicating with the other potential

students/residential communities•Real wants vs. real needs•Dealing with inter-organizational

communication/issues

Thanks for the following:•Jan Gardner – Director of Facilities•Cindy Anderson – Assistant to the

Director of Facilities•The Men of the Gamma Sigma chapter of

Beta Theta Pi•The Men of the Delta Zeta chapter of

Sigma Chi

Questions ?Micheal K. Seraphin

mseraphi@willamette.edu