annual fims comprehensive training argonne national laboratory may 6, 2015
TRANSCRIPT
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CAIS 3.0 OverviewAnnual FIMS Comprehensive Training
Argonne National LaboratoryMay 6, 2015
CAIS 3.0
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Condition Assessment Information System ◦ Provides condition assessment information to ensure
real property assets are maintained and will continue to meet DOE program goals
◦ CAIS is a cost estimating tool based on RS Means costing data. It uses industry standard deficiency systems (Uniformat II) and construction costing information to implement a costing algorithm for modeling deficiency repair and replacement costs
◦ Provides the capability to develop and prioritize projects for reducing Deferred Maintenance backlogs and replacing/upgrading assets
What is CAIS?
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CAIS Interfaces with the Facilities Information Management System (FIMS)
Data from CAIS can be easily loaded into FIMS◦ Deferred Maintenance◦ Repair Needs ◦ Last Inspection Date◦ Modernization Cost ◦ Repair Needs by System◦ 5 Worst Deficiencies for an Asset
What is CAIS? (cont’d)
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CAIS supports and implements the requirements of DOE Order 430.1b (Real Property Asset Management Order)
Fully web-based application◦ Requires no software installation
What is CAIS? (cont’d)
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CAIS 3.0 represents a complete redesign of the CAIS software
Objectives for this redesign effort include◦ Improve the user experience with front-end redesign◦ Eliminate unwarranted data elements◦ Naming consistency to align with FIMS◦ Technology refresh for hardware and software◦ Provide capabilities beneficial to Headquarters
Program Offices◦ Increase the number of DOE sites that use CAIS
CAIS 3.0 Development
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Data elements and pick lists Establish Limits on Engineered Estimated
Costs Define Geographic Adjusters
Used by the CAIS costing algorithm to account for where your site is located geographically
Updated annually by RS Means Cost and Cumulative Adders
Customizable Features
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Cost Adders◦ Due to the unique nature of our facilities which include
hazardous or secure environments, CAIS provides the flexibility to include costing multipliers for: Equipment Material Labor Overhead
Sites can define Cost Adders at the Site, Area, Asset or IU levels
Cumulative Adders allow Sites to identify increases in costs not associated with Equipment, Material, Labor or Overhead
Cost and Cumulative Adders
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CAIS Hierarchy
Site Level
Area Level
Asset Level
Inspection Unit Level
Majority of dataentry occurs at this level
Geographic Location of a DOE Site
Administrative Subdivision of the Site
Real Property Assets from FIMS
Specific Asset ComponentsFound to be Deficient
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Inspection Unit (IU) is where data is captured for a specific asset component and is the basis for estimating repair or replacement cost
IU Detail data is divided into three sections◦ Required◦ Optional◦ Site Defined
With the entry of as few as 11 data fields, CAIS can generate repair or replacement cost
Inspection Unit Level Data
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Inspection Unit Level Data
CAIS generates these costs
Important Field – included in total asset level costs
Determines if Cost is Deferred
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Link to FIMS Real Property Assets◦ Buildings, Trailers, and OSF’s (All Ownerships)
Automatic Updates from FIMS◦ FIMS data elements in CAIS are display only
New assets added to FIMS are automatically added to CAIS
Assets archived in FIMS are identified as archived in CAIS
Automated Link to FIMS
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Asset Level
FIMS Data Fields
Key Fields Uploaded to FIMS
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Costing
Inspection Unit and Asset Level Cost Calculations
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CAIS Asset Level
Inspection Unit Costing Processing
Replacement Cost
Quantity
Replacement Quantity
National Average Cost
If IU Deferred Maintenance Flag = ‘Yes’ Official Cost Deferred Maintenance
If IU Repair Needs Flag = ‘Yes’ Official Cost
If IU RIC Flag = ‘Yes’ Official Cost
or
or
Estimated Cost
Repair Cost
Official Cost
Calculates
CalculatesCalculates
Repair Needs
RIC Cost
Designates User Input Fields
Designates CAIS Generated Fields
KEY:
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Asset Level Costing
Sum ( Deferred Maintenance )
Sum ( Repair Needs )
Inspection Unit Level Asset Level
Deferred Maintenance
Repair Needs
System Level Processing for Deferred Maintenance and Repair Needs
Engineered Cost
IU Cost
System Level Cost
System Level + IU Cost
or
or
or
Total Deferred MaintenanceTotal Repair Needs
Asset Level Deferred MaintenanceAsset Level Repair Needs
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Designates User Input Fields
Designates CAIS Generated Fields
KEY:
Saved to Asset Level
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Upload to the Facilities Information Management System (FIMS)
CAISDatabase
FIMSDatabase
Deferred MaintenanceRepair Needs
Last Inspection Date
Modernization Cost
Repair Needs by System (Optional)
Five Worst Deficiencies by
Asset
CAIS Data Upload to FIMS
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CAIS Standard Reports◦ Site, Asset, Inspection Unit and Summary Level
CAIS Ad-Hoc Query Tool◦ Easy to use tool that enables user to export CAIS
data to Excel◦ Similar to FIMS◦ Maintain a library of queries◦ Functional for all users◦ Query data at
Asset Level Inspection Unit Level
Ad-Hoc Query & Reporting
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CAIS 3.0 went live in April 2015 Visiting many of the CAIS sites in conjunction
with FIMS validation visits to provide CAIS 3.0 training
More sites migrating at the end of May All sites will be migrated by July 31, 2015
CAIS 3.0 Status
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CAIS 3.0 Training ◦ July 8, 2015 & July 9, 2015 (National Training Center)
New User CAIS 3.0 Training◦ August 25-27, 2015 at the Nevada Field Office
Includes training on the Condition Assessment Survey process, which includes the walk down of actual facilities, as well as the CAIS 3.0 software
Upcoming Training
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Anyone wishing to register for one of these classes can contact◦ Mark Gordy ([email protected]) ◦ Gayle Smith ([email protected])◦ Adam Pugh ([email protected])
Upcoming Training (cont’d)
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CAIS Support Contacts◦ Mike Kohut (Primary) ([email protected])◦ Bill Fox (Primary) ([email protected])◦ Mark Gordy (Backup) ([email protected])◦ Gayle Smith (Backup) ([email protected])
Additional Resource◦ http://caisinfo.doe.gov
CAIS Support
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Any CAIS site that is interested in an assist visit from OAPM can contact Adam Pugh
Any site not currently using CAIS but interested in possibly starting to use it can contact Adam Pugh or Mark Gordy to discuss further
CAIS Site Support
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Incorporate CostWorks functionality◦ Sustainment Modeling◦ Cost Estimating◦ Customize RS Means RPV Models
Upload Capability More graphical
Long Term Goals
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Questions?