Anil G. NairDubai, UAEMobile: +971-050-3945310Nationality : IndianMarital Status : MarriedE-Mail: nairanil2@gmail.com

OBJECTIVE

To work in a challenging and growth oriented environment by using my skills and experience and to be an integral part of a growth oriented and professionally, managed organization with the responsibilities, where my talent and skill reciprocates by continuous learning process.

SHORT SUMMARY OF RESPONSIBILITIES HANDLEDHaving been working with a leading infrastructure development contracting company in UAE for the past 10 years, successfully carries out the task of a Senior Secretary / Document Controller.

Brief overview of work nature and responsibilities are as following: Responsible for development of tendering and related documents, assist in the

programme's tendering process, assist in the award of construction contracts, manage, administer, and supervise awarded construction contracts, provide other programme support as required.

Provides support service when required in “interpretation of contract” during the course of the contract and ensures its close-out is in accordance with established procedures.

Prepares tender enquiry documents based on work scope and other requirements according to policy guidelines.

Assists in the writing and preparation of the scope of works, BOQ’s and tender documentation, call and evaluate the tenders, compile and negotiate contracts with the main contractors, administer the contracts through to final payments and retentions.

Supervise the team of Document Controllers at Project site office Document management through Aconex (online application) Provide guidance to Document Control Clerks and resolving procedural difficulties in

coordination with all concerned Coordinating the activities related to document control, including distribution of controlled

documents and maintaining electronic directories Ensure proper receipt, effective distribution, filing and archiving of documents Review incoming correspondences and prepare replies independently Organize meetings Prepare, reports, and other documents for management review

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Resume for the post of Senior Secretary / Document Controller

Years of Experience : 17 Years (10 years in Abroad & 7 years in India)

EXPERIENCE SYNOPSIS

Employer : Dutco Balfour Beatty LLC, Dubai, UAEPosition : Senior Secretary in Estimation DepartmentDuration : October 2014 to till date

RESPONSIBILITIES

Responsible for development of tendering and related documents, assist in the programme's tendering process, assist in the award of construction contracts, manage, administer, and supervise awarded construction contracts, provide other programme support as required.

Provides support service when required in “interpretation of contract” during the course of the contract and ensures its close-out is in accordance with established procedures

Participates as a member of the negotiating team for technical and commercial evaluation of tenders.

Conducts contract administration, and customer contact activities to provide for proper contract fulfillment in accordance with company policies, legal requirements, and contract specifications.

Assists in the writing and preparation of the scope of works, BOQ’s and tender documentation, call and evaluate the tenders, compile and negotiate contracts with the main contractors, administer the contracts through to final payments and retentions.

Prepares tender enquiry documents based on work scope and other requirements according to policy guidelines.

Prepare, reports, and other documents for management review Correspondence with Consultants / Clients and carries out day to day administration

activities. Maintain an organized filing and document management system to fulfill project and client

requirements as per ISO procedure.

Employer : Wade Adams Contracting LLC, Dubai, UAEPosition : Document Controller / Site SecretaryDuration : September 2005 to September 2014

RESPONSIBILITIES

Served as Document Controller with various Consultants and Project Management such as – Mace International, M/s. Parsons, M/s. Atkins, CDM Smith M/s. Khatib & Alami – assisted Resident Manager, Resident Engineer and other subordinates in coordinating and implementing all general office activities concerning with Projects.

Independent correspondence with Consultants / Clients and carries out day to day administration activities.

Respond to, on behalf of the manager, correspondence, queries and enquiries within the established guidelines.

Expediting Transmittals / Submittals like Method Statements, RFI’s, NOC’s, technical queries, weekly and Monthly Progress report etc. to Consultants / Clients.

Provide high level administrative support by preparing management reports, handling information requests.

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Designed and implemented administrative procedures in office. Maintain and update as required, a departmental filing system, which ensures that

documentation is easily accessible. Deal with collection of mail, faxes, filing and day-to-day general secretarial duties. Following up the status of Drawings / Documents with Consultants / Sub-Contractors. Maintain an organized filing and document management system to fulfill project and client

requirements as per ISO procedure. Send/receive mails, fax, e-mail and distribute to appropriate personnel, maintaining a stock

of office stationeries.

Employer : Mediaware Infotech Pvt. Ltd., Mumbai, IndiaPosition : Sr. Customer Support ExecutiveDuration : December 2002 to September 2005

RESPONSIBILITIES

Analyze problems – identify hardware problems, offer software solutions & recommend solutions accordingly.

Handle complaint calls from Customers / Agencies / Media Industries and allocate them to junior staff.

Impart Training to Agency Media Executives to enable usage of Mediaware Operations Software.

Providing Database and ensure timely updation reaches to Advertising Agencies & Media Industries.

Updating manuals of all the modules (Press/TV/Radio/Outdoor) on periodical basis for the easy access and usage of software.

Employer : Al Mutawaa Trading Co., Muscat, OmanPosition : Secretary Duration : May 2001 to October 2002

RESPONSIBILITIES

Carried out various secretarial and related administrative duties for various departments (Mechanical, Commercial and Maintenance / Services)

Independent correspondence with Foreign Principals, Local Trading Companies, and carries out day to day administration activities.

Managing & Controlling Office Equipment’s, Stationaries & utilities etc. Preparing Quotations, Invoices, Memo’s, Reports, Circulars, Statements and Minutes of

Meeting. Follow up of orders. Contact with suppliers and follow up with payments. Maintained / updating / reconciliation of the data in Computer (Inventory in Foxbase) for the

materials after dispatching & receiving through Principals of all divisions and sections.

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Maintaining filing system includes business correspondence, invoices, reports, circular & periodicals and operating documents.

Organising and storing paper work, documents and computer based information, and dealing with incoming / outgoing correspondences by maintaining mail register.

Employer : M/s. Kesoram Rayon Ltd. (B.K. Birla Group), Mumbai, IndiaPosition : Steno-Typist cum AssistantDuration : December 1995 to May 2001

RESPONSIBILITIES

Served as Assistant / Steno Typist to the Regional Manager in assisting all Administration / Office activities.

Dealing with correspondence and writing letters, and taking dictation and minutes. Transmitting / receiving mails, fax, e-mail and distribute to appropriate personnel and maintaining

a stock of office stationeries. Maintained & updated office filing and documentation system. Co-ordinate arrangements and prepare agendas for a variety of meetings, internally and

externally, assembling appropriate material, as required, to ensure the smooth running of these meetings and keep the meeting minutes organized.

Co-ordinating Management Meeting / Conferences by arranging Conference halls etc. Organizing and maintaining diaries of special events, appointments, travel arrangements and

itineraries of delegates. Administrate all hardware / software problems of the department and provide technical and

professional assistance to end users.

EDUCATIONAL PROFILE Graduation in B.A. (Economics) from Mumbai University during the year 1994 H.S.C. from Mumbai University during the year 1991 S.S.C. from Mumbai Board during the year 1989

COMPUTER SKILLS

Proficient in the use of Microsoft Windows 7.0/XP, Microsoft Office Professional, Microsoft Word, Excel, Power Point, Access, Outlook Express and Internet Browsing.TECHNICAL SKILLS

Passed GCC Examination in English Typewriting @ 50 WPM during the year 1991 Passed Shorthand Course @ 80 WPM during the year 1992 Achieved more than 60 WPM in National Speed Typing Championship (National Level) organized

by Godrej & Bombay Shorthand Writers Association during the consecutive years from 1992-1995 Passed Electronic Typic Course during the year 1993 Knowledge of Mediaware Software (Using by Advertising Agencies and Media Agency)

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PERSONAL PROFILE

Address : Krishna Bhavan, Jacob Compound,Punjabi Colony, Ulhasnagar,Thane Dist. Mumbai – Pin 421 003

Date of Birth : September 29, 1973

Place of Birth : Mumbai, Maharashtra

Sex : Male

Nationality : Indian

Marital Status : Married

Languages Known : English, Hindi, Marathi, & Malayalam

PASSPORT DETAILS

Passport Number : F-9009242Place of Issue : Dubai, UAEDate of Issue : 13.03.2007Date of Expiry : 12.06.2017

I hereby declare that the information given above is true, correct and complete to the best of my knowledge and belief.

(Anil G. Nair)

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