welcome note
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Road show on Online Project Risk Assessment System (OPRAS)
21 November 2007
Office of Safety, Health and Environment
Welcome Note
Dr Peck Thian GuanDirector, OSHE
Agenda • Introduction – SMS@NUS
• How to do an online project risk assessment submission
• How online submissions via OPRAS would benefit you
• How online risk assessments would be reviewed by OSHE
• Migration timelines from manual to online submissions via OPRAS
• OPRAS vs Lab OH&S Certification Scheme
SMS@NUS
Current Manual Submission of Project Risk Assessments
(PRA)
Current Manual System - Limitations
• Handwritten PRA is illegible• Incomplete PRA are received by OSHE• Lack of attachments for PRA submitted• Routing time for approval – “lost in the mail”• Unable to have “dashboard” for all risk
assessments submitted to OSHE• Unable to verify status of approval
Reduce Your Administrative Workload so you can concentrate on your research!
How to do an online project risk assessment submission
Mr Jeffery Lau
CEO, EVO Hub Pte Ltd
Benefits of OPRAS
Mr Saravanan GunaratnamHead (Occupational Safety & Health
Management Division), OSHE
Benefits to PIs
1. Personalized dashboards showing PRA submissions
2. Allow other project members to submit a risk assessment on PI’s behalf
3. Guided workflow and validation to ensure all required fields are properly filled up upon submission, thus reducing processing time
4. Generate “Word” versions for the project risk assessment.
Benefits to PIs
5. Attachments feature – Allows SOPs, inventory lists, SDS to be submitted with the RA.
6. PIs able to track the process of each submission and clarify with the processing officer directly
7. “Copy Function” – Templates of personalized risk assessment can be created
OPRAS Approval Work Flow
Migration Timeline
From manual submission (hard copy) to OPRAS
Migration Timeline
• OPRAS Road show (21 Nov 2007)– 10.00 to 11.30am in LT2– 2.30 to 4.00pm in LT29
• Trial Period (22 Nov to 12 Dec 2007)– All submissions are not official and will be discarded
at the end of trial period
• System ready to be used (17 Dec 2007) – All Project Risk Assessments must be submitted
through OPRAS– Manual submissions will not be entertained
Useful OPRAS Resources
OPRAS Online Resources
Login Screen:https://wws.nus.edu.sg/osh/opras/login.aspx
FAQs:https://share.nus.edu.sg/osh/Lists/General%20Discussion/oprasfaq.aspx
Training Manuals:https://share.nus.edu.sg/osh/Shared%20Documents/OSHE_User_Manual_PI.doc
Comments & Feedbacks:https://share.nus.edu.sg/osh/Lists/oprasfeedback/NewForm.aspx
Request For OPRAS Access:https://share.nus.edu.sg/osh/lists/oprasreg/newform.aspx
OPRAS
Versus
Lab OH&S Certification Scheme
PRA
PRA
PRAPRA
PRA
Lab OH&S Certification Scheme• Estimated 3 years to complete all labs in
NUSIn the interim RA submission is required
NUS Laboratory Biorisk Management Manual
https://wws.nus.edu.sg/osh/manuals/bioriskmgt.pdf
NUS Ionizing Radiation Safety Manual
https://wws.nus.edu.sg/osh/manuals/radiationv2.pdf
Thank you
Q & A
FAQs
FAQ #1
Q: When can I be on the Laboratory OH&S Certification Scheme?
A: It is rolled out on a departmental basis, we will liaise with the HODs on proposed implementation timelines
FAQ #2
Q: Why do I still need to submit a hard copy?
A: For the following reasons: -• We have consulted HODs, and they would
prefer to sign off on hardcopy version.• Routing difficulties associated with Heads
as they may hold many email accounts.• Legal requirement (MOM) that risk
assessments be signed off.
FAQ #3
Q: Can my collaborators who are non NUS staff or students use this system?
A: No, they would need to apply for a guest account.
FAQ #4
Q: How is this system different from that of ORE “SAP - Research Mgt System”?
A: ORE system is to manage the grant application process. It would not incorporate approval application process from the clearance offices – OSHE, IACUC, IRB. The clearance offices would update ORE once the clearance offices give approval.
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