Successful GovernmentMeetings

• Funds: Appropriated or Reimbursable• Requirements of the Meeting - Length, Location, Type of Facility,

Audience, Registration Fee, Exhibits, Security

• Write the RFP• Work with your Procurement Office and

Contracting Officer

Successful Meetings

• List Meeting on FedBizOps

• Start a Checklist Notebook

• Work with your Technical Staff on meeting substance.

• Know your budget limit and work within that amount.

Meeting Strategies

• Have a working relationship with your Contracting Officer

• Know your Government Regulations

• Remember all contracts must be signed by the Contracting Officer

• Network with Planners and Hoteliers

• Utilize training offered for planners

Area of Opportunities

• Increase your knowledge by joining professional organizations such as SGTP, SGMP and MPI

• Take certification courses for CMP, CGMP and CGTP

• Get to know the regional representatives of hotel chains

Wrap Up

• Recommend Site Visit

• Check Room Block Often

• Have a Pre Con and Post Con with hotel

• Save your “wish list” for last

Questions??