whats new in notes 852

What's New in Lotus iNotes and the Notes Client 8.5.2 Mary Beth Raven | Lotus User Experience Design Lead

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Agenda● What's new in Lotus iNotes 8.5.2

▬ Mail▬ Calendar▬ Other

● What's new in Lotus Notes 8.5.2▬ Mail▬ Calendar▬ Contacts▬ Other

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iNotes: What's new in Mail● Updated new message forms● Mark Subject confidential● Improved “insert image” UI, and all other dialogs encountered while

ending mail have been converted to inline (<div>) dialogs● Inline spellcheck UI● Asterisk on tab to indicate unsaved changes● Configuration setting to prevent creation of new message if user is over

quota● Light mode now allows you to sign and encrypt messages

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Updated form with Mark subject confidential

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Improved “insert image” UI

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In-line spell checking

In-line spell check identifies misspellings with a squiggly red line; and provide spell check bar with suggestions

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Asterisk to indicate unsaved changes

Asterisk to indicate unsaved changes

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iNotes: What's new in Calendar● Add Sametime meeting information to invitations● Support for secondary calendars

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Support for Secondary CalendarsUsers can choose to show a secondar calendar alongside their primary calendar.

The secondary calendar is displayed next to the day in the date header of each calendar view. Supported calendars:

● Japanese Six Day (Rokuyo) ● Hebrew national

● Users set a preference

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Japanese 6-day CalendarExample of the Rokuyo calendar in the One Day, Two Days, One Work Week, One Week views:

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Hebrew National CalendarDates encircled with blue appear according to Gregorian calendar, while dates encircled with red appear according to the Hebrew national calendar.

In the image below you can see the same view in case GUI is translated to Hebrew. Please note that in this case not only names of months are translated to Hebrew, but also date and year appear with Hebrew numerals.

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iNotes: What's new – Other● New Browser support● New BiDi user preference● Toolbar button to enable BiDi in the rich text editor● Ultra-light mode support for right-to-left languages● New preference to set the display language● Thai language support for PDF printing● Other new .ini settings and policies● New device support!

▬ Apple iPad▬ Android OS

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New Browser support● Firefox 3.6● Internet Explorer 8● Safari 4.x on Macintosh OS

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New BiDi user preferenceUsers can now enable support for right to left languages from preferences.

To access the new Bidirectional settings user preference, navigate to Preferences > International > Bidirectional Settings.

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New Toolbar button for BiDi● Requires iNotes_WA_BidiSupport=1 NOTES.INI setting● If .INI variable set to 1, then users see the new toolbar button in

the editor to switch direction

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New language setting preference● “Use default” means the browser's language is used.

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Other new .ini settings and policy

● iNotes_WA_Prefer2DigitYearInView=1 (to have iNotes display only 2 digit years within views)

● iNotes_WA_CalViewWorkDays=0 (disables the days in work week Calendar display). Set to 1 to allow user to specify explicit workdays within calendar preferences

● iNotes_WA_MobileSafariBrowserBlock=0 (Brlowser black when attempting to use mobile safari)

● Policy for initial sidebar state

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Ultra-light Home pageon iPad

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Inbox on iPad

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Mail message on iPad!

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What's new in the Notes Client v.8.5.2● Mail● Calendar● Contacts● Other

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Notes Client: Overview of Mail user enhancements● Sort Inbox by type of message● Set a default font for mail● Folders stay expanded or collapsed● Five new preferences● Forward email from the Trash● Group names included in typeahead● Set an .ini variable to collapse preview

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Sort by message type (with preview on bottom)Click the envelope “type” icon to sort by message type (when you have preview off or on the bottom)

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Sort by message type (with preview on side)Click “Sort by Who” and choose “Type Icons” to sort my message type

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Set a default font for mail

When composing an email, select text that is in the font you want to use as your default.Click Text > Set Current Font as Mail Default

Your new default font will appear in the next email you compose. It will not effect the current email.

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Folders stay openIf a folder was open when you closed Notes, it will be open the next time you open Notes. If it was closed when you closed Notes, it will be closed.

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New preferences● Sort Inbox by Sender's LAST name● Always show details in mail header● Always get a return receipt● Close original email after replying or forwarding● More signature options

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Preference: Sort Inbox by sender's last name

Click File – Preferences. Choose how you want names displayed.

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Optional: If some senders have last names with prefixes such as “Van”, you can list the prefixes here.

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Preference to always show details

Check the box to have mail message always show details when you open them.

Messages always show the details of From:andTo:

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Preference to Always get a Return Receipt

Set a preference to always get a message when recipients open a mail message you have sent them

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Preference to close original email after replying or forwarding

Set a preference to close the original email once you have replied to it or forwarded it

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Preference: more signature options

You can now choose to have your mail signature be either rich text, plain text or an html/image file

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Forward emails from the Trash

You can forward a message from your Trash folder without having to restore it first

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Group Names included in type-ahead when addressing mail

When addressing an email, groups will appear in the type-ahead list with a group icon next to them.

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Set a Notes .ini variable to close previewYou can set the following Notes.ini to have the preview pane collapsed by default in your Inbox and calendar:

ShowPreviewCollapsedInitially=1

Note: This only affects the default behavior. So, if you set this as 1, the preview pane will be collapsed the first time you open Notes. But then if you open the preview pane and leave it open, it will be open on future restarts.

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Overview of Calendar user enhancements● Calendar panes remember if they were open or closed when you

exit Notes● See Teamroom calendars offline or on a mobile device● Add private iCalendar feeds to your Notes calendar● More internationalized options for meetings that fall on the

“weekend”● See rooms and resources on your calendar● See calendar entries by category● Meeting subject changes get reflected in rooms and resource

reservations● Other Calendar improvements

Do this

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Calendar panes remember if they were open or closed when you exit Notes

If a calendar pae in the navigator was closed when you exit Notes, it remains closed when you restart Notes

If a calendar pane was open when you exited Notes, it will be open when you restart Notes

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See Teamroom calendars offline or on a mobile device

● Calendar panes remember if they were open of closed when Notes is closed● See Teamroom calendars on a mobile device● Add private icalendar feeds to your Notes calendar● Offline calendars automatically update at midnight● Corrected behavior for Day-at-a-glance” sidebar panel● Better handling of Facebook calendar entries● More internationalized options for meetings that fall on the “weekend”● See room and resources on your calendar● Calendar times change to match operating system timezone● See calendar entries by category● Meeting subject changes get reflected in rooms and resource reservations

Do this

Choose to add a calendar

Click to view it offline or on a mobile device

Choose a Notes teamroom Calendar

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Add private iCalendar feeds to your Notes calendar

Choose to add a calendar

Choose iCalendar feed

Click to choose a private iCalendar feed

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More internationalized options for meetings that fall on the “weekend”

Changed to say “work day” rather than “weekend” because the weekend differs based on geography

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How the “Work day” is determined

Work days are determined by the user's choices in this preference

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See and book rooms and resources on your calendarAdd the Rooms and Resources calendar just like you would any other calendar

When you choose an entry from the room and resources calendar, you can all reserve a room or resource right from your own calendar

Choose Notes application calendar, type in the URL for it, and click Lookup

Rooms and resources appears just like any other federated calendar

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View Calendar entries by categoryFirst, you can categorize meetings by turning on the Category display and adding categories

Then choose to view them by category

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The “by Category” view

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Meeting Subject changes are reflected in Rooms and ResourcesWhen a Notes 8.5.2 meeting chair changes the subject of a meeting, the meeting name in the room or resource reservation will be changed as well.

This only applies if the rooms and reservations application is on a Domino 8.5.2 server, and the meeting reservation has been accepted.

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Other Calendar Improvements ● Calendar times change to match operating system timezone● Offline/Mobile calendars update at midnight -- If you have added a calendar to your Notes calendar, and chose to view it offline or on a mobile device, then Notes will automatically update any changes at midnight, as long as the device is connected to the internet at that time● Better handling of Facebook calendar entries● If Day-at-a-Glance is in summary mode, it no longer jumps to the top when new mail arrives

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Overview of Contacts user enhancements● Make a contact or group private● Send someone a group or location● Choose to NOT add CC and BCC recipients to Recent Contacts● More easily remove someone from Recent Contacts● Other improvements to Recent Contacts

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Make a contact or group private

Choose to mark a contact as private when you add the person

Or mark existing contacts as private using a context menu from the view

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Send someone a group

Select the group and click Send

Send it to people; they can import the group to their Contacts

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Send someone a location

Select the location and click Send

Send it to people; they can import the location to their Contacts

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Choose to NOT add CC and BCC recipients to Recent Contacts

In Contacts Preferences, choose to not add CC andBCC names

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Easily delete someone from Recent Contacts

Your Recent Contacts affect who appears in the type-ahead list when you address an email. They are the people you email, chat, and meet with most frequently and recently..

Simply use a context menu to delete a name that you do not want to see in Recent Contacts ( names that appear in type ahead)

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Other improvements to Recent Contacts● On a rename of a fullname of directory record, duplicate recent contact records

will not be created and original will be deleted, a new record will be created with new info.

● On a rename of internet address only on the directory record, duplicate will not be created in recent contacts, and the original will be updated.

● Use of DPABRemoveRule ini variable to block certain addresses is improved, it will now clean up existing records in recent contacts which match the pattern set in the ini.

● Example settings: DPABRemoveRule=xyz/exchange,abc/exchange used to block any email addresses with this pattern from getting into recent contacts. In CD3 it will also cleanup existing entries which have this pattern in addition to blocking future occurrences.

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Overview of other user enhancements● Better integration with Lotus Connections● Various usability enhancements● Widgets improvements● Administration-related client improvements● See pretty application icons in the Workspace

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Better integration with Lotus Connections● Open Lotus Connections from the Open list● New way to Open Activities on the web● Option to set a display name for a server● New authentication URL field in advanced settings● Invite someone to join your network● Access Connections features from the Tools menu

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Open Lotus Connections from the Open list

If your organization has installed the Activities sidebar and configured it to connect to Lotus Connections, you can open Lotus Connections features from the Notes Open list.

Click Open > Lotus Connections, and then select the feature that you want to use.

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New way to open Activities on the webFrom the Notes sidebar, open the Activities sidebar panel menu, and then select Open in Web Browser.

The Open in Web Browser link is no longer available from the bottom of the Activities panel.

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Option to set a display name for a server

Users can set a more meaningful display name for the server, rather than just seeing the URL

....

The display name appears in the top left of the Activities panel

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New authentication URL field in advanced settingsA new field called Authentication URL was added to the Advanced Server Settings dialog box.

If you have specified the Server URL on the Connections Server Settings properties page and have selected Java Form or SiteMinder Form from the Authentication protocol field, then you can click the Auto-fill button to automatically populate this field

The field is not populated if you have not yet specified a Lotus Connections server nor if Tivoli Access Manger Form is selected for the Authentication protocol field. Your administrator might ask you to edit the Web address in this field to reflect your company's specific configuration; update the value of this field if instructed.

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Invite Someone to join your network

Use a new choice on the context menu on a name

Customize the invitation message

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Access Connections features from the Tools menu

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Various usability enhancements● Switch to contacts from navigator● Disable icon popup help in Mail, Calendar, Contacts● CTRL+Click to keep same document selected● No interruptions during server failover● Replication and synchronization are multi-threaded

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Switch to Contacts from navigator

In the past you could switch between Mail, Calendar and To-dos. Now Contacts are included.

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Disable popup help

Uncheck “Enable Icon Popup Help in View”

If these popups are bothering you....

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CTRL+Click to keep same document selected

Inbox: American Express alert.Press Control, click on the new view....

Keep the same document (message) selected as you go to a different folder or view by holding down the CTRL key.

All Documents: American Express alert is still selected

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No interruptions during server failoverIf the server goes down during any of the following activities, it will fail over to another server automatically without interrupting your activity or showing you error messages:

● Creating a new email, calendar entry, or to do item● Opening a document in an application● Opening a different folder or view● Replying or forwarding with attachments● Creating a new document while multiple documents are

selected (multiple documents remain selected)● Sending a message● Switching back to the primary server when it becomes available● Deleting a single or multiple document.

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Replication and sync are multi-threaded to improve throughput and timeliness

No longer a serial process; you can stop one or more at any time

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Widgets improvements● New widget creation wizard for composite applications● Show or hide widget thumbnail in the sidebar panel● Option to specify a custom widget icon for the sidebar● Option to set a default action for double-click on a widget ● Option to reuse a single sidebar panel for a particular

widget's action● Option to install a widget from a .zip file, file structure and

provisioning improvements

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New widget wizard for composite applications

New wizard specific to a composite application.

Provides a list of actions appropriate to this composite applicatoin context

The Widgets toolbar now works in a composite application

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Show or hide widget thumbnailsHide any widget you do not want to see

Use the Show All menu to make all hidden ones visible again

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Option to re-use the same sidebar panel

Before, clicking to map each of these addresses with Live Text would have opened 3 different sidebar panels

Now, admins can put the following in the widget.xml. True = reuse same sidebar

<webcontextConfiguration version="1.1"><palleteItem singletonSidebar="true"

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Specify custom icon for the widget

Want a custom icon for your widget? Add the following to the palletteItem element in the widget's extension.xml:

viewImageUrl="http://my.server.com/myImage.ico"

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Set default double-click action on the widget in the sidebar

Add the following statement to the user's local plugin_customization.ini file:com.ibm.rcp.toolbox/doubleClickAction=sideBar Other options are as follows:com.ibm.rcp.toolbox/doubleClickAction=newWindowcom.ibm.rcp.toolbox/doubleClickAction=floatcom.ibm.rcp.toolbox/doubleClickAction=tab

In Notes 8.0.1 the default actin was to open a sidebar panel; but then users got too many sidebar panels.

In 8.5 we changed default to open in new window.

Now YOU can set the default

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Administration-related client improvements● Enable or disable roaming using from .ini settings● New administrative accounts settings for centrally managing client

plug-ins● New way to collect information if Notes hangs● Notes “pre-loader” option● Specify the source of the business card information

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Enable or disable roaming from .ini fileAdd the following to the Notes.ini file:DisableRoaming=0 (roaming processing is not disabled)DisableRoaming=1 (roaming processing is disabled)

Why would you want to do that?● The admin enabled you for roaming (no roaming data on server yet) and you

do not want to be prompted for any roaming processing.● The admin registers you as a roaming user and wants to set up a client

without going through roaming setup.● The (power) user is already roaming on a machine and wants to disable

roaming.● The (power) user is already roaming (has roaming data on the server) and

wants to disable roaming setup while setting up a Notes client on a new machine.

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New administrative accounts settings for centrally managing client plug-ins8.5.1:

● New Deploy.nsf to push administrative trust defaults during Notes install or upgrade

● Also introduced additional Domino policy settings for timestamping of features and plug-ins.

8.5.2: ● Additional controls for creating and

managing Administrative Accounts for use in centrally deploying Eclipse-based features and plug-ins

● Most specifically Lotus Connections and Lotus Sametime but also any Eclipse-based plug-in.

This is an administrative enhancement that simplifies the Notes user's use of sidebar applications such as Connections and Sametime by enabling the administrator to push certain values, for example Connections server name and address, to users based on policy and/or the install kit (deploy.nsf).

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Collect info if Notes hangsOn Windows, go to Start – App Programs-> Lotus Applications → Support

When you start Notes, you'll be asked if you want to send a report (if the admin has enabled automatic diagnostic data collection)

On Mac, go to Finder ->Applications->Lotus Application Support

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Notes pre-loaderThe preloader option can be enabled during the Notes client install or upgrade process using the Launch parts of Notes when the operating system starts to enable faster Notes startup option. The option appears on the same install screen on which Notes can be enabled as the default mail <need screenshot>

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Specify the source of business card informationBy default, the business card is populated with data from the products in the following order:

● Lotus Connections● Lotus Sametime● Lotus Notes

You can either change the order or prevent a source from being used.

To change the order, specify the following in

<Notes>/framework/rcp/ plugin_ customization.ini ● com.ibm.rcp.bizcard/change.priority.for.NotesContacts=G● com.ibm.rcp.bizcard/change.priority.for.profiles=E● com.ibm.rcp.bizcard/change.priority.for.com.ibm.lconn.client.bizcard.livename=C

Use letters that come later in the alphabet to specify higher priority products and letters that come earlier in the alphabet to specify products with a lower priority. For example, a priority of A is lower than a priority of B.

To prevent one of the products from being the source of the business card data, add the following property:

com.ibm.rcp.bizcard/disable.content.for.<provider_ name>=true

where <provider_ name> is one of the following values:

● Lotus Connections: profiles● Lotus Notes: NotesContacts● Lotus Sametime: com.ibm.lconn.client.bizcard.livename

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See the pretty sailboat icon for the application icon

Last by not least: Pretty icons!!

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●Admin or app dev adds the pretty icon using Domino Designer

Choose an image resource. Can be .gif, .png

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You can replace or remove your new icon

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Thank you!Visit www.ibm.com/lotus/notesanddominowww.NotesDesignBlog.com