AN INTRODUCTION TO PROJECT DEVELOPMENT

AIMS OF THE SESSION

To gain clarity on the nature and complexity of your project

To understand your role as project manager

To identify areas needing clarity and improvement in your project idea

To begin a feasible action plan

What is a Project?

A temporary organisation with a structure to manage it

Predefined outcome Predefined timescales Predefined resources

What does a Project Manager do?

Runs the project on a day to day basis

Responsible for ensuring the project delivers what it said it would on time and in budget

How do they do this?

Plan the project Monitor progress Manage risks and

issues as they are identified

Produce reports Direct and

motivate the project team

What is your project idea?

What makes a project work well?

The cards all say things that you need in place to make a project work

Can you put them into an order of importance?

Most important at the top of the diamond.

Least important at the bottom.

Activities and Dependencies

You are planning the PCO training workshops at Butabika Hospital in Year 2

Think of all the things you need to have in place (what foods, drinks, the venue, any equipment, people)

Break each thing down into it’s component parts

Put them into a flow diagram and put them into groups as you go

Are there any things you need that you are reliant on being supplied by an external party – if so, highlight these somehow (e.g. different post it)

End Product at the top.

BBQ Party

How to create a plan

Define your aims Identify activities and dependencies

between them Estimate timescales Create a schedule for the work Identify responsibilities – who is

going to what Identify risks to the plan

Action Planning

Action Summary Lead Person Date of last update

Latest position

Target date Risks Red overdue

Amber ongoing

Green completed

To Summarise

Spend time planning before you start. Have clearly defined and measurable

objectives Have clearly defined roles and

responsibilities for all involved in the project.

Stay in control of the work – know who is doing what, when and why

Keep an eye on the plan!