An Intelligent Solution for HR RecordsSecurity, Compliance & Accessibility from Anywhere, at Anytime

Human Resources Management is a complicated and complex process that includes the handling, storing and indexing of paper and digital documents such as resumes, applications, background checks, tax forms and assorted other documents.

All of this requires the HR professional to both manually and digitally store and securely protect personal information while keeping up with an ever expanding universe of rules and regulations for HR compliance.

In short, it is a process that is time consuming, tedious and laborious.

And HR data is where compliance breaches occur the most, where personal information can be easily compromised.

So, how does an HR professional stay compliant and manage a smooth running operation without feeling overwhelmed?

Enter ADP & Docufree.

An HR Quandry: A Sea of Paper, Data & Complex Regulations

SOX

FLSA

FMLA

ADA

OSHA

HIPAA

FCRA

ERISA2 years

W4-E

W4

background checks terminations

compensation records

notes

job ads

disciplinary

performance evaluations

applications

benefits

I9resumes

wage and hour records

summary plan descriptions

Vendors

01

01

01

01

01

01

01

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medical

6 years

1 year

3 years

30 yearsEEOC

Together ADP and Docufree deliver a total records management solution that brings all of your employee records, both paper and digital, into one central cloud-based location in accordance with the rules and regulations for maintaining them.

A Two Step Resolution for Seamless Integration1. ADP Document Cloud replaces your traditional file cabinet with a secure digital solution for storing, managing and searching for employee records within their integrated Human Capital Management platform.

2. Docufree captures, converts and categorizes your employee records based on ADP’s standard HR categories and subcategories. Docufree securely uploads and automatically routes each document to its appropriate destination in ADP Document Cloud.

Your employee records are now properly categorized and instantly accessible from your ADP HCM solution. Confidential and private information is safely separated from the rest of your personnel files. Users only have access to the information they need to perform their work. And with audit trails, you’ll know what user actions have been taken on individual documents. Moreover, this ensures properretention of records, that they are kept for the necessary amount of time as per regulations. The result is enhanced access, compliance and greater control over your HR records.

ADP & Docufree A Powerful Platform Combined with State-of-the-Art Conversion Services

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Benefits

Confidential - Medical

Hiring

Personnel File

Performance Reviews

Work Eligibility

It is, quite simply, efficiency and security all in one package.

Vendors Customers

Paper-to-Digital Document ConversionWhether your documents are in boxes, file cabinets, or stored off-site, Docufree has the expertise and tools to help you capture and convert all of your existing paper records into searchable digital files. Docufree provides a complete service—from the delivery of boxes to pack up your files, to pick-up, conversion and upload to ADP Document Cloud. Documents are converted periodically, as needed or in large volumes.

Digital-to-Digital Document ConversionDocufree can also categorize and import all of your electronic files into ADP Document Cloud, whether they are currently stored into your shared network drive or another document management system. Simply ship Docufree an encrypted drive or provide a Secure FTP (SFTP). Docufree will do the rest.

Day Forward Digital Mailroom ConversionBetter yet—prevent the need for boxes and file cabinets leverage Docufree’s day forward solution to capture all of your incoming documents from mail, fax, email or any other point-of-entry system. Documents are intercepted for conversion and made instantly available on ADP Document Cloud.

Docufree’s Document Conversion Services

Docufree provides the highest level of experience and security in the records management industry and is certified PCI DSS, HIPAA HITECH and SOC 2 Type II compliant. Over 1,000 leading companies nationwide have trusted us with their documents. From biometrics secured, SSAE 16 audited facilities, to the expert staff that scan, index and store your business critical information using state-of-the-art equipment, you can rest assured that your documents are safe and secure with us.

To learn more about Docufree, visit www.docufree.com. Or, to discuss strategies for optimizing the performance of your HR department, call our team directly at (877) 978-2805.

Great People. Great Security.

For more information:(877) 978-2805www.docufree.com

Docufree is a national provider of document scanning, secure cloud storage and retrieval, and digital mailroom services. Organizations of all sizes rely on us to help them turn their operations paperless by transforming their documents into secure data streams that improve efficiencies, reduce costs and increase compliance.

About Docufree:

Docufree is a registered trademark of the Docufree Corporation. ADP, the ADP logo and ADP Document Cloud are registered trademarks of ADP, LLC. Copyright © 2016, Docufree Corporation. All rights reserved.