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PRINCE2: 2009 Project

Progress Update

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Agenda

• Reasons for Change• Differences• Principles• Processes• Key Themes• Management Products• Project Environment• Next Steps

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Reasons For Change

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PRINCE2Method

PRINCE2in Practice - Managing - Directing

Study Guides

P2MM / P2MM Guide

Pocket Book

Templates

P3M3

PRINCE2& DSDM

Think PRINCE2 MSP

Business Benefits ThroughProject & Programme Management

M_o_R

Checklists ITIL

Case Studies

P3O

Knowledge Centre

Proposed Approach

P2MM / P2MM Guide

Business Benefits ThroughProject & Programme Management

Note:An individual may only need the method plus one other PRINCE2 in Practice guide.An organisation should have all three.

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New PRINCE2

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Summary of changes

2005 2009Principles - 7 Principles

Themes 8 Components 7 Key Themes

Processes 8 Processes 7 Processes

Sub-processes 45 sub-processes -

Techniques 3 techniquesCross-references to

other BoKs

Management Products

36 products 25 products

The Project Environment

- Context rich

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What are Principles?

• Principles are:– Universal– Self Validating– Empowering

“A guiding obligation for good practice”

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The PRINCE2 PrinciplesBusiness Justification A PRINCE2 project must have continued business

justification

Roles & Responsibilities A PRINCE2 project must have defined and agreed roles and responsibilities with an organisation structure that engages the business, user and supplier stakeholder interests

Product Focus A PRINCE2 project must focus on products and their quality

Managed by stages A PRINCE2 project must be planned, baselined, monitored and controlled on a stage by stage basis

Management of risk A PRINCE2 project must proactively manage its risk

Scaling and tailoring A PRINCE2 project must decide how to apply the method such that it is scaled and tailored to suit the project’s environment, complexity, importance and risk

Learning lessons A PRINCE2 project must learn from experience

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PRINCE2 Processes

Processes

Activities

RecommendedActions

“The processes provide the lifecycle basedlist of project management activities”

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Process Model

SU

IP

Project Mandate

Authority ToInitiate A Project

Request ToDeliver A Project

Authority ToDeliver A Project

CS

Stage BoundaryApproaching

StageAuthorisation

CP

CompletedWork Package

Authority To DeliverA Work Package

MP

Dir

ecti

on

Man

agem

ent

Del

iver

y

DPException Plan

Request

First StageAuthorisation

Request To Approve Exception Plan

SBSB

Request ToInitiate A Project

Premature Close

ClosureNotification

Request ToClose ProjectRequest To

Close Project

Project EndApproaching

Exception Raised

Request To ApproveNext Stage Plan

Request To ApproveFirst Stage Plan

Co

rpo

rate

Or

Pro

gra

mm

e

Authority ToClose A Project

Stop/GoDecision

New Mandate

ClosureRecommendation

Stage BoundaryApproaching Corrective Action

3.1

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What are Key Themes?

• Key Themes are:– An ever-present aspect of project management that

need to be continually addressed. They are not one off activities

and– An aspect of project management that requires

specific treatment for the PRINCE2 processes to be effective

“If the processes are considered as the time-based activity list then theKey Themes are the reference manual. If the process requires actionthe Key Theme provides guidance on how it should be done.”

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The PRINCE2 Key Themes

Business Case The why

Organisation The who

Plans The what, how and when

Risk Managing uncertainty

Progress Controlling time and costs

Quality Assuring the delivery of fit-for-purpose products

Issues & Changes Controlling scope

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Management Products

• Scaling philosophy– Designed for typical projects– Can be scaled up– Can be scaled down

• Will be supported by a set of templates– with embedded guidance– and quality criteria

“PRINCE2 requires information and decisions, not documents and meetings”

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The Project Environment

• Context based guidance– Projects in a programme / not in a programme– Customer/Supplier commercial relationships– Working with project or programme offices– Using PRINCE2 with specialist methods– Links with OGC Gateway– Procurement– Policy projects – Feasibility projects– R&D projects– Multi-organisation projects– Evolving projects– Compulsory projects– etc

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How To…..

• PRINCE2 in Practice– Directing a Project– Managing a Project

• Contain– Practical guidance

• Lifecycle based• Key Theme based• Context based• Role based

– Trouble-shooting– Cross references to

other Bodies of Knowledge

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Next Steps

• First Drafts now completed!• Pilots (March 08 to June 08)• Quality Reviews (first draft, second draft, final draft)• Surveys – to address options and test quality criteria• Proof of Concept (for exam syllabus)• Further consultation (for enhanced exam scheme)• Transition period Q1 2009

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Any Questions?