annex k-bank reconciliation statement.pdf

7/25/2019 Annex K-Bank Reconciliation Statement.pdf

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Annex K

Balance per bank, date per bank statement P

Add: Deposit in Transit P

Total

Less: Outstanding Checks

Adjusted balance per bank, date of count

Balance per Check Disbursement Record (CDR)

as of date of cash count

Add (Less): Reconciling Items

Adjusted balance per CDR, date of count

Balance per ledger, as certified by the Accountant

Add (Less): Reconciling Items

Adjusted balance per Ledger, date of count P

Prepared by:

Name

Position

Reviewed by:

As of date of cash count

Name of Agency

Audit Team Leader

Bank Reconciliation StatementName of Fund

Account Number

Name of accountable officer


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Balance per statement of accountability, date of cash count P -

Balance per subsidiary ledger, date per certification P -

(Please refer to the certification by Accountant)

Add(Less): Reconciling Items -

Adjusted balance per ledger, date of count P -

Balance per Cash Receipt Record/Cashbook, date of count P -

Add(Less): Reconciling Items -

Adjusted balance per Cash Receipt Record/Cashbook, date of count P -

Prepared by:

Name of Examiner/Auditor

Reviewed by:

Name of Agency

Name of Accountable officer

Reconciliation Statement of Accountability

Name of Fund

Date of Cash Count

Name of ATL

ATL


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Balance per cash receipt record, August 15, 2009 P 571,100.00

Add: Collections fictitiously recorded/reported as deposited

June 16-30, 2009 P 1,106,900.00

July 1 - 31, 2009 2,401,500.00

August 1 - 15, 2009 201,800.00 3,710,200.00

Adjusted cash receipt record per ledger P 4,281,300.00

Balance per statement of accountability, August 15, 2009 P 4,281,300.00

Balance per subsidiary ledger, August 15, 2009 P 571,100.00

Add: Collections fictitiously recorded/reported as deposited

June 16-30, 2009 P 1,106,900.00

July 1 - 31, 2009 2,401,500.00

August 1 - 15, 2009 201,800.00 3,710,200.00

Adjusted balance per ledger, Aug. 15, 2009 P 4,281,300.00

Prepared by:

LUCILA A. MAGPANTAY

State Auditor II

Verified by: Reviewed by:

EUSEBIA P. ELMIDO

State Auditor IV

NATIVIDAD S. GARCIA

Supervising Auditor

Anna Liza B. Villanueva - Finance Officer

Reconciliation Statement of Accountability

GENERAL FUND

As of August 15, 2009


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Accountable Officer :

Designation:

Agency:

Name of Forms

Qty Serial Number Amount Qty Serial Number Amount Qty Serial Number Amount Qty Serial Number Amount Qty Serial Number Amount Qty Serial Number Amount

I HEREBY CERTIFY that the above Statement of Accountability for

Prepared by: Accountable Forms Without Money Value is true and correct.

___________ ________

Date Date

STATEMENT OF ACCOUNTABILITY OF ACCOUNTABLE FORMS WITH MONEY VALUE


Issued Since Difference

On Hand per

Actual Count

Balance of Accountability

Date of this CEReceived Since

Balance on hand

Date of last CE

Auditor Name of Accountable Officer

_________________________ _____________________________


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Accountable Officer : _______________________________

Designation: _______________________________

Agency: _______________________________

Name of Forms

Qty Serial Number Qty Serial Number Qty Serial Number Qty Serial Number Qty Serial Number Qty Serial Number

I HEREBY CERTIFY that the above Statement of Accountability for

Prepared by: Accountable Forms Without Money Value is true and correct.

___________ ________Date DateAuditor

____________________________Name of Accountable Officer

_____________________________

On Hand per

Actual CountReceived Since Issued Since

STATEMENT OF ACCOUNTABILITY OF ACCOUNTABLE FORMS WITHOUT MONEY VALUE


Difference

Balance of Accountability

Date of this CE

Balance on hand

Date of last CE


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Control Technique SCW CC Remarks

AO 1 Is the accountable officer appointed or

designated as such?

AO 2 Is the accountable officer given

instructions regarding his/her duties

and responsibilities?

AO 3 Is the employee handling cash

adequately bonded? If so, how much?

_____________

AO 4 Does he have a signature and

handwriting specimen card?

AO 5 Has he submitted his photographs to

COA?

AO 6 Does accountable officer keep a file of

COA and other circulars and other

existing rules pertaining to his/her

work?

ao 7 Is the office properly enclosed and the

Cashier amply protected against

intrusion by unauthorized persons?

AO 8 Is the accountable officer or other employee handling cash provided with

safe?

AO 9 Is the combination of the safe changed

whenever there is a change of

custodian?

AO 10 Are duplicate combinations of the

accountable officers safe on file with

an authorized officer?

AO 11 Does the AO refrain from acting as

cashier or treasurer of savings and loanassociation, etc. at the same time?

AO 12 Is access to and responsibility for the

fund vested in one person?

AO 13 Does he keep a cashbook?

ICQ Ref.

No. Yes

No

INTERNAL CONTROL QUESTIONNAIRE


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Is the cashbook balance reconciled

with his cash on hand at the close of

each day?

AO 14 Are transactions recorded daily?

AO 15 Does the custodian of the fund have no

access to: a. Cash receipts?

b. General accounting records?

AO 18 If custodian of other funds, are they

segregated and accounted for

separately?

AO 16 Are the employees of the cashiers

office denied access to, or

responsibility over, accounting records,

especially those related to cash?

AO 17 Does he avoid access to or

responsibility over the accounting

records related to cash (such as

subsidiary ledger of Accounts

Receivables)?

AO 61 Are surprise cash examinations

conducted frequently by internal and

external auditors?

AO 62 Does the organization structure provide

a clear-out separation of cashiering

function from accounting function?

Are accounting records up to date?

Are subsidiary records maintained for

each accountable officer?

Are both the totals and details of bank

authenticated duplicate deposit slip

matched by the accounting department

against the corresponding official

receipts?Are cashbooks balance reconciled with

the subsidiary ledger at least once a

month?


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AO Are unused official receipts and other

accountable forms properly controlled

as to ordering, storing and issuing, and

are adequate records kept of them?

AO Are monthly reports of accountability

of accountable forms prepared and

submitted?

COLL 30 Are the official receipts promptly

issued for collections received?

COLL 31 Are official receipts issued in

numerical sequence?

COLL 32 Is it the practice of the collecting

officer not to accept post-dated checks

in payment of changes or fees?

COLL 33 Are cash receipts deposited as

otherwise required by regulations?

COLL 34 Does he refrain from using the

collections for paying obligations of

whatsoever?

COLL 36 Are items of deposit subsequently

dishonored by the Treasury promptly

adjusted in the collecting officers

records?

COLL 36 Are reports of collections submitted at

the end of the month?

COLL 37 Is the collecting officer closely

supervised by a responsible officer of

the agency?

COLL 38 Are official receipts issued for every

receipt of payment?

COLL 39 Is the cashing of checks from

collections prohibited? If not:

COLL 40 Are collections deposited intact and asfrequently as required by regulations?

COLL 41 Is the person making deposit escorted

by armed guards and provided with

transportation facilities?


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COLL 42 Are all checks endorsed for deposit and

deposited in appropriate banks?

COLL 43 Are items of deposit subsequently

dishonored by the Bank/Treasury

promptly adjusted in the collecting

officers records?

COLL 44 Are totals of bank-authenticated

deposit slips compared with the debit

to respective bank accounts in the book

of original entry?

COLL 45 Are all cash funds and cash receipts in

the debit to respective bank accounts in

the book of original entry?

COLL 46 Are acknowledged deposits or deposits

in transit invariably cleared the

following months?

COLL 47 Are collection and deposits recorded

daily in the cash book?

COLL 48 Is the cash book balance compared

daily with the cash on hand?

COLL 49 Are collection reports submitted

regularly to accounting division?

COLL 50 Is reconciliation made monthly of the

collecting officers book balance and

the accounting subsidiary ledger

balance?

COLL 51 Is the mail opened by an employee who

is independent of either cashiers office

and the accounting office?

COLL 52 Are mail remittance recorded or listed

by the person opening the mails?

COLL 53 If so, is the record or list given to

someone other than the collecting

officer for follow up to see that all mailremittances have been receipted for and

deposited?

COLL 54 Are official receipts booklets used? If

so,

COLL Are the official receipts pre-numbered?


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63 Is the foregoing information considered

adequate as basis for our evaluation of

internal control in that there are no

other additional auditing procedures,

accounting controls or other

circumstances that mitigate weaknesses

indicated above, or in that there are no

other circumstances that impair any

control?

List down any additional controls

and/or weaknesses not covered by the

foregoing questions and/or answers.

Are reconciling items promptly

cleared?

annex k-bank reconciliation statement.pdf

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