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January 2012 Page 1 of 78

CESVI Concept Note

Contracting Authority:

Delegation of the European Union to the Republic of South Africa

National Development Policy Support Programme for South Africa

Civil Society Component

'Sustainable Environment and Natural Resources for Development'

Grant Application Form

Budget line: 21.060200Reference:EuropeAid/133370/L/ACT/ZA

Deadline for submission of concept notes: 23 October 2012

Title of the action:

Enhancing environmental sustainability, resilience to

climate change and improved livelihoods forvulnerable communities in Limpopo Province

through sustainable ecotourism development

Location(s) of the

action:

South Africa, Limpopo Province (Capricorn,

Mopani, Vhembe and Waterberg Districts and

Ehlanzeni District Municipality in Mpumalanga

Province*)

* Ndzhaka and Buffelshoek lodges are part of the Limpopo

African Ivory Route but due to provincial boundary changes

now fall under the Province of Mpumalanga. The lodges are

still managed by Secondary Co-operative.

Name of the applicant CESVI

Nationality of the

applicant1

Italian

Dossier No

(for official use only)

1 For organisations, the statutes must make it possible to ascertain that the organisation was set up by an actgoverned by the national law of the country concerned. In this respect, any legal entity whose statutes have been

established in another country cannot be considered an eligible local organisation. In this respect, see also

footnotes of the Guidelines of the call.


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CESVI Concept Note

EuropeAid ID2 IT-2007-CRP-2711148746

Ongoing contract/Legal EntityFile Lumber (if available)3

6000054051

Legal status4 NGO

Partner

Name: Limpopo Business Support Agency (LIBSA) incorporated

into Limpopo Economic Development Agency

EuropeAid ID: ZA-2012-BCQ-2210355237

Nationality and date of establishment: South African,25/07/2002

Legal status: Association Section 21

Partner

Name: The African Ivory Tourism Secondary Co-operative

EuropAid ID: ZA-2012-FXQ-1910348070

Nationality and date of establishment: South African, 06/01/2010

Legal status: Cooperative

Applicant's contact details for the purpose of this action

Postal address:Via Broseta 68/a

24128 Bergamo, Italy

Telephone number:(fixed and mobile) Country

code + city code + number

+39 035 2058058

Fax number:Country code + city code + number +39 035 260958

Contact person for this action: Patrizia Gattoni

Contact person's email: [email protected]

Address:Via Broseta 68/a

24128 Bergamo, Italy

Website of the Organisation: www.cesvi.org

Any change in the addresses, phone numbers, fax numbers and in particular e-mail, must benotified in writing to the Contracting Authority. The Contracting Authority will not be held

responsible in case it cannot contact an applicant.

2 To be inserted if the organisation is registered in PADOR. This number is allocated to an organisation which

registers its data in PADOR. For more information and to register, please visit

http://ec.europa.eu/europeaid/onlineservices/pador.

3 If an applicant has already signed a contract with the European Commission and/or has been informed of the

Legal Entity File number. If neither of this apply, indicate "N/A".

4 E.g. non profit making, governmental body, international organisation.
http://ec.europa.eu/europeaid/onlineservices/padorhttp://ec.europa.eu/europeaid/onlineservices/padorhttp://ec.europa.eu/europeaid/onlineservices/pador


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CESVI Concept Note

NOTICE

If processing your application involves the recording and processing of personal data (such as names,addresses and CVs), such data will be processed pursuant to Regulation (EC) No 45/2001 on the protectionof individuals with regard to the processing of personal data by the Community institutions and bodies andon the free movement of such data. Unless indicated otherwise, your replies to the questions and anypersonal data requested are required to evaluate your proposal in accordance with the Guidelines for the

call for proposal and will be processed solely for that purpose by the data controller. Details concerningprocessing of your personal data are available on the privacy statement at

http://ec.europa.eu/dataprotectionofficer/privacystatement_publicprocurement_en.pdf]

ACRONYMS LIST FOR CONCEPT NOTE

AIR African Ivory Route

DEA Department of Environmental AffairsGLTFCA Great Limpopo Transfrontier Conservation Area

IDP Integrated Development Plan

LEDET Limpopo Economic Development Environment and Tourism

LIBSA Limpopo Business Support Agency

LTP Limpopo Transboundary Programme

NGO Non Government Organization

NRM Natural Resource Management

DEA: NRMP Natural Resource Management Programmes of DEA

PPCP Public Private Community Partnership

TFPD Trans-Frontier Parks Destinations
http://ec.europa.eu/dataprotectionofficer/privacystatement_publicprocurement_en.pdfhttp://ec.europa.eu/dataprotectionofficer/privacystatement_publicprocurement_en.pdfhttp://ec.europa.eu/dataprotectionofficer/privacystatement_publicprocurement_en.pdf


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CESVI Concept Note

Table of content

PART A. CONCEPT NOTE ............................................................................................. 51.1 Summary of the action ............................................................................................................ 51.2 Relevance of the action ........................................................................................................... 6

1.2.1 Relevance to the objectives/sectors/themes/specific priorities of the call for proposals 61.2.2 Relevance to the particular needs and constraints of the target country/countries,

region(s) and/or relevant sectors (including synergy with other EU initiatives andavoidance of duplication) .............................................................................................. 6

1.2.3 Describe and define the target groups and final beneficiaries, their needs andconstraints and how the action will address these needs .............................................. 8

1.2.4 Particularly value-added elements ............................................................................... 81.3 Description of the action ......................................................................................................... 9PART B. FULL APPLICATION FORM ......................................................................... 111. General information ........................................................................................................... 112. The action ............................................................................................................................. 11

2.1 Budget of the action, amount requested from the Contracting Authority and otherexpected sources of funding ....................................................................................... 11

2.1.1 Budget .................................................................................................................. 122.1.2 Justification ........................................................................................................... 172.1.3 Expected sources of funding ................................................................................. 252.2 Description of the Action ............................................................................................. 262.2.1 Description ............................................................................................................ 262.2.4 Sustainability of the action ..................................................................................... 462.3 Applicant's experience of similar actions ..................................................................... 53

3. The applicant ....................................................................................................................... 643.1 Identity .......................................................................................................................... 64

4. Partners of the applicant participating in the action................................................ 654.1 Description of the partner and Partnership StatementAfrican Ivory Tourism

Secondary Co-operative ............................................................................................. 655. Associates of the applicant participating in the action........................................... 716. Checklist for the full application form.......................................................................... 747. Declaration by the applicant ............................................................................................ 768. Assessment grid of the full application form............................................................. 77


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CESVI Concept Note

PART A. CONCEPT NOTE

1.1 SUMMARY OF THE ACTION

Title of theaction:

Enhancing environmental sustainability, resilience to climate change and improvedlivelihoods for vulnerable communities in Limpopo Province through sustainable ecotourismdevelopment

Location : South Africa, Limpopo Province (Capricorn, Mopani, Vhembe, Waterberg Districts)Duration 42 months

Requestedcontribution

1,500,000 EUR

Objectivesof action

Overall objective: To sustain healthy ecosystems and livelihood opportunities for remote

rural communities through supporting sustainable ecotourism developmentSpecific objective:To support sustainable management of natural resources and ecotourismdevelopment to enhance the capacity of the existing African Ivory Route (AIR) Public-Private-Community Partnerships (PPCPs) to deliver resilient and sustainable livelihoods

Targetgroup(s)

Result 1: 4 Districts, 9 Local Municipalities, 41 Traditional Authorities, ecotourismstakeholders of Limpopo ProvinceResult 2: 41 AIR villages and member households, 100 community members providing

goods and services, 50 employees, 30 additional staffResult 3: 1 AIR Secondary Cooperative and 9 Primary Cooperatives, 10 AIR lodgesResult 4: Planners and decision makers dealing with natural resource management and thetourism sector in the country (10 showcase events and 15 exposure visits with an expectednumber of 150 participants)

Beneficiaries

Population of the 41 AIR villages (estimated as 50,000 people)

Estimatedresults

R1. Improved conditions for sustainable ecotourism development through enhancedcapacity of Limpopo Province local authorities, communities and ecotourism stakeholders toplan and manage natural resource use in a sustainable mannerR2. Enhanced capacity of communities to sustainably manage natural resources and to takeadvantage of livelihood opportunities arising through sustainable ecotourism development

R3. Enhanced operational capacity for AIR enabling improved delivery of environmental andlivelihood benefits derived through sustainable ecotourism developmentR4. Potential for replication of successful project experiences on ecotourism based oninclusive of poor and disadvantaged rural people is developed

Mainactivities

R1: A1.1 Support local authorities to incorporate in their Integrated Development Plans(IDPs) measures and policies to sustain the ecotourism sector; A1.2 Establish a multi-stakeholder forum to improve coordination and planning of AIR and ecotourism sector.R2: A2.1 Establish local mechanisms, agreements, rules, regulations and benefit sharingpractices for the sustainable management of the ecosystems of the 41 targeted villages;A2.2 Involve existing DEA:NRMPs to enhance synergic environmental opportunities in thefour AIR districts; A2.3 Build awareness of AIR staff, visitors and communities on thebenefits of healthy and sustainable ecosystems; A2.4 Capacitate community members insecuring ecotourism livelihood opportunities in the form of local jobs and provision of goods

& services.R3: A3.1 Provision of training and basic equipment for the sustainable management ofexisting AIR primary and secondary cooperatives; A3.2 Improve existing AIR campinfrastructure through investment in environmentally friendly technologies; A3.3 Develop

one AIR camp to test and showcase management models and environmental technologies;A3.4 market analysis and technical assistance to link AIR with existing marketingstructures.R4: A4.1 Participate in showcase events and organize visits to the AIR showcase camp;A4.2Implement a communication strategy to increase awareness of the opportunities of theecotourism sector to deliver integrated and sustainable rural development.


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CESVI Concept Note

1.2 RELEVANCE OF THE ACTION

1.2.1 Relevance to the objectives/sectors/themes/specific priorities of the call for proposals

This action aims to enhance environmental sustainability and resilience to climate change and at the sametime to secure existing and create new jobs in the green economy, thereby improving livelihoods andreducing poverty (global objective). This will be achieved through strengthening systems of environmentalmanagement and supporting ecotourism based on the sustainable use of local resources (specific objective).

Drawing on prior experience, the project will focus on strengthening the performance of existing PPCPsconcerning the management of the 10 existing ecotourism lodges included under the AIR, the sustainabledevelopment of which requires the maintenance of constituent ecosystems and resources in a healthy state,thus contributing to Priorities A, C, D, E, F and G of this call for proposals. Through improving environmentalmanagement the action will directly contribute to Priority A. Through the envisaged support, the action isanticipated to secure existing and to develop additional jobs based on sustainable management of naturalresources, thus contributing to Priority C. Drawing from CESVI experience in Limpopo, the action is directlytargeted to diversifying livelihoods and improving environmental and social resilience, specifically in under-developed remote rural areas of Limpopo Province, so addressing Priority D. A key part of strengtheningenvironmental management will be to increase awareness of environmental issues and of the potential forecotourism to contribute to sustainable use of natural resources, thus contributing to Priority E. Unlike cropand livestock production, which are the existing main forms of livelihood in the target area, ecotourismprovides a complementary livelihood opportunity that is not directly dependent on rainfall, thus directlycontributing to Priority F. Through supporting strategic planning and coordination systems, the action willimprove capacity for implementation of environmentally sustainable policies from the level of the village tothat of the Province, thus addressing Priority G.

The proposed activities are consistent with the five main principles, as stated in the call for proposal:1. Integration and scaling-up: by building on institutional arrangements and infrastructure that have already

been established under the AIR.2. Replication mechanisms: through developing an effective mechanism for including rural communities in

sustainable ecotourism developments.3. Facilitating partnerships: through facilitating multi-stakeholder partnerships between NGOs,

communities, private and public sectors.4. Beyond preparatory activities: the AIR has been successfully operating since 2002 under the

responsibility of Government institutions. After this preparatory phase, in mid-2012 a more articulated

structure was set in place establishing a PPCP with the objective to fully exploit the potential benefits ofthe ecotourism sector.

5. Gender mainstreaming: the action will continue to mainstream and improve gender balance as achieved

by the AIR.While implementing the planned activities the project will develop and implement visibility andcommunication activities and robust systems for reporting, monitoring, evaluation, administration andfinancial accountability.

1.2.2 Relevance to the particular needs and constraints of the target country/countries, region(s)and/or relevant sectors (including synergy with other EU initiatives and avoidance ofduplication)

Pre-project situation.According to South Africa Environmental Outlook, 2006 (SAEO) data, confirmed byCESVI GIS analysis (2012), the area where the AIR lodges are based is populated by poor rural

communities (areas with 72% of population under R400/month; Rural Tourism Strategy, 2012) with marginalagriculture land (mainly woodland and bush land cover area, with low to marginal potential of arable land andlow grazingcapacity), yet it is a biologically rich environment (biosphere reserve) and in close proximity toestablished protected areas or conservation areas. Livelihood opportunities for such remote ruralcommunities are typically extremely limited. Traditional activities in the form of dry land crop and livestockproduction are directly dependent on and extremely vulnerable to annual fluctuations in rainfall and long-termclimatic changes, and in many cases result in significant impacts to the environment, such that they are notsustainable. Indeed the area has already been marked by a moderate combined degradation index (SAEO).Ecotourism has good potential to offer complementary and more sustainable livelihood opportunities, inparticular to assist the transition by rural communities from livelihoods based on direct use of naturalresources to those based on employment. Over the last 10 years the Limpopo Province administration,through LEDET (Limpopo Economic Development Environment and Tourism), has supported thesecommunities by initiating the development of an ecotourism economy based on establishment of the AIR, as

a way for the resident population to manage and benefit from natural resources in a more sustainable way.

Problems to be addressed. In CESVI-LTP experience,communities residing in nature-rich areas are oftencomposed of poor members involved in livelihood activities that are heavily dependent on the surrounding


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CESVI Concept Note

environment, and there is an inherent conflict between their activities and the natural resource base,particularly in terms of land degradation and impacts to wildlife (human wildlife-conflict). This poses asignificant challenge to the long-term sustainability of ecosystems and protected areas. Through supportingthe development of sustainable ecotourism, and providing opportunities for communities to participate in thebenefits derived by sustainable use of natural resources, the action will contribute to the establishment ofhealthy communities protecting healthy ecosystems.

Many tourism developments occur with limited involvement of and benefit to local communities, who are

often excluded from tourist areas whilst many employment opportunities are taken up by people from outsideof the area. On the other hand poor rural areas often have significant tourism resources but these are notproperly exploited or remain underutilised. A key need is to develop mechanisms whereby communities canmeaningfully participate in sustainable ecotourism activities, particularly in remote and vulnerable areas, aswell by buildingsynergies with DEA:NRMPs.

The establishment of the AIR by LEDET demonstrates strong commitment by government to fulfil this need.Under this initiative, in 2002, LEDET supported the construction of 10 ecotourism lodges on behalf of ruralcommunities (the custodians), and which they initially managed through LIBSA (Limpopo Business Support

Agency). More recently, recognizing that successful development is the product of a more complexinteraction and cooperation among different stakeholders, LEDET initiated the establishment of a broaderpartnership involving the Public and Private sectors with Communities (represented through cooperatives) tomanage the AIR, thus bringing on board management and marketing skills in order to make the AIR moreprofitable and increase the flow of benefits to participant communities. Based on a tender process, LEDET in

early 2012 signed a management contract with Trans-Frontier Parks Destinations (TFPD), which isassociated to this proposal, thus bringing in a private sector partner with demonstrated experience in thedevelopment of sustainable ecotourism enterprises. To make this arrangement effective in deliveringlivelihood and environmental benefits it is necessary that institutions and stakeholders promote integratedecotourism planning and coordination. Moreover, communities have to be involved in natural resourcemanagement while suitable mechanisms for benefit sharing need to be set in place.

Relation to existing plans. The Green Job Report (GJR) mentions that conservation of biodiversity ispursued for a number of benefits at different scales, explicitly mentioning Tourism. Also the 2012 EU studyaffirms that environment-related tourism is one of the fastest-growing sectors, accounting for more than 10%of the jobs that are directly dependent on the environment. The GJR mentions that the displacement effectsof restoration programs might be compensated by the provision of ecosystem services such as touristicservices, thereby generating additional employment. Eco-tourism synergies with other South African NRMP,best in vulnerable areas, are identified with the DEA NRMPs, as these have proven effective in buildingclimate resilience and relieving poverty (White paper on Climate Change).Also the Medium-term strategicFramework, 2009supports non-farm economic potential activities of rural areas like tourism, an industry thatcan compete in the global market. The potential role of local tourism is recognized in the SustainableDevelopment Action Plan, 2011-14(SDAP). The GHK study (2007-10) has clearly identified the eco-tourismas one activity which has a direct link between employment and the environment, while the GJR specificallymentions the eco-tourism as typical land stewardship typology that can have a significant impact forcommunities who are the beneficiaries of land reform, but who are not in a position to pursue agriculture. Theaction is collaborating with cooperatives at community level, supporting alternative business models in linewith the SDAP. The broad based engagement with the community is necessary to create communityawareness and participation, and work together to protect the environment through changing attitudes andbehavior in consuming resources sustainably and responsibly: a Strategic Objective on the South AfricanAction Plan. The proposed action finally addresses key needs as identified by the National Department ofTourism and articulated within the National Tourism Sector Strategy (2011) and the Rural Tourism Strategy(2012), and also by the Department of Rural Development and Land Reform as stated in theirComprehensive Rural Development Programme Framework (2009) and more recent Green Paper on LandReform (2011). The white paper on the Environmental Management Policy, the Limpopo Provincial TourismStrategy and Plan as well as the integrated development plans (IDPs) for districts and local municipalities ofLimpopo Province, were also taken into account in the formulation of the present proposal.

Relation to previous actions. The proposed action builds directly on the previous development of the AIRby LEDET, as well as recent experience gained by CESVI under implementation of the LimpopoTransboundary Programme (LTP, www.limpopo-tp.net): a trans-boundary conservation initiative involvingMozambique, South Africa and Zimbabwe and implemented by CESVI and IUCN in collaboration with DEA:NRMPs, LEDET and TFPD, with funds provided by the Italian Ministry of Foreign Affairs during the period of2009-2013.The LTP targets the Great Limpopo Transfrontier Conservation Area (GLTFCA) with activitiesranging from the planning and governance of conservation areas to the development of NRMPs aimed at

unlocking economic community benefits in vulnerable protected areas. This includes development of anequivalent PPCP to support development of the Awelani ecotourism lodge, similarly involving LEDET, TFPDand CESVI, as well as other ecotourism initiatives in Mozambique and Zimbabwe.
http://www.limpopo-tp.net/http://www.limpopo-tp.net/http://www.limpopo-tp.net/


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Relation to / synergies with other projects and programmes. The proposed action will directly contributetowards the realisation of on-going transfrontier conservation and development processes in LimpopoProvince, specifically the Greater Mapungubwe Transfrontier Conservation Area to the west and theGLTFCA to the east. A number of the AIR lodges fall directly within specific nodes and routes identifiedunder the 2012 Rural Tourism Strategy as being of highest priority for development within Limpopo Province.The proposed action complements previous and on-going initiatives supporting natural resourcemanagement and improved rural livelihoods in Limpopo Province, including: the Limpopo Commission formanagement of water resources in the Limpopo Basin; the interpretative centre at Mapungubwe NationalPark; established markets for fresh produce and advocacy support programmes currently being implementedunder the Civil Society Advocacy Programme. By involving existing Government programmes, such as theDEAs NRMPs and the Land Care Initiative promoted by the Department of Agriculture, in restoration andnatural resource management the action will implement a synergistic approach to natural resourcemanagement.

1.2.3 Describe and define the target groups and final beneficiaries, their needs and constraints andhow the action will address these needs

Target groups and final beneficiaries. Target groups vary according to the results. The principal targetgroups are: R1, stakeholders in the ecotourism sector in Limpopo Province, and in particular naturalresource institutions at the district (4) and municipal levels (9) plus relevant traditional authorities (41villages); R2, communities within the 41 villages comprising the formal custodians of the AIR ecotourism

lodges, including households deriving direct employment through the AIR (80) or providing goods andservices to the AIR (estimated as 100 individuals); R3, the AIR Secondary Cooperative (9 members) andnine Primary Cooperatives (47 members) and the 10 AIR ecotourism lodges; and R4, planners and decisionmakers in the natural resource and tourism sectors from throughout the country. The final beneficiaries arethe population of the 41 participating communities, which collectively are estimated to include more than50,000 people.

Needs and constraints. Key needs and constraints identified for target groups are: for communitymembers, the need to improve livelihoods and make optimal and sustainable use of the available naturalresources (in this case through development of ecotourism); for cooperatives limited capacity andoperational experience; for Natural Resource Management (NRM) institutions the need for improvedcoordination of efforts between sector institutions and between different levels within institutions; for theecotourism sector the challenge of how to provide inclusive development options enabling participation ofrural communities in sustainable ecotourism development.

Relevance to identified needs and constraints. The action aims to address the identified needs of targetgroups through improving environmental management and providing sustainable ecotourism livelihoodopportunities for members of communities (R2); institutional support to primary and secondary cooperatives(R3); strengthening mechanisms for strategic and coordinated planning at provincial, district, municipal andvillage levels (R1); and through making available and sharing experiences with similar developmentselsewhere in the country (R4). These achievements will contribute to enhanced resilience and environmentalsustainability at the local to national levels.

Participatory processes to ensure participation. Communities, as the custodians of the land, have beendirectly involved in development of the AIR since its inception in 2002. Since 2009 this involvement has beenformalized through establishment of a Primary Cooperative relating to each ecotourism lodge and with anoverall umbrella Secondary Cooperative (comprising members from each of the Primary Cooperatives).Following signing of a management agreement in April 2012, TFPD has carried out in depth consultations

with the participant communities for each lodge in order to understand the specific relationships betweencommunities and the lodges and to establish the specific development needs for each lodge. The actionbenefits from the existing participatory approach and will enhance its efficiency by building the capacity of thePrimary Cooperatives which have limited experience and capacity.

1.2.4 Particularly value-added elements

The action specifically concerns the consolidation of existing PPCPs, recently established betweenparticipant communities, LEDET, through LIBSA and TFPD. It directly builds on previous experiences andlessons learnt by LEDET with the intention of developing and showcasing a viable model for involving ruralcommunities in sustainable ecotourism development. Through the action it is intended to also develop andshowcase best practice in terms of application of environmentally friendly technologies to the ecotourismsector, and in doing so to minimize the environmental footprint of the AIR. As part of the improvement of AIRlodges, infrastructure will be adapted to cater for people with disabilities. The AIR specifically targets the

sustainable development of indigenous people, many of whom are members of minority ethnic groups(BaHananwa, BoLobedu VaTsonga and TsiVendas). Women make up 75% of TFPD staff members and45% of AIR employees.


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1.3 DESCRIPTION OF THE ACTION

Background and objectives. Action outcomes foresee that institutions, privates and communities cooperateand promote coherent and environmentally sound planning and management of natural resources, whilevulnerable individuals of the communities share economic benefit in a sustainable manner. Ecotourism haspotential for providing sustainable livelihood opportunities while contributing to environmental protection. Totake advantage of this potential multi-stakeholder management will be set in place, and the AIR willrepresent a successful partnership, where Public and Private partners operate jointly with Communities to

deliver resilient livelihoods based on the sustainable use of natural resources (specific objective).As far asthe multistakeholder partnerships promoted by the action are successful, ecotourism will have positiveimpact on the ecosystem and on the livelihood of poor rural communities (overall objective).

Stakeholder groups and consultations. The key stakeholder groups are community members; communityinstitutions (AIR Primary and Secondary Cooperatives); TFPD; municipal, district and provincial naturalresource and tourism institutions, in particular LEDET and LIBSA. TFPD has close working relationships withLEDET, LIBSA and the AIR Secondary Cooperative, and has carried out extensive discussions withmembers of the nine Primary Cooperatives. Similarly, CESVI has a sound working relationship with LEDET,and has worked closely with TFPD in the preparation of this action. Moreover, DEA: NRMP, a partner of thepresent CESVI-LTP project, committed to their involvement in the proposed action.

Links between results and activity clusters.The communities of the 41 AIR villages are the final beneficiariesof the action. In order to derive sustainable benefits from ecotourism they require sustainable environmental

management and mechanisms to reap potential livelihood benefits. R1 and R2 aim to enhanceenvironmental management at large (R1) and local (R2) scales. R2 also develops capacity of communities toderive livelihood benefits, whilst R3 enhances AIR development to generate increasing benefits.Development of the AIR will provide an innovative model enabling the inclusion of rural communities inecotourism development. The purpose of R4 is to disseminate the AIR experiences to a wider audience.

Activities, outputs and results. R1. Improved conditions for sustainable ecotourism development throughenhanced capacity of Limpopo Province local authorities, communities and ecotourism stakeholders to planand manage natural resource use in a sustainable manner. Outputs:FourDistrict Municipalities and Nine

Local Municipalities integrate measures and policies to sustain environmental protection and the ecotourismsector in their respective IDPs;Onestakeholder forumestablished, involving 41 Traditional Authoritiesand ecotourism stakeholders in Limpopo Province.

R2. Enhanced capacity of communities to sustainably manage natural resources and to take advantage of

livelihood opportunities arising through sustainable ecotourism development; specific gender attention will bededicated in training activities. Outputs: 41 Traditional Authorities involved in establishing rules,regulations and mechanisms for sustainable natural resource management; at least two DEAs NRMPs

implemented in the project area: monitor and reduce the cover of invasive plants and bush-encroachedareas by 10% from baseline levels; up to1,800 person days of employment (equivalent to approximately80 full time employees) from the local communities; visitors increased to 6,000 and 41 villages withenhanced environmental and ecotourism awareness; 100 community members providing goods andservices to the AIR lodges; employment secured for 50 existing AIR employees plus 30 new staff(equitable women participation).

R3. Enhanced operational capacity for AIR enabling improved delivery of environmental and livelihoodbenefits derived through sustainable ecotourism development. Outputs:One AIR secondary cooperativeand nine AIR primary cooperatives operational capacities improved: provision of training and basicequipment for the sustainable management; Ten AIR lodgesadopting eco-friendly technologies (i.e. biogas,

solar jars); One AIR campimplementing benefit sharing models of management and testing environmentaltechnologies (i.e. introduce biogas, solar jars, elevated water tank); proved 34% reduction of the campcarbon footprint below a business-as-usual baseline by 2017; 10 partnerships/links established formarketing and promotion of AIR: one market analysis and technical assistance to link AIR with existingmarketing structures, present AIR products in tourism fairs twice a year and link up with at least other 3ecotourism routes in Southern Africa.

R4. Positive experiences of the AIR outcomes concerning development of an ecotourism based economyinclusive of poor and disadvantaged rural people shared and disseminated. Outputs:10 showcase eventsand 15 exposure visitswhere key representatives of the natural resource management and tourism sectorsare exposed to the AIR best practices. Outreach materialconcerning the potential benefits and sustainablelivelihood opportunities inherent in the ecotourism sector prepared and distributed.

Timeframe and factors.The action is planned to run for 42 months (June 2013 to November 2016). Underthe LTP, CESVI is already working in partnership with LEDET and TFPD, and for the proposed action thekey partnerships and institutional arrangements are already in place, thus reducing risk and enabling animmediate start to the project. A mid-term and a final independent evaluation, complemented by a constantmonitoring, will guarantee the proper re-addressing of activities and progressive analysis of its impact.


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ACRONYMS LIST FOR FULL PROPOSAL

AIR African Ivory Route

ASC Action Steering Committee

CDF Community Development Forum

CN Concept Note

CTA Community Tourism AssociationDAC Development Assistance Committee

DEA Department of Environmental Affairs

EDI Earth Day Italy

EM Environmental Management

EMS Environmental Management System

EPIP Environmental Protection and Infrastructure Program

GIS Geographic Information System

GoSA Government of South Africa

HQ High Quarter

IDC Industrial Development Corporation

IDP Integrated Development Plan

LED Local Economic DevelopmentLEDA Limpopo Economic Development Agency

LEDET Limpopo Economic Development Environment and Tourism

LEGDP Limpopo Employment Growth and Development Plan

LIBSA Limpopo Business Support Agency

LTP Limpopo Transboundary Programme

M&E Monitoring and Evaluation

MoU Memorandum of Understanding

NGO Non Government Organization

NRM Natural Resource Management

DEA: NRMP Natural Resource Management Programmes of DEA

PAC Program Advisory Committee

PC Primary Cooperative

PPCP Public Private Community PartnershipPRA Participatory Rural Appraisal

QR Quick Response

SC Secondary Cooperative

SDF Spatial Development Frameworks

TIES The International Ecotourism Society

TFPD Trans-Frontier Parks Destinations

VTA Village Tourism Association

WP Working Package


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PART B. FULL APPLICATION FORM

1. GENERAL INFORMATION

Reference of the Call forProposals


Title of the Call forProposals

National Development Policy Support Programme for SouthAfrica Civil Society Component

'Sustainable Environment and Natural Resources forDevelopment'

Name of the applicant CESVI

No. of the proposal5 DCI AFS/2012/103

Title of the action Enhancing environmental sustainability, resilience to climate changeand improved livelihoods for vulnerable communities in LimpopoProvince through sustainable ecotourism development

Location of the action

-specify country(ies)region(s) that will benefitfrom the action

South Africa, Limpopo Province (Waterberg, Vhembe, Capricorn,Mopani District Municipalities in Limpopo Province and EhlanzeniDistrict Municipality in Mpumalanga Province*)* Ndzhaka and Buffelshoek lodges are part of the Limpopo African Ivory Route but dueto provincial boundary changes now fall under the Province of Mpumalanga. Thelodges are still managed by Secondary Co-operative.

2. THE ACTION2.1 Budget of the action, amount requested from the Contracting Authority and

other expected sources of funding

5 For restricted procedures only; the proposal number as allocated by the Contracting Authority and notified to the

applicant at the time of communicating the outcome of the evaluation of the Concept Note.


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2.1.1 Budget

Annex B. Budget for the Action1

1. Human Resources Green (AIR),Orange (CESVI)1.1 Salaries (gross amounts, local staff)

1.1.1 Technical

1.1.1.1 Deputy Project Manager (75%) Per month 42 2 000 84 000 84 000 Per month 12 2 000 24 000 24 000 1.1.1.2 Local Project Coordinator (50%) Per month 42 500 21 000 21 000 Per month 12 500 6 000 6 000

1.1.1.3 SC Community mobilizer (30%) Per month 42 300 12 600 12 600 Per month 12 300 3 600 3 600

1.1.1.4 Training & Awareness Coordinator Per month 42 2 000 84 000 84 000 Per month 12 2 000 24 000 24 000 1.1.1.5 Marketing Promoter (25%) Per month 42 500 21 000 21 000 Per month 12 500 6 000 6 000

1.1.1.6 External consultants (techincal, graphic, legal ...) Per man days 100 150 15 000 2 100 17 100 Per man days 30 150 4 500 630 5 130 1.1.2 Administrative/ support staff

1.1.2.1 l oca l proje ct a dm ini st ra to r Pe r mo nth 42 1 50 0 63 00 0 6 3 00 0 Pe r mo nth 1 2 1 50 0 18 00 0 1 8 0 00

1.2 Salaries (gross amounts, expat/int. staff) 1.2. 1 Project Manager Per month 42 5 000 210 000 210 000 Per month 12 5 000 60 000 60 000

1 .2.2 Ad mi nis tr ator p art t ime Pe r mo nth 42 3 00 0 1 26 000 126 0 00 Pe r mo nth 1 2 3 00 0 36 00 0 3 6 0 00

1.3 Per diems for missions/travel5

1.3.1 Abroad

1. 3. 1. 1 Support mission from CESVI HQ's Per diem 30 150 4 500 4 500 Per diem 10 150 1 500 1 500

1.3.2 Local (staff assigned to the Action)

1.3.2.1 Local staff per diem for field activities (PC

members: 2 days x 50 weeks/year x 10 PC x 2 years) Per diem 2 000 10 20 000 20 000 Per diem 1 000 10 10 000 10 000 1.3.3 Seminar/conference participants

Subtotal Human Resources 661 100 2 100 663 200 - - - 193 600 630 194 230

2. Travel6

2.1. International travel 2.1.1 Expat flights Per flight 8 1 000 8 000 8 000 Per flight 2 1 000 2 000 2 000

2.1.2 HQ missions Per flight 3 1 000 3 000 3 000 Per flight 1 1 000 1 000 1 0002.2 Local transportation

2.2.1 Local transportation (Flights Interprovincial) Per flight 80 500 40 000 40 000 Per flight 25 500 12 500 12 500

Subtotal Travel 51 000 51 000 - - - 15 500 - 15 500

3. Equipment and supplies7

3.1 Purchase or rent of vehicle

3.1.1 Car purchase Vehicle 2 35 000 70 000 9 800 79 800 Vehicle 2 35 000 70 000 9 800 79 800

3.1.2 Car rent Vehicle - - - Vehicle - - - 0 03.2 Furniture, computer equipment

3.2.1 Furniture Per set - - - Per set - - - 0 0 3.2.2 Maintenance Per year - - - Per year - - - 0 0

3.2.3 laptops computer and drives Per set 2 1 800 3 600 504 4 104 Per set 2 1 800 3 600 504 4 104 3.2.4 Scanner, printer , 3G modem, mobiles Set 1 1 465 1 465 205 1 670 Set 1 1 465 1 465 205 1 670

3.3 Machines, tools

3.4 Spare parts/equipment for machines, tools3.5 Other (please specify) 3.5.1. Back-up system and software Set 1,0 1 800 1 800 252 2 052 Set 1 1 800 1 800 252 2 052

Subtotal Equipment and supplies 76 865 10 761 87 626 - - - 76 865 10 761 87 626

4. Local office

4.1 Vehicle costs

4.1.1 Vehicle fuel and maintenance (4 cars) Per month/car 168 250 42 000 5 880 47 880 Per month/car 48 250 12 000 1 680 13 6804.2 Office rent 42 600 25 200 3 528 28 728 - 12 600 12 000 1 680 13 680

4.3 Consumables - office supplies 4.3.1 Consumables - office supplies Per month 42 100 4 200 588 4 788 Per month 12 100 1 200 168 1 368

4.4 Other services (tel/fax, electricity/heating,maintenance)

4.4.1 Telephone (land+mobile+internet) Per month 42 300 12 600 12 600 Per month 12 300 3 600 3 600

All Years Year 12

Costs incl VAT

(in EUR)3 Unit

# of unitsUnit rate

(in EUR)Unit

Costs (in

EUR)3

# of units

Expenses

Costs exclu

VAT (in EUR)3

Unit rate

(in EUR)

14% VAT14% VATCosts exclu

VAT (in EUR)3


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Annex B. Budget for the Action 1 All Years Year 12

Costs incl VAT(in EUR)3 Unit

# of unitsUnit rate(in EUR)Unit

Costs (inEUR)3

# of units

Expenses

Costs excluVAT (in EUR)3

Unit rate(in EUR)

14% VAT14% VATCosts excluVAT (in EUR)3

4.4.2 Mobile p hon es PC (2 0 eur x 20 people x 24 months) Pe r mo nth 24 400 9 600 9 600 Per month 12 400 4 800 4 800

4.4.3 Other services (electricity, water, waste, security,

insurance, pest control, car park) Per month 42 100 4 200 588 4 788 Per month 12 100 1 200 168 1 368Subtotal Local office 97 800 10 584 108 384 - - - 10 800 336 11 136

5. Other costs, services9

5.1 Publications10

5.2 Studies, research10

5.3 Auditing costs Per audit 3 10 000 30 000 4 200 34 200 Per audit 1 10 000 10 000 1 400 11 4005.4 Evaluation costs

5.4.1 Mid Term & Final Evaluation Per unit 2 11 400 22 800 3 192 25 992 Per unit - - 0 05.5 Translation, interpreters Per translation - - Per translation - - - 0 05.6 Financial services (bank guarantee costs etc.) Per month 42 100 4 200 4 200 Per month 12 100 1 200 1 200

5.7 Costs of conferences/seminars10 - - - - - - 0 0

5.8 Visibility actions Per year 3,5 800 2 800 392 3 192 Per year 1 800 800 112 912

Subtotal Other costs, services59 800 7 784 67 584 -

- - 12 000 1 512 13 5126. Other

6.1 Baseline Study (2 researchers x 15 days) Per diem 30 150 4 500 4 500 Per diem 30 150 4 500 4 500

6.2 WP 1.1 Establish local mechanisms, agreements,rules, regulations and benefit sharing practices for the

sustainable management of the ecosystems of thetargeted communities;

6.2.1 Team mapping resources (2 consultant x 2,5 d ays x

15 village groupment) Team days 40 300 12 000 1 680 13 680 Team days 20 300 6 000 840 6 840 6.2.2 Translator Man/days 80 25 2 000 2 000 Man/days 60 25 1 500 1 500

6.2.3 Team analysis of system, agreements, and

reccomendation reporting Team days 40 300 12 000 1 680 13 680 Team days 40 300 12 000 1 680 13 680

6.3 WP 1.2 Involve existing DEA: EnvironmentalProgrammes to enhance synergic environmental

opportunities in targeted areas;

6.3.1 Project Designer (DEA synergies, 3 projects 400

Eur/d x 15 gg) Project 3 7 000 21 000 2 940 23 940 Project 1 7 000 7 000 980 7 980 6.3.2 community based installation/construction ofequipment/infrastructure (DEA project)

Labour / days 1 800 15 27 000 27 000 Labour / days 600 15 9 000 9 000

6.4 WP 1.3 Improve environmental management of AIRcamp staff and build awareness of visitors andcommunities on the benefits of healthy and sustainable

ecosystems;6.4.1 EMS Plan Camp 10 400 4 000 560 4 560 Camp 10 400 4 000 560 4 560

6.4.2 Training for staff members (green line) Camp/days 10 200 2 000 280 2 280 Camp/days 10 200 2 000 280 2 280 6.4.3 Green line Certification Year 2 320 640 90 730 Year 2 320 640 90 730 6.4.4 interpretative and awareness material for camps Per camp 10 1 000 10 000 1 400 11 400 Per camp 5 1 000 5 000 700 5 700

6.4.5 interpretative and awareness material for community

days in schools (2 days x 10 schools x 3 years) Days 60 360 21 600 3 024 24 624 Days 20 360 7 200 1 008 8 2086.5 WP 1.4 Capacitate community members in securing

ecotourism livelihood opportunities in the form of localjobs and provision of goods and services.

6.5.1 Training for local jobs Local Tech Trainer (4 days x

10 comm. X 3 years) Man/days 120 54 6 480 907 7 387 Man/days 40 54 2 160 302 2 462

6.5.2 Training for local jobs (refreshment and training

material: 15 people x 10 comm x 3 days x 3 years) Part/days 1 350 3 4 050 4 050 Part/days 450 3 1 350 1 350 6.5.3 Kit support for services Kit 100 40 4 000 560 4 560 Kit 30 40 1 200 168 1 368


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Annex B. Budget for the Action1 All Years Year 12



Costs (inEUR)3

# of units

Expenses


Unit rate(in EUR)


6.6 WP 2.1 Support local authorities to incorporate in

their Integrated Development Plans (IDPs) measuresand policies to sustain the ecotourism sector;

6.6.1 IDP review (consultant) Man/days 10 150 1 500 210 1 710 Man/days 10 150 1 500 210 1 710

6.6.2 Training Municip Off. And SC In Eco-tourism: trainer

man/days, 2 groups/location X 5 days X year Man/days 30 300 9 000 1 260 10 260 Man/days 10 300 3 000 420 3 420

6.6.3 Training Municip Off. And SC In Eco-tourism:

participants 2 groups/location X 20 participant x 5 days X 3year Part/days 600 5 3 000 3 000 Part/days 200 5 1 000 1 000

6.7 WP 2.2 Strengthening of existing local multi-stakeholder forum to improve coordination and

planning of AIR and ecotourism sector.

6.7.1 Inception, Mid term & final meeting (70 people x 3meetings)

Meeting 3 2 800 8 400 8 400 Meeting 1 2 800 2 800 2 800

6.7.2 Training of PC and comm members in community

dev. (see 3.1) Man/days - - - Man/days - - - 0 06.8 WP 3.1 Provision of training and basic equipment

for the sustainable management of existing AIR primary

and secondary cooperatives;

6.8.1 Training on demand for secondary cooperative (2groups x 5 days x 3 years)

Training/days 30 300 9 000 1 260 10 260 Training/days 10 300 3 000 420 3 420

6.8.2 Equipment for secondary cooperative Laptop 2 1 000 2 000 280 2 280 Laptop 2 1 000 2 000 280 2 280

6.8.3 participation to act. 2.1 (5 people x 5 days x 10

communities)Per diem/people 250 5 1 250 1 250 Per diem/people 100 5 500 500

6.8.4 training in community development (5 days X 3

groups. X 3 years)Trainer/days 45 160 7 200 1 008 8 208 Trainer/days 15 160 2 400 336 2 736

6.8.5 training in community development (9 coop X 7

members X 7days X 3 years)

Per diem/people 914 5 4 570 4 570 Per diem/people 305 5 1 523 1 523

6.9 WP 3.2 Improve existing AIR camp infrastructure

through investment in environmentally friendlytechnologies;

6.9.1 purchase and installation of renewable energysystem for 5x cultural and 4x safari camps each with 12

units requiring provision of energy

Unit 108 800 86 400 8 467 94 867 Unit 60 800 48 000 6 720 54 720 6.9.2 purchase and installation of water reticulation system

including harvesting and purification at 9 camps Camp 9 5 500 49 500 4 851 54 351 camp 5 5 500 27 500 3 850 31 350 6.9.3 purchase and installation of environmentally

appropriate water treatment and recycling plant Camp 9 8 000 72 000 7 056 79 056 camp 5 8 000 40 000 5 600 45 600

6.9.4 construct and equip environmentally appropriate en-suite ablution facilities for 5x guest accommodation units at

4 x cultural camps Unit 20 2 000 40 000 3 920 43 920 unit 15 2 000 30 000 4 200 34 200

6.9.5 purchase and equip 5x accommodation units at 5xcultural and 1x safari camp with environmentally appropriate

linen Unit 30 800 24 000 3 360 27 360 unit 20 30 600 84 684 6.9.6 community based installation/construction of

equipment/infrastructure

Man/days 1 500 15 22 500 22 500 Man/days 1 000 15 15 000 15 000


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Costs incl VAT

(in EUR)3 Unit

# of unitsUnit rate

(in EUR)Unit

Costs (in

EUR)3

# of units

Expenses

Costs exclu

VAT (in EUR)3

Unit rate

(in EUR)

14% VAT14% VATCosts exclu

VAT (in EUR)3

6.9.7 training for equipment/infrastructure maintenance

(spare kit)

Training/Camp 9 200 1 800 252 2 052 Training/Camp 6 200 1 200 168 1 368

6.10 WP 3.3 Develop one AIR camp to test and

showcase management models and environmentaltechnologies;

6.10.1 purchase and installation of renewable energy

system for showcase safari camp with 17 units requiringprovision of energy

Unit 17 800 13 600 1 333 14 933 Unit 17 800 13 600 1 333 14 933 6.10.2 purchase and installation of water reticulation

system including harvesting and purification at showcasecamp Camp 1 9 000 9 000 882 9 882 Camp 1 9 000 9 000 882 9 882

6.10.3 purchase and installation of environmentally

appropriate water treatment and recycling plant at showcasecamp Camp 1 10 000 10 000 980 10 980 camp 1 10 000 10 000 980 10 980 6.10.4 purchase materials and construct 5x new low-

impact canvas, thatch and timber guest accommodationunits using local material where possible Unit 5 8 000 40 000 3 920 43 920 unit 3 8 000 20 000 1 960 21 960 6.10.5 renovate 5x staff units to comply with environmental

improvements to guest accommodation Unit 5 3 100 15 500 1 519 17 019 unit 2 3 100 6 200 608 6 808 6.10.6 renovate and equip guest and staff camp kitchens

to be environmentally appropriate Camp 1 3 500 3 500 319 3 819 camp 1 3 500 3 500 319 3 819

6.10.7 renovate guest and staff dining facilities Camp 1 4 500 4 500 410 4 910 camp 1 4 500 4 500 410 4 910 6.10.8 purchase and equip guest dining facility with locally

manufactured furniture Camp 1 4 000 4 000 560 4 560 camp 1 4 000 4 000 560 4 560 6.10.9 purchase and equip guest accommodation with

locally manufactured furniture Unit 10 1 000 10 000 1 400 11 400 unit 5 1 000 5 000 700 5 700

6.10.10 purchase and equip 10x guest accommodationunits with environmentally appropriate linen Unit 10 800 8 000 1 120 9 120 unit 5 800 4 000 560 4 560

6.10.11 community based installation/construction ofequipment/infrastructure

Man/days 300 15 4 500 4 500 Man/days 200 15 3 000 3 000

6.10.12 training for equipment/infrastructure maintenance(spare kit)

Training/Coop 1 4 000 4 000 560 4 560 Training/Coop 1 2 000 2 000 280 2 280

6.11 WP 3.4 market analysis and technical assistance tolink AIR with eco-tourism marketing structures

6.11.1 Development of a market analysisLumpsum 1 10 000 10 000 10 000 Lumpsum 1 10 000 10 000 10 000

6.11.2 Web site improvement and database management

Per year 3 3 300 9 900 9 900 Per year 1 3 300 3 300 3 300

6.11.3 Promotional material and collaterals for tour

operators Lumpsum 1 10 000 10 000 10 000 Lumpsum 10 000 - 0

6.12 WP 4.1 Participate in showcase events and

organize visits to the AIR showcase camp;

6.12.1 Show case events participation in country (2x year)

Per show case 6 5 000 30 000 30 000 Per show case 2 5 000 10 000 1 400 11 400

6.12.2 Visits to camps (4 in the last year, per diem &accomodation only for community leaders) Community visitors 40

1104 400 4 400 Community visitors - 110 - 0 0

6.12.3 Visits to camps (4 in the last year, food +accomodation for 8 people each) Visit 32

953 040 3 040 Visit - 95 - 0 0


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Costs (inEUR)3

# of units

Expenses


Unit rate(in EUR)


6.13 WP 4.2 I mplement a communication strategy toincrease awareness of the opportunities of the

ecotourism sector to deliver integrated and sustainablerural development.

6.13.1 Production/improvement of a e-news letter

Month 42 300 12 600 12 600 Month 12 300 3 600 504 4 104

6.13.2 Systematization and lessons learnt study on projectmethods and findings

Months 9 2 500 22 500 3 150 25 650 Months 2 2 500 5 000 700 5 700 6.12.3 Development of a promotional documentary on theproject experience Lumpsum 1 15 000 15 000 2 100 17 100 Lumpsum - 15 000 - 0 0

Subtotal Other 717 430 63 297 780 727 - - - 360 273 40 090 400 364

7. Subtotal direct costs of the Action (1-6) 1 663 995 94 526 1 758 520 - - - 669 038 53 329 722 3678. Provision for contingency reserve (5%, rounded figure)

9. Total eligible costs of the Action (7+ 8) 1 663 995 94 526 1 758 520 - - - 669 038 53 329 722 367

10. Administrative costs (maximum 7% of 9, total directeligible costs of the Action; rounded figure) 116 480 116 480 46 833 46 833

11. Total eligible costs (9+10) 1 780 474 94 526 1 875 000 - - - 715 870 53 329 769 200

12. Taxes 94 526 - - - 53 329 53329,43

13. Total accepted11 costs of the Action (11+12) 1 875 000 1 875 000 - - - 769 200 769 200

1. The description of items must be sufficiently detailed and all items broken down into their main components. The number of units and unit rate must be specified for eachcomponent depending on the indications provided. Unit rates may, where relevant, be based on average rates. Where the applicable regulation/financing agreement doesnot exclude the coverage of taxes (see section 1.3 and 2.1.4 of the Guidelines for applicants) and the beneficiary can show it cannot reclaim, taxes will be eligible and shouldbe included in each relevant heading. Taxes that can be reclaimed are not costs.

2. This section must be completed if the Action is to be implemented over a period of more than 12 months.3. If the Contracting Authority is not the European Commission, the budget may be established in euro or in the currency of the country of the Contracting Authority. Costs and

unit rates are rounded to the nearest euro cent.4. If staff are not working full time on the Action, the percentage should be indicated alongside the description of the item and reflected in the number of units (not the unit rate).5. Indicate the country where the per diems are incurred and the applicable rates (which must not exceed the scales published by the E.C. at the time of contract signature ). If

information is not available, enter a global amount. Per diems cover accommodation, meals and local travel within the place of the mission and sundry expenses.6. Costs for C02 offsetting of air travel may be included. C02 offsetting shall in that case be achieved by supporting CDM/Gold Standard projects (evidence must be included as

part of the supporting documents) or through airplane company programmes when available. Indicate the place of departure and the destination. If information is notavailable, enter a global amount.

7. Costs of purchase or rental.8. Specify. Lump sums will not be accepted.9. Only indicate here when fully subcontracted.10. Communication and visibility activities should be properly planned and budgeted at each stage of the project implementation.

11. Only to be filled in where the applicable regulation/financing agreement excludes financing of taxes and the beneficiary (or where applicable, its partners) can show it cannotreclaim them. Please see glossary of terms (Annex A 1) of the Practical Guide to contract procedures for EU external actions for the definition of taxes. Please note thatdirect taxes are not included (such as taxes on salary of staff working for the action which are part of the gross salary). Taxes that can be reclaimed should not be indicatedunder this heading.

NB: The Beneficiary alone is responsible for the correctness of the financial information provided in these tables.


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2.1.2 Justification

Justification of the Budget for the Action

Clarification of the budget items1 Justification of the estimated costs2

1. Human Resources - - - - -

1.1 Salaries (gross amounts, local staff) 0 - - - - -

1.1.1 Technical 0 - - - - -

1.1.1.1 Deputy Project Manager (75%) Pe r month 42 2 000 84 000 - 84 000Support all activities of the PM and act on behalf ofthe PM at Limpopo level for 75% of its time dedicated

to the project action

Experienced project manager with strong tourismand rural development background.

Monthly salary in line with local standards, incl. owntransport, laptop, mobile phone, social security etc.

but excl. kilometres, communication costs and outof town accommodation. The other 25% of his/her

time will be dedicated to other general operationalmatters paid from other sources.

1 .1 .1 .2 L oc al Pr oj ec t Co ord in at or (5 0% ) Pe r m on th 4 2 50 0 21 000 - 21 000Support all activities of the PM and act on behalf ofthe PM at Limpopo level for 50% of its time dedicated

to community liaison

Experienced in community based projects.500 p/month salary incl. per diems in communityand transportation. The other 50% of his/her time

will be dedicated to other general operationalmatters paid from other sources.

1.1.1.3 SC Community mobilizer (30%) Pe r month 42 300 12 600 - 12 600

Act as facilitator and mobilizer between the variousactivities and pre-empt logistical aspects to ensure

mass participation. Monitor implementation of allactivities within the communities, for 30% of his/her

time.

Knowledge of project locations and experience withsocial advocacy projects and community work.

300 p/month salary incl. per diems in communityand transportation.

1.1.1.4 Training & Awareness Coordinator Per month 42 2 000 84 000 - 84 000

Coordinate, manage and plan all training need

assessments, processes, training sessions,mentoring to trainees.

Crosscutting activities

Qualified professional with experience in social

skills, training and management

Monthly salary 2000 in line with local standards,

incl. own transport, laptop, mobile phone, socialsecurity etc. but excl. Kilometres, communication

costs and out of town accommodation

1 .1.1.5 Marketing Promoter (25%) Per month 42 500 21 000 - 21 000Provide all marketing, social media and promotionalsupports for the project.

Experienced marketing and PR exponent for the

eco-tourism sector.He/she will be dedicated for 25%of the working time, in line with projects goals and

requirements.

1.1.1.6 External consultants (techincal,graphic, legal...)

Per man days 100 150 15 000 2 100 17 100

Provide consultancy services to the PM on specific

issues related to legal matters, taxes, job placementand other issues related to activities: legal, market

and graphics. Crosscutting activities.

Qualified professional with specific expertiseDaily fee 150 (excl. VAT) in line with local

standards incl.own transport, mobile phone and UIF(social security payments) but excl. kilometres,contribution to communication costs

1.1.2 Administrative/ support staff 0 - - - - -

1.1.2.1 local project administrator Per month 42 1 500 63 000 - 63 000Support to administrative and financial reporting

activitiesQualified administrator with accounting experience

1.2 Salaries (gross amounts, expat/int. staff) 0 - - - - -

1.2.1 Project Manager Per month 42 5 000 210 000 - 210 000

Responsible for overall project coordination andmanagement on behalf of the leading agency and thedonor. Based both in Limpopo Office and Cape Town,

depending on action requirements. Crosscuttingactivities.

Suitably qualified manager with experience in

coordination of social projects. Monthly salary of5000 (based on 1 fte) incl. social insurances, taxes,

mobile phone and local transport. Excl. contributionin mobile communication costs and kilometre

contribution.

1.2.2 Administrator part time Per month 42 3 000 126 000 - 126 000

Responsible for overall project administration on

behalf of the leading agency and the donor. Basedboth in Limpopo Office and Cape Town, depending

on action requirements. Crosscutting activities.

Qualified international professional with experiencein financial administration,

Monthly salary 3000 will cover a part time contract.

1.3 Per diems for missions/travel5 0 - - - - -

1.3.1 Abroad 0 - - - - -

All YearsAll Years

Expenses Unit # of unitsUnit rate

(in EUR)

Costs exclu

VAT (in EUR)14% VAT

Costs incl VAT

(in EUR)


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All YearsAll Years

Expenses Unit # of unitsUnit rate(in EUR)

Costs excluVAT (in EUR)

14% VATCosts incl VAT

(in EUR)

1.3.1.1 Support mission from CESVI HQ's Per diem 30 150 4 500 - 4 500HQ desk officer supporting administrative andmonitoring issues twice a year from CESVI

Crosscutting activities.

Costs include mission benefit of50 per day and

per diem 100 Euro pp per day. Costs are basedon 1 person X 3 missions of 10 days each)

1.3.2 Local (staff assigned to the Action) 0 - - - - -

1.3.2.1 Local staff per diem for field activities(PC members: 2 days x 50 weeks/year x 10 PC x 2

years)

Pe r d iem 2 0 00 10 20 000 - 20 000Staff to travel for field activities, to meet with thedonor and/or other stakeholders. Crosscutting

activities.

Per diem includes accommodation, food &beverages.

1.3.3 Seminar/conference participants 0 - - - - -

Subtotal Human Resources 0 - - 661 100 2 100 663 200

2. Travel6 0 - - - - -

2.1. International travel 0 - - - - -

2.1.1 Expat f lights Per f light 8 1 000 8 000 - 8 000Return flight per year for each expat. And one f lightfor the project manager for consultation at the HQ

Flight ticket costs based on common average rates.

2 .1 .2 HQ missions Per f light 3 1 000 3 000 - 3 000 1 flight per semester for 1 CESVI Desk Officer Flight ticket costs based on common average rates.

2.2 Local transportation 0 - - - - -

2.2.1 Local transportation (Flights

Interprovincial)Per flight 80 500 40 000 - 40 000

staff members to travel to between Cape Town(DEA:NRMP & CESVI Regional Office), Polokwane

(LEDET, LEDA) and Palaborwa (AIR) f or crosscuttingactivities.

Flight ticket costs based on common average rates

(2 people, 10 flights per year, for 4 years).

Subtotal Travel 0 - - 51 000 - 51 000

3. Equipment and supplies7 0 - - - - -

3.1 Purchase or rent of vehicle 0 - - - - -

3.1.1 Car purchase Vehicle 2 35 000 70 000 9 800 79 800Means of transportation required for visits andtransport of

Costs based on common local prices

3.1.2 Car rent Vehicle - - - - -

3.2 Furniture, computer equipment 0 - - - - -

3.2.1 Furniture Per set - - - - -

3.2.2 Maintenance Per year - - - - -

3.2.3 laptops computer and drives Per set 2 1 800 3 600 504 4 104Electronic equipment for CESVI PM andAdministrator

2 laptops, 2 external monitors, power units. Costsbased on common local prices.

3.2.4 Scanner, printer , 3G modem, mobiles Set 1 1 465 1 465 205 1 670Additional office equipment for CESVI PM andAdministrator

1 Scanner, 1 printer, 2 mobiles, 1 H3g modems,Costs based on common local prices.

3.3 Machines, tools 0 - - - - -

3.4 Spare parts/equipment for machines, tools 0 - - - - -

3.5 Other (please specify) 0 - - - - -

3.5.1. Back-up system and software Set 1 1 800 1 800 252 2 052Additional office equipment for Data storage and datasharing

External hard-drives for data storage, backupsystems and other office software

Subtotal Equipment and supplies 0 - - 76 865 10 761 87 626

4. Local office 0 - - - - -

4.1 Vehicle costs 0 - - - - -

4.1.1 Vehicle fuel and maintenance (4 cars) Per month/car 168 250 42 000 5 880 47 880

Fuel and maintenance is needed for 4 project's

vehicles.

Based on monthly costs as experienced over time

by CESVI on daily mobility in project areas.

4.2 Office rent 0 42 600 25 200 3 528 28 728 Rent of office space in Palaborwa and/or Cape TownBased on monthly costs as experienced over timeby CESVI on daily mobility in South Africa.

4.3 Consumables - office supplies 0 - - - - -

4.3.1 Consumables - office supplies Per month 42 100 4 200 588 4 788

Includes all office related equipment andconsumables (stationary, IT equipment, refreshmentsand beverages) and all consumables with youthactivities. Crosscutting activities.

Based on monthly costs as experienced over timeby CESVI roughly divided as 50% for stationary,

20% for IT and 30% on other.

4.4 Other services (tel/fax, electricity/heating,maintenance)

0 - - - - -


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Clarification of the budget items 1 Justification of the estimated costs2

All YearsAll Years


(in EUR)

Costs exclu

VAT (in EUR)14% VAT

Costs incl VAT

(in EUR)

4.4 .1 Tele ph one (la nd+ mobile +interne t) Pe r m onth 42 300 12 600 - 12 600General office expenditures for communication

activities

Monthly costs of 100 Eur for internet line, 200 Euro

for telephone lines.

4.4.2 Mobile phones PC (20 eur x 20 people x 24months)

Per month 24 400 9 600 - 9 600General staff expenditures for communicationactivities

Support communication costs (20 Eur per personper month) for 20 people during 24 months.

4.4.3 Other services (electricity, water, waste,

security, insurance, pest control, car park)Per month 42 100 4 200 588 4 788 General office and operational expenditures


by CESVI roughly divided as 50% for security and

insurance, 30% for electricity and 20% for parking

services.

Subtotal Local office 0 - - 97 800 10 584 108 384

5. Other costs, services9 0 - - - - -

5.1 Publications10 0 - - - - -

5.2 Studies, research10 0 - - - - -

5.3 Auditing costs Per audit 3 10 000 30 000 4 200 34 200 Local auditing is compulsory per each financial year Prices based on local estimation

5.4 Evaluation costs 0 - - - - -

5.4.1 Mid Term & Final Evaluation Per unit 2 11 400 22 800 3 192 25 992Mid term and Final evaluation composed of a mission

in country of a team of 2 people

Externally contracted. Cost incl. all expenses:2 experienced evaluator fees x 15 days x 2

missions x around 440 Eur/day (excl. VAT)

5.5 Translation, interpreters Per translation - - - - -

5.6 Financial services (bank guarantee costs etc.) Per month 42 100 4 200 - 4 200 Banking charges and banking feesCost estimated roughly at 0.5% of direct costs, as

per present estimation

5.7 Costs of conferences/seminars10 0 - - - - -

5.8 V isib il ity act ions Per year 4 800 2 800 392 3 192

Office premises and project sites will be duly

advertised and located through boards, labels and

signals to represent Donor and stakeholders roles.


by CESVI, in order to advertise Project and Donor

visibility on project and office sites.

Subtotal Other costs, services 0 - - 59 800 7 784 67 584

6. Other 0 - - - - -

6 .1 B as el in e S tu dy ( 2 r es ea rc he rs x 1 5 d ay s) Pe r d ie m 3 0 1 50 4 500 - 4 500Definition of baseline for LF indicators to be uset for

monitoring project performance and inpact

Based on costs esperienced in other similar

initiatives set in place by CESVI in the country

6.2 WP 1.1 Establish local mechanisms,

agreements, rules, regulations and benefit

sharing practices for the sustainable

management of the ecosystems of the targetedcommunities;

0 - - - - -

6.2.1 Team mapping resources (2 consultant x

2,5 days x 15 village groupment)Team days 40 300 12 000 1 680 13 680

Village based natural resources mapping to identify

assets and critical areas in natural resource

management

Externally contracted to two consultants with

experience in participatory mapping and resources

appraisal

6 .2 .2 Translator Man/days 80 25 2 000 - 2 000

6.2.3 Team analysis of system, agreements, and

reccomendation reportingTeam days 40 300 12 000 1 680 13 680

Review of agreements, rules and regulations among

AIR stakeholders. Provide recco mendation to supportcommunication, accountability and information

Standard costs for consultants as experienced by

CESVI in similar activities in the country

6.3 WP 1.2 Involve existing DEA: Environmental

Programmes to enhance synergic environmentalopportunities in targeted areas;

0 - - - - -

6.3.1 Project Designer (DEA synergies, 3

projects 400 Eur/d x 15 gg)Project 3 7 000 21 000 2 940 23 940

Preparation of three plans for intervention and

development to be implemented through the support

of the Environmental Programmmes of the

Department of Environmental Affairs

Externally contracted to a team operating in

collaboration with the Department of Environmental

Affairs

6.3.2 community based installation/construction

of equipment/infrastructure (DEA project) Labour / days 1 800 15 27 000 - 27 000

Labour days from the targeted communities involved

in enhancing environmental protection, forest and

nature protection activities, amelihoration of

environment status

Labour day cost according to standard accepted by

the Department of Environmental Affairs for similar

initiatives where community work is required for

environmental protection activities


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(in EUR)

6.9.6 community based installation/construction

of equipment/infrastructure Man/days 1 500 15 22 500 - 22 500

Eco-friendly technologies and construction and eco-

equipment deployment to be installed with the use of

local man-power

Labour costs calculated according to local marketprices

6.9.7 training for equipment/infrastructure

maintenance (spare kit) Training/Camp 9 200 1 800 252 2 052

Kits for maintenance and to ensure systems and

technologies are kept in optimum working conditions.Spare materials kept at camps

Maintenance equipment and spare parts costscalculated according to local prices and costs

6.10 WP 3.3 Develop one AIR camp to test and

showcase management models andenvironmental technologies;

0 - - - - -

6.10.1 purchase and installation of renewableenergy system for showcase safari camp with 17

units requiring provision of energyUnit 17 800 13 600 1 333 14 933

Improvement of the energy systems in the showcasesafari camp with focus on renewable sources (solar)

and shifting to LED lights to ensure sustainable andeco-friendly use of energy

Costs estimated according to market prices andincludes solar panels, batteries, led lights, cable,

connections, regulators and monitoring equipment

6.10.2 purchase and installation of waterreticulation system including harvesting and

purification at showcase camp

Camp 1 9 000 9 000 882 9 882

Harvesting of water with tanks and efficient

reticulation systems. Water purificatin to minimize

tourism facilities impact on water resources. Eco-

toilets and eco-showers to minimize water use

Costs of tanks, plumbing connections, pipes andfittings, toilets and showers according to market

prices

6.10.3 purchase and installation ofenvironmentally appropriate water treatment and

recycling plant at showcase camp

Camp 1 10 000 10 000 980 10 980Grey water treatment to assure recycling of water.

Grey water canalized to be used for toilet flushing

Costs calculated on market prices for plumbing

works, connections and water treatment equipments

6.10.4 purchase materials and construct 5x new

low-impact canvas, thatch and timber guest

accommodation units using local material wherepossible

Unit 5 8 000 40 000 3 920 43 920

At the showcase camp construction of new units

using eco-technologies and low impact and local

materials

Costs estimates according to local prices for

equipment and material for construction. Canvas,

thatch and timber

6.10.5 renovate 5x staff units to comply with

environmental improvements to guest

accommodation

Unit 5 3 100 15 500 1 519 17 019Allignement of staff units to eco-friendly standard ofthe showcase camp

Equipment and material costs calculated accordingto local and market prices

6.10.6 renovate and equip guest and staff campkitchens to be environmentally appropriate

Camp 1 3 500 3 500 319 3 819

Improvement of kitchens of the showcase camp.Adoption of environmentally-friendly technologies.

Waste recycling, solar-powered ventilation, water-

cooled systems, biodegradable soaps and cleaningagents

Materials and equipment costs calculated accordingto market prices

6 .10.7 ren ovate g uest and s ta ff d in in g fac il it ies Camp 1 4 500 4 500 410 4 910

Improvement of dining facilities to allign to eco-

friendly standards. Use of renewable materials,

natural lightning and natural ventilation

Equipment and material costs calculated accordingto local and market prices

6.10.8 purchase and equip guest dining facility

with locally manufactured furnitureCamp 1 4 000 4 000 560 4 560

Locally produced forniture to boost local economy.

Selection of local materials to ensure theirsustainability

Costs of furniture according to market prices

6.10.9 purchase and equip guestaccommodation with locally manufactured

furniture

Unit 10 1 000 10 000 1 400 11 400Locally produced forniture to boost local economy.Selection of local materials to ensure their

sustainability

Costs of furniture according to market prices

6.10.10 purchase and equip 10x guest

accommodation units with environmentally

appropriate linen

Unit 10 800 8 000 1 120 9 120Adoption of quick-drying and non-ironing sheets andlinen to reduce water consumption

Linen and sheets costs according to market prices

6.10.11 community based

installation/construction ofequipment/infrastructure Man/days 300 15 4 500 - 4 500

Eco-friendly technologies and construction and eco-

equipment deployment to be installed with the use oflocal man-power

Labour costs calculated according to local marketprices

6.10.12 training for equipment/infrastructure

maintenance (spare kit) Training/Coop 1 4 000 4 000 560 4 560

Kits for maintenance and to ensure systems and

technologies are kept in optimum working conditions.Spare materials kept at showcase camp

Maintenance equipment and spare parts costs

calculated according to local prices and costs

6.11 WP 3.4 market analysis and technicalassistance to link AIR with eco-tourism marketing

structures

0 - - - - -


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(in EUR)

6.11.1 Development of a market analysisLumpsum 1 10 000 10 000 - 10 000

Tour operator research, data collection and annualproduction of market strategies for the AIR

Contracted service to an accredited service providerfor annual market research and attendence costs to

specific tour workshops

6.11.2 Web site improvement and database

management Per year 3 3 300 9 900 - 9 900Site-hosting, web design, SEO (Site earchingoptimisation)

Contracted service to an accredited service provider

for the management of the site. Price based oncurrent service costs (275 EURs per month).

6.11.3 Promotional material and collaterals fortour operators

Lumpsum 1 10 000 10 000 - 10 000Brochures, banners and promotional material fornational and international exibitions, fairs, workshopsand tour operator visits.

Set of promotional material for national and

international operators.

6.12 WP 4.1 Participate in showcase events andorganize visits to the AIR showcase camp;

0 - - - - -

6.12.1 Show case events participation in

country (2x year) Per show case 6 5 000 30 000 - 30 000

Particiation in local tourism shows in South Africa:

Indaba, Getaway mainly, in order to promote theawareness of the AIR as eco-tourism friendly safariand cultural camps.

Per event:1 part. Fee: 1,000 EUR2 people x transport: 1,000 EUR

2 people accomodation & meals: 6 days: 1,000EURpromotional material: 1,000 EUR

1 best AIR employee transport + acc.: 1,000 EUR

6.12.2 Visits to camps (4 in the last year, per

diem & accomodation only for communityleaders)

mmunity visito 40 110 4 400 - 4 400Look and learn tours to AIR eco-tourism camps forAIR community leaders.

110 EUR is the total cost per person (communityleaders), in order to cover meals, accommodation,activities and transports. 4 leaders from villages

associated to each of 10 AIR camps.

6.12.3 Visits to camps (4 in the last year, food +accomodation for 8 people each)

Visit 32 95 3 040 - 3 040

Look and learn tours to AIR eco-tourism camps for

AIR primary coop. Representatives and otheraffected community members.

95 EUR is the total cost per person (cooperativemembers and affected community members), in

order to to cover meals, accommodation, activitiesand transports. 8 people from villages associated toeach of 4 selected AIR camps.

6.13 WP 4.2 Implement a communication strategyto increase awareness of the opportunities of the

ecotourism sector to deliver integrated andsustainable rural development.

0 - - - - -

6.13.1 Production/improvement of a e-newsletter Month 42 300 12 600 - 12 600

Production and distribution of a monthly digital

newsletter, designed to advertise AIR promotions,events, and related project activities.

The monthly cost is related to the material andservices related to necessary collection of

information, photo shooting, post production, layout and design of the newsletter.

6.13.2 Systematization and lessons learnt study

on project methods and findings Months 9 2 500 22 500 3 150 25 650

Structuring information and analysis of relevantinformation through a contracted consultant.

Modeling and archiving project data andmethodologies

Externally contracted to a consultant. Monthly cost

according to local prices for similar consultancywork

6.12.3 Development of a promotionaldocumentary on the project experience

Lumpsum 1 15 000 15 000 2 100 17 100Production and distribution of two videos to advertiseAIR community eco-lodges, events, and related

project activities.

Contracted service to an accredited service providerfor 2 videos. Price based on current service costs

Subtotal Other 0 - - 717 430 63 297 780 727

7. Subtotal direct costs of the Action (1-6) 0 - - 1 663 995 94 526 1 758 520

8. Provision for contingency reserve (5%,rounded figure)

0 - - - - -

9. Total eligible costs of the Action (7+ 8) 0 - - 1 663 995 94 526 1 758 520

10. Administrative costs (maximum 7% of 9, total

direct eligible costs of the Action; rounded figure)0 - - 116 480 - 116 480

11. Total eligible costs (9+10) 0 - - 1 780 474 94 526 1 875 000


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(in EUR)

Costs exclu

VAT (in EUR)14% VAT

Costs incl VAT

(in EUR)

12. Taxes11 0 - - 94 526 - - VAT taxes cannot be refundedCost estimated on 14% of products/services subject

to VAT

13. Total accepted11 costs of the Action (11+12) 0 - - 1 875 000 - 1 875 000

1. The description of items must be sufficiently detailed and all items broken down into their maincomponents. The number of units and unit rate must be specified for each component depending

on the indications provided. Unit rates may, where relevant, be based on average rates. Wherethe applicable regulation/financing agreement does not exclude the coverage of taxes (see

section 1.3 and 2.1.4 of the Guidelines for applicants) and the beneficiary can show it cannotreclaim, taxes will be eligible and should be included in each relevant heading. Taxes that can be

reclaimed are not costs.. This section must be completed if the Action is to be implemented over a period of more than 12

months.. If the Contracting Authority is not the European Commission, the budget may be established in

euro or in the currency of the country of the Contracting Authority. Costs and unit rates arerounded to the nearest euro cent.

4. If staff are not working full time on the Action, the percentage should be indicated alongside thedescription of the item and reflected in the number of units (not the unit rate).

. Indicate the country where the per diems are incurred and the applicable rates (which must notexceed the scales published by the E.C. at the time of contract signature ). If information is not

available, enter a global amount. Per diems cover accommodation, meals and local travel withinthe place of the mission and sundry expenses.

. Costs for C02 offsetting of air travel may be included. C02 offsetting shall in that case be achievedby supporting CDM/Gold Standard projects (evidence must be included as part of the supporting

documents) or through airpla

annex a fina doc for eu 2013

Documents