annexure-i · 3.2 3/3.5/4 core of size 2.5 / 4 / 6 / 10 / 16 sq.mm. 30 each 3.3 3.5 / 4 core of...

ANNEXURE-I

AMC for Cable Laying & Panel Installation Works

Scope:

The work involves:

Work-A:

1. Cable Laying,

2. Cable Termination.

Work-B:

1. Removal of Old Cables Connected to Old PCC Panel

2. Dismantling of Old PCC Panels

3. Erection of New PCC Panels 4. Reconnecting the Old Cables and new Cables in case of requirement

to PCC.

5. Earthing of PCC Panels & Cables • PCC Panels & Cables will be supplied by Department.

• Vehicle support will be provided by Department for transporting Panels /

Cables from department store to site.

• Party shall Execute the work within stipulated period meeting the

specifications, requirements and work order specified in the annexure.

List of Work-A:

S.No DESCRIPTION QTY UNIT

1

CABLE Laying - LT cables -In ground

Laying of 2 / 3 / 3.5 / 4 core, 1.1 KV grade FRLS cables / XLPE cables armoured / unarmoured, aluminium / copper conductor cables in ground (soft soil) 750 mm below ground level including transportation of cable to site, excavation, refilling with sand and baked bricks on top and sides and providing cable route / joint markers at an interval of 50Mtrs complete as required and as suggested by Dept EIC. Cable tag mark with Al.strip of proper size with the details of source ,destination,no.of runs, size etc. shall be provided at every 50mtrs distance of laying and at source and receiving end, complete as required and as directed by engineer-In Charge.

1.1 2 / 3 / 3.5 / 4 Core of size 2.5 / 4 / 6 / 10 / 16 Sq.mm. 80 Metre

1.2 2 / 3 / 3.5 / 4 Core of size25 / 35 / 50 / 70 / 95 Sq.mm. 80 Metre

1.3 2 / 3 / 3.5 / 4 Core of size 120 / 150 / 185 Sq.mm. 80 Metre

1.4 2 / 3 / 3.5 / 4 Core of size 225 / 240 / 300 / 400 Sq.mm. 50 Metre

1.5 10/12/24/30 Core of size1.5 / 2.5Sq.mm. 100 Metre

CABLE Laying - LT cables -In trench

ANNEXURE-I

2 Laying of 2 / 3 / 3.5 / 4 core, 1.1 KV grade FRLS cables / XLPE cables armoured / unarmoured, aluminium /copper conductor cables In existing trench / on cable tray, on wall / floor / ceiling / above false ceiling / below false floor including transportation of cable to site, removing of trench /false ceiling / false flooring covers and reclosing the covers after laying the cables in good condition with supply of all necessary fixing materials such as brackets, clamps, GI spacers complete as required and as directed by Engineer-in-Charge

2.1 2 / 3 / 3.5 / 4 Core of size 2.5 / 4 / 6 / 10 / 16 Sq.mm. 400 Metre

2.2 2 / 3 / 3.5 / 4 Core of size 25 / 35 / 50 / 70 / 95 Sq.mm. 400 Metre

2.3 2 / 3 / 3.5 / 4 Core of size 120 / 150 / 185 Sq.mm. 400 Metre

2.4 2 / 3 / 3.5 / 4 Core of size 225 / 240 / 300 / 400 Sq.mm. 400 Metre

2.5 10/12/24/30 Core of size 1.5 / 2.5 Sq.mm. 400 Metre

3

End termination of LT cables.

Providing end terminations for 2 / 3 / 3.5 / 4 core, 1.1 KV grade PVC / XLPE insulated armoured / unarmoured,copper / Aluminium conductor cables including supply of brass compression cable gland, lugs, neoprene bushes and other materials and tools required complete with terminal connections, Earthing of glands and as required and as directed by Engineer-in-Charge.

3.1 3 Core of size 2.5 / 4 / 6 / 10 / 16 Sq.mm. 20 Each

3.2 3/3.5/4 Core of size 2.5 / 4 / 6 / 10 / 16 Sq.mm. 30 Each

3.3 3.5 / 4 Core of size 25 / 35 Sq.mm. 10 Each

3.4 3.5 / 4 Core of size 50 / 70 / 95 Sq.mm. 10 Each



4

Straight through joints - LT Cables :

Providing straight through cable joints for 3.5 core, 1.1 kV PVC / XLPE insulated, Aluminium conductor armoured cables including supply of heat shrinkable straight through jointing kit, sealing putty, lugs and other materials required, excavation and refilling of earth complete as required and as directed by Engineer-in- Charge.

4.1 2/3 / 4 Core of size 2.5 / 4 / 6/10 / 16 Sq.mm. 2 Each

4.2 3 / 3.5 / 4 Core of size 25 / 35 Sq.mm. 6 Each

4.3 3 / 3.5 / 4 Core of size 50/70/95/120 / 150 Sq.mm. 6 Each

4.4 3 / 3.5 / 4 Core of size 185 to 300 Sq.mm. 6 Each

FLP CABLE END JOINTS (FOR IIA/IIB/IIC)

ANNEXURE-I

5 Providing flame proof cable end joints using cable gland of double compression type, neoprene bushes with and ring for single round / flat wire armoured PVC cables) with necessary crimping and interconnections in an approved manner for the following sizes of cables including supply of all tools and materials complete as required..

5.1 2 / 3 / 3 .5/ 4 C x 2.5 /4 / 6 /10 sq.mm 6 Each

5.2 2 / 3 / 3 .5/ 4 C x 16 sq.mm 6 Each

5.3 2 / 3 / 3 .5/ 4 C x 25 /35 sq.mm 5 Each

5.5 2 / 3 / 3 .5/ 4 C x 50 sq.mm 5 Each

5.6 2 / 3 / 3 .5/ 4 C x 70 sq.mm 2 Each

Supply and laying of electrolytic copper / GI /aluminium wire

6 Supply and laying of electrolytic copper / GI /aluminium wire of following sizes including supply of fixing clamps and accessories when laid inside the building and inclusive of excavation & refilling of earth when laid outside the building and tinning of copper wires, interconnections with earth pit and equipment, terminations / interconnections in an approved manner as per IS 3043 (with latest amendments) inclusive of supply of all hardware complete as required.

6.1 14 SWG copper wire 50 Metre




7 Supply and laying of electrolytic copper / aluminium / GI strip of following sizes in ground at 0.5 meter below ground level including excavation & refilling of earth, tinning of joints for Copper strip and welding & painting of GI/ Al strips and interconnections with earth pit/equipment, terminations in an approved manner as per IS 3043 (with latest amendments) inclusive of supply of all hardware complete as required.

7.1 25 x 3 mm Copper strip. 30 Metre

7.2 25 x 3 mm Aluminium strip. 30 Metre

7.3 32 x 6 mm GI strip. 30 Metre


8 Supply and laying of electrolytic copper / aluminium /GI strip of following sizes on wall/trench/surface using GI/aluminium s spacers, saddles at 45cm interval and tinning of joints for copper strip and welding & painting of GI strip and interconnections with earth pit / equipment, terminations in an approved manner as per IS 3043 (with latest amendments) inclusive of supply of all hardware complete as required.

ANNEXURE-I

8.1 25 x 3 mm Copper strip. 50 Metre

8.2 25 x 3 mm Aluminium strip. 50 Metre



List of Work-B:

S.No DESCRIPTION QTY UNIT

01 Dismantling the old PCC Panels & Transportation to SPROB Stores including Disconnection of existing connected cables, Earth strip etc. complete as required and as Directed by EIC.

15 nos

Panels are categorised based on the no. of outgoing feeders of the panels. Party shall quote the amount against each category. The panel to be dismantled will be indicated at the time of requirement by Dept.Engineer and payment shall be made on the basis of the Rate at which the dismantled panel falls under below category.

S.No Panel category Tentative quantity of panel

Quoting amount for each Panel

Total Amount

01 Panels with 5-10 Outgoing feeders 4




Grand Total:

02 Erection, Testing & Commissioning of new PCC Panels including Transportation of New PCC Panels from Dept store, cable reconnection/termination and Earthing etc., complete as required and as Directed by EIC.

15 nos

Panels are categorised based on the no. of outgoing feeders of the panels. Party shall quote the amount against each category. The panel to be installed will be indicated at the time of requirement by Dept.Engineer and payment shall be made on the basis of the Rate at which the installed panel falls under below category.

S.No Panel category Tentative quantity of panel

Quoting amount for each Panel

Total Amount




ANNEXURE-I


Grand Total: Note:

• The Spare outgoings will not be considered. No of outgoings will be considered only by feeders connected with cable for new PCC.

• The quantity of the panels are tentative and may be subjected to change according to the requirement (Example: If Department prefers to change panels with 5-10 O/G panels 10 nos and 10-15 O/G panel 5 nos out of total 15 nos quantity the payment shall be made on the rate quoted against the panels quoted. Total amount=(10 x X Rate)+(5 x Y Rate).

CONDITIONS OF CONTRACT

1) Validity of price:The price quoted in the price schedule shall be valid for 24 months’ period (2 Years) from the date of placement of purchase

order. However due to any department program schedule, if the works

to be completed as per above description calls for extension in the

indicated period, Party shall carryout the same at quoted price.

2) Payment:Payment will be made as per pro-rata basis for the completed

portion of the work for every three months against submission of invoice

and certification of Engineer in charge / Competent authority.

3) Contractor shall carryout laying of power /control cables and its end termination, Erection of PCC panels as and when required based on the

requirement of the department with a prior intimation period of 24

hours.

4) The purchaser reserves right to cancel the contract at any time in case

of failure of Party to fulfill the various requirements mentioned in the

purchase order (or) if the performance of the contractor is not

satisfactory.

5) Party shall ensure that their personnel are strictly confined to the assigned job and place of work and are wholly responsible if any other

system in the work spot found meddled/ disturbed.

6) Vendor shall bring all the tools, machines which are necessary for carrying out the work. Department will not give any such items.

7) Vendor shall depute a qualified supervisor with minimum 3years experience to overlook the activities to be carried out during cable laying, removal erection works etc.

8) The work shall be done strictly as per the relevant electricity rules and regulations and as per Electrical Code.

9) Work report in prescribed proforma for each and every work attended

giving full details of location, date, time, work attended, materials

ANNEXURE-I

dismantled, new materials used etc. should be submitted to the Engr.-

in-charge after completion of the work.

10) As far as possible shut down works shall be carried out beyond

office hours / on holidays as required in consultation with and as

instructed by the Engineer in charge to give minimum hindrance to the

user to carry out scheduled activities.

11) All the tools required for the work are to be arranged by the

contractor. Special tools and measuring instruments such as multi-

meter, insulation tester, earth tester, crimping tool etc. will be provided

by the department on specific request by the contractor to carry out the

work. The same are to be returned to the department on completion of

work also loss or damage if anything for the tools/meters shall be

replaced by the contractor.

12) Materials are to be collected from the SPROB stores by the

contractor only. Vehicle support will be provided for transporting the

materials from store. Manpower support for loading & unloading of

material shall be extended by the contractor.

13) All the dismantled / used or balance materials including scrap

and un-serviceable items are to be handed over to the Engr.-in-charge

at the place as directed by the Engr.-in-charge.

14) Quantities shown in the schedule are only approximate and may

vary as per actual requirement as per the need without enhancing the

PO value

15) The contractor shall observe security and safety regulations of the

centre, labour rules and statutory requirements.

16) Any damage caused to the equipment / installations due to

negligence or carelessness and property damage if any shall be borne

by the contractor only.

17) The contractor shall observe security and safety regulations of the centre, labour rules and statutory requirements. Contractor is solely responsible for the safety of the man power deployed by him.

18) The offer of the party shall be considered as whole. Partial

offers shall not be considered.

Safety Precautions to be followed in AMC works

1) Execution of the work shall be done by personnel deployed by the contractor and have clear in-depth knowledge about Electrical systems.

2) Maintenance of the equipment shall be done after ensuring that the

system is isolated and disconnected physically, so that someone else

does not accidently switch on the machine.

3) Persons using the electrical equipment must be cautious and alert at

all times.

ANNEXURE-I

4) Only authorized persons shall be permitted to replace electrical

switchgear. Never bridge a fuse which is heavier than the capacity of

the circuit.

5) Never use carbon tetrachloride for cleaning electrical equipment’s as

due to heat it may produce toxic phosgene gas. Use only non-

flammables for cleaning the electrical equipment.

6) Keep the area around electrical equipment as dry as possible to avoid

possibility of shock. Never handle electrical equipment when hands, feet

or body are wet especially when standing on wet floor.

7) Make sure that circuit breaker is open before attempting to remove

draw-out type circuit breakers from their enclosures. Avoid working on

live equipment.

8) De-energize and disconnect circuit before attempting to repair any fault

circuit. Whenever possible, use only one hand for manipulation of

circuits or control devices.

9) Personal protective equipment e.g. Helmets; Safety shoes and Rubber

gloves of proper insulation etc. shall be used while working in

construction or maintenance sites.

10) Always use 3-pin plugs and never operate any equipment by

inserting loose / crimped input cords into the power points.

11) Safety belt shall be invariably being used when working at

elevated height.

12) Welders should wear protective clothing and goggles with suitable

filter lenses, face shield, hand gloves, safety shoes, apron etc. during

welding working if any.

13) Before starting any welding / cutting works in hazardous and

flammable area, safety clearance shall be obtained from the concerned

safety officer of the area and CMG Safety officer.

14) When ladder is used to climb onto a roof or platform, allow ladder

to extend at least three feet beyond the roof edge to the support point.

15) Loose materials which are not required for use shall not be placed

or left, as they cause obstruction in the place of work.

16) Smoking is strictly prohibited inside working environment/site.

All persons shall comply this point.

ANNEXURE-I

ANNEXURE-I

BID QUALIFICATION CRITERIA:

The Tenderer has to meet the following criteria and the proof of documents for the

same has to be submitted along with Techno commercial bid, Failing which the

tenderers are liable to be rejected:

1.1 The party shall submit the relevant documentation regarding the clause 1 of bid

qualification requirements of Annexure – I (The Bidder should be an organisation with

previous experience of more than 5 years in having executed contracts for cable laying

and replacement of Electrical panels etc.,) Enclose list of works executed with P.O

copies indicating the scope of work.

1.2 The Bidder shall possess valid electrical contractors license of appropriate class and

category issued by central or state electrical authority.

1.3 The party shall submit the relevant documentation regarding the clause 2 in bid

qualification requirements of Annexure – I (The Bidder should have annual turnover of

not less than a value of 15 lakhs per year for the last three financial years ending 31st

march of 2019).

1.4 The party shall submit the relevant documentation regarding the clause 3 in Bid

qualification requirements of Annexure – I of the tender document. (IT/TDS certificate

shall be submitted for the last three financial years).

1.5 The party shall submit the relevant documentation regarding the clause 4 in Bid

qualification requirements of Annexure – I of the tender document.

(Audited Balance sheet and Profit & loss account statement of last 3years shall be

submitted)

Tender No: SHAR/SP/2019E1234101 1

Tender Details

Tender No: SHAR/SP/2019E1234101

Tender Date: 31/12/2015

Purchase Entity: SPROB


Tender Attachments

Technical Write-up/Drawings

Attachment - I:

IDT01706300000000000isro05401.docx

Attachment - II:

Attachment - III:

Attachment - IV:

Attachment - V:

TERMS AND CONDITIONS FOR INDIGENIOUS ITEMS

.:

GOVERNMENT OF INDIA

DEPARTMENT OF SPACE

SATISH DHAWAN SPACE CENTRE

PURCHASE DIVISION

Tele No.08623-225023/225174/225127

Fax No.08623-225170/22-5028


e-Mail ID: [email protected], [email protected], [email protected]

PROFORMA FORINSTRUCTIONS TO TENDERERS AND TERMS & CONDITIONS OF TENDER

for indigenous stores items

1. Quotation should be submitted online by using standard digital signature of Class IIII with encryption /

decryption options

2. GST and/or other duties/levies legally leviable and intended to be claimed should be distinctly shown

separately in the tender. GST details are given below

GSTIN: 37AAAGS1366J1Z1

LEGAL NAME : SATISH DHAWAN SPACE CENTRE SHAR

VALIDITY FROM:29/08/2017

TYPE OF REGISTRATION:REGULAR

3. Your quotation should be valid for 90 days from the date of opening of the tender.

4. Prices are required to be quoted according to the units indicated in the annexed tender form. When

quotations are given in terms of units other than those specified in the tender form, relationship

between the two sets of units must be furnished.

5. Preference will be given to those tenders offering supplies from ready stocks and on the basis of FOR

destination/delivery at site.6. All available technical literature, catalogues and other data in support


of the specifications and details of the items should be furnished along with the offer.

7. Samples, if called for, should be submitted free of all charges by the tenderer and the Purchaser shall

not be responsible for any loss or damage thereof due to any reason whatsoever. In the event of

non¬acceptance of tender, the tenderer will have to remove the samples at his own expense.

8. Approximate net and gross weight of the items offered shall be indicated in your offer. If dimensional

details are available the same should also be indicated in your offer.

9.Specifications: Stores offered should strictly confirm to our specifications. Deviations, if any, should be

clearly indicated by the tenderer in his quotation. The tenderer should also indicate the Make/Type

number of the stores offered and provide catalogues, technical literature and samples, wherever

necessary, along with the quotations. Test Certificates, wherever necessary, should be forwarded along

with supplies. Wherever options have been called for in our specifications, the tenderer should address

all such options. Wherever specifically mentioned by us, the tenderer could suggest changes to

specifications with appropriate response for the same.

10. The purchaser shall be under no obligation to accept the lowest or any tender and reserves the right

of acceptance of the whole or any part of the tender or portions of the quantity offered and the

tenderers shall supply the same at the rates quoted.

11. All amounts shall be indicated both in words as well as in figures. Where there is difference between

amount quoted in words and figures, amount quoted in words shall prevail.

12. The tenderer should supply along with his tender, the name of his bankers as well as the latest

Income-Tax clearance certificate duly countersigned by the Income-Tax Officer of the Circle concerned

under the seal of his office, if required by the Purchaser.

13. The Purchaser reserves the right to place order on the successful tenderer for additional quantity up

to 25% of the quantity offered by them at the rates quoted.


14. The authority of the person signing the tender, if called for, should be produced.

15. TERMS & CONDITIONS OF TENDER

DEFINITIONS:

1. The term ‘Purchaser’ shall mean the President of India or his successors or assigns.

2. The term ‘Contractor’ shall mean, the person, firm or company with whom or with which the order

for the supply of stores is placed and shall be deemed to include the Contractor's successors,

representative, heirs, executors and administrators unless excluded by the Contract.

3. The term ‘Stores’ shall mean what the Contractor agrees to supply under the Contract as specified in

the Purchase Order including erection of plants & machinery and subsequent testing, should such a

condition is included in the Purchase Order.

4. The term ‘Purchase Order’ shall mean the communication signed on behalf of the Purchaser by an

Officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and

conditions mentioned or referred to in the said communication accepting the tender or offer of the

Contractor for supply of stores or plant, machinery or equipment or part thereof.

16. PRICES:

Tender offering firm prices will be preferred. Where a price variation clause is insisted upon by a

tenderer, quotation with a reasonable ceiling should be submitted. Such offers should invariably be

supported by the base price taken into account at the time of tendering and also the formula for any

such variation/s.


17. SECURITY DEPOSIT:

On acceptance of the tender, the Contractor shall, at the option of the Purchaser and within the period

specified by him, deposit with him, in cash or in any other form as the Purchaser may determine,

security deposit not exceeding ten percent of the value of the Contract as the Purchaser shall specify. If

the Contractor is called upon by the Purchaser to deposit, ‘Security’ and the Contractor fails to provide

the security within the period specified, such failure shall constitute a breach of the Contract, and the

Purchaser shall be entitled to make other arrangements for the re-purchase of the stores Contracted at

the risk of the Contractor in terms of Sub-Clause (ii) and (iii) of clause 10(b) hereof and/or to recover

from the Contractor, damages arising from such cancellation.

18. GUARANTEE & REPLACEMENT:

a. The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid

down, for material, workmanship and performance.

b. For a period of twelve months after the acceptance of the stores, if any defects are discovered therein

or any defects therein found to have developed under proper use, arising from faulty stores design or

workmanship, the Contractor shall remedy such defects at his own cost provided he is called upon to do

so within a period of 14 months from the date of acceptance thereof by the purchaser who shall state in

writing in what respect the stores or any part thereof are faulty.

c. If, in the opinion of the purchaser, it becomes necessary to replace or renew any defective stores such

replacement or renewal shall be made by the Contractor free of all costs to the purchaser, provided the

notice informing the Contractor of the defect is given by the purchaser in this regard within the said

period of 14 months from the date of acceptance thereof.

d. Should the Contractor fail to rectify the defects, the purchaser shall have the right to reject or repair

or replace at the cost of the Contractor the whole or any portion of the defective stores.

e. The decision of the purchaser notwithstanding any prior approval or acceptance or inspection thereof

on behalf of the purchaser, as to whether or not the stores supplied by the Contractor are defective or


any defect has developed within the said period of 12 months or as to whether the nature of the defects

requires renewal or replacement, shall be final, conclusive and binding on the Contractor.

f. To fulfil guarantee conditions outlined in clause 4 (a) to (e) above, the Contractor shall, at the option

of the purchaser, furnish a Bank Guarantee (as prescribed by the purchaser) from a Bank approved by

the purchaser for an amount equivalent to 10% of the value of the Contract along with first shipment

documents. On the performance and completion of the Contract in all respects, the Bank Guarantee will

be returned to the Contractor without any interest.

g. All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival

of the stores at purchaser's site.

h. Even while the 12 months guarantee applies to all stores, in case where a greater period is called for

by our specifications then such a specification shall apply in such cases the period of 14 months referred

to in para 4 (b) & (c) shall be the ’asked for’ guarantee period plus two months.

19. PACKING FORWARDING & INSURANCE:

The Contractor will be held responsible for the stores being sufficiently and properly packed for

transport by rail, road, sea or air to withstand transit hazards and ensure safe arrival at the destination.

The packing and marking of packages shall be done by and at the expense of the Contractor. The

purchaser will not pay separately for transit insurance, all risks in transit being exclusively of the

Contractor and the Purchaser shall pay only for such stores as are actually received in good condition in

accordance with the Contract.

20. DESPATCH:

The Contractor is responsible for obtaining a clear receipt from the Transport Authorities specifying the

goods despatched. The consignment should be despatched with clear Railway Receipt/Lorry Receipt. If

sent in any other mode, it shall be at the risk of the Contractor. Purchaser will take no responsibility for

short deliveries or wrong supply of goods when the same are booked on 'said to contain' basis.

Purchaser shall pay for only such stores as are actually received by them in accordance with the

Contract.


21.TEST CERTIFICATE:

Wherever required, test certificates should be sent along with the despatch documents.

22. ACCEPTANCE OF STORES:

a. The stores shall be tendered by the Contractor for inspection at such places as may be specified by

the purchaser at the Contractor's own risk, expense and cost.

It is expressly agreed that the acceptance of the stores Contracted for, is subject to final approval by the

purchaser, whose decision shall be final.

b. If, in the opinion of the purchaser, all or any of the stores do not meet the performance or quality

requirements specified in the Purchase Order, they may be either rejected or accepted at a price to be

fixed by the purchaser and his decision as to rejection and the prices to be fixed shall be final and

binding on the Contractor.

c. If the whole or any part of the stores supplied are rejected in accordance with Clause No. 8 (C) above,

the purchaser shall be at liberty, with or without notice to the Contractor, to purchase in the open

market at the expense of the Contractor stores meeting the necessary performance and quality

Contracted for in place of those rejected, provided that either the purchase, or the agreement to

purchase, from another supplier is made within six months from the date of rejection of the stores as

aforesaid.

23.REJECTED STORES:

Rejected stores will remain at destination at the Contractor's risk and responsibility. If instructions for

their disposal are not received from the Contractor within a period of 14 days from the date of receipt of

the advice of rejection, the purchaser or his representative has, at his discretion, the right to scrap or


sell or consign the rejected stores to Contractor's address at the Contractor's entire risk and expense,

freight being payable by the Contractor at actuals.

24. DELIVERY:

a. The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed

to be the essence of the Contract and delivery must be completed on or before the specified dates.

b. Should the Contractor fail to deliver the stores or any consignment thereof within the period

prescribed for such delivery, the purchaser shall be entitled at his option either

i. to recover from the Contractor as agreed liquidated damages and not by way of penalty, a sum of

0.5% per week of the price of any stores which the Contractor has failed to deliver as aforesaid or during

which the delivery of such store may be in arrears subject to a minimum of 10% or

ii. to purchase from elsewhere, without notice to the Contractor on the account and at the risk of the

Contractor, the stores not delivered or others of a similar description (where others exactly complying

with the particulars, are not, in the opinion of the purchaser, readily procurable, such opinion being

final) without cancelling the Contract in respect of the consignment (s) not yet due for delivery or

iii. to cancel the Contract or a portion thereof and if so desired to purchase or authorise the purchase of

stores not so delivered or others of a similar description (where others exactly if complying with the

particulars are not, in the opinion of the purchaser, readily procurable, such opinion final) at the risk and

cost of the Contractor.

In the event of action being taken under sub-clause (ii) & (iii) of clause 10 (b) above, the Contractor shall

be liable for any loss which the purchaser may sustain on that account, provided that the re-purchase or

if there is an agreement to re¬purchase then such agreement is made within six months from the date

of such failure. But the Contractor shall not be entitled to any gain on such re-purchase made against

default. The manner and method of such re-purchase shall be at the discretion of the purchaser, whose

decision shall be final. It shall not be necessary for the purchaser to serve a notice of such re-purchase

on the defaulting Contractor. This right shall be without prejudice to the right of the purchaser to

recover damages for breach of Contract by the Contractor.


25.EXTENSION OF TIME:

As soon as it is apparent that the Contract dates cannot be adhered to, an application shall be sent by

the Contractor to the purchaser. If failure, on the part of the Contractor, to deliver the stores in proper

time shall have arisen from any cause which the purchaser may admit as reasonable ground for an

extension of the time (and his decision shall be final) he may allow such additional time as he considers

it to be justified by circumstances, of the case without prejudice to the purchaser's right to recover

liquidated damages under clause 10 thereof.

26.ERECTION OF PLANT & MACHINERY:

Wherever erection of a plant or machinery is the responsibility of the Contractor as per the terms of the

Contract and in case the Contractor fails to carry out the erection as and when called upon to do so

within the period specified by the purchaser, the purchaser shall have the right to get the erection done

through any source of his choice. In such an event, the Contractor shall be liable to bear any additional

expenditure that the purchaser is liable to incur towards erection. The Contractor shall, however, not be

entitled to any gain due to such an action by the purchaser.

27. PAYMENT:

Contractor's bill will be passed for payment only after the stores have been received, inspected and

accepted by the Purchaser.

28.MODE OF PAYMENT:

Normally payment will be made for the accepted stores within 30 days from the date of receipt of the

materials.

29.RECOVERY OF SUM DUE:


Whenever any claim for the payment of, whether liquidated or not, money arising out of or under this

Contract against the Contractor, the purchaser shall be entitled to recover such sum by appropriating in

part or whole, the security deposited by the Contractor, if a security is taken against the Contract. In the

event of the security being insufficient or if no security has been taken from the Contractor, then the

balance or the total sum recoverable as the case may be, shall be deducted from any sum then due or

which at any time thereafter may become due to the Contractor under this or any other Contract with

the purchaser. Should this sum be not sufficient to cover the full amount recoverable, the Contractor

shall pay to the purchaser on demand the remaining balance due. Similarly, if the purchaser has or

makes any claim, whether liquidated or not, against the Contractor under any other Contract with the

purchaser, the payment of all moneys payable under the Contract to the Contractor including the

security deposit shall be withheld till such claims of the purchaser are finally adjudicated upon and paid

by the Contractor.

30.INDEMNITY:

The Contractor shall warrant and be deemed to have warranted that all stores supplied against this

Contract are free and clean of infringement of any Patent, Copyright or Trademark, and shall at all times

indemnify the purchaser against all claims which may be made in respect of the stores for infringement

of any right protected by Patent Registration of design or Trade mark and shall take all risk of accidents

or damage which may cause a failure of the supply from whatever cause arising and the entire

responsibility for sufficiency of all means used by him for the fulfilment of the contact.

31.ARBITRATION:

In the event of any question, dispute or difference arising under these conditions or any conditions

contained in the Purchase Order or in connection with this Contract (except as to any matter the

decision of which is specially provided for by these conditions), the same shall be referred to the sole

arbitration of the Head of the Purchase office or some other person appointed by him. It will be no

objection that the arbitrator is a Government servant, that he had to deal with matter to which the

Contract relates or that in the course of his duties as Government servant he has expressed views on all

or any other matters in dispute or difference. The award of the arbitrator shall be final and binding on

the parties of this Contract.


If the arbitrator be the Head of the Centre/Unit –

In the event of his being transferred or vacating his office by resignation or otherwise, it shall be lawful

for his successor-in-office either to proceed with reference himself, or to appoint another person as

arbitrator, or In the event of his being unwilling or unable to act for any reason, it shall be lawful for the

Head of the Centre/Unit to appoint another person as arbitrator.

If the arbitrator be a person appointed by the Head of the Purchase Office – In the event of his dying,

neglecting or refusing to act or resigning or being unable to act, for any reason, it shall be lawful for the

Head of the Centre/Unit either to proceed with the reference himself or appoint another person as

arbitrator in place of the outgoing arbitrator.

Subject as aforesaid the Arbitration & Conciliation Act 1996 and the rules thereunder and any statutory

modifications thereof for the time being in force shall be deemed to apply to the arbitration proceedings

under this Clause. The Arbitrator shall have the power to extend with the consent of the purchaser and

the Contractor the time for making and publishing the award. The venue of arbitration shall be the place

as purchaser in his absolute discretion may determine. Work under the Contract shall, if reasonably

possible, continue during arbitration proceedings.

In the event of any dispute or difference relating to the interpretation and application for the provisions

of the Contracts, such dispute or difference shall be referred by either party to Arbitration of one of the

Arbitrations in the Department of Public Enterprises. The Arbitration Act 1996 shall not be applicable to

arbitration under this clause. The award of the Arbitrator shall be binding upon the parties to the

dispute provided however any party aggrieved by such award may make a further reference for setting

aside or revision of the award to the Law Secretary, Department of Legal Affairs. Ministry of Law &

Justice, Govt. of India. The parties to the dispute will share equally, the cost of arbitration as intimated

by Arbitrator.

32.COUNTER TERMS AND CONDITION OF SUPPLIERS:

Where counter terms and conditions printed or cyclostyled conditions have been offered by the

supplier, the same shall not be deemed to have been accepted by the Purchaser, unless specific written

acceptance thereof is obtained.


33.SECURITY FOR PURCHASE OF MATERIALS

Successful tenderer will have to furnish in the form of a bank guarantee or any other form as called for

by the purchaser towards adequate security for the materials and properties provided by the Purchaser

for the due execution of the Contract.

Instructions to Tenderers (PT)

.:

STANDARAD PUBLIC TENDER TERMS AND CONDITIONS

Public tender can be downloaded from the ISRO e-procurement site https://eprocure.isro.gov.in after

completing the registration process.

Interested vendors may submit their offers along with the prescribed tender cost (in the form of bank

draft) for Rs. 230 drawn in favour of Accounts Officer, Sathish Dhawan Space Centre, Sriharikota. The

details of the instrument shall be indicated in the online format and the same may be sent to Head,

Purchase & Stores, Satish Dhawan Space Centre, SHAR, Sriharikota ¨C 524124. A.P. Vendorers / firms

shall indicate the tender number on the reverse side of the Demand Draft. Bids submitted with out

payment of tender fee will not be considered for evaluation.

Offers shall be sent on line using standard digital signature of class©\3 with encryption / decryption

options.


Price bid scanned copy shall not be submitted as an attachment. If so, the same will not be considered

for evaluation and only price filled in the online price bid format will be considered for evaluation of

bids.

The Tenders authorized on line on or before the open authorization date and time only be considered as

valid tenders.

Physical copy of the bids will not be considered, even if they are received before the bid submission

date.

All the forms viz. vendor specified terms and price bids shall be duly filled and submitted online. Any

incomplete bid will not be considered for evaluation.

1. Prices quoted shall be on the basis of F.O.R. delivery at site /Sullurpeta. The purchaser will not pay

separately for transit insurance. All risks in transit shall be exclusively of the contractor and the

purchaser shall pay only for such stores as are actually received in good condition in accordance with the

contract.

2. GST and/or other duties/levies legally leviable and intended to be claimed should be distinctly shown

separately in the tender. GST details are given below






3. Customs Duty ©\ SDSC©\SHAR is eligible for 100% Customs Duty exemption as per Notification

No.12/2012 dated 17.03.2012. This may be taken into account while quoting for import items.

4. High Sea Sales ©\ Against High Sea Sale cases©\

Offers shall be on all inclusive basis upto Sriharikota are preferred, which means freight upto Sriharikota,

customs clearance is the responsibility of the Supplier at his cost. 100% payment will be made within 30

days after receipt and acceptance of the items at our site. However, in exceptional cases based on merit

of the case, 100% payment against delivery, satisfactory inspection at our site may be considered.

Tax is not applicable

Customs Duty Exemption Certificate and other related documents needed for Customs clearance

purpose will be provided.

High Sea Sales Agreement submitted by the Supplier in accordance with the terms and conditions of our

purchase order will be signed and issued by SDSC©\SHAR.

5. The time for the date of delivery of the stores stipulated in the purchase order shall be deemed to be

the essence of the contract and delivery must be completed not later than the date(s) specified therein.

Failure to do so, without adequate justification may involve cancellation of the contract at the discretion

of purchaser.

6. The delivery period mentioned in the tender enquiry if any is with the stipulation that no credit will be

given for earlier deliveries and offers with delivery beyond the period will be treated as un©\responsive.

7. The Department will have the option to consider more than one sources of supply and final orders will

be given accordingly


8. Bidder shall note that the conditional discounts would not have edge in the evaluation process of

tenders.

9.Non©\acceptance of any conditions where ever called for related to guarantee or warrantee,

performance bank guarantee, liquidate damages are liable for disqualification of bids.

10. Where ever installation and commissioning is involved, the guarantee / warrantee period shall recon

only from the installation and commissioning.

11.Prices are required to be quoted according to the units indicated in the annexed tender form. Then

quotations are given in terms of units other than those specified in the tender form, relationship

between the two sets of units must be furnished.

12.Advance Payment ©\ Wherever advance payment is requested, it shall be with Bank Guarantee only.

13.Liquidated Damages ©\ In all advance payment cases and where delivery is critical. L.D. clause will be

applicable at 0.5% per week or part thereof subject to a maximum of 10% of total order value.

14.Performance Bank Guarantee ©\ Wherever called for Performance Bank Guarantee at 10% of the

order value has to be furnished covering the warranty period.

15.The Purchaser reserves the right to accept or reject any quotation fully or partly without assigning

any reasons.

16.Payment terms are full payment within 30 days from the date of receipt and acceptance of material

ordered. Our Bankers are State Bank of India, SDSC SHAR, Sriharikota ¨C 524 124. You may furnish your

banker details for transferring the payments through ECS mode.


Where counter terms and conditions / printed or cyclostyle conditions of sale have been offered by the

tenderer, the same shall not be deemed to have been accepted by the purchaser, unless the

purchaser¡¯s specific written acceptance thereof is obtained.

17.SPECIFICATIONS: Stores offered shall strictly confirm to our specifications. Deviations if any, shall be

clearly indicated by the tenderer in their quotation. The tenderer shall indicate the Make / Type number

of the stores offered and provide catalogues, technical literature and samples, wherever necessary

along with the quotations. Test Certificates, wherever necessary, shall be forwarded along with supplies.

Whenever option are called for in our specifications, the tenderer shall address all such options

whenever specifically mentioned by us, the tenderer could suggest changes to specification with

appropriate reasons for the same. Even in such cases, the tenderer shall state why he cannot meet our

specifications and why he is suggesting the changes.

18.GUARANTEE: The Stores offered shall be guaranteed for a minimum period of 12months against

defective material, design, operation or manufacture. For defects noticed during the guarantee period,

replacement rectification shall be arranged free of cost within a reasonable period of such notification.

In cases where our specifications called for a guarantee period more than 12 months specifically, then

such a period shall apply.

The tenderer shall at all times indemnify the Purchaser against all clams which may be made in respect

of the stores for infringement of any right protected by the patent Registration of design or Trade Mark

and shall take all risks of accidents or damage, which may cause a failure of the supply from whatever

cause arising and the entire responsibility for the sufficiency of all means used by him for the contract.

19.ARBITRATION: In the event of any question, dispute or difference arising under these conditions of

any condition in the purchase order or in connection with this contract, (except as to any matters the

decision of which is specially provided for by these conditions) the same shall be referred to the sole

arbitration of the Head of the Purchase office or of some other person appointed by him. There will be

no objection that the Arbitrator is a Government Servant, that he had to deal with matter to which the

contract related or that in the course of his duties as a Government Servant, he has expressed views on

all or any of the matters in dispute or difference the award of the Arbitrator shall be final and binding on

the parties of this contract.

(a) If the Arbitrator be the Head of the Purchase Office:


I. In the event of his being transferred or vacating his office by resignation or otherwise, it shall be lawful

for successor office either to proceed with the©\reference himself or to appoint another person as

Arbitrator or

II. In the event of his being unwilling or unable to act for any reason, it shall be lawful for the Head of the

purchase Office to appoint another person as Arbitrator or

(b) If the Arbitrator be a person appointed by the Head of the Purchase Office:

In the event of his dying, neglecting or refusing to act, or resigning or being to act, for any reason, it shall

be lawful for the Head of the purchase Office either to proceed with the reference himself or to appoint

another person as Arbitrator in place of the outgoing Arbitrator. Subject as aforesaid, the Arbitration

Act, 1940 and the rules there under any statutory modifications thereof for the time being in force shall

be deemed to apply to the arbitration proceedings under this clause. The Arbitrary shall have the power

to extend with the consent of the Purchaser and contractor the time for making and publishing the

award. The venue of Arbitration shall be the place as the purchaser in this absolute discretion may

determine. Work under the contract©\shall, if reasonably possible, continue during Arbitration

Proceedings.

(C) In case order is concluded on the public sector undertakings the following Arbitration Clause will be

applicable.

In the event of any dispute or difference relating to the interpretation and application of the provision of

the contracts such dispute or differences shall be referred by either party to the Arbitration of one of

the Arbitrators in the Department of Public Enterprise to be nominate by the secretary to the

Government of India in charge of the Bureau of public Enterprises. The Arbitration Act, 1940 shall not be

applicable to the Arbitration under this clause. The award of the Arbitrator shall be binding upon the

parties to the dispute, providing, however any party decided by the Law Secretary or the Special

Secretary / Additional Secretary when so authorized by the Law Secretary, whose decision shall bind the

parties finally and conclusively. The parties to the dispute will share equally the cost of Arbitration as

intimated by the Arbitrator.


20. Successful tenderer will have to furnish in the form a bank Guarantee or in any other form as called

for by the purchaser towards adequate security for the materials / property provided by the purchaser

for the one execution of the contract.

22. PACKING & FORWARDING: The tenderer will be held responsible for the stores being sufficiently and

properly packed for transport by rail, road, sea or air, to withstand transit hazards and ensure safe

arrival at the destination. The packing and Marking of packages shall be done by and at the expenses of

the Contractor.

22. The Purchaser reserves the option to give price preference to the offers from public Sector Units and

/ or Small scale / Cottage industries / Units over those from other firms, in accordance with the policies

of the Government from time to time.

23. The following information/documents are to be furnished online wherever applicable.

Product literature

Core banking account number of SBI

PAN No. in quotation and invoices

GST Tax Registration details.

24. SPECIAL CONDITION AGAINST INDIAN AGENTS SUBMITTING QUOTATIONS IN FOREIGN CURRENCY

The Tenderer shall submit the following documents/information on line while quoting:©\

Foreign Principal's proforma invoice indicating the commission payable to the Indian Agent and nature

of after sales service to be rendered by the Indian Agent.


Copy of Agency agreement with the Foreign Principal, precise relationship between them and their

mutual interest in the business.

The enlistment of the Indian Agent with Director©\General of Supplies & Disposals under the

Compulsory Registration Scheme of Ministry of Finance.

25. Tenderer must authorize bid opening with in 48 hrs from the time of bid sealing by Department,

other wise the bid submitted will not be considered for evaluation

STANDARD TERMS AND CONDITIONS

.:

GOVERNMENT OF INDIA

DEPARTMENT OF SPACE


PURCHASE DIVISION

Tele No.08623-225023/225174/225127

Fax No.08623-225170/22-5028

e-Mail ID : [email protected], [email protected], [email protected]

STANDARD TERMS & CONDITIONS

1.OFFERS SHALL BE SENT ONLINE ONLY USING STANDARD DIGITAL SIGNATURE CERTIFICATE OF CLASS III

WITH ENCRYPTION / DECRYPTION. THE TENDERS AUTHORISED ONLINE ON OR BEFORE THE OPEN


AUTHORISATION DATE AND TIME ONLY WILL BE CONSIDERED AS VALID TENDERS EVEN THOUGH THE

BIDS ARE SUBMITTED ONLINE.

2.THE TENDERER MUST AUTHORISE BID OPENING WITHIN THE TIME STIPULATED IN THE SCHEDULE BY

SDSC SHAR. OTHERWISE THE ONLINE BID SUBMITTED WILL NOT BE CONSIDERED FOR EVALUATION.

PHYSICAL COPY WILL NOT BE CONSIDERED EVEN THOUGH IT IS RECEIVED BEFORE THE BID SUBMISSION

DATE.

In case of two-part tenders, parties shall submit their offers as follows:-

1)Part-I – Techno-commercial Bid

This bid shall contain only technical documents like checklists, catalgues and any ohter information as

stipulated in the bid with out indicating the price. The (No price details shall be mentioned in this bid

and shall not upload the details of price along with the techno-commercial bid)

2)Part-II – Price Bid

This bid shall contain information related to price, price schedules. Seperate enclsures can be attached

in the form 'Supporting documents related to Pricebid'

In view of Two Part Tender, the Offers submitted contrary to above instructions will be summarily

rejected.

3.In case, the tenderer is not interested to participate in the tender, the tenderer shall submit regret

letter giving reasons, failing which future enquiries will not be sent.

4.Offer Validity: The validity of the offers / tenders should be 90 days (in case of single part tender) and

120 days (in case two part tender) from the date of opening of the tenders. Tenders with offer validity

less than the period mentioned above, will not be considered for evaluation.


5.GST - GST and/or other duties/levies legally leviable and intended to be claimed should be distinctly

shown separately in the tender. GST details are given below





6.Customs Duty - SDSC-SHAR is eligible for 100% Customs Duty exemption as per Notification No.

050/2017 539 (b) Dt: 30.06.2017. This may be taken into account while quoting for import items, if any.

In case tenderers offering items considering customs duty exemption, they should also indicate the bill

of materials and price, separately, with Customs Duty component and terms and conditions thereto.

8.Advance Payment - Wherever advance payment is requested, Bank Guarantee from any Nationalized

Bank/Scheduled Bank should be furnished. In case of advance payments, if the party is not supplying

the material within the delivery schedule, interest will be levied as per the Prime Lending Rate of RBI

plus 2% penal interest.

Interest will be loaded for advance payments/stage payments as per the prime lending rate of RBI and

will be added to the landed cost for comparison purpose. In case of different milestone payments

submitted by the parties, a standard and transparent methodology like NPV will be adopted for

evaluating the offers.


9.Liquidated Damages - In all cases, delivery schedule indicated in the Purchase Order/Contract is the

essence of the contract and if the party fails to deliver the material within the delivery schedule,

Liquidated Damages will be levied @ 0.5% per week or part thereof subject to a maximum of 10% of

total order value.

10.Performance Bank Guarantee - Performance Bank Guarantee for 10% of the order value should be

furnished in the form of Bank Guarantee from nationalized/scheduled bank or by Demand Draft valid till

warranty period plus sixty days as claim period.

11.Security Deposit – Security Deposit for 10% of the order value is mandatory, if the ordered value is

Rs.5.00 lakhs and above. Party shall furnish the Security Deposit in the form of Bank Guarantee from

nationalized/scheduled bank or by Demand Draft valid till completion of the contract period plus sixty

days towards claim period for faithful execution of the contract.

12.BANK GUARANTEE FOR FIM: Supplier has to submit Bank guarantee for equal value of Free Issue of

Materials (FIM) issued by the Department from Nationalised / Scheduled Bank valid till receipt and

acceptance of supply and satisfactory accounting of FIM plus sixty days as claim period.

13.The delivery period mentioned in the tender enquiry, IF ANY, is with the stipulation that no credit will

be given for earlier deliveries and offers with delivery beyond the period will be treated as unresponsive.

14.The Department will have the option to consider more than one source of supply and final orders will

be given accordingly.

15.The bidders should note that conditional discounts would not have edge in the evaluation process of

tenders.

16.Non-acceptance of any conditions wherever called for related to Guarantee/ Warranty, Performance

Bank Guarantee, Security Deposit, Liquidated damages are liable for disqualification.


17.Wherever installation/ commissioning involved, the guarantee/warrantee period shall reckon only

from the date of installation and commissioning.

18.Purchase/Price Preference will be extended to the MSMEs under the Public Procurement Policy for

MSMEs formulated under the Micro, Small and Medium Enterprises Development Act, 2006 and

instructions issued by Government of India from time to time. Vendors who would like to avail the

benefit of MSME should clearly mention the same and submit all the documentary evidences to

substantiate their claim along with tender itself.

19.The drawings, specifications, end use etc., given by the Centre/Unit along with the tender enquiry

are confidential and shall not be disclosed to any third party.

20.SPECIAL CONDITIONS FOR SUBMITTING QUOTATIONS IN FOREIGN CURRENCY BY THE INDIAN

AGENTS

The Tenderer should submit the following documents/information while quoting:-

a)Foreign Principal's proforma invoice/quote indicating the commission payable to the Indian Agent and

nature of after sales service to be rendered by the Indian Agent.

b)Copy of Agency agreement with the Foreign Principal and the Indian Agent, precise relationship

between them and their mutual interest in the business.

c)Registration and item empanelment of the Indian Agent.

d)Agency Commission will be paid only Indian Currency.

e)Compliance of the tax laws by the Indian Agent.


21. High Sea Sales- Against High Sea Sale transactions:

a.Offers shall be on all inclusive basis including delivery upto Sriharikota at the risk and cost of the

supplier. Customs Clearance is the responsibility of the supplier and at his cost and risk.

b.100% payment will be made within 30 days after receipt and acceptance of the items at our site.

c. GST as applicable

d.Customs Duty Exemption Certificate and other relevant documents required for Customs clearance

will be provided.

e.High Sea Sales Agreement furnished by the supplier in accordance with the terms and conditions of

our purchase order will be signed and issued by SDSC-SHAR.

22.The following information/ documents are to be submitted wherever applicable.

1.Product Literature

2.Core banking account number of SBI, RTGS Details

3.PAN No. in quotation and invoices

4.GST Registration details.


5.Micro and Small Enterprises (MSEs), registered with National Small Industries Corporation shall be

eligible for preferences as per the Govt. procedure, subject to production of proof of registration along

with bid and claim

23.EXCLUSION OF TENDERS

The following tenders shall be summarily rejected from the procurement process

a.Tenders received from vendors who have not qualified in terms of their registration.

b.Tenders received against publishing of a limited tender in the CPP portal.

c.Tenders of vendors who have been removed from the vendor list or banned/debarred from having

business dealings.

d.Unsolicited tenders from vendors.

e.The tenders which materially depart from the requirements specified in the tender document or which

contain false information.

f.The tenders which are not accompanied by the prescribed Earnest Money Deposit.

g.The tenders of vendors who have not agreed to furnish Security Deposit, Performance Bank Guarantee

and Liquidated Damages.

h.The validity of the tenders is shorter than the period specified in the tender enquiry.


i.The tenders received from vendors or their agents or anyone acting on their behalf, who have

promised or given to any official of the Centre/Unit/Department, a gratification in any form, or anything

of value, so as to unduly influence the procurement process.

j.The tenders received from vendors, who, in the opinion of the Centre/Unit, have a conflict of interest

materially affecting fair competition.

k.The tenders received from Indian agents on behalf of their foreign Principals/OEMs (in cases where

the Principals/OEMs also submit their tenders simultaneously for the same item/product in the same

tender).

l.In case two or more tenders are received from an Indian agent on behalf of more than one foreign

Principal/OEM, in the same tender for the same item/product.

m.If a firm quotes ‘NIL’ charges / consideration, the bid shall be treated as un-responsive and will not be

considered.

Instructions to tenders for Two part bid

.:

1. Definitions:

(a) The term ‘Purchaser’ shall mean the President of India or his successors or assigns.

(b) The term ‘Contractor’ shall mean person, firm or company with whom or with which the Order for

the supply of stores is placed and shall be deemed to include the Contractor’s Successors,

representatives, heirs executors and administrators unless excluded by the contract.


(c) The term ‘Stores’ shall mean what Contractor agrees to supply under the contract as specified in the

Purchase Order including the erection of plants and machinery and subsequent testing, should such a

condition be included in the Purchase Order.

(d) The term ‘Purchase Order’ shall mean the communication signed on behalf of the Purchaser by an

Officer duly authorized intimating the acceptance on behalf of the purchaser on the terms and

conditions mentioned or referred to in the said communication accepting the Tender or offer of the

Contractor for supply of stores or plant, machinery or equipment or part thereof.

2. Prices:

Tenders offering firm prices will be preferred. Where a price variation clause is insisted upon by a

tenderer, quotations with a reasonable ceiling should be submitted. Such offers should invariably be

supported by the base price taken into account at the time of tendering and also the formula for any

such variations.

3. Security Deposit:

On acceptance of tender the contractor shall at the option of the Purchaser and within the period

specified by him deposit with him in cash or in any other form as the Purchaser may determine security

deposit not exceeding ten percent of the value of the contract as the Purchaser shall specify. If the

Contractor is called upon by the Purchaser to deposit ‘Security’ and the Contractor fails to provide the

security within the period specified, such failure shall constitute a breach of the contract and the

Purchaser shall be entitled to make other arrangements for the re-purchase of the stores contracted for

at the risk of the contractor in terms of Sub-Clause (ii) and (iii) of Clause 10(b) here of and/or to recover

from the Contractor damages arising from such cancellation.

4. Guarantee & Replacement:

(a) The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid

down for material, workmanship and performance.


(b) For a period of twelve months after the acceptance of the stores, if any defects are discovered there

in or any defects therein found to have developed under propose use arising from faulty stores design or

workmanship Contractor shall remedy such defects at his own cost provided he is called upon to do so

within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in

writing in what respect the stores or any part thereof faulty.

(c) If in the opinion of the Purchaser it becomes necessary to replace or renew any defective stores such

replacement of renewal shall be made by the Contractor free of all costs to the Purchaser provided the

notice informing the Contractor of the defect is given by the Purchaser in this regard within the said

period of 14 months from the date of acceptance thereof.

(d) Should the Contractor fail to rectify the debtors the Purchaser shall have the right to reject or repair

or replace at the cost of the Contractor the whole or any portion of the defective stores.

(e)The decision of the Purchaser, notwithstanding any prior approval or acceptance or inspection

thereof on behalf of the Purchaser as to whether or not, the stores supplied by the Contractor or

defective or any defect has developed within the said period of 12 months or as to whether the nature

of the defects requires renew or replacement shall be final, conclusive and binding on the Contractor.

(f) To fulfill guarantee conditions outlined in Clause 4(a) to (e) above the Contractor shall at the option

of the Purchaser, furnish a Bank Guarantee (as prescribed by the Purchaser) from a Bank approved by

the Purchaser for an amount equivalent to 10% of the value of the contract along with first shipment

documents. On the performance and completion of the Contract in all respects the Bank Guarantee will

be returned to the Contractor without any interest.

(g)All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival

of stores at Purchaser’s site.

(h)Even while the 12 months guarantee applies to all stores in case where a greater period is called forth

by our specifications then such a specification shall apply in such cases the period of 14 months referred

to in para 4(b) & (c) shall be asked for guarantee period plus two months.

5. Packing, Forwarding & Insurance:


The Contractor will be held responsible for the stores being sufficiently and properly packed for

transport by rail, road, sea or air, to withstand transit hazards and ensure safe arrival at the destination.

The packing and marking of packages shall be done by and at the expense of the Contractor. The

Purchaser will not pay separately for transit insurance all risks in transit being exclusively of the

Contractor and the Purchaser shall pay only for such stores as are actually received in good condition, in

accordance with the contract.

6. Dispatches:

The Contractor is responsible for obtaining a clear receipt from the Transport Authorities specifying the

goods dispatched. The consignment should be dispatched with clear Railway Receipt / Lorry Receipt. If

sent in any other mode it is at the risk of the Contractor. Purchaser will take no responsibility for short

deliveries or wrong supply of goods when the same are booked on said to contain basis Purchaser shall

pay for only such stores as are actually received by them in accordance with the contract.

7. Test Certificate:

Wherever required test certificates should be sent along with the dispatch documents.

8. Acceptance of Stores:

(a) The stores shall be tendered by the Contractor for inspection at such places as may be specified by

the Purchaser at the Contractor’s own risk, expenses and cost.

(b) It is expressly agreed that the acceptance of the Stores contracted for is subject to final approval by

the Purchaser, whose decision shall be final.

(c) If, in the opinion of the Purchaser all or any of the stores that do not meet the performance or quality

requirements specified in the Purchase Order, they may be either rejected or accepted at a price to be


fixed by the Purchaser and his decision as to rejecting and the prices to be fixed shall be final and

binding on the Contractor.

(d) If the whole or any part of the stores supplied are rejected in accordance with Clause No.8 (c) above,

the purchaser shall be at liberty, with or without notice to the Contractor, to Purchase in the open

market at the expense of the Contractor, stores meeting the necessary performance and quality

contracted for in place of those rejected, provided that either the purchase, or the agreement to

purchase, from another supplier is made within six months from the date of rejection of the stores as

aforesaid.

9. Rejected stores:

Rejected stores will remain at destination at the Contractor’s risk and responsibility. If instructions for

their disposal are not received from the Contractor within a period of 14 days from the date of receipt of

the advice of rejection, the Purchaser or his representative has, at his discretion the right to scrap or sell

or consign the rejected stores to Contractor’s address at the Contractor’s entire risk and expense, freight

being payable by the Contractor at actuals.

10. Delivery:

(a) The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed

to be the essence of the contract and delivery must be completed on or before the specified dates.

(b) Should the Contractor fail to deliver the stores or any consignment there of within the period

prescribed for such delivery, the purchaser shall be entitled at his option either;

(i) to recover from the Contractor as agreed liquidated damages and not by way of penalty, a sum of 2%

of the price of any stores which the Contractor has failed to deliver as aforesaid for each month or part

of a month, during which the delivery of such stores may be in arrears, or


(ii) to purchase elsewhere, without notice to the Contractor on the account and at the risk of the

Contractor, the stores not delivered or others of a similar description (where others exactly complying

with the particulars are not in the opinion of the purchaser readily procurable, such opinion being final)

without canceling the contract in respect of the consignment(s) not yet due for delivery or

(iii) to cancel the contract or a portion thereof and if so desired, to purchase or authorize the purchase

of stores not so delivered or others of similar description (where others exactly complying with the

particulars are not, in the opinion of the purchaser readily procurable such opinion being final) at the

risk and cost of the Contractor.

In the event of action being taken under sub-clause (ii) & (iii) of clause 10 above the Contractor shall be

liable for any loss which the Purchaser may sustain on that account, provided that the re-purchase or if

there is an agreement to re-purchase then such agreement is made within six months from the date of

such failure. But the Contractor shall not be entitled to any gain on such repurchase made against

default. The manner and method of such repurchase shall be at the discretion of the Purchaser, whose

decision shall be final. It shall not be necessary for the Purchaser to serve a notice of such repurchase on

the defaulting contractor. This right shall be without prejudice to the right of the Purchaser to recover

damages for breach of contract by the Contractor.

11. Extension time:

As soon as it is apparent that contact dated cannot be adhered to an application shall be sent by the

Contractor to the purchaser if failure on the part of the Contractor to deliver the stores in proper time

shall have arisen from any clause which the purchaser may admit as reasonable ground for an extension

of the time (and his decision shall be final) he may allow such additional time as he considers it to be

justified by circumstances of the case without prejudice to the Purchasers rights to recover liquidated

damages under clause 10 hereof.

12. Erection of Plant & Machinery:

Wherever erection of a plant or machinery is the responsibility of the Contractor as per the terms of the

Contract and in case the Contractor fails to carry out the erection as and when called upon to do so

within the period specified by the Purchaser, the Purchaser shall have the right to get the erection done

through any source of his choice. In such an even the contractor shall be liable to bear any additional


expenditure that the Purchaser is liable to incur towards erection. The Contractor shall, however not be

entitled to any gain due to such an action by the Purchaser.

13. Payment:

Contractors bill will be passed for payment only after the stores have been received inspected and

accepted by the Purchaser. Normally payment will be made for the accepted stores within 30 days from

the date of receipt of the materials.

14. Recovers of sums due:

Whenever any claim for the payment of whether liquidated or not, moneys arises out of or under this

contract against the Contractor, the Purchaser shall be entitled to recover such sum by appropriating in

part or whole, the security deposited by the Contractor, if a security is taken against the Contract. In the

event of the security being insufficient or if no security has been taken from the contractor, then the

balance or the total sum recoverable, as the case may be shall be deducted from any sum then due or

which at any time thereafter may become due to the Contractor under this or any other contract with

the Purchaser. Should this sum be not sufficient to cover the full amount recoverable, the Contractor

shall pay to the Purchaser on demand the remaining balance due. Similarly, if the Purchaser has or

makes any claim whether liquidated or not, against the Contractor under any other contract with the

Purchaser, the payment of all moneys payable under the contract to the Contractor including the

security deposit shall be withheld till such claims of the Purchaser are finally adjudicated upon and paid

by the Contractor.

15. Indemnity:

The Contractor shall warrant and be deemed to have warranted that all stores supplied against this

contract are free and clean of infringement of any patent copy right or trade mark and shall at all times

indemnify the Purchaser against all claims which may be made in respect of the stores for infringement

of any right protected by Patent, Registration of design or Trade Mark and shall take all risk of accidents

of damage which may cause a failure of the supply from whatever cause arising and the entire

responsibility for the sufficiency of all the means used by him for the fulfillment of the contract.


16. Arbitration:

In the event of any question dispute or difference arising under these conditions or any conditions

contained in the Purchase Order or in connection with this contract (except as to any matters the

decision of which is specially provided for by these conditions) the same shall be referred to the sole

arbitration of the Head of the Purchase Office or of some other person appointed by him. It will be not

objection that the arbitrator is a Government Servant that he had to deal with matter to which the

contract relates or that in the course of his duties as a Government Servant he has expressed views on

all or any of the matters in dispute or difference. The award of the arbitrator shall be final and binding

on the parties of this contract, it is a term of this contract.

a) If the arbitrator be the Head of the Purchase Office

i) in the event of his being transferred or vacating his office by resignation or otherwise, it shall be lawful

for his successor-in-office either to proceed with the reference himself, or to appoint another person as

arbitrator or

ii) in the event of his being unwilling or unable to act for any reason, it shall be lawful for the Head of the

Purchase Office to appoint another person as arbitrator or

b) If the arbitrator be a person appointed by the Head of the Purchase Officer in the event of his dying

neglecting or refusing to act, or resigning or being unable to act for any reason it shall be lawful for the

Head of the Purchase Office either to proceed with the reference himself or to appoint another person

as arbitrator in place of the outgoing arbitrator. Subject as aforesaid, the Arbitration & Conciliation Act

1996 and the rules thereunder and any statutory modification there of for the time being in force shall

be deemed to apply to the Arbitration proceedings under this Clause. The Arbitrator shall have the

power to extend with the consent of the Purchaser and Contractor the time of making and publishing

the award. The venue of arbitration shall be the place as the Purchaser in his absolute discretion may

determine. Work under the Contract shall, if reasonably possible, continue during Arbitration,

Proceedings.

17. Counter Terms and Conditions of Suppliers:


Where counter terms and conditions / printed or cyclostyled conditions have been offered by the

supplier the same shall not be deemed to have been accepted by the Purchaser, unless specific written

acceptance thereof is obtained.

18. Security for Purchaser’s Materials:

Successful tenderer will have to furnish in the form of a Bank Guarantee or in any other form as called

for by the Purchaser towards adequate security for the materials/property provided by the Purchaser

for the due execution of the contract.


Bid Templates

Vendor Specificied Terms

Description Vendor Terms

Taxes and other costs, if any

Please mention your GST registration details

SDSC SHAR -GSTIN :37AAAGS1366J1Z1

Payment Term: Payment will be made as per pro-rata basis through

PFMS for the completed portion of the work for every three months

against submission of invoice and certification of Engineer in charge /

Competent authority

Delivery Term:-

FOR SRIHARIKOTA/ON SITE

Delivery Period / Contract Period:02 YEARS

Validity of Offer:-< 120 days from the date of opening of the tenders.

Tenders shorter than offer validity mentioned above will not be

considered for evaluation.


DOWN-TIME COMPENSATION: Down time compensation will be levied

@0.5% of the each maintenance/service charge per day subject to a

maximum of 10%, in case you fail to attend the service within 48 Hrs

from the time of call from SDSC SHAR)

Security Deposit (SD) :-

3% value of the order shall be deposited with SDSC within 10 days

from the date of the Purchase Order towards security deposit in the

form of Bank Guarantee towards performance of the Contract valid till

completion of the contract period plus sixty days towards claim period.

(This will be returned by SDSC immediately on execution of the order

satisfactorily as per order terms. If not, the amount will be forfeited).

Remarks if any

Remarks if any

Remarks if any

Any other Terms

Supporting Documents from Vendor

Attachment - I:


Attachment - II:

SUPPORTING DOCUMENTS RELATED TO PRICE BID

SUPPORTING DOCUMENTS RELATED TO PRICE BID

Attachment - I:

Attachment - II:

UPLOAD ONLY DOCUMENTS SUPPORTING THE PRICE BID LIKE BREAK-UP COST etc. PRICE BID FORM

Price Bid Form

Item Description Slab Range Qty UOM Currency Unit Price Total Price

MINOR

ELECTRICAL

WORKS Annual

Maintenance

Contract for Cable

Laying &

Replacement of

- 2 Years - - -


PCC Panels and all

other works

specified in the

annexure by duly

complying terms

and conditions

mentioned in

same annexure.

Break-up of other taxes and other costs should be specified in respective narration columns.

Sum of these Break-up values should be specified in respective value columns.

S a t i sh Dhawan Spac e Cen t e r SHAR S a t i sh Dhawan Spac e Cen t e r SHAR S a t i sh Dhawan Spac e Cen t e r SHAR S a t i sh Dhawan Spac e Cen t e r SHAR

Welcome, Materials Master (isro)31 August 2017,

17:16:08 IST

MAIN VIEW HELP

Preview For STANDARD TERMS AND CONDITIONS

Page Destination: Tender Header Format Type : Normal

. :

GOVERNMENT OF INDIA

DEPARTMENT OF SPACE


PURCHASE DIVISION

Tele No.08623-225023/225174/225127 Fax No.08623-225170/22-5028 e-Mail ID : [email protected], [email protected], [email protected]

STANDARD TERMS & CONDITIONS

1.OFFERS SHALL BE SENT ONLINE ONLY USING STANDARD DIGITAL SIGNATURE CERTIFICATE OF CLASS III WITH ENCRYPTION / DECRYPTION. THE TENDERS AUTHORISED ONLINE ON OR BEFORE THE OPEN AUTHORISATION DATE AND TIME ONLY WILL BE CONSIDERED AS VALID TENDERS EVEN THOUGH THE BIDS ARE SUBMITTED ONLINE.

2.THE TENDERER MUST AUTHORISE BID OPENING WITHIN THE TIME STIPULATED IN THE SCHEDULE BY SDSC SHAR. OTHERWISE THE ONLINE BID SUBMITTED WILL NOT BE CONSIDERED FOR EVALUATION. PHYSICAL COPY WILL NOT BE CONSIDERED EVEN THOUGH IT IS RECEIVED BEFORE THE BID SUBMISSION DATE. In case of two-part tenders, parties shall submit their offers as follows:-

1) Part-I – Techno-commercial Bid (No price details shall be mentioned in this bid and shall not upload the details of price along with the techno-commercial bid) 2) Part-II – Price Bid

In view of Two Part Tender, the Offers submitted contrary to above instructions will be summarily rejected. 3.In case, the tenderer is not interested to participate in the tender, the tenderer shall submit regret letter giving reasons, failing which future enquiries will not be sent. 4.Offer Validity: The validity of the offers / tenders should be 90 days (in case of single part tender) and 120 days (in case two part

tender) from the date of opening of the tenders. Tenders with offer validity less than the period mentioned above, will not be considered for evaluation. 5.GST - GST and/or other duties/levies legally leviable and intended to be claimed should be distinctly shown separately in the tender. GST details are given below

GSTIN: 37AAAGS1366J1Z1 LEGAL NAME : SATISH DHAWAN SPACE CENTRE SHAR VALIDITY FROM:29/08/2017

TYPE OF REGISTRATION:REGULAR 6.Customs Duty - SDSC-SHAR is eligible for 100% Customs Duty exemption as per Notification No. 050/2017 539 (b) Dt: 30.06.2017.

This may be taken into account while quoting for import items, if any. In case tenderers offering items considering customs duty exemption, they should also indicate the bill of materials and price, separately, with Customs Duty component and terms and conditions thereto. 8.Advance Payment - Wherever advance payment is requested, Bank Guarantee from any Nationalized Bank/Scheduled Bank should be

furnished. In case of advance payments, if the party is not supplying the material within the delivery schedule, interest will be levied as per the Prime Lending Rate of RBI plus 2% penal interest. Interest will be loaded for advance payments/stage payments as per the prime lending rate of RBI and will be added to the landed cost for comparison purpose. In case of different milestone payments submitted by the parties, a standard and transparent methodology like NPV will be adopted for evaluating the offers.

9.Liquidated Damages - In all cases, delivery schedule indicated in the Purchase Order/Contract is the essence of the contract and if the party fails to deliver the material within the delivery schedule, Liquidated Damages will be levied @ 0.5% per week or part thereof subject to a maximum of 10% of total order value. 10.Performance Bank Guarantee - Performance Bank Guarantee for 10% of the order value should be furnished in the form of Bank

Guarantee from nationalized/scheduled bank or by Demand Draft valid till warranty period plus sixty days as claim period.

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11.Security Deposit – Security Deposit for 10% of the order value is mandatory, if the ordered value is Rs.5.00 lakhs and above. Party shall furnish the Security Deposit in the form of Bank Guarantee from nationalized/scheduled bank or by Demand Draft valid till

completion of the contract period plus sixty days towards claim period for faithful execution of the contract. 12.BANK GUARANTEE FOR FIM: Supplier has to submit Bank guarantee for equal value of Free Issue of Materials (FIM) issued by the Department from Nationalised / Scheduled Bank valid till receipt and acceptance of supply and satisfactory accounting of FIM plus sixty days as claim period.

13.The delivery period mentioned in the tender enquiry, IF ANY, is with the stipulation that no credit will be given for earlier deliveries and offers with delivery beyond the period will be treated as unresponsive. 14.The Department will have the option to consider more than one source of supply and final orders will be given accordingly.

15.The bidders should note that conditional discounts would not have edge in the evaluation process of tenders. 16.Non-acceptance of any conditions wherever called for related to Guarantee/ Warranty, Performance Bank Guarantee, Security Deposit, Liquidated damages are liable for disqualification. 17.Wherever installation/ commissioning involved, the guarantee/warrantee period shall reckon only from the date of installation and

commissioning. 18.Purchase/Price Preference will be extended to the MSMEs under the Public Procurement Policy for MSMEs formulated under the Micro, Small and Medium Enterprises Development Act, 2006 and instructions issued by Government of India from time to time. Vendors who would like to avail the benefit of MSME should clearly mention the same and submit all the documentary evidences to substantiate their claim along with tender itself.

19.The drawings, specifications, end use etc., given by the Centre/Unit along with the tender enquiry are confidential and shall not be disclosed to any third party. 20.SPECIAL CONDITIONS FOR SUBMITTING QUOTATIONS IN FOREIGN CURRENCY BY THE INDIAN AGENTS

The Tenderer should submit the following documents/information while quoting:- a)Foreign Principal's proforma invoice/quote indicating the commission payable to the Indian Agent and nature of after sales service to be rendered by the Indian Agent. b)Copy of Agency agreement with the Foreign Principal and the Indian Agent, precise relationship between them and their mutual

interest in the business. c)Registration and item empanelment of the Indian Agent. d)Agency Commission will be paid only Indian Currency.

e)Compliance of the tax laws by the Indian Agent. 21. High Sea Sales- Against High Sea Sale transactions: a.Offers shall be on all inclusive basis including delivery upto Sriharikota at the risk and cost of the supplier. Customs Clearance is the responsibility of the supplier and at his cost and risk.

b.100% payment will be made within 30 days after receipt and acceptance of the items at our site. c. GST as applicable d.Customs Duty Exemption Certificate and other relevant documents required for Customs clearance will be provided.

e.High Sea Sales Agreement furnished by the supplier in accordance with the terms and conditions of our purchase order will be signed and issued by SDSC-SHAR. 22.The following information/ documents are to be submitted wherever applicable.

1.Product Literature 2.Core banking account number of SBI, RTGS Details 3.PAN No. in quotation and invoices

4.GST Registration details. 5.In case of MSME, registration details / documents from Competent Authority. 23.EXCLUSION OF TENDERS

The following tenders shall be summarily rejected from the procurement process a.Tenders received from vendors who have not qualified in terms of their registration. b.Tenders received against publishing of a limited tender in the CPP portal.

c.Tenders of vendors who have been removed from the vendor list or banned/debarred from having business dealings. d.Unsolicited tenders from vendors. e.The tenders which materially depart from the requirements specified in the tender document or which contain false information.

f.The tenders which are not accompanied by the prescribed Earnest Money Deposit. g.The tenders of vendors who have not agreed to furnish Security Deposit, Performance Bank Guarantee and Liquidated Damages. h.The validity of the tenders is shorter than the period specified in the tender enquiry.

i.The tenders received from vendors or their agents or anyone acting on their behalf, who have promised or given to any official of the Centre/Unit/Department, a gratification in any form, or anything of value, so as to unduly influence the procurement process. j.The tenders received from vendors, who, in the opinion of the Centre/Unit, have a conflict of interest materially affecting fair competition.

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k.The tenders received from Indian agents on behalf of their foreign Principals/OEMs (in cases where the Principals/OEMs also submit their tenders simultaneously for the same item/product in the same tender).

l.In case two or more tenders are received from an Indian agent on behalf of more than one foreign Principal/OEM, in the same tender for the same item/product. m.If a firm quotes ‘NIL’ charges / consideration, the bid shall be treated as un-responsive and will not be considered.

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