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www.deepoceangroup.com

AN INTEGRATED BUSINESS

MANAGEMENT SYSTEM

Relative to a Tier 2 Subsea Services Company



AN INTEGRATED BUSINESS MANAGEMENT SYSTEM

• What is an Integrated Business Management System (iBMS)?

• DOGL iBMS – The Pyramid Explained

• Benefits of an iBMS

• DOGL and its iBMS Story

• Value Derived from implementing an iBMS

• iBMS Applications to Projects & link to HSEQ Plan

• Evidence of good head way made!

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AGENDA



WHAT IS AN (IBMS)?

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The iBMS allows an organisation to operate andintegrate all of it’s systems and processes (allaspects of business) into one complete framework.

This enables the organization to operate as a singleunit with aligned objectives across the variousfunctions

Projects

HSEQS

HR

Commercial

Finance

Supply Chain

DOGLiBMS



BENEFITS AND VALUE OF AN IBMS

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Improved Risk

Management

Customer Satisfaction

Increased Market Share

Consistency in Service delivery

Efficient use of Resources

Increased Value;• Organisational• Customer• People



DOGL’s iBMS is certified to:

• ISO 9001:2015 QMS

• ISO 14001:2015 EMS

• OHSAS 18001:2007 Occupational Health & Safety

Management Systems. (ISO 45001:2018 expected

2020)

DOGL IBMS

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DOGL’s iBMS is established within central platform as a ‘Pyramid’ depicting the documentation hierarchy andenabling easy access to correct information.

DOGL IBMS – THE PYRAMID

Originator

• All personnel

Reviewer(s)

• Client

• Line Managers

• GM & Country Mgr.

Approver

• Directors

• Country Mgr.

• Project Mgr.

DOCUMENT REVIEW APPROVAL MATRIX

▪ MDR currently holds 442 documents that detail processesaround the organizations operations

▪ Various levels of participation required to ensure maintenanceand adequacy of the BMS



Continual improvement of the iBMS is achieved through inputs from;

CONTINUAL IMPROVEMENT

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Management Reviews

Lessons Learnt;

Project Closeout Reviews;

Experience Transfer;

NCR and follow up;

HSEQ Bulletins;

Client feedback.

HSEQS

Engineering & Projects

Finance Commercial

Contracts

HR



• To improve efficiency and customer satisfaction;• To align with DO Group’s Management System for improved collaboration and synergies.

DOGL’S IBMS STORY;

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DOGL established in October 2014

Stage 1 Audit – June 2017

Certification Audit was conducted by DNV – GL in Sept 2017

Certification Issued in August 2018

WHY THE JOURNEY;

A small team was assembled to progress with the “project”;Adapted JV partner’s (DO Group) established BMS and modified it to recognise DOGL operations, client specific requirements and Ghanaian legislation.



IBMS APPLICATIONS TO PROJECTS & LINK TO HSEQ PLAN

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DELIVERY OF PROJECTS

In delivering Projects efficiently; the following main inputs are required;

Adherence to Standards/ Legislative Regulations

Contractual Requirements –Meeting Clients Expectation

Business Management System

Key Elements & Structure to deliver scopes (Project Org

chart/ Roles & Responsibilities/ Communication & reporting

lines etc)

These in turn define key areas of project focus and control, specifically within the Risk Management and through QualityAssurance/Controls.

Personnel, Assets, Business, Client and Reputation



Project HSEQ

iBMS

Client/ Contract

Requirements

Legal/ Local Regulations

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PROJECT HSEQ PLAN


Identifies Key routines & processes within projects to ensuremanagement of project specific HSEQ Elements;

HSEQ Ownership & Success

Key Personnel with structured

roles & responsibilities

Project Structure & Interfacing

Communication & Reporting

Project and Operation

Specific HSEQ controls

Emergency Response



The Project Risk and Opportunities at start up phase

The HIRA; delivered during the project planning and preparation phase

Safe Job Analysis (SJA) ; normally delivered at the worksite and further identifies additional risks associated with activities

Toolbox talks (TBT); an added line of control to ensure supervision and briefing of personnel supporting activity

Project Lessons learned on close out

RISK MANAGEMENT WITHIN PROJECTS

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DOGL –PROJECT HSEQ PERFORMANCE

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Implementation of an iBMS has culminated into

▪ LTI free Man hours YTD

▪ Improved HSE Reporting (Eg. SOC )

▪ Increased Awareness amongst personnel

▪ DOGL maintains an active assurance plan that satisfies both

internal & external stakeholders

▪ This is maintained within the Synergi Life database which

enables actions to be continually tracked to closure

A Relatively good Level Of Assurance

Assurance Activities

▪ Audits (Internal/Supplier)

▪ Inspections (Internal/Supplier)

Synergi Life Database



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WHAT DO THESE MEAN FOR DOGL AS A LEADING SUBSEA SERVICE PROVIDER;

Provides to clients assurance of the robustness and

efficiency of service delivery

Obtaining and managing a certified

BMS ensures commercial

competitiveness -needed to pre-qualify

for tenders

Well structured systems within the

iBMS ensures issues in business are

identified and dealt with to maintain

continual improvement

Our iBMS aids suppliers to develop within our SCM and assurance routines

an integrated business management system › wp-content › uploads › 2019 › 11 › ...an...

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