annex 1 - guide to subject registration
TRANSCRIPT
Guide to
Subject Registration
Semester One 2013/14
Last Updated on 12 March 2013
Table of Contents
What is Subject Registration? .......................................................................................................... 1
General Information ........................................................................................................................ 1
On-site Support Sessions ................................................................................................................. 2
Key Dates of Subject Registration Activities for Semester One 2013/14 ......................................... 2
Important Points to Note ................................................................................................................. 5
Subject Registration Facility Operation Manual .............................................................................. 6
Frequently Asked Questions .......................................................................................................... 10
1. Who are involved in the subject registration for Semester One 2013/14? .............................. 10
2. How can I prepare for subject registration? .......................................................................... 10
3. Where is the online subject registration system? ................................................................... 10
4. How do I login to the subject registration system? ................................................................ 10
5. Where is my “home campus”? ............................................................................................. 10
6. Can I register for subjects that are being offered on another campus? ................................... 12
7. What should I do if I would like to take more or fewer credits? ............................................ 12
8. Do I need to retake a failed subject? ..................................................................................... 13
9. What if I failed a subject which is the pre-requisite of the follow-on subject(s) for the next
semester? ............................................................................................................................. 13
10. What is the arrangement of the subject registration during bad weather? .............................. 14
Page 1 of 14
What is Subject Registration?
Subject Registration is a process during which students are invited to select elective subjects for the
semester concerned. It covers the selection of the following subjects:
i. General Education elective subjects and Discipline-specific elective subjects of your
programme.
ii. Subjects which you have failed or in lieu of exemption.
The College has set aside designated periods for a series of subject registration activities. Students
who do not complete the subject registration during the prescribed period and/or wish to change their
subject choices can have their last chance of subject selection during the add/drop period designated
for the semester concerned. However, available study places by then will be very limited and you
may not be able to set up a clash-free timetable during the add/drop period. If you do not select
sufficient elective subjects in the subject registration exercise, you will be assigned a personal time
ticket with lower priority for making changes to the subjects enrolled and your personal timetable
during the add/drop period. The end of the add/drop period is the deadline for students to select
subjects. Except for zero subject enrollment or deferment of study approved by the College, if
students do not take any subject by then, they will be treated as having no intention to continue with
their study at HKCC. Their student status will accordingly be nullified.
Students are requested to check their subject registration records on web carefully after they have
completed the subject registration process. For rectification, they should report any discrepancy
found to the College in writing.
General Information
The online subject registration exercise for Semester One 2013/14 will be held on 20 – 22 March
2013, during which you may login to the system via my.HKCC
(http://www.hkcc-polyu.edu.hk/myHKCC/) for subject registration. The details are as follows:
Date: 20 – 22 March 2013
Time: 10:00 am – 10:00 pm
Location: http://www.hkcc-polyu.edu.hk/myHKCC/
� subject registration � choose subject
For each successful login, you will be given 15 minutes to select subjects. If you fail to complete the
registration process within the 15 minutes, you are required to re-login to the system and try again.
You may login to the system anytime within the period stated above to change your choice of elective
subjects. However, any last-minute login is highly discouraged.
Page 2 of 14
On-site Support Sessions
To facilitate your subject registration process, on-site support sessions will be arranged during the
online subject registration period. If you encounter any difficulties using the online subject
registration system, you are welcome to seek hands-on assistance during the on-site support sessions
scheduled as follows:
Date: 20 – 21 March 2013
Time: 2:30 pm – 4:00 pm
Location: Executive Training Room (1103C), Hung Hom Bay Campus
Executive Training Room (S502), West Kowloon Campus
Please note that the on-site support sessions only provide technical support for using the online
subject registration system but not academic advice. You are recommended to read the
recommended study pattern, subject pre-requisite, co-requisite and exclusion requirements, and any
other requirements stipulated in your definitive scheme/programme document. Should you need any
academic advice, please attain the briefing sessions arranged for your programme, if any, and/or
contact your Programme Leader or Assistant Programme Leader.
Key Dates of Subject Registration Activities for Semester One 2013/14
Date/Week/Period Activities Actions to be taken by students
Week 6 – 7 Briefing sessions / Consultation
hours will be arranged.
1. Students are strongly
recommended to read the
recommended study pattern,
HKCC subject offering list,
subject pre-requisite, co-requisite
and exclusion requirements, and
any other requirements stipulated
in your definitive
scheme/programme document.
2. Students should attend the
briefing sessions, if any, and/or
contact the Programme Leader or
Assistant Programme Leader for
academic advice, if necessary.
Page 3 of 14
Date/Week/Period Activities Actions to be taken by students
20 – 22 March 2013 The online subject registration
system is open from 10:00 am to
10:00 pm on the student portal
my.HKCC.
Students are required to select and
confirm their subject selection for
Semester One 2013/14 via the online
subject registration system.
Week 8 – 9 The College announces the
cancellation of subjects due to
insufficient enrollment, and notifies
the students concerned of
unsuccessful enrollment due to
limited quotas, if any.
(HKCC has the final authority to
decide on the subject selection of
students. The College may cancel
the offer of any subject if its student
enrollment falls below the minimum
class size or request students to
change their selection if the
maximum quotas of the selected
subjects are reached. You will be
advised to select other replacement
subjects in case you cannot enroll on
the selected subjects successfully.)
Students who cannot enroll on the
selected subjects successfully will be
invited to access the system again to
select other subjects for replacement.
10 – 11 April 2013 The online subject registration
System is open again for the students
concerned from 10:00 am to 10:00
pm.
Only students who cannot enroll on
the selected subjects successfully
would be allowed to login to the
system to select other subjects for
replacement.
June 2013 Notices of the tuition fee payments
are available online.
(Tuition fees payable for Semester
One 2013/14 will depend on the
number of credits registered for the
semester.)
Students are advised to read through
the message regarding the details of
the tuition fee payments for Semester
One 2013/14.
21 June 2013 Assessment results for Semester Two
2012/13 are announced via the
student portal my.HKCC.
Students may check their assessment
results through the assessment result
enquiry facility.
Page 4 of 14
Date/Week/Period Activities Actions to be taken by students
Late August 2013 The student personal timetables for
Semester One 2013/14 are available
on the student portal my.HKCC.
Students should check their personal
timetables via the student portal
my.HKCC.
Page 5 of 14
Important Points to Note
1. The normal study load of any student is 5 subjects or 15 credits per semester. Although you
may wish to take a practicum subject, you are advised to select sufficient elective subjects during
the subject registration period. This will guarantee your study places in the selected elective
subjects and a non-clash timetable.
2. You only need to choose the elective subject(s) and/or previously failed subject(s). Your
personalized timetable will be generated by the system later. You do not need to select any time
slot and location for your subject in this subject registration exercise. Please be reminded that
HKCC reserves the right to cancel any subject or make changes to the study pattern. You will be
notified if the subject(s) you have chosen are to be cancelled or the maximum quota(s) of the
selected subject(s) is reached.
3. If you have made any changes to your selected subjects, you should always print the “Submission
of Subject(s) selected” before you logout from the system every time and keep the latest version
for retention.
4. You may refer to the HKCC subject offering list for the offering semesters and locations of the
elective subjects. If a compulsory/selected elective subject is offered on both campuses, you will
take the subject on your home campus.
5. At least 1 hour of travelling time is required between the Hung Hom Bay Campus and West
Kowloon Campus, and at least 15 minutes is required for travelling between Hung Hom Bay
Campus and PolyU Main Campus. Please prepare for the bus fare of the shuttle bus running
between the campuses if you select the subjects that are not offered on your home campus. You
are encouraged to plan thoughtfully when you select your subjects.
6. For subject syllabi, please refer to the scheme/programme documents at the student portal
my.HKCC via http://www.hkcc-polyu.edu.hk/myHKCC/ � scheme/programme document.
7. Subject to availability of places, students are free to change to subject groups within the same or
on another campus during the add/drop period on late August to early September 2013.
8. If you do not select sufficient subjects at this stage, you would only be able to select the
outstanding subjects during the add/drop period, where the available vacancy is very limited or
even null. And you will be assigned a personal time ticket with lower priority for making any
changes to the subjects enrolled and to your personal timetable.
Page 6 of 14
Subject Registration Facility Operation Manual
Login
1. You may login to the system via my.HKCC (http://www.hkcc-polyu.edu.hk/myHKCC/) to add/make
changes to the subjects enrolled during the subject registration period. Please select ‘choose subject’
under ‘e-applications’ ���� ‘subject registration’ ���� ‘choose subject’.
Page 7 of 14
Adding or changing Subject(s)
1. If you want to add a new subject, you may select the subject type first and then the subjects
available from the drop down manual on the right hand side.
2. If you want to change an elective subject, you may select another subject under the subject
column.
Page 8 of 14
3. When you have completed your selection, click “Next” button. The selected subjects will be
shown under ‘Verification of submission of selected subjects’. Please click “Confirm” for
submission.
Page 9 of 14
Successful Confirmation
1. The system will display the message ‘Thank you for using our on-line subject registration
service’ only if the subject registration/amendment are conducted successfully. If you do not
receive this message, you need to repeat the whole registration procedures again. You may
make changes to the subject(s) on or before the end of the subject registration period, i.e. 22
March 2013.
2. After you completed the subject registration, click “Print” button to print the confirmation page
for your record.
Page 10 of 14
Frequently Asked Questions
1. Who are involved in the subject registration for Semester One 2013/14?
Students will be invited to select the elective subjects on a semester basis, if they are outlined in
the recommended study pattern.
2. How can I prepare for subject registration?
You should read the recommended study pattern, the subject pre-requisite, co-requisite and
exclusion requirements, and/or other requirements stipulated in your definitive
scheme/programme document. You are also suggested to attend the briefing session and/or
contact your Programme Leader or Assistant Programme Leader for academic advice, if
necessary.
3. Where is the online subject registration system?
The online subject registration system can be accessed via:
http://www.hkcc-polyu.edu.hk/myHKCC/ � subject registration � choose subject
4. How do I login to the subject registration system?
You may login to my.HKCC (http://www.hkcc-polyu.edu.hk/myHKCC/) for subject registration.
You are required to input your student number and Personal Identification Number (P.I.N.) to
access the system. For each successful login, you will be given 15 minutes to add/drop/change
your elective subjects. If you fail to complete the registration process within the 15 minutes,
you are required to re-login to the system and try again. You may login to the system anytime
within the aforementioned subject registration period to change your choice of elective subjects.
However, any last-minute login is highly discouraged.
If you forget your P.I.N., you can reset it through the function “Reset P.I.N.”. Your P.I.N. will
then be delivered to your student email account.
5. Where is my “home campus”?
Please refer to the following table for details:
Home
Campus
Programme
Code Programme Title
West Kowloon
Programmes Hosted by Division of Business
8C108-ACC Associate in Business (Accounting)
8C108-BM Associate in Business (Business Management)
Page 11 of 14
Home
Campus
Programme
Code Programme Title
West Kowloon
8C108-CB Associate in Business (China Business)
8C108-FIN Associate in Business (Finance)
8C108-HM Associate in Business (Hospitality Management)
8C108-HR Associate in Business (Human Resources Management)
8C108-IB Associate in Business (International Business)
8C108-LM Associate in Business (Logistics and Supply Chain Management)
8C108-MK Associate in Business (Marketing)
8C108-TM Associate in Business (Tourism Management)
8C108-NS Associate in Business
8C121-EM Higher Diploma in Event Management
8C121-FIP Higher Diploma in Financial and Investment Planning
8C121-SVM Higher Diploma in Service Management
Programmes Hosted by Division of Communication & Social Sciences
8C110-BC Associate in Bilingual Communication
8C110-PR Associate in Public Relations and Communication
8C110-TI Associate in Translation and interpretation
Hung Hom Bay
Programmes Hosted by Division of Science & Technology
8C106 Associate in Health Studies
8C112-AS Associate of Science
8C112-ENG Associate in Engineering
8C112-IT Associate in Information Technology
8C112-SCB Associate in Statistics and Computing for Business
8C118 Higher Diploma in Mechanical Engineering
Programmes Hosted by Division of Communication & Social Sciences
8C110-AA Associate of Arts
8C110-EBC Associate in English for Business Communication
8C110-LC Associate in Language and Culture
8C111-NS Associate in Applied Social Sciences
8C111-PSY Associate in Applied Social Sciences (Psychology)
8C111-SC Associate in Applied Social Sciences (Sociology and Culture)
8C111-SPA Associate in Applied Social Sciences (Social Policy and Administration)
8C111-SW Associate in Applied Social Sciences (Social Welfare)
8C113-ADV Associate in Design (Advertising Design)
8C113-EI Associate in Design (Environment and Interior Design)
8C113-PD Associate in Design (Product Design)
8C113-VC Associate in Design (Visual Communication)
Page 12 of 14
6. Can I register for subjects that are being offered on another campus?
You may register for elective subjects that are not offered on your home campus. However,
please note that you have to reserve at least 1 hour for travelling between the two campuses and
be prepared to pay the transportation fees such as the fare for public transport and the shuttle
bus service arranged by the college. Besides, please be reminded that the amount of Student
Travel Subsidy offered by SFAA, if any, is calculated according to the distance between a
student’s residential address and his/her home campus only.
If a compulsory/chosen elective subject is offered on both campuses, students will take the
subject offered on their home campus. Subject to availability of places, students are free to
change to a subject group within the same or on the other campus during the add/drop period on
late August to early September 2013.
7. What should I do if I would like to take more or fewer credits?
Student with overall GPA below 2.0
Students who have failed any compulsory subject(s) in the previous semester(s) will be invited
to choose one additional subject during the subject registration period via the online system. If
your overall GPA is below 2.0 after the announcement of assessment results for the latest
semester, you should not exceed the normal study load of 15 credits for Semester One 2013/14.
In such case, you will be informed of further details after the announcement of the assessment
results.
Subject to availability of resources, the system will pre-assign any failed compulsory subject(s)
to your subject selection. Including the pre-assigned subject and compulsory subject, you will
be allowed to indicate up to 5 subjects or 15 credits in the system during the online subject
registration exercise. Although subject(s) will be assigned to you, you are still required to
choose the elective subject(s), if any, via the online subject registration system.
For other cases, you will be required to seek approval from the College if you wish to increase
or reduce your study load in any semester. The application deadline for changing the study
load is as follows:
Registering in More or Fewer Than 15 Credits in a Semester
Get details from:
• Notices sent through email
Application deadline:
• For the increased/reduced study load to be effective Semester One 2013/14: One day after
announcement of assessment results of the previous semester.
Page 13 of 14
8. Do I need to retake a failed subject?
You will need to retake the same subject if you have failed a compulsory subject. If the
failed subject is a programme-specific elective or an elective subject in general education
studies, you may choose either to retake the same subject or to take another subject within the
same elective pool in any semester before you graduate. If the failed subject is a mutually
exclusive compulsory subject, you may either retake the failed subject or to take another
mutually exclusive subject, if applicable. The tuition fee will be charged in accordance with
the total number of credits (including retaken subjects) taken in the semester concerned.
In addition to retaking a subject due to failure, you may also retake any subject for the
purpose of improving your grades. Retaking is with the condition that your maximum study
load per semester will not exceed 21 credits. Students wishing to retake passed subjects will
be accorded a lower priority than those who are required to retake (due to failure in a
compulsory subject) and can only do so if places are available. You will be informed of the
application result for retaking a passed subject after the add/drop period of Semester One
2013/14.
When you retake the same subject, only the subject grade obtained in the final attempt will be
included in the calculation of the Grade Point Average (GPA) and the Grade Point Average for
award classification (Award GPA). Although the original grade will not be included in the
calculation of GPAs, it will be shown on the transcript of studies. You should refer to the
definitive scheme/programme document to ascertain the requirements for retaking failed
subjects or seek advice from HKCC.
Application for Retaking Subjects (Form 31)
Get the form from:
• Email announcements
Application deadline:
• Before the end of the add/drop period of each semester
9. What if I failed a subject which is the pre-requisite of the follow-on subject(s) for the next
semester?
After the announcement of the semester assessment results, students may have failed a subject
which is the pre-requisite of the follow-on subject(s) that they have registered for the next
semester. These follow-on subjects will be marked as ‘unqualified subjects’ in these
students’ subject registration records and they will not be qualified to attend classes of these
subjects.
You are therefore advised to check whether you have any unqualified subjects after the
announcement of the assessment results of the last semester. In case there are unqualified
subjects in your subject registration record but you still wish to take them despite the
Page 14 of 14
unqualified status, you should approach the Information Kiosk as soon as possible to apply
for waiving their pre-requisite requirement. Alternatively you can take other subjects in
place of the ‘unqualified subjects’. You should complete these actions before the end of the
add/drop period of the semester concerned.
Application for Taking Unqualified Subjects (Form 31)
Get the form from:
• Email announcements
Application deadline:
• Before the end of the add/drop period of each semester
10. What is the arrangement of the subject registration during bad weather?
The subject registration is performed on web. No extension of the subject registration period
in the event of typhoon signal is hoisted or rainstorm warning is issued. However, in case of
severe system shutdown, we will post notices on the HKCC website
(http://www.hkcc-polyu.edu.hk) informing you of the necessary remedial arrangement once the
system is restored.