an insider's guide to getting published in research journals (martyn lawrence)

An Insider’s Guide to Getting Published in Research Journals

Dr Martyn Lawrence PublisherE: [email protected]

Aims of the session

• Explain what happens ‘behind the scenes’ at a publishing house

• Provide tips, inside knowledge and answer your key questions

• Discuss journal quality measures

• Help you avoid desk rejects

• Maximise your chances of publication

• Q&A session: ask anything!

• Follow-up: we’re always available to help

Agenda

1. Introduction to Emerald Group Publishing

2. Explanation of editorial publication process

3. Measuring quality

• Thomson Reuters (ISI) and other rankings

• Usage

• Research impact

4. Group discussion

5. Writing for publication

6. What it means to publish your articles

7. Questions

Emerald – who we are

• A leading independent publisher of business, management, economics and social science research

• We publish research which makes a significant contribution to practice

• Formed 1967, independently owned, 200 employees

• Publishing offices in US, UK, China, India and Malaysia; sales/service offices in Canada, Dubai, Brazil, Japan and Australia

• 200+ peer reviewed journals (51 in ISI)

• 2000+ book series, e-books, stand-alone volumes

Research you can use

Emerald is …

• International– Over 1,700 university libraries worldwide, including 95 of the FT

top 100 business schools

– Potential readership of over 16 million

• Inclusive – theory and practice, rigour and relevance– Supportive of scholarly research

• Committed to improve author and reader experiences

• Concerned about globally responsible publishing– We believe the world needs better management and we publish

materials to reach this goal

Collaborative work

• Emerald works in close collaboration with academic organizations and associations world-wide, such as:– the Association to Advance Collegiate Schools of

Business (AACSB)

– the Academy of Management (AOM)

– the European Business Schools Librarians Group (EBSLG)

– the European Foundation for Management Development (EFMD)

– the International Federation of Library Associations (IFLA)

– the European Aeronautics Science Network (EASN)

– the UK Serials Group (UKSG)

We publish in 28 subject areas

• Full list of Emerald titles:

http://www.emeraldinsight.com/journalshttp://books.emeraldinsight.com

Research

Editorial supply chain and journal management structure: journals

Author Editor

Publisher/

Managing

Editor

Production Users

Quality research

papers

EAB and reviewers

Solicits new papers

Handles review

process

Promotes journal to

peers

Attends

conferences

Develops new

areas of coverage

The link between the

publishing company

and editor

Helps editors succeed

in their role and build

a first class journal

Overall responsibility

for journal

Promotion and

marketing

Attends conferences

Handles production

issues

QA – sub-editing

and proof reading

Convert to SGML

for online

databases

Print production

Despatch

Added value from

publisher

Access via

library

Hard copy

Database

Third party

How do you measure journal quality?

Thomson Reuters (ISI)

• Thomson Reuters is a subsidiary of the Thomson Group and is based in Philadelphia, USA

• The ‘Web of Science’ database scores 12,000 selected journals with ‘Impact Factors’ based on journal citations

• The latest Thomson Reuters statistics were published in June 2010 for the year 2009

• Emerald currently has 51 journals and 3 book series ranked on what is still commonly known as ‘ISI’

Thomson Reuters (ISI)What is an Impact Factor?

• Journals are ranked based on how many times the articles included in that journal are cited … in other ISI-ranked journals. The ranking is published every year, in June.

• ISI uses a calculation of citation data over a three year period to produce an Impact Factor for a given year.

• For example, the Impact Factor for International Marketing Review is 1.164 and relates to 2009, although the figure was released in 2010.

Thomson Reuters (ISI)How are Impact Factor calculations made?

ISI uses the following equation to work out the impact factor:

A = 2009 cites to articles published only in 2007-2008 in a givenjournal

B = number of articles published in 2007-2008 in a given journalA/B = 2009 impact factor

Journal of Management Genius

20 citations in 2009 in other ISI journals from its 2007-2008 issues (A).

60 articles published (B).

Impact factor for Journal of Management Genius in 2009 was 20/60 = 0.333

A = 2009 cites (20)B = articles published (60)A/B = 2009 impact factor (0.333)

Thomson Reuters (ISI) What does that mean?

ISI is the most well known ranking

• It determines tenure, authorship and funding in many universities worldwide

BUT…

• It is heavily weighted towards North America

• Data gathering has been questioned

• Citations are not the only way of measuring impact

Other measures of quality?

There are other indicators to measure quality such as:

• number of downloads (utility)

• dissemination of journal (where it is read)

• quality of the authors

• number of editors from top business schools

• relevance of content and publishing ethos

• links to societies/associations

• internationality

In your publishing, decide on your priority!

• Be political (e.g. national vs international) and strategic (e.g. five articles in ‘low ranked’ journals vs one in ‘top ranked’ journal)




>> USAGE


>> IMPACT

Online usage and dissemination

• 60,000+ articles online, over 110 years of content

• Recently digitized archive going back to 1890s

• 21 million downloads in 2009

– Over 1½ million articles are downloaded each month

– 1 article every 1.5 seconds!

• > 60% of customer usage occurs outside the UK

Why are downloads important?

• Complements citation data to provide rounded view of article utility

• Fit with accreditation bodies such as AACSB and funding-related bodies such as RAE who look for metrics

• COUNTER compliant – meet industry standards

• Broad view of readership

International Marketing ReviewUsage in 2009 from all volumes

Usage goals

• Maximise usage of all journals in all regions

• Increase awareness of how content is being used

• Increase awareness of download information amongst authors/Editors/board members

• Engage our Editors more fully on usage

• Contribute to academic debate on importance of downloads as measure of utility – we think usage is just as important as citations




>> USAGE


>> IMPACT

What do we mean by ‘impact’?

Research impacts upon these areas

Why do we care about impact?

• We have a long-standing Publishing Philosophy:

- bridging the gap between theory and practice

- rigour and relevance

- making the world better managed

- Research You Can Use

• How can we publish business and management research without caring about the impact on the wider world?

• Demonstrates our belief in the value of academic research to the broader social environment

Shrnutí 1. části

Emerald je mezinárodní nezávislý a primární vydavatel publikující výzkum, který má praktické uplatnění v praxi

Hodnocení kvality

• Důležité hodnocení– Thomson Reuters (ISI) – Emerald má 51 časopisů a 3 knižní série

Ale na druhou stranu....• Měření kvality a vlivu na společnost – počet stažených článků, kdo a kde čte Váš článek, editoři a autoři, spojenís vlivnými asociacemi, mezinárodnost...

• Váš výzkum – relevance a preciznost, výzkum použitelný v praktickém životě

Group discussions

• Look at the questions

• Discuss in groups

• Maximum 20 minutes

• Then a 10 minute break

Questions for discussion Otázky k diskuzi

Choosing a journal• What are your most important factors when choosing a

journal?(Jaké jsou nejdůležitější faktory při výběru časopisu pro publikování?)

• Which resources do you use to research the journals you publish in?

(Jaké zdroje využíváte k prozkoumávání časopisů, ve kterýchpublikujete?)

• Which rankings do you use? How important are they?(Jaké hodnocení využíváte? Jak důležité je pro Vás)

• Who do you ask for advice?( S kým se radíte?)

• What is the best journal in your field? Why?(Jaký je nejlepší časopis z Vašeho oboru? Proč?)

Questions for discussionOtázky k diskuzi

Supporting publication

• How can Emerald support you to publish in internati onal peer-reviewed journals?

(Jak Vám může Emerald pomoci v publikování v mezinárodněrecenzovaných časopisech?)

• What are the barriers to publication, particularly for early career academics?

(Jaké jsou bariéry zabraňující v publikování, především začínajícímakademikům?)

• Are journals with a regional focus more welcome or less welcome?

(Jsou časopisy s regionálním zaměřením vítány více nebo méně?)

Welcome back

Part 2

Publishing your research –where to begin?

• Are you working on a Doctoral or Master’s thesis?

• Have you completed a project which concluded successfully?

• Are you wrestling with a problem with no clear solution?

• Do you have an opinion or observation about business practice?

• Have you given a presentation or conference paper?

• If so, you have the basis for a publishable paper

Research is all about peer review

1. You need to avoid a desk reject

2. You may need to revise and resubmit

3. You will almost certainly need to alter your paper

‘Journals are ongoing conversations between scholars’ (Lorraine Eden)

• Study the author guidelines, and read the journal, to understand the conversation

• You will be ‘desk rejected’ if you appear to be unaware of what has being said, or why you are submitting

Target!

• Identify a few possible target journals but be realistic

• Follow the Author Guidelines: scope, type of paper, word length,references style, etc

• Find where to send your paper (editor, regional editor, subject area editor) …

• … and how to send it (email, hard copy, online submission)

• Send an outline or abstract to editor: is it suitable? how can it be made so?

• Read at least one issue of the journal

“Many papers are desk rejected because they simply don’t fulfil journal requirements.

They don’t even go into the review process.”

Don’t do this

Dear Sir

I am a student at University of Vaasa, Finland. I want to publish my articles with you. Please send me details.

Regards

…

Example of author guidelines

Every journal

published will

have detailed

notes and

guidelines

Plagiarism and referencing

• Plagiarism (from the Latin plagium meaning ‘a kidnapping’) is the act of taking someone else’s work and pretending it is yours. It is considered fraud!

• It isn’t always detected in peer review but electronic tools can help

• Emerald’s entire portfolio is included in iThenticate web-based software from iParadigms (http://www.ithenticate.com)

• View Emerald’s Plagiarism Policy online (http://info.emeraldinsight.com/about/policies/plagiarism.htm)

Copyright

• As the author, you need to ensure that you get permission to use content you have not created

• If you don’t, it may delay your paper being published

• Supply written confirmation from the copyright holder when submitting your manuscript

• If permission cannot be cleared, we cannot republish that specific content

• More information including a permissions request form is available at: http://info.emeraldinsight.com/authors/writing/permissions.htm

What editors and reviewers look for

• Relevance to the editorial scope and objectives

• Originality – what’s new about subject, treatment or results?

• Position your paper – does it build on existing theory, provide a new perspective, or put a theory to an empirical test?

• Are you doing more than just ‘filling a gap in the literature’?

• Clarity and quality of writing – does it communicate well?

• Case study – no ‘war stories’ or advertorials. Be honest about problems you encountered – it makes a better article

• Practical implications – the ‘so what?’ factors

• Conclusions – are they valid and objective?

Some key questions

• Readability – Does it communicate? Is it clear? Is there a logical progression without unnecessary duplication?

• Contribution – Why was it written? What’s new? Where does it fit into the ‘conversation’?

• Credibility – Are the conclusions valid? Is the methodology robust? Is it honest? Don’t hide limitations of research - you’ll be found out.

• Applicability – How do findings apply to the world of practice? Does it pinpoint the way forward for future research?

• Internationality – Does the paper have a global perspective?

Your own peer review

Let someone else see it!• show a draft to

friends/colleagues and ask for honest criticism

• we always get too close to our own work

Your own peer review (continued)

• Proof paper thoroughly • Spell checkers are not fool-proof …

• Remember:

University of Leads!!

Co-authorship?

• With supervisor, or different departments or institutions

• Exploits individual strengths

• Especially useful for cross-disciplinary research

• Demonstrates the authority and rigour of the research

But remember

• Ensure paper is checked and edited so that it reads as one voice

• Agree and clarify order of appearance of authors

Improving electronic dissemination

• Short title containing main keyword

• Clear and descriptive abstract

– include main keywords and follow any instructions for content and length

• Use relevant and known keywords – not obscure new jargon

• Make references complete and correct – vital for reference linking and citation indices

• Ensure your paper is word perfect

Emerald requests structured abstracts

250 words or less (no more than 100 in any one section)

• Purpose – Reasons for research, aims of paper

• Design – Methodology, scope of study

• Findings – Discussion, results

• Research limitations/implications – Exclusions, next steps

• Practical implications – The ‘so what?’ factor

• Social implications – Wider benefits to society

• Originality/value – Who benefits, what’s new?

Revising

• A request for revision is good news!

– You’ve avoided a desk reject and you are in the publishing cycle

– Nearly every published paper is revised at least once

• Acknowledge the editor and set a revision deadline

• Clarify understanding if in doubt – ‘This is what I understand the comments to mean…’

• Meet the revision deadline

• Attach a covering letter showing how you met the reviewers’ requests (or if not, why not)

Process of acceptance for a journal –just one example

After publication, promote your work

• Why?

• Influence policy

• Raise your profile

• Attract collaborators and funding

• New opportunities e.g. in consulting, the media

• How?

• Use your network: listservs, a press release

• Link to the article in your email signature

• Contact the authors in your reference list

• Ask the publisher to provide you with book or journal leaflets

Emerald can help – our Literati Network

• More than 70,000 authors worldwide are members –a huge ‘expert network’

• Authors’ Charter – uniquely provides authors with a range of benefits and sets out levels of service

• Complimentary journal issue and five reprints upon publication

• Calls for Papers and news of publishing opportunities

• Editing service

• Outstanding Doctoral Research Awards

• Annual Awards for Excellence

If your paper is rejected …

• Ask why , and listen carefully!Most editors will give detailed comments about a rejected paper. Take a deep breath, and listen to what is being said

• Try again!Fix the paper, then submit elsewhere. Target your paper as closely as possible, and remember you might get the same reviewer again

• Don’t give up!At least 50% of papers in business and management don’t get published. Everybody has been rejected at least once

Possible reasons for rejections

• Lack of fit (‘why was it sent to this journal’?)

• Problem with quality (inappropriate methodology, not reasonably rigorous, excessively long)

• Insufficient contribution (does not advance the field, a minor extension of existing work, there is no ‘gap in our understanding’)

• Did you understand the “journal conversation”?

Typical criticisms (journal dependent)

• Paper motivation is weak– is there really a gap in our understanding?

– why does the gap need filling?

• Theory development is weak– theory by assertion, or reinvention of existing theory

• Empirical work is weak– methodology not plausible, tests don’t rule out alternative

hypotheses

• ‘So what’?– nothing wrong with the paper – but nothing very insightful either

– only incremental research, doesn’t affect an existing paradigm

Publishing your research means…

• Your paper is permanent – published material enters a permanent and accessible knowledge archive – the ‘body of knowledge’

• Your paper is improved – through the interventions of editors, reviewers, sub-editors and proof-readers

• Your paper is actively promoted – it becomes available to a far greater audience

• Your writing is trustworthy – material which has been published carries a QA stamp. Someone apart from you thinks it’s good!

Publishing ALSO puts your work in front of the best managers of tomorrow

London, Lancaster, Cranfield, Warwick, Saïd, StrathclydeBusiness Schools

Wharton, Harvard, Stanford, Chicago, Yale, Thunderbird

Business Schools

IMD, INSEAD, Rotterdam, Bocconi, EM Lyon, Instituto de Empresa,

ESADE, IESE

Hong Kong UST, Indian School of Business, University of Cape Town

… here …

… and here

Shrnutí 2. části

Kde začít?• Námět pro Váš výzkum článek: diplomová práce, projekt,

Váš nový názor

• najdětě si spoluautora – s Vaším vedoucím nebo s jinou institucí– demonstrujte autoritu a preciznost, ale ujistěte se, že Vaše úpráce je zkontrolována, editována a zníjako jeden hlas & ujaněte si pořadí autorů v názvu

Výzkum znamená oponentní posudek• pravděpodobně budete muset práci přehodnotit a zaslat

jinam

• a skoro určitě ji budete muset poupravit

Co dělá dobrou publikaci?

Miřte správným sm ěrem• identifikujte několik možných cílových časopisů, ale buďtě realisti čtí• držte se směrnic pro autory, pošlete abstrakt editorovi

• plagiátorství, nutnost referencí a autorská práva

Co edito ři hledají?• relevance a rozšíření dosavadních znalostí, originalita, metodologie

výzkumu

• struktura a kvalita psaní, praktické uplatnění – tzv. “ a co jako? “

• závěr – platný a objektivní

Zeptejte se sami sebe! Komunikuje Vaše práce? Čím připívá? Je důvěryhodná? Uplatn ění v praxi? M á mezinárodní nadhled?

Co dělá dobrou publikaci? Pokr.

Jak zvýšit elektronické ší ření Vašeho článku? • krátký nadpis a výstižný abstrakt (nejlépe stukturovaný) – známá klíčová slova

• kompletní a správné reference

Žádost o revizi je dobrá zpráva! Byli jste za řazeni do publika čního procesu.NEPANIKAŘTE

Co dělat?• potvrďte plánovanou revizi & termín uzávěrky

• ujasněte si, že rozumíte připomínkám & poraďte se s kolegy

• dodržte stanovený termín uzávěrky! & přiložte průvodní dopis

Propagace Vaší práce• Proč? Politika vlivu...

• Jak? Vytvořte si síť & angažujte se & prohlášení pro tisk & brand image & dejte si odkazna Váš článek do podpisu

Emerald podporuje autory – sí ť Emerald Literati Network• Bezplatné tištěné vydání časopisu, ve kterém byl Váš článek publikován a 5 otisků z

publikace

• Emerald Sekce: For Researcher & For Authors

Pokud je Váš článek zamítnut

• Zeptejte se proč a důkladně poslouchejte!

• Nevzdávejte to! Nejméně 50% všech článků v oblasti business a management není publikováno. Každý autor byl alespoň jednou odmítnut

• Zkoušejte to znova a znova !!!

Možné důvody odm ítnutí

• nesprávný časopis, nízká kvalita

• nedostatečné přispění k současným znalostem z oboru

Publikování Vašeho článku znamená

• Vaše práce je pernametní, vylepšená, propagovaná a důvěryhodná

Any questions?

For a full list of titles:

� http://www.emeraldinsight.com/journals

� http://books.emeraldinsight.com

E: [email protected] (based in UK)

E: [email protected] (based in CZ)

an insider's guide to getting published in research journals (martyn lawrence)

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