2009

rate

s held

!

www.geography.org.ukfurthering the learning and teaching of geography

Geographical AssociationAnnual Conferenceand ExhibitionUniversity of Surrey 14–16 April 2011Progress in Geography

2

T he Geographical Association(GA) is the national subjectteaching association for

geographers, representingapproximately 6000 membersfrom all phases and areas of theteaching of geography. For our2011 Annual Conference we arereturning to the University ofSurrey on 14–16 April, with settingup and pre-Conference events on14 April.

ExhibitionThe Exhibition is an integral part of theconference programme and an excellentopportunity to promote your products andservices directly to a targeted audience. OurConference regularly attracts over 900participants with delegates attending from24 countries in 2010. The Conference isadvertised nationally to attract delegatesincluding:• Primary, secondary and FE teachers• NQTs• Advisers, inspectors and consultants• Head teachers, heads of department andco-ordinators

• Lecturers• PGCE and undergraduate students• Overseas visitors• Other interested parties.

The Conference will run over two full dayswith major events and high profile lectures

programmed to maintain maximumpresence throughout both days.

The 2011 Conference has extended breaktimes and revised closing times (see page4).

VenueThe University is set in beautifullylandscaped gardens, only a 10-minute walkfrom Guildford town centre and railwaystation. Only 40 minutes by train fromLondon, with frequent services throughoutthe day, and served by the M25, M3 andA3, this venue is very well placed. There isalso free car parking on site. See detailedmaps on page 5.

Exhibition spaceExhibition pitches are available on a firstcome, first served basis. Each pitchmeasures 2.5x1m, price £395.00 each(£375.00 for registered charities – proofrequired).The pitch price includes:• Organisation contact details and briefdescription in the Conference Handbook

• Organisation link from the GA websiteconference pages

• Refreshments each day (for 2 people perpitch maximum)

• Tables and chairs (available by pre-booking only)

• Internet access via the University WiFinetwork.

Please request as many pitches as you

need, indicating your first, second and thirdchoices for location. If your requests cannotbe accommodated, alternative space maybe offered.

FurnitureThe Exhibition pitches comprise of floorspace only. Tables (measuring 2’x2’) andchairs, though free of charge, do need to bebooked in advance. Please note we are notable to supply display boards or tablecloths.

Electric pointsElectric sockets also need to be booked inadvance. Sockets supplied are intended forlight use only – a single socket is notsufficient for running a four-point extension.Any exhibitors requiring heavier usage mustnotify the GA in advance and we will passon your requirements to the University.Sockets will be positioned within the areaof your pitch at the discretion of thecontractor. Please ensure that all electricalitems have an up-to-date PAT mark tocomply with Health and Safety guidelines.Price per socket: £90.00

Set up andbreak downSetting up hours are 13.00–18.00 on Thursday 14 April. Please ensure that youallow sufficient time to get your stand fullyset up within these hours. Last arrivals willbe at 17.30. Contractors should also be

3

made fully aware of these times. For Healthand Safety reasons there will be noopportunity for setting up outsidethese hours. If you have only a displayroller banner to site please contact LucyOxley (loxley@geography.org.uk) at GA HQ.

Break down is from 14.30–15.45 onSaturday 16 April. As delegates will stillbe present in the area, it is essential thatyou do not start to pack away your standsbefore this time.

Security and storageThe Exhibition area will be locked as soonas the exhibition closes each day. However,while open it is also open to the public,and exhibitors are responsible for ensuringtheir belongings are kept safe at all times.

Luggage and small valuables, e.g. laptops,may be stored in a lockable room at theowner’s risk. Space will be available on afirst come, first served basis, and it isadvisable to ensure all items are adequatelyinsured. Please note that this area is notavailable for the storage of empty boxes orpacking cases. For access to this facility,please see a member of staff at theWelcome and Information Desk (open13.00–18.00 Thursday and 08.30–18.30Friday).

DeliveriesParcels will be accepted between 08.00and 16.00 on Monday 11 April andThursday 14 April only. Please notedeliveries will not be accepted onTuesday 12 April or Wednesday 13 April.

An address label for parcels will beprovided with your booking confirmationdetails.

Parcels can be collected from the Universityafter Conference. Details available onrequest.

AdvertisingThe A4 Conference Handbook has space forfull, half and quarter page colour adverts.See booking form for prices. Space islimited so please book early to avoiddisappointment. Full details andspecifications will be confirmed uponbooking.

AccommodationWe have secured a number of discountedrooms at two hotels close to Guildfordrailway station and city centre. Prices areper person per night on a bed andbreakfast basis. For double/twin occupancyrates please contact Lucy Oxley(loxley@geography.org.uk) to checkavailability and booking details.

Premier Inn £75.00Holiday Inn £80.00

RefreshmentsTea and coffee will be available forexhibitors from the refreshment points from08.15–09.30 and 10.30–11.45 eachmorning, and from 15.30–16.30 on Fridayafternoon.

There will be a hot buffet lunch served from12.00–14.00 on 15 and 16 April, price£15.00 per person per day by pre-

booking only. Alternatively there areoutlets open on campus serving sandwichesand cold snacks.

Conference DinnerThe Conference Dinner will be held at theUniversity of Surrey on Thursday 14 Aprilfollowing the Public Lecture, AwardsPresentations and wine reception. The priceof £35.00 includes a three-course meal andcoffee, and two bottles of wine plus wateron each table.

MenuTiropitakia and tabula

Filo pastry parcels filled with feta, ricottaand red onion on a cous cous salad and

shredded spinach bedv

Hunters chickenBraised barn-fed Freedom Food chickenwith smoked streaky bacon, onion and

chestnut mushroomsor

Fresh tortellini pastaServed with a homemade pesto sauce and

parmesan shavings

Served with roasted new potatoes andseasonal vegetables

v

Dark chocolate tartServed with Chantilly crème

v

Coffee

Wine tastingA wine tasting event will be held at theUniversity of Surrey on 14 April. Hosted byThe Guildford Wine Company you will beable to try a variety of wines from differentlocations around the world. Price £20.00,including wine samples and a ploughman’sdinner.

Conference BuffetA buffet will be held at Auberge Restauranton Friday 15 April from 20.00. The price of£17.00 includes a pre-dinner drink and hotbuffet. A cash sale bar will also beavailable. A great opportunity to havedinner and drinks with friends andcolleagues at very reasonable prices!

Please note: all exhibition space, electricpoints, accommodation and mealbookings must be made by Friday 28January 2011. Reservations cannot bemade after this date.

4

Saturday 16 AprilFriday 15 AprilThursday 14 April

Setting up 13.00–18.00

Pre-Conference events, including GA AGM, 12.00–15.45held at the University

Evening events held at the University Public Lecture 17.00–17.45GA Awards 17.45–18.30Wine Reception 18.30–19.30

Conference Dinner at the University 19.30–22.30

Wine Tasting at the University 19.30–22.30

Registration/delegate enquiries 08.15–18.30 08.30–16.00

Exhibition open 08.15–17.00 08.30–14.30

Conference sessions 08.45–12.30 09.00–12.3513.50–18.25 14.00–15.55

Morning break 10.40–11.40 10.55–11.45

Lunch 12.30–13.50 12.30–14.00

Afternoon break 15.45–16.30

Conference Buffet at Auberge 20.00–22.30

Break down 14.30–15.45

Programme at a glanceIn response to feedback we have increased the length of break times and revised exhibition close times.

Details of all Conference sessions will be available via the GA website soon. Exhibitors wishing to attend any sessions should note thatplaces on workshops, though free of charge, need to be booked in advance. See www.geography.org.uk/conference for further information.

Targeting your audience in analternative way can greatly enhanceyour brand, attract more visitors toyour stand and make you stand outfrom other exhibitors. The followinggeneral sponsorship opportunities areavailable.

Conference bag stationeryinsertsA maximum of six unique stationery itemsmay be inserted into the official GA jutecarrier bag which is given away free to everydelegate. (1000 items required).£230 per item (exhibitor)£460 per item (non-exhibitor)

Flyer dropOne flyer (maximum size A5) will be placedon every delegate’s chair before either thePresidential Lecture or Keynote Address. Oneflyer per lecture is available. Directly reach

over 250 delegates in this sole flyer drop.(300 required).£175 per flyer (exhibitor)£350 per flyer (non-exhibitor)

Promotional literaturedisplayA maximum of four spaces are available foryour promotional literature to placedalongside GA materials in the metal racksnext to the Welcome and Information Desk.All delegates must attend the WelcomeDesk on arrival to collect their Conferencebag and Handbook. (500 required). £115 per flyer (exhibitor)£230 per flyer (non-exhibitor)

Pre-Conference emailupdatesThere will be six specific email updatesleading up to Conference, sent to approx.4000 registered individuals. Exhibitors can

include a text link on one or more of theupdates sent between October and March.Let potential delegates know you will bethere!£60 per update

Exhibitor listingInclude your logo and organisationdescription alongside your text link on theConference pages of the website. A greatway for delegates to see who you are andwhat you do.£60

Post-Conference mailingInclude one item of your own printedmaterial in the post-Conference mailing. Thisis sent to all registered delegates approx.3–4 weeks after Conference. A limitednumber of inserts are available and maximumsizes and weights apply. (800 required).£350 per flyer (exhibitors only)

2011 advertising opportunities

Full details including when and how tosupply your literature and/or other itemswill be confirmed upon booking.

5

CampusThe Welcome and Information Desk andExhibition will be in the Austin PearceBuilding (see map below). Lecture andworkshop rooms are in the nearbyManagement School and AC Building.

DirectionsFrom the A3 do not take the exit forGuildford town centre, but follow the brownmortar board and cathedral signs. TheUniversity is next to the cathedral, directlyoff the A3 Hospital/Cathedral and Universityexit. The main entrance has its own exitfrom the roundabout.

TaxisCity Cabs and Cars 01483 560063Fives and 6’s Taxis 01483 565656

Unloading andparkingYou may pull up outside the main entranceor at the delivery bay at the rear of theAustin Pearce Building to unload. Pleasethen move vehicles to a designated parkingarea as soon as possible. Note: you willneed a (free) parking permit for everyvehicle, including those used by contractors.

To reach the unloading area, enter theUniversity grounds, continue straight on atfirst roundabout and follow the road rightround past the car parks to the left. Theroad curves round to the right and youshould turn right at the junction near thelake. Take the first right, between BB blockand BA block, and pull up outside thebottom right hand corner of the AustinPearce building (see map). Follow the road

back round the way you came to the carpark, ensuring you place a parking permitwhere it is visible in your vehicle. Pleasemove your vehicle as soon as you haveunloaded to allow others access.

For satellite navigation for the Universitymain entrance to Stag Hill Campus pleaseenter the following postcode into yoursystem: GU2 7JP

UNIVERSITYUNIVERSITYOF SURREYOF SURREY

GUILDFORDGUILDFORDSTSTAATIONTION TOWNTOWN

CENTRECENTRE

A323 TOALDERSHOT A3 TO

M25 JCT 10

UNIVERSITYOF SURREY

GUILDFORDSTATION TOWN

CENTRE

A323

A322 A

320

A3

LADYMEAD

ST

OK

EWOODBRIDGE

MIDLETON RD

RO

AD

A320

A246

WO

OD

BR

IDG

ER

D

A3

MADRID RD

OLD PLACE RD

A32

2

A281

A31

F A R N H A MR D

A31GUILDFORD & GODALMING BY PASS

RDDOW

N

LANE

N

0 500

metres

6

Exhibition plan

7

Booking formContact detailsName of organisation

______________________________________________

Contact name ___________________________________

Address ________________________________________

______________________________________________

______________________________________________

______________________________________________

Town __________________________________________

Postcode _______________________________________

Registered Charity No. _____________________________

Tel (daytime) ____________________________________

Fax ___________________________________________

Email __________________________________________

Total number of staff attending ■(Maximum 2 per pitch – additonal staff will need to book asdelegates – see www.geography.org.uk/conference)

Handbook listingPlease give a short description (maximum 50 words) of yourorganisation to appear in the Exhibitors Listing in the ConferenceHandbook. Please note: entries over 50 words, or including directadvertising or prices, will be cut without notice. Listings also includea telephone number and web address – please supply these below.Your live link from the GA website will be the address you supplyhere. If you require a straightforward repeat of the 2010description, please tick here ■.

______________________________________________

______________________________________________

______________________________________________

______________________________________________

______________________________________________

______________________________________________

______________________________________________

______________________________________________

______________________________________________

Tel ____________________________________________

Web __________________________________________

Exhibition requirementsTotal number of pitches■

Please refer to the exhibition plan (page 6) for pitch numbers thenmark your first, second and third choices below. Cost: £395 (£375 charities) per pitch.

1st choice■ 2nd choice ■ 3rd choice ■

Total number of:

Tables (free) ■ Chairs (free) ■Electric points (£90 each) ■

AdvertisingCopy requirements and deadlines will be sent with your bookingconfirmation.

Conference Handbook advertsSize Price Price

(exhibitor) (non-exhibitor)

Full page £250 ■ £500 ■

Half page £150 ■ £300 ■

Quarter page £100 ■ £200 ■

Please indicate no. required

Stationery insert £230 ■ £460 ■Flyer drop £175 ■ £350 ■Literature display £115 ■ £230 ■Email update £60 /update ■Exhibitor listing £60 ■Post-Conference mailing £350 ■

Buffet lunchCost: £15 per person per day 15 April 16 April

Name ___________________________ ■ ■Name ___________________________ ■ ■

AccommodationPremier Inn £75 per person per nightHoliday Inn £80 per person per night Premier Holiday

14th 15th 14th 15th

Name ___________________________ ■ ■ ■ ■Name ___________________________ ■ ■ ■ ■

continued overleaf

Price Price(exhibitor) (non-exhibitor)

8

Conference DinnerPlease select a main course for each person.

Cost: £35 Chicken Pasta

Name _________________________ ■ ■Name _________________________ ■ ■

Wine TastingCost: £20

Name __________________________________________

Name __________________________________________

Conference BuffetCost: £17

Name __________________________________________

Name __________________________________________

Please indicate any special dietary requirements for either of the

above meals.

Name _________________________________________

Requirement _____________________________________

Name _________________________________________

Requirement _____________________________________

Booking summaryAll prices include VAT where applicable. The GeographicalAssociation reserves the right to amend charges should VAT rateschange from the date of printing.

Payment details

■ I enclose a cheque for £ ______________ made payable to

the Geographical Association

■ Please invoice me for £ _________________

Purchase order number/reference ______________

Bookings will only be accepted with an official order number/ reference.

■ Please charge my credit/debit card for £ ______________

Card number

■■■■ ■■■■ ■■■■

■■■■ ■■■■

Expires ■■/■■ Valid from ■■/■■

Issue no ■■ Security code ■■■

Cancellation policyBy returning this completed booking form you are agreeing thefollowing terms and conditions.

Cancellations received before 28 January 2011 will be subject toa cancellation fee of 50% of the total cost. The full charge will bemade for cancellations received after 28 January 2011.

Bookings will be accepted by post or fax only.

Booking form continued

Details Total £ For office use only

PitchesElectric pointsHandbook advertsStationery insertFlyer dropLiterature displayEmail updateExhibitor listingPost-Conference mailingBuffet lunchAccommodationConference DinnerWine TastingConference Buffet

Total

Please send your completed booking form to arrive no later than 28 January 2011 to:Lucy OxleyGeographical Association160 Solly StreetSheffield S1 4BFTel: 0114 296 0088Fax: 0114 296 7176