an electronic document that stores various types of data
DESCRIPTION
The Office Button – Excel Options ▪ Customizable options ▪ Popular – mini toolbar, color schemes, default options for workbooks ▪ Formulas – modify calculations work with formulas, check for errors ▪ Proofing – format and correct text ▪ Save – how the workbook is saved, run auto save periodically ▪ Advanced – editing, copying, pasting, printing, displaying, formulas, etc ▪ Customize – add features to the Quick Access ToolbarTRANSCRIPT
Microsoft Office 2007 - Excel
An electronic document that stores various types of data.
Microsoft Office Button
The Microsoft Office Button - •Create a new workbook•Open an existing workbook •Save, save as – know your audience before saving• Will show what is not compatible
•Print •Send•Close
The Quick Access ToolbarAdd tools by right clicking
The Mini Toolbar
Microsoft Office 2007 - Excel The Office Button – Excel Options
▪ Customizable options▪ Popular – mini toolbar, color schemes, default options for
workbooks▪ Formulas – modify calculations work with formulas, check for
errors▪ Proofing – format and correct text▪ Save – how the workbook is saved, run auto save periodically▪ Advanced – editing, copying, pasting, printing, displaying,
formulas, etc▪ Customize – add features to the
Quick Access Toolbar
Microsoft Office Excel 2007The Excel Ribbon - 7 tabs – (includes
commands and groups) Home Formulas Add-ins Insert Data Page Layouts Review
Microsoft Office 2007 - Excel
The Home Ribbon – common formatting an editing commands
The Insert Ribbon – insert common objects, charts, links, images and more
The Page Layout Ribbon – layout spreadsheets for printing
Microsoft Office 2007 - Excel
The Formulas Ribbon – access to different formulas (no memorizing)
The Data Ribbon – access external data, sorting and filtering, and managing data
The Review Ribbon – proofing and review tools
Microsoft Office 2007 - ExcelThe View Ribbon – different views, and zoom the view
The Add-In Ribbon – any add-ins which contains the functions available
*Don’t forget you can access the use the keyboard combinations to access the ribbon menu items. Press and hold the ALT key to activate the keys
*Dialog Box of Options – additional options available on some Ribbons
Microsoft Office 2007 - ExcelTo Create a New Workbook (a workbook automatically creates 3
worksheets)New Blank Workbook or choose from hundreds of templates
Choose the Office Button and select new to create a new workbook or
Choose Open to select a saved workbookA list of recently opened workbooks will show under Recent Documents
Two ways to edit data - double click on the cell and edit directly or click on the cell and change the data in the Function Bar
To enter data click the active cell or the formula/function bar
Microsoft Office 2007 - ExcelManipulating Data Within the Workbook
Copy and Paste - Cut and Paste – Undo and Redo
Auto Fill – fill a cell or series of data in a workbook into a selected range of cells. Fill in one cell to copy data Fill in the first two cells to auto fill a series
*Try to auto fill the days of the week or the months in a year
Microsoft Office 2007 - ExcelOn a new worksheetEnter the following information:
Cell DataA5 - READING/ELA A6 - All Students A7- African American A8 - Hispanic A9 - White A10 - Economically Disadvantaged A11 - *Limited English Proficient A12 - *Special Education Formatting the Spreadsheet – Manually or automatically resize cells Bold A5 cell contents Right Justify – cells A6 – A12
READING/ELAAll Students
African AmericanHispanic
WhiteEconomically Disadvantaged
*Limited English Proficient*Special Education
Microsoft Office 2007 - ExcelEnter the following information on the same worksheet
Cell DataA13 - WRITINGA14 - All Students A15- African American A16- Hispanic A17 - White A18 - Economically Disadvantaged A19 - *Limited English Proficient A20 - *Special Education Using the Format Painter format these cells like the first group
Microsoft Office 2007 - ExcelInsert Cells, Rows – Columns - Worksheets Place the cursor in the row below where you want the new
row, or in the column to the left of where you want the new column
Click the Insert button on the Cells group of the Home tab Click the appropriate choice: Cell, Row, or Column Right click on the number 13 on Row 13 Choose Insert
Delete Cells, Rows – Columns - Worksheets Place the cursor in the cell, row, or column that you want to
delete Click the Delete button on the Cells group of the Home tab Click the appropriate choice: Cell, Row, or Column
Microsoft Office 2007 - Excel Add the following column heading beginning with B5 –
J5 Grade 3 through Grade 11 - Use the Auto Fill option Enter the following information:
READING/ELA GR. 3 GR. 4 GR. 5 GR. 6 GR. 7 GR. 8 GR. 9 GR. 10 GR. 11All Students 93 84 89 91 84 95 87 88 96African American 88 76 85 88 79 94 83 83 93Hispanic 91 80 85 88 79 93 83 84 94White 97 92 95 96 92 98 94 93 98Economically Disadvantaged 90 78 84 87 77 93 82 82 93*Limited English Proficient 89 73 72 70 48 70 48 45 68*Special Education 80 61 67 68 45 76 52 48 68
Microsoft Office 2007 - Excel
Formatting Data – Home Ribbon Cells must be selected to adjust formatting Several ways to change formatting Home tab – Cells Group (any text to be formatted
must be highlighted) Try different Cell Styles – notice the Live Preview
Formatting Cells and Worksheet tabs
*Data must be highlighted to change
Microsoft Office 2007 - Excel Calculations and Formulas Excel Formulas
A formula is a set of mathematical instructions that can be used in Excel to perform calculations. Formals are started in the formula box with an = sign.
There are many elements to and excel formula. References: The cell or range of cells that you want to use in your
calculationOperators: Symbols (+, -, *, /, etc.) that specify the calculation to be performedConstants: Numbers or text values that do not changeFunctions: Predefined formulas in Excel
To create a basic formula in Excel: Select the cell for the formula Type = (the equal sign) and the formula Click Enter
Microsoft Office 2007 - Excel Calculate with Functions
A function is a built in formula in Excel. A function has a name and arguments (the mathematical function) in parentheses. Common functions in Excel:
Sum: Adds all cells in the argumentAverage: Calculates the average of the cells in the argumentMin: Finds the minimum value Max: Finds the maximum valueCount: Finds the number of cells that contain a numerical value within a range of the argument
To calculate a function: Click the cell where you want the function applied Click the Insert Function button Choose the function Click OK
Microsoft Office 2007 - Excel
The function library is a large group of functions on the Formula Tab of the Ribbon. These functions include:
AutoSum: Easily calculates the sum of a rangeRecently Used: All recently used functionsFinancial: Accrued interest, cash flow return
rates and additional financial functionsLogical: And, If, True, False, etc.Text: Text based functionsDate & Time: Functions calculated on date and timeMath & Trig: Mathematical Functions
Conditional Formatting – Home Ribbon Highlight Cell Rules –
Microsoft Office 2007 - ExcelTo view the charts available click the Insert Tab on the Ribbon. Charts allow you to present information contained in the
worksheet in a graphic format. Excel offers many types of charts including: Column, Line, Pie, Bar, Area, Scatter and more.
Create a ChartTo create a chart:
Select the cells that contain the data you want to use in the chart
Click the Insert tab on the Ribbon Click the type of Chart you want to create
Microsoft Office 2007 - ExcelModify a Chart To move the chart: Click the Chart and Drag it to another
location on the same worksheet, or Click the Move Chart button on the Design tab Choose the desired location (either a new sheet or a
current sheet in the workbook) or Right click on the chart and choose Move
Microsoft Office 2007 - ExcelTo change the data included in the chart: Click the Chart Click the Select Data button on the Design tab Adjust the selected data on the worksheet
Microsoft Office 2007 - ExcelTo reverse which data is displayed in the rows and
columns: Click the Chart Click the Switch Row/Column button on the Design
tab
To modify the labels and titles: Click the Chart On the Layout tab, click the Chart Title or the Data
Labels button Change the Title and click Enter
Microsoft Office 2007 - Excel Convert Text to Columns – Data Ribbon
Split data in one cell into two or more cells. Do this by utilizing the Convert Text to Columns Wizard.
Highlight the column to split the data Click the Text to Columns button on the Data
tab Choose Space check box. Finish the Wizard.
Microsoft Office 2007 - Excel Review - View - Page Layout