wild, wild western region

Wild, WildWestern

Region

Regional RetreatSpring 2013

CREED

Ground Rules Safe Space Be Present and Participate Cell phones off during program &

discussion

What else??

Agenda for the Day8-9 am Breakfast/Check In 9:00 am Rules/Icebreaker #1/ Intro9:30 am The ABCs SLG10:00 am SCAA Presentation10:30 am Gamma Etiquette & Networking11:45 pm Program Activity1:00 pm Lunch2:00 pm        Icebreaker #22:20 pm Chapter expectations3:00 pm What would you do?4:00 pm Round Robin4:30 pm Closing activity5:00 pm Regional Photo

Icebreaker: Round 1

Get into groups› Red Name tag› Blue Name tag

Get in order of initiation date without saying a word to each other. › Be creative

First Team to finish & be lined up correctly wins!

ABCs of SLG Information and resources

Updates from HQ

National Sisterhood Retreat 2013

Regional Business

Communication Tips & Reminders

Protocol for Communication

Entity Bylaws

SLG Policy Manual & Website

Entity President or VP

Entity Advisor or EAC

Regional Director

Headquarters Staff

National Board Consult these resources in this order to find what you need

Other sourcesHQ Email Updates

NBOD Minutes

Western Presidents Google Group & Docs

SLG Online Community

READ THEM: Sent every Wednesday through online community

READ THEM: Usually sent along w/ Wednesday Updates

Folder with HQ Documents in it. Presidents & VPs have access

Everyone should have access now. See me if you do not.

HQ Update/Review: Standards of Distinction

New Evaluation Tool Assesses areas for entity improvement Provides goal setting for entities Due May 15th via SLG Online Community Awards will be given yearly at national

events based on this document

HQ Update/Review: Standards of Distinction

Eight Areas 5 Principles

› Academics› Community Service› Cultural Awareness› Social Interaction› Morals and Ethics

Entity Management HQ/Regional Compliance Sisterhood

Empowerment

Four Rankings Standard

› Minimum requirements Achievement

› Going above expectations Excellent

› Excelling above & beyond Distinct

› Highly distinguished

*Entities will have a ranking in each area and a ranking overall

HQ Update/Review: Panther Prep

Academic Program consisting of a series of worksheets, evaluations, and resources

Catered to individual participants and scholarship chairs to improve the overall academics in chapters

Developed in response proposal adopted at the Convention 2012 to increase individual GPA from 2.5 to 2.6 beginning Fall 2013

HQ Update/Review: Panther Prep

Pilot Phase – try out + data gathering› Total Number of Registered Participants =

352 (72 from Western Region)› Total Number of Registered Entities = 47 (10 Entities from Western Region)

Incentives given to entities and individuals who successfully complete pilot phase + raise GPAs

Social Media incorporation › Twitter & Instagram: #pantherprep

National Retreat 2013 June 13-15, 2013 at the University of Minnesota.  Registration is now available on the 

Online Community  Two delegates per chapter/colony are required to

attend. Registration is $325 per delegate and will include

5 meals and lodging at the university. Campus Funds Memo to request funding from your

university can be located in the Resource Center of the Online Community.

Advisor Track for Alumni Chapter Advisors

Regional Business Add Neos to list serves! Line Names Database

› No line name repitition› Update your entity’s new line names› Check the database before Initiations

Regional Calendar › Whole Region: No double booking Rituals› NorCal/SoCal: No double booking signature

events, fundraisers, etc. › Make dates final remove tentative reminders on

Caligammas!

Communicating with HQDocument everything! Make sure Regional Director is cc’d on

emails Take screen shots of confirmations of

paperwork submission and save them Use certified mail when mailing things to

HQ to have proof you sent things in Send email follow ups to phone

conversations with HQ staff to make sure you stay on the same page

Communicating with your Regional DirectorBest ways to reach me: Email: western@sigmalambdagamma.com

› Always include your entity and question in the email subject!

Phone & Text Messages: 818-921-5903› Text message length

Allow me to respond within 48 hours

Things to Remember Don’t contact me for SLG business on Facebook (But

we can be friends ) If you do not hear from me within 48 hours you are

free to bug me until I get back to you.

Networking Group Questions

Get into groups Discuss the question in your groups Write down responses 3-5 main points

from your discussion › Butcher paper provided

Present to the group Large Group Discussion

Gamma Etiquette

What is Networking? Is SLG a networking tool? How will you utilize SLG as a networking tool? What do you see we do well in this region to network? Where do you see we need room for improvement?

Gamma Etiquette: Skits

“No letters, No hello!”

Gamma Etiquette: Skits

What did the sister saying

hello do wrong?

What did the sisters with letters do wrong?

What opportunity did

you miss?

Gamma Etiquette: Skits

What did the sister saying

hello do wrong?

What did the sisters with letters do wrong?

What opportunity did

you miss?

Gamma Etiquette: Skits

“No letters, No hello!”

DO OVER

Gamma Etiquette: Skits

What did they do right?

What did they gain from

those meetings?

Gamma Etiquette: Skits

“I don’t know you, I’m not saying hello!”

Gamma Etiquette: Skits

What did the sisters walking into room do

wrong?

What did the sisters already at the event do

wrong?

What opportunity

was missed?

Gamma Etiquette: Skits

“I don’t know you, I’m not saying hello!”

DO OVER

Gamma Etiquette: Skits

What did they do right?

What did they gain from

those meetings?

Program Activity You will be building your own program.

› You have 2 months.

As a group you must › Name your school › Name your chapter › Have a set Location, Date & Time

Program Activity Rules Be on campus Not be a party Attract whole community, not just Greeks Chapter sisters can’t pay for it out of pocket Must be educational/as well as entertaining Everyone in the “chapter” must have a

duty in the planning of the program Have realistic expectations of sisters time

contribution

Program Activity Presentation As a “chapter” you must let us know

› The restrictions that were given to you, explanation of your campus, school support, and amount A.S. gave to your event.

› What your program is about?› Who is in charge/committee head? › Who is part of the committee? What are there duties?› How you are funding it? › Given the information from scenario compile a realistic budget for your

event?› Design a strategy on how to market the event on campus, community,

Greeks outside of campus, and sisters› How are you getting other organizations, chapters, alumnae involved?› Design a strategy for gaining support from other chapters,

organizations, Alumnae, and community› Your event design must include an educational component that

highlights a public speaking opportunity for a chapter member, and includes visual aids, and educational handouts. How will you do that?

› How you broke down the planning/duties in a time line.

Lunch

Purse Scavenger Hunt! Blue name tags vs Red Name tags Team that finds the most items on the

list and gets the most points wins Items will be worth 1, 3, or 5 points Can only be items that people in the

room have › Cannot go outside of the room to go buy

something › Cannot go to your car to get it

Items 1 Point Keys Wallet Cali ID iPhone Android Phone Blackberry Non-smart

phone Chapstick Hand Sanitizer Tampon Bobby pin Hair tie Nail clipper Medicine Reciept

2 Points 3 different Credit

cards (visa, master card, amex)

Costco Card AAA Card Passport Out of State ID Eyelash Curler Calculator Business card Store Discount

Card Purfume Check book Mascara iPad or iPod

5 Points SLG Meeting

Minutes Most Recent

Wed. Update email

SLG Policy Manual

Chapter Bylaws Initiation Pin Picture of Mary

Peterson Picture of a

panther Pepperspray/

Rape Whistle Teekee

10 Points for a RANDOM item not on this list

Chapter Expectations Get into groups Read “Ways to Kill Almost

Any Organization” Discuss in Small Groups Presentation Gallery

Chapter Expectations In small groups answer the following:

› Have you ever seen these behaviors from people in your chapter?

› How do these types of behaviors affect morale.

› Make a list of 5 ways you can strengthen your chapter/organization. Have an explanation for why you picked

those 5 things.

Chapter Expectations Large Group Discussion

› What were some repetitive themes that came up in the presentations?

› Was there anything that was not mentioned?

› What did you hear that you will take back to your chapter?

What Would You Do?

Form Groups

Pass out Scenario

s Discuss Present

Sisterhood Enhancement Committee

What is SEC?› Monitors chapter relations in accordance with Sorority values› Maintain harmony among members

Who is SEC?› Subcommittee of the President

Comprised of the Chapter Advisor, VP of Program Development, VP of Chapter Operations, and elected member of each undergrad line; if not available work with what you have

› Trained from previous committee

When does the SEC meet?› Minimum of twice per month› Special circumstances may require additional meetings

Sisterhood Enhancement Committee

Why hold a SEC hearing?› To address a situation or incident that violates SLG standards

How does SEC work?› Initial meeting when the complaint or problem arises

Time to discuss the complaint/problem, gather facts, answer questions, and give opportunity for a response by the involved member(s).

› President and Chapter Advisor discuss further action to be taken Options: No further action, handle administratively, mediation,

referred to SEC for a standards hearing with sanctions issued› Notification is given in writing to the member

Sisterhood Enhancement Committee

What else does SEC do? › Maintain sisterhood relations among

members achieved through: sisterhood events Bonding positive reinforcement Sisterhood recognition

Of the scenarios discussed in groups which of them could got to SEC?

Round Robin

“Pass the letters!”

Share something reflective about the day’s events