anna brumbelow academic scheduling coordinator x6237 amanda loibl catalog & curriculum clerk...

A N NA BRUM BELOW A CA DEM IC SCHEDULING COORDINAT OR

X 6237

A M A NDA LOIBLCATA LOG & CURRICULUM CLERK

X 5392

Class Schedule Production Training

Class Schedule Production Training

IntroductionClass Schedule Preparation Information1st Proof Excel Spreadsheet Examples and

InstructionsAcademic Course Scheduling GuidelinesSSR2SECGJIREVOClass Schedule FormAcademic Scheduling Website??

Class Schedule Preparation Information

All 1st proofs are due back no later than 5 pm on Friday, September 12, 2014 Email attached spreadsheet to [email protected] and

[email protected] Proof must be delivered through the Deans office to

ensure all course approvals List department and term on the subject line of the

email Example: NRM/GEOG 201501

Handwritten changes will not be accepted Do not remove/delete any courses from the proof 1st proof will be returned to the department if submitted

with inaccurate format

mailto:[email protected]


Spreadsheet Examples and Instructions


Section Number F = Fairbanks Campus Courses U = eLearning & Distance Education T = Community & Technical College

See http://www.uaf.edu/coursefinder/definitions/ for section number sequence

Second digit indicates: E = Evening Class beginning after 5 pm on M , T, W, R,

and/or F W = Weekend class meeting on Sa and/or U, or if course

meets F, Sa, and/or U with times beginning after 5 pm X = Internet Course M = Course meets audio or video conference

Monday, Wednesday, Friday (MWF, 60 min periods)

Tuesday, Thursday (TR, 90 min periods)

8:00 am – 9:00 am 9:15 am – 10:15 am 10:30 am – 11:30 am 11:45 am -12:45 am 1:00 pm – 2:00 pm 2:15 pm – 3:15 pm 3:30 pm – 4:30 pm 4:40 pm – 5:40 pm Evening – after 5:50 pm

8:00 am – 9:30 am9:45 am – 11:15 am11:30 am – 1:00 pm2:00 pm – 3:30 pm3:40 pm – 5:10 pmEvening – after 5:20 pm

No classes are to be scheduled between 1 and 2 pm on Tues or Thur.

Approved Meeting Patterns

Session Codes

Session Codes

Code Location-Based (%)

Name Description

0 0% Distance •No physical location requirements•Can by synchronous or asynchronous, and may be instructor-or self paced•Any amount of location-based time means the class is going to be either a #1, #2, or #3

1 1%-20% Distance-Based •Location-based time requirements up to 20% of the course contact hours (per 3 credit course: around 9 hrs of 45 contact hours)

2 21%-50% Blended •Location-based time requirements for 21%-50% of the course contact hours (per 3 credit course: 9.5 to 22.5 hrs)

3 51% or more Location-Dependent/Traditional

•Location-based time requirements for 51% or more of the course contact hours

Delivery Methods

More than one Delivery Method can be coded

Delivery Methods

What broadly-adopted strategy combining technology and pedagogy is being used to achieve specific learning outcomes?

CI: Independent Learning / Correspondence: Self-paced course packets used to complete coursework. F2F: Face-to-face: Traditional class instruction AC: Audio Conferencing: Participation over a telephone audio bridge. VC: Video Conferencing: Participation from a video conferencing site WB: Web Meeting: Participation over the Internet by running web conferencing software on their computer (such as eLive). TV: Live Television / UATV: Class to be broadcast live over UATV. BB: Online / Web delivered: Students participate through a course web site (such as Blackboard). MM: Multimedia: Participation in the course using a variety of media formats (DVD, CD, VHS, etc.). ST: Special Technology: Course uses special technologies that are listed in the course notes section (e.g., “course uses Skype,” or “course requires high-speed Internet access for interactive simulations”).IND R/T: Individual Research/ThesisINT/PRAC: Internship/Practicum

Course Pacing

Course Pacing: What type of pacing does this class have? Instructor or Self

Meeting Times

Meeting Time: Are there set meeting times for this course: Yes or No

Deleting a Course or Section from the Schedule

Adding a New Course or Section to the Schedule

Changing the Instructor of Record

Changing the Meeting Pattern

Other Changes

2nd Proof – SSR2SEC

2nd Proof – SSR2SEC

Parameters setting listed below: 01- TERM code to select = xxxxxx 02- Campus code to select = F (and/or 6) 03- College code to select = % 04- Part of term to select = % 05- Subject code to select = ACCT (put your subjects here) 06- Order: (1-5) See help line = 4 (should be already set) 07- Number of blank lines = 0 08- Display time in AM/PM format? = Y 09- Schedule type = % 10- Session = % 11- Attendance method = % 12- Create DATA File (Y/N) = Y 13- Section Number = % 14- Site Code (s) = % 15- Course Number = % 16- Print Totals = N 17- Class Sec Initial Start Date 18- Part of Term Start Date = 19- Section Notes = Y 20- Course Delivery Method = % 21- Course Pacing = % 22- Course Meeting Times = % ** Printer should be hooked to Banner. To find the listing of your Banner printer, hit F9 in the printer field. To

setup your printer to Banner contact the help desk at x8300

F6 to enter a new line

F4 to duplicate the information from

line above

2nd Proof – GJIREVO

GJIREVO – Saved Output Review

Make sure you open the .dat file if you want to export to Excel

Class Schedule Form

Can be found on the Academic Scheduling website

http://www.uaf.edu/reg/acad_sched/

Additions, Instructor Changes, & Cancellations must be submitted on a Class Schedule

Form with Department Chair and Dean’s signature

Make sure you clearly indicate what changes are being made

Changes that do not require Dept Chair and Dean’s signature may be submitted via email

to [email protected] for F or T sections, or [email protected] for UX- sections

Wait list changes

Meeting Pattern Changes (Days and Times)

Location Changes (Bldg and Rm)

Please include all course information in your email

Dept, Course #, Section #, and CRN

Remember to submit changes to eLearning sections to Barb Paskvan





Academic Scheduling Website

http://www.uaf.edu/reg/acad_sched/Academic Scheduling ProtocolsList of Available Classrooms (live form)Link to ASTRA scheduleSmart Classroom Interactive Browser (maintained by

OIT)Academic Scheduling Documents & Training Resources

Academic Course Scheduling Guidelines (PDF) Class Schedule Preparation Information (PDF) Class Schedule Form (PDF) Special Topics Form (form 1A) (Word) General Use Classrooms (PDF) Class Schedule Production Training (PPT)


Questions??

anna brumbelow academic scheduling coordinator x6237 amanda loibl catalog & curriculum clerk...

Documents

coded slide

pm evening

video conference slide

inaccurate format slide

credit course

course contact hours

internet course

evening class