an introduction to project management: learning the basics
DESCRIPTION
Presentation Date: 10/6/2010 Location: Public Instruction Department, State of North Carolina YouTube Videos: JFK Speech: http://www.youtube.com/watch?v=kwFvJog2dMw Neil Armstrong: http://www.youtube.com/watch?v=HCt1BwWE2gA Formal definitions used in presentation are from the Project Management Body of Knowledge (PMBOK) 4th edition published by the Project Management Institute (PMI).TRANSCRIPT
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An Introduction to Project Management
Paul M. Di Gangi, Ph.D.
Learning the Basics
Western Carolina University
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Presentation Schedule
How do we define Project and Project Management (PM)?
How does PM work?
Why is PM important?
Recap
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“A temporary endeavor undertaken to create a unique
product, service, or result.
”
Characterized by
What is a project?
5 attributes
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Unique
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Requires Resources
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There’s Uncertainty
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Temporary Endeavors
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Has a Sponsor
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“A temporary endeavor undertaken to create a unique
product, service, or result.
”that...
creates a product that can be either a component of another item or an end item in itself,
creates a capability to perform a service,
creates a result such as an outcome or document.
What is a project?
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<Example>
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What was once the furthest outpost on the old frontier of the West will be the furthest outpost on the new frontier of science and space. Houston, your City of Houston, with its Manned Spacecraft Center, will become the heart of a large scientific and engineering community.
~ President John F. Kennedy
September 12, 1962
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“The application of knowledge, skills, tools and techniques to a
broad range of activities in order to meet the requirements of a particular project.
”
Project Management (PM) is...
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Advantages• Better control over resources
• Improved stakeholder relations
• Shorter development times
• Lower costs; higher profits
• Higher quality and reliability
• Improved worker productivity
• Reduced variation in performance
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ActivityLevel
TimeProject Start Project Close
Initiating Planning Executing
Monitoring & ControlClosing
A Structured Approach
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ActivityLevel
TimeProject Start Project Close
Initiating
Life cycle stage where project is defined, authorized, and started.
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ActivityLevel
TimeProject Start Project Close
Planning
Life cycle stage where scope of work is established, objectives are refined, and
course of action is planned.
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ActivityLevel
TimeProject Start Project Close
Executing
Life cycle stage where work is performed to complete the project based
on project specifications.
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ActivityLevel
TimeProject Start Project Close
Monitoring & Controlling
Life cycle stage where project is tracked, reviewed, progress regulated, and
performance measured against plan.
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ActivityLevel
TimeProject Start Project Close
Closing
Life cycle stage where project work is finalized and approved by project
sponsors and/or stakeholders.
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Inputs(Processes & Resources used by
Tools & Techniques)
Tools & Techniques(Applications & Management Techniques
to create Output)
Outputs(Documents, Deliverables, Information created)
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ActivityLevel
TimeProject Start Project Close
Initiating Planning Executing
Monitoring & ControlClosing
Major Project Phases
Potential Project Kill Points
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Tools &
Tech
niq
ues
Core Functions (lead to specific project objectives)
Facilitating Functions (means through which objectives achieved)
Integration Management(affects & is affected by all other areas)
ScopeManagement
TimeManagement
CostManagement
QualityManagement
ProcurementManagement
RiskManagement
CommunicationManagement
HRManagement
S T
A K
E H
O L
D E
R S
Project Success
Project Success
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STAKEHOLDERS
INTERESTPERCEPTION OF PROBLEM
SUPPORT / OPPOSITION RESOURCES
People involved in or affected by project activities.
Template
This template can be used to analyze the stakeholders of your project.
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Image From: Schwalbe (2010)
3 Functional Managers report directly to upper management
Project Managers report directly to upper management
Middle Ground OptionPersonnel often report to 2+ bosses
Structure can be: Weak, Balanced, or Strong
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Tools &
Tech
niq
ues
Core Functions (lead to specific project objectives)
Facilitating Functions (means through which objectives achieved)
Integration Management(affects & is affected by all other areas)
ScopeManagement
TimeManagement
CostManagement
QualityManagement
ProcurementManagement
RiskManagement
CommunicationManagement
HRManagement
S T
A K
E H
O L
D E
R S
Project Success
Project Success
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Scope Management
Processes required to ensure that the project includes all the work required,
and only the work required, to complete the project successfully.
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Time Management
Processes required to manage timely completion of the project.
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Cost Management
Processes involved in estimating, budgeting, and controlling costs so that the project can be completed within the
approved budget.
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Triple ConstraintTightening any of these impacts the ability
to meet the requirements of the others.
Scope Time
Cost
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Quality Management
Process of identifying quality requirements and/or standards for the project and product, and documenting
how the project will demonstrate compliance.
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Quadruple ConstraintRemembering your Target Audience
Scope Time
Cost Quality
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Tools &
Tech
niq
ues
Core Functions (lead to specific project objectives)
Facilitating Functions (means through which objectives achieved)
Integration Management(affects & is affected by all other areas)
ScopeManagement
TimeManagement
CostManagement
QualityManagement
ProcurementManagement
RiskManagement
CommunicationManagement
HRManagement
S T
A K
E H
O L
D E
R S
Project Success
Project Success
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HR Management
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Project Manager
• Definition: A person focused on achieving a project’s objective(s)
• Key Traits:– Knowledge & Wisdom
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Leadership
10Skills
Networking Skills
Decisive
Listens
Integrity
Trust Builder
Verbal Communicator
Team Builder
Conflict Negotiator
Critical Thinker
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Communications Management
Processes required to ensure timely and appropriate generation, collection,
distribution, storage, retrieval, and ultimate disposition of project information.
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Risk Management
Processes of conducting risk management planning, identification,
analysis, response planning, and monitoring and control on a project.
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Procurement Management
Processes necessary to purchase or acquire products, services, or results
needed from outside the project team.
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• Definition: Resources (e.g., computer programs, management techniques, etc.) that assist project managers and their teams in various aspects of project management.
Tools & PM Techniques
Gantt Chart
Network Diagram
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Integration Management
Processes and activities needed to identify, define, combine, and coordinate various activities for successful project management.
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Tools &
Tech
niq
ues
Core Functions (lead to specific project objectives)
Facilitating Functions (means through which objectives achieved)
Integration Management(affects & is affected by all other areas)
ScopeManagement
TimeManagement
CostManagement
QualityManagement
ProcurementManagement
RiskManagement
CommunicationManagement
HRManagement
S T
A K
E H
O L
D E
R S
Project Success
Project Success
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July 21, 1969
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Tools &
Tech
niq
ues
Core Functions (lead to specific project objectives)
Facilitating Functions (means through which objectives achieved)
Integration Management(affects & is affected by all other areas)
ScopeManagement
TimeManagement
CostManagement
QualityManagement
ProcurementManagement
RiskManagement
CommunicationManagement
HRManagement
S T
A K
E H
O L
D E
R S
Project Success
Project Success
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Scope- Houston to Moon- 300 ft Rocket
Time
- By the end of the decade
Risk- Alloys not invented yet- Handles heat & stresses- Untried mission
Quality- Safe return of crew- National pride for being
1st to land on the moon
- Go to the moon!- And come back!
Objective
Stakeholders
- President Kennedy (Sponsor)- NASA, City of Houston- American People
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To be sure, all this costs us all a good deal of money. This year¹s space budget is three times what it was in January 1961, and it is greater than the space budget of the previous eight years
combined. That budget now stands at $5,400 million a year--a staggering sum, though somewhat less than we pay for cigarettes and cigars every year. Space expenditures will soon rise some
more, from 40 cents per person per week to more than 50 cents a week for every man, woman and child in the United Stated, for we have given this program a high national priority.
During the next 5 years the National Aeronautics and Space Administration expects to double the number of scientists and engineers in this area, to increase its outlays for salaries and expenses to $60 million a year; to invest some $200 million in plant and laboratory facilities; and to direct or
contract for new space efforts over $1 billion from this Center in this City.
Scope- Houston to Moon- 300 ft Rocket
Time
- By the end of the decade
Risk- Alloys not invented yet- Handles heat & stresses- Untried mission
Quality- Safe return of crew- National pride for being
1st to land on the moon
- Go to the moon!- And come back!
Objective
Stakeholders
- President Kennedy (Sponsor)- NASA, City of Houston- American People
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Triple Constraint
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Scope
Time
Cost
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Thank You for ListeningContact @ [email protected] | Website @ www.paulmdigangi.com
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