An Update on the Establishment of the Campus

Presentation to the UWIDEC Staff, Mona on Wednesday 7th November

2007

◦ School of Continuing Studies (SCS)( Provides professional dev. programmes; continuing education, access to mature

learners)

◦ Tertiary Level Institutions Unit (TLIU) (Concerned with Institutional capacity building, inter-institutional arrangements e.g.

Franchising)

UWI Distance Education Centre (UWIDEC)(Delivery of UWI programmes by distance)

GOAL: To improve service to the UWI 12 and ‘underserved’ communities in campus countries

As a network of virtual and real resources to empower UWI to expand the reach and range of its services into all “underserved” communities.

THE UWI OPEN CAMPUS

To create an Open Campus to enable the University to expand the scope, enhance the appeal and improve the efficiency of its service to the individuals, communities and countries which it serves (p.31)

Policy formulation for managing, developing and implementing open and flexible learning Establish a

viable and sustainable financing mechanism

Establish policy for managing / building inter-institutional relationships / partnerships

Create student-centered learning environment

Increase access to UWI programmes & services

Prepare administrative and organisational structure

Establish and

Operationalise the Open

Campus

Learning resources

Course & Programme

Delivery

External Relations & Institutional

Collaboration

c

Student

Instructional Design &

Development

Subject expertise (UWI Campuses and elsewhere)

Delivered using ICT

Other TLIs

Technical Services

9

UWI OPEN CAMPUSDRAFT FUNCTIONAL CHART (Revised)

School for Lifelong Learning

Specialised Units

Academic Programming

Student

ServicesAdministration

• Human Resource Management• Property Management• Records Management • Office Services

•Market Needs Assessment • Programme/ Course Development • Programme Delivery & Facilitation • Student Services• Community Outreach

• Programme Planning & Coordination• Curriculum Development • Instructional Development• Programme Delivery (incl. Student Support)• Research

• Research

• Programme/

Course

Development

• Programme

Delivery and

Facilitation

• Student

Services• Community

Outreach

• Admissions• Prior Learning Assessment• Examinations• Student Records• Student Welfare• Special Needs• Student Guild

External Relations &Inter-Institutional Coordination

• Strategic Partnership Building

• Government

. Relations

• Institutional &

NGO Relations

• Franchising

• Articulation

• Institutional

Capacity Bldng.

Principal and

Pro-Vice Chancellor

Deputy Principal• Computer and Technology

Services• Website Development &

Maintenance• Quality Assurance• Marketing & Communication

Office of the Principal• Research • Consulting • Institutional Evaluation• Income Generation, Grants and Endowments• Planning and Development• Alumni Relations• Management Audit

Financial

Management

Library & Information Resources

10

UWI OPEN CAMPUSPROPOSED ORGANISATION CHART (1)

DeanAcademic

Programming

RegistrarStudent Services

DirectorExternal Relations &Inter-Institutional Collaboration

Principal and Pro-Vice

Chancellor

Deputy PrincipalComputing & Technology Svcs.• Website Development & Mtnce.

Marketing & Communications

Quality Assurance

Office of the PrincipalResearch & Evaluation Consulting Institutional EvaluationPlanning and Development Income Generation, Grants & Endowments Alumni Relations Management Audit

Asst. RegistrarRecruitment

&Admissions

Asst. RegistrarAssessment

&Awards

Asst. RegistrarStudentSupport

Deputy DeanPre-University &Professional Dev.

Programmes

Deputy DeanUndergraduateProgrammes

Deputy DeanPostgraduate Programmes

HeadCurriculum

Development

Sr. Programme

Officer (3)

DirectorSchool for

Lifelong Learning

Heads ofLifelong Learning

Country Sites[15]

Programme OfficerAdministrative Asst.

Course Delivery & Student Services

Technical Asst.Communication &

Services

Director Specialised

Units

Heads of

Specialised

Units[6]

Research Assistant

Programme Assistant

Project

Officer (3)

Campus

Librarian

Finance & Administration (see Org. Chart (2))

Office of the Principal /

PVC Office of the Deputy Principal

Finance & Administration

Student Services

Academic Programming

Open Campus School for Lifelong Learning

Country Sites

IT & Technical Services

External Relations &

Inter-Institutiona

l Relationshi

ps

Library & Information Resources

Research & Special service units

12

UWI OPEN CAMPUSPROPOSED ORGANISATION CHART (1)

ACADEMIC PROGRAMMING

DEANACADEMIC

PROGRAMMING

Deputy Dean – Pre-University/

Professional

Deputy Dean – Undergraduate

Programme Officer (2)

Administrative AssistantClerical Assistant

Deputy Dean – Postgraduate

Programme Officer (2)

Administrative Assistant

Clerical Assistant

Deputy Dean – Special Projects

Curriculum Development

Specialist Asst. Curriculum Dev. Soecialist

Web DeveloperClerical Assistant

Administrative AssistantSecretary

Director – Curriculum Development

(See over)

Programme Officer (2) Administrative Assistant Clerical Assistant

13

UWI OPEN CAMPUSPROPOSED ORGANISATION CHART (1)

CURRICULUM DEVELOPMENT

DIRECTORCURRICULUM

DEVELOPMENT

Curriculum DevelopmentTeam – Cave Hill

Curriculum Development Specialist Asst. Curriculum Dev. Specialist)2) Web Developer (Moodle) Web Developer (Animation) Production Assistant 1 Production Assistant 2 Graphic Artist Clerical Assistant Office Attendant

Project Management AssistantClerical Assistant

Curriculum DevelopmentTeam – Mona

Curriculum Development Specialist Asst. Curriculum Dev. Specialist)2) Web Developer (Moodle) Web Developer (Animation) Production Assistant 1 Production Assistant 2 Graphic Artist Clerical Assistant Office Attendant

Curriculum DevelopmentTeam – St. Augustine

Curriculum Development Specialist Asst. Curriculum Dev. Specialist)2) Web Developer (Moodle) Web Developer (Animation) Production Assistant 1 Production Assistant 2 Graphic Artist Clerical Assistant Office Attendant

DEANACADEMIC

PROGRAMMING

14

HeadComputer &IT Services

Core Technical Team (Software / Programme Development, Etc.

Support Technical

Team Cave Hill

Campus

Support Technical

Team Mona Campus

Support Technical Team St. Augustine Campus

Task Status

Creation of Campus Approved by Council

Establishment of UWIOC Council Completed, Chair Selected & Approved

Other UWIOC Committees (F&GPC, Academic Board, Appointments Committee)

In rough draft – to be refined & submitted for approval (Feb. 2008)

Organisational Structure Drafted, currently being presented to staff for discussion. Approval (Feb 2008)

Establishment of HR Needs, Preparation of Staff Profiles

Completed – all tiers. Currently being discussed (Approval Feb. 2008)

Preparation of Business / Operational Plan

Beginning stage – draft to be completed by December 2007 for Approval in Feb 2008

Marketing and Promotion Draft Package and Budget complete – currently being discussed

Policy Status Target Approval date

Consensus policy for DE / Online Delivery

Drafted by representative UWI group; circulated for discussion

November 2007

Policy for procurement & development of DE Programmes – Inter-campus

To be drafted and circulated for discussion

January 2008

UWIOC Policy on “open” admission

To be refined and circulated for comment

November 2007

Financial policy on cost of services and fee structure

In progress December 2007

Activity Strategy Target Date

Review Franchise management of UWI programmes

Consultation with Faculties / DepartmentsDraft UWI-consensus policy

(in progress)December 2007

Decide on roles, responsibilities of four campuses

Consultation and negotiation

First round of meetings in progress. Agreements by Jan 2008

Engagements with Campuses

Consultations / presentations

In Progress – First round completed by December

Engagements with governments

Follow-up consultations and developing work plans

(In progress) April 2008

Other partnerships (CKLN, U-TECH, UG, etc)

Consultation and negotiation to collaborate….

Ongoing – Initial agreements with CKLN under consideration

Create a student-centred Learning Environment

Prior Learning Assessment

Set up mechanisms for remediation

Train E-Tutors & E-Advisors

Cater to Special needs

Create Virtual and geophysical communities

Implement student information system

Establish clear procedures for academic policies

Organise orientation on assessment, fees etc.

Develop regional support structure for ICT delivery of programmes & services

Establish a 24/7 HELP CENTRE

THE END