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Working with Administrative
Databases: Tips and Tricks
Canadian Institute for Health Information
Emerging Issues Team
Simon Tavasoli
Administrative Databases
> Administrative databases are often used to synthesize information
regarding health care system or to investigate health research
questions
> The data may be derived from population registries, vital statistics or
other records of life events, or from health claims and services data
> Canadian Institute for Health Information (CIHI), collect /receives
essential data and prepares analyses on Canada’s health system
and the health of Canadians
> Currently CIHI holds more than 27 databases with millions of
Record (e.g. National Ambulatory Care Registry contains millions of
records each year)
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Working with Administrative Databases:
General Tips and Tricks
> Each day hundreds of employees conduct analyses using SAS
> Given the magnitude of work load on the CIHI server, using
resources wisely is important
> Efficiency can be measured in many ways
– Real Time
– CPU time
– Memory
– Input /Output
– Original Programmer time
– Maintenance Programmer time
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There is always a trade-off
System Options for measure of performance > Options STIMER; (Default ) NOTE: DATA statement used:
real time 1.16 seconds
cpu time 0.09 seconds
> Options FULLSTIMER; NOTE: The SAS System used:
real time 0.14 seconds
user cpu time 0.01 seconds
system cpu time 0.05 seconds
Memory 1452k
Page Faults 1
Page Reclaims 2349
Page Swaps 0
Voluntary Context Switches 53
Involuntary Context Switches 5
Block Input Operations 1
Block Output Operations 0
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Optimizing performance
* Optimize performance by reducing CPU time
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-Check the program using the _null_ or the OBS
-Use WHERE vs. IF
-Use DROP and KEEP statements
-Issues with merging data
-Avoid unnecessary DATA steps or sorting
-Manipulation of data with IF/THEN/ELSE statements
-Dealing with resource intensive calculations
*Keep the libraries clean
*Reduce the size of the tables using COMPRESS=YES
When checking your programs, use a null
data set or limit the number of
observations
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Subsetting Datasets: WHERE vs. IF
statements
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Process only the variables that you need
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Need only two variables
Social Sciences computing cooperative
Subsetting datasets
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Subsetting datasets: KEEP Statement
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Subsetting datasets: KEEP Statement
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Subsetting datasets: KEEP Statement
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Some other Shortcuts
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Merging data
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Merging data
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When only one condition can be true for
a given observation, write
a series of IF-THEN/ELSE statements.
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When only one condition can be true for
a given observation, write
a series of IF-THEN/ELSE statements.
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When only one condition can be true for
a given observation, write
a series of IF-THEN/ELSE statements.
Perform resource-intensive calculations
and comparisons only once
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Assign many values in one statement
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Dealing with Missing Values
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Put missing values last in expressions
Check for missing values before using a variable in multiple
statements.
Social Sciences computing cooperative
Avoid unnecessary sorting
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If several different subsets are needed,
avoid rereading the data for each subset
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Keep your SAS environment clean
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COMPRESS=
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