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ANNUAL FINANCIAL REPORT GILES COUNTY, TENNESSEE
FOR THE YEAR ENDED JUNE 30, 2009
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ANNUAL FINANCIAL REPORT
GILES COUNTY, TENNESSEE
FOR THE YEAR ENDED JUNE 30, 2009
DEPARTMENT OF AUDIT JUSTIN P. WILSON
Comptroller of the Treasury
DIVISION OF COUNTY AUDIT RICHARD V. NORMENT
Assistant to the Comptroller
JAMES R. ARNETTE Director
JEFF BAILEY, CPA, CGFM, CFE Audit Manager RHONDA DAVIS, CFE MARK HARVILL KENT WHITE, CPA, CGFM, CFE NATHAN ABBOTT, CISA, CFE Auditor 4 State Auditors
This financial report is available at www.tn.gov/comptroller
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GILES COUNTY, TENNESSEE
TABLE OF CONTENTS
Exhibit Page(s) Audit Highlights 9 INTRODUCTORY SECTION 11 Giles County Officials 13 FINANCIAL SECTION 15 Independent Auditor’s Report 17-19 BASIC FINANCIAL STATEMENTS: 21 Government-wide Financial Statements: Statement of Net Assets A 23-24 Statement of Activities B 25-26 Fund Financial Statements: Governmental Funds: Balance Sheet C-1 27-28 Reconciliation of the Balance Sheet of Governmental Funds to the Statement of Net Assets
C-2 29
Statement of Revenues, Expenditures, and Changes in Fund Balances
C-3 30-31
Reconciliation of the Statement of Revenues, Expenditures, and Changes in Fund Balances of Governmental Funds to the Statement of Activities
C-4 32 Fiduciary Funds: Statement of Fiduciary Assets and Liabilities D 33 Notes to the Financial Statements 35-63 REQUIRED SUPPLEMENTARY INFORMATION: 65 Schedules of Revenues, Expenditures, and Changes in Fund Balances – Actual (Budgetary Basis) and Budget:
General Fund E-1 67-70 Ambulance Service Fund E-2 71 Special Purpose Fund E-3 72 Highway/Public Works Fund E-4 73 Schedule of Funding Progress – Pension Plan – Primary
Government and Discretely Presented Giles County School Department E-5 74
6
Exhibit Page(s) Schedule of Funding Progress – Other Postemployment Benefits Plans – Primary Government and Discretely
Presented Giles County School Department
E-6 75 Notes to the Required Supplementary Information 77 COMBINING AND INDIVIDUAL FUND FINANCIAL STATEMENTS AND SCHEDULES:
79
Nonmajor Governmental Funds: 81 Combining Balance Sheet F-1 83 Combining Statement of Revenues, Expenditures, and Changes in Fund Balances
F-2 84
Schedules of Revenues, Expenditures, and Changes in Fund Balances – Actual (Budgetary Basis) and Budget:
Solid Waste/Sanitation Fund F-3 85 Industrial/Economic Development Fund F-4 86 Drug Control Fund F-5 87 Major Governmental Fund: 89 Schedule of Revenues, Expenditures, and Changes in Fund Balance – Actual and Budget:
General Debt Service Fund G 91 Fiduciary Funds: 93 Combining Statement of Fiduciary Assets and Liabilities H-1 95 Combining Statement of Changes in Assets and Liabilities –
All Agency Funds
H-2 96 Component Unit: Discretely Presented Giles County School Department: 97 Statement of Activities I-1 99 Balance Sheet – Governmental Funds I-2 100 Reconciliation of the Balance Sheet of Governmental Funds
to the Statement of Net Assets
I-3 101 Statement of Revenues, Expenditures, and Changes in Fund
Balances – Governmental Funds
I-4 102 Reconciliation of the Statement of Revenues, Expenditures,
and Changes in Fund Balances of Governmental Funds to the Statement of Activities
I-5 103 Combining Balance Sheet – Nonmajor Governmental Funds I-6 104 Combining Statement of Revenues, Expenditures, and
Changes in Fund Balances – Nonmajor Governmental Funds
I-7 105 Schedules of Revenues, Expenditures, and Changes in Fund
Balances – Actual (Budgetary Basis) and Budget:
General Purpose School Fund I-8 106-107 School Federal Projects Fund I-9 108 Central Cafeteria Fund I-10 109
Miscellaneous Schedules: 111 Schedule of Changes in Long-term Bonds J-1 113 Schedule of Long-term Debt Requirements by Year J-2 114
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Exhibit Page(s) Schedule of Transfers – Primary Government and Discretely
Presented Giles County School Department
J-3 115 Schedule of Salaries and Official Bonds of Principal Officials –
Primary Government and Discretely Presented Giles County School Department
J-4 116 Schedule of Detailed Revenues – All Governmental Fund Types
J-5 117-126
Schedule of Detailed Revenues – All Governmental Fund Types – Discretely Presented Giles County
School Department
J-6 127-128 Schedule of Detailed Expenditures – All Governmental Fund Types
J-7 129-145
Schedule of Detailed Expenditures – All Governmental Fund Types – Discretely Presented Giles County School Department
J-8 146-157 Schedule of Detailed Receipts, Disbursements, and Changes in Cash Balance – City Agency Fund
J-9 158
SINGLE AUDIT SECTION 159 Auditor’s Report on Internal Control Over Financial Reporting
and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance With Government Auditing Standards
161-163 Auditor’s Report on Compliance With Requirements Applicable
to Each Major Program and Internal Control Over Compliance in Accordance With OMB Circular A-133
165-167 Schedule of Expenditures of Federal Awards and State Grants 169-170 Schedule of Audit Findings Not Corrected 171 Schedule of Findings and Questioned Costs 173-178 Auditee Reporting Responsibilities 179
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Audit Highlights Annual Financial Report Giles County, Tennessee
For the Year Ended June 30, 2009
Scope
We have audited the basic financial statements of Giles County as of and for the year ended June 30, 2009.
Results Our report on the aggregate discretely presented component units is qualified because the financial statements do not include a component unit whose financial statements were not available from other auditors at the date of this report. Our report on the governmental activities, each major fund, and the aggregate remaining fund information is unqualified. Our audit resulted in four findings and recommendations, which we have reviewed with Giles County management. The detailed findings, recommendations, and management’s responses are included in the Single Audit section of this report.
Findings
The following are summaries of the audit findings: OFFICES OF COUNTY EXECUTIVE AND FINANCE DIRECTOR ♦ Accounting deficiencies were noted in the operation of the Ambulance Service
Department. ♦ Appropriations exceeded estimated available funds in the Ambulance Service Fund. OFFICE OF TRUSTEE ♦ The office did not review software audit logs. OTHER FINDING ♦ Duties were not segregated adequately among the officials and employees in the Offices
of Clerk and Master and Register.
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INTRODUCTORY SECTION
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Giles County OfficialsJune 30, 2009
Officials
Janet Vanzant, County ExecutiveBarry Hyatt, Highway CommissionerTerrell Jackson, Director of Schools JoAnn Townsend, TrusteeSteve McGill, Assessor of PropertyCarol Wade, County ClerkCrystal Greene, Circuit and General Sessions Courts ClerkMerry Sigmon, Clerk and MasterKaye Gibbons, RegisterKyle Helton, SheriffLoretta Garner, Finance Director
Board of County Commissioners
Janet Vanzant, County Executive, Chairman Ramona FlacyAlfred Harris Wendell WilburnDavid Bailey Stoney JacksonTommy Pope David AdamsBilly Beets Tim RisnerEdwin Lovell Roger ReedyJames Woodard Connie HowellBill Holt Tommy PollardRose Brown James HarwellTommy Campbell Terry HarwellRobert Lee Alan Faulkner
Board of Education
Beverly Murrey, Chairman James GreeneFred Story Rhonda TurnerMike Young Kathy NormanChristie Glover
Financial Management Committee
Bill Holt, Chairman Roger ReedyJanet Vanzant, County Executive Tommy CampbellTerrell Jackson, Director of Schools Rose BrownBarry Hyatt, Highway Commissioner
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FINANCIAL SECTION
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STATE OF TENNESSEE COMPTROLLER OF THE TREASURY
DEPARTMENT OF AUDIT DIVISION OF COUNTY AUDIT
SUITE 1500 JAMES K. POLK STATE OFFICE BUILDING
NASHVILLE, TENNESSEE 37243-1402 PHONE (615) 401-7841
INDEPENDENT AUDITOR’S REPORT
October 19, 2009
Giles County Executive and Board of County Commissioners Giles County, Tennessee To the County Executive and Board of County Commissioners: We have audited the accompanying financial statements of the governmental activities, the aggregate discretely presented component units, each major fund, and the aggregate remaining fund information of Giles County, Tennessee, as of and for the year ended June 30, 2009, which collectively comprise Giles County’s basic financial statements as listed in the table of contents. These financial statements are the responsibility of Giles County’s management. Our responsibility is to express opinions on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the auditing standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinions. The financial statements of the Giles County Emergency Communications District, a component unit requiring discrete presentation, had not been made available by other auditors as of the date of this report. Accordingly, the aggregate discretely presented component units financial statements referred to above do not include amounts for the Giles County Emergency Communications District, which should be included to conform
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with accounting principles generally accepted in the United States of America. The effects on the financial statements of the aggregate discretely presented component units are not reasonably determinable. In our opinion, except for the effects of not including the financial statements of the Giles County Emergency Communications District, as discussed in the preceding paragraph, the financial statements referred to above present fairly, in all material respects, the financial position of the aggregate discretely presented component units of Giles County, Tennessee, at June 30, 2009, and the results of operations of the aggregate discretely presented component units, for the year then ended, in conformity with accounting principles generally accepted in the United States of America. Additionally, in our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, each major fund, and the aggregate remaining fund information of Giles County, Tennessee, as of June 30, 2009, and the respective changes in financial position thereof for the year then ended, in conformity with accounting principles generally accepted in the United States of America. In accordance with Government Auditing Standards, we have also issued our report dated October 19, 2009, on our consideration of Giles County’s internal control over financial reporting and our tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be considered in assessing the results of our audit. As described in Note V.B., Giles County has implemented the provisions of Governmental Accounting Standards Board Statement No. 49, Accounting and Financial Reporting by Pollution Remediation Obligations; and Statement No. 52, Land and Other Real Estate Held as Investments by Endowments. The management of Giles County did not prepare a management’s discussion and analysis. The management’s discussion and analysis is not a required part of the basic financial statements but is supplementary information required by accounting principles generally accepted in the United States of America. The budgetary comparison, pension, and other postemployment benefits information on pages 67 through 77 are not required parts of the basic financial statements but they do provide supplementary information required by accounting principles generally accepted in the United States of America. We have applied certain limited procedures, which consisted principally of inquiries of management regarding the methods of measurement and presentation of the required supplementary information. However, we did not audit the information and express no opinion on it. Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise Giles County’s basic financial statements. The introductory section, combining and individual nonmajor fund financial statements, budgetary
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comparison schedules of nonmajor governmental funds and the General Debt Service Fund, and combining and individual fund financial statements of the Giles County School Department (a discretely presented component unit), and miscellaneous schedules are presented for purposes of additional analysis and are not a required part of the basic financial statements. The combining and individual nonmajor fund financial statements, budgetary comparison schedules of nonmajor governmental funds and the General Debt Service Fund, and combining and individual fund financial statements of the Giles County School Department (a discretely presented component unit), and the miscellaneous schedules have been subjected to the auditing procedures applied by us in the audit of the basic financial statements and, in our opinion, are fairly stated in all material respects in relation to the basic financial statements taken as a whole. The introductory section has not been subjected to the auditing procedures applied by us in the audit of the basic financial statements, and accordingly, we express no opinion on it. Very truly yours,
Justin P. Wilson Comptroller of the Treasury JPW/sb
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BASIC FINANCIAL STATEMENTS
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Exhibit AGiles County, TennesseeStatement of Net AssetsJune 30, 2009
Cash $ 131,969 $ 0Equity in Pooled Cash and Investments 23,028,243 3,864,830Inventories 0 79,697Accounts Receivable 1,123,508 3,833Allowance for Uncollectibles (343,573) 0Due from Other Governments 791,796 879,380Property Taxes Receivable 7,882,139 6,714,296Allowance for Uncollectible Property Taxes (181,956) (157,621)Prepaid Items 14,501 0Capital Assets: Assets Not Depreciated: Land 363,389 621,198 Assets Net of Accumulated Depreciation: Buildings and Improvements 5,118,852 17,134,528 Other Capital Assets 1,452,032 2,036,855 Infrastructure 9,383,438 0Total Assets $ 48,764,338 $ 31,176,996
Accounts Payable $ 195,826 $ 684,481Accrued Payroll 0 10,793Payroll Deductions Payable 4,744 19,336Accrued Interest Payable 240,046 0Deferred Revenue - Current Property Taxes 7,225,472 6,137,299Noncurrent Liabilities: Due Within One Year 1,337,668 0 Due in More Than One Year 13,097,425 2,131,422Total Liabilities $ 22,101,181 $ 8,983,331
(Continued)
Component
ASSETS
LIABILITIES
GovernmentPrimary
UnitGiles
CountyGovernmental School
Activities Department
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Exhibit AGiles County, TennesseeStatement of Net Assets (Cont.)
Invested in Capital Assets, Net of Related Debt $ 13,957,711 $ 0Invested in Capital Assets 0 19,792,581Restricted for: Special Purpose 15,013,962 0 Debt Service 3,003,552 0 Ambulance Service 852,255 0 Highway/Public Works 553,113 0 Litigation Tax 481,349 0 Courthouse and Jail Maintenance 230,095 0 Drug Control 197,091 0 Industrial/Economic Development 75,762 0 Automation Purposes - Circuit Court 73,123 0 Drug Court 44,860 0 Automation Purposes - Register 38,159 0 Solid Waste/Sanitation 19,591 0 Alcohol and Drug Treatment 19,079 0 Automation Purposes - Sheriff 18,168 0 Central Cafeteria 0 589,177 Other Purposes 14,923 84,823Unrestricted (7,929,636) 1,727,084
Total Net Assets $ 26,663,157 $ 22,193,665
The notes to the financial statements are an integral part of this statement.
Component
NET ASSETS
Government
UnitPrimary Giles
CountySchool
DepartmentGovernmental
Activities
24
Exh
ibit
B
Gile
s C
ount
y, T
enne
ssee
Stat
emen
t of A
ctiv
ities
For
the
Year
End
ed J
une
30, 2
009
Ope
ratin
gC
apita
lG
iles
Cha
rges
Gra
nts
Gra
nts
Cou
nty
for
and
and
Scho
olFu
nctio
ns/P
rogr
ams
Exp
ense
sSe
rvic
esC
ontr
ibut
ions
Con
trib
utio
nsD
epar
tmen
t
Prim
ary
Gov
ernm
ent:
Gov
ernm
enta
l Act
iviti
es:
Gen
eral
Gov
ernm
ent
$1,
364,
903
$24
3,40
4$
109,
896
$0
$(1
,011
,603
)$
0 F
inan
ce1,
285,
985
720,
221
26,0
970
(539
,667
)0
Adm
inis
trat
ion
of J
ustic
e95
3,39
566
9,65
79,
810
0(2
73,9
28)
0 P
ublic
Saf
ety
3,82
6,18
253
8,30
647
,306
100,
282
(3,1
40,2
88)
0 P
ublic
Hea
lth a
nd W
elfa
re3,
308,
762
1,32
0,76
434
1,94
80
(1,6
46,0
50)
0 S
ocia
l, C
ultu
ral,
and
Rec
reat
iona
l Ser
vice
s13
3,29
70
00
(133
,297
)0
Agr
icul
ture
and
Nat
ural
Res
ourc
es27
3,83
90
45,8
560
(227
,983
)0
Oth
er O
pera
tions
772,
714
019
3,47
40
(579
,240
)0
Hig
hway
s/Pu
blic
Wor
ks4,
440,
226
02,
044,
365
427,
688
(1,9
68,1
73)
0 I
nter
est o
n Lo
ng-t
erm
Deb
t63
8,02
70
00
(638
,027
)0
Oth
er D
ebt S
ervi
ce19
7,64
60
00
(197
,646
)0
Tota
l Gov
ernm
enta
l Act
iviti
es$
17,1
94,9
76$
3,49
2,35
2$
2,81
8,75
2$
527,
970
$(1
0,35
5,90
2)$
0
Tota
l Pri
mar
y G
over
nmen
t$
17,1
94,9
76$
3,49
2,35
2$
2,81
8,75
2$
527,
970
$(1
0,35
5,90
2)$
0
Com
pone
nt U
nit:
Gile
s C
ount
y Sc
hool
Dep
artm
ent
$36
,522
,918
$81
4,11
3$
4,08
4,79
3$
0$
0$
(31,
624,
012)
Tota
l Com
pone
nt U
nit
$36
,522
,918
$81
4,11
3$
4,08
4,79
3$
0$
0$
(31,
624,
012)
(C
ontin
ued)
Prog
ram
Rev
enue
sC
ompo
nent
Uni
t
Net
(Exp
ense
) Rev
enue
and
C
hang
es in
Net
Ass
ets
Prim
ary
G
over
nmen
tG
over
nmen
tal
Act
iviti
es
25
Exh
ibit
B
Gile
s C
ount
y, T
enne
ssee
Stat
emen
t of A
ctiv
ities
(Con
t.)
Ope
ratin
gC
apita
lG
iles
Cha
rges
Gra
nts
Gra
nts
Cou
nty
for
and
and
Scho
olFu
nctio
ns/P
rogr
ams
Exp
ense
sSe
rvic
esC
ontr
ibut
ions
Con
trib
utio
nsD
epar
tmen
t
Gen
eral
Rev
enue
s: T
axes
:
Prop
erty
Tax
es L
evie
d fo
r G
ener
al P
urpo
ses
$6,
116,
854
$6,
712,
508
Pr
oper
ty T
axes
Lev
ied
for
Deb
t Ser
vice
1,49
5,77
20
Lo
cal O
ptio
n Sa
les
Taxe
s88
3,26
43,
135,
017
H
otel
/Mot
el T
ax78
,168
0
Litig
atio
n Ta
x - G
ener
al12
2,15
30
Li
tigat
ion
Tax
- Jai
l, W
orkh
ouse
, or
Cou
rtho
use
146,
696
0
Bus
ines
s Ta
x17
5,26
40
W
hole
sale
Bee
r Ta
x20
4,04
30
O
ther
Loc
al T
axes
60,9
383,
751
Gra
nts
and
Con
trib
utio
ns N
ot R
estr
icte
d to
Spe
cific
Pur
pose
s54
8,08
819
,960
,668
Unr
estr
icte
d In
vest
men
t Ear
ning
s88
4,79
36,
167
Mis
cella
neou
s10
1,07
333
,889
Insu
ranc
e R
ecov
ery
55,2
2861
,417
Tota
l Gen
eral
Rev
enue
s$
10,8
72,3
34$
29,9
13,4
17
Cha
nge
in N
et A
sset
s$
516,
432
$(1
,710
,595
)N
et A
sset
s, J
uly
1, 2
008
26,1
46,7
2523
,904
,260
Net
Ass
ets,
Jun
e 30
, 200
9$
26,6
63,1
57$
22,1
93,6
65
The
note
s to
the
finan
cial
sta
tem
ents
are
an
inte
gral
par
t of t
his
stat
emen
t.
Uni
tPr
ogra
m R
even
ues
Net
(Exp
ense
) Rev
enue
and
C
han g
es in
Net
Ass
ets
Com
pone
nt
Prim
ary
G
over
nmen
tG
over
nmen
tal
Act
iviti
es
26
Exh
ibit
C-1
Gile
s C
ount
y, T
enne
ssee
Bal
ance
She
etG
over
nmen
tal F
unds
June
30,
200
9
Oth
erTo
tal
Hig
hway
/G
ener
alG
over
n-G
over
n-A
mbu
lanc
eSp
ecia
lPu
blic
Deb
tm
enta
lm
enta
lG
ener
alSe
rvic
ePu
rpos
eW
orks
Serv
ice
Fund
sFu
nds
ASS
ETS
Cas
h$
0$
0$
0$
0$
0$
131,
969
$13
1,96
9E
quity
in P
oole
d C
ash
and
Inve
stm
ents
4,37
5,07
626
6,35
815
,013
,962
111,
742
2,99
0,06
227
1,04
323
,028
,243
Acc
ount
s R
ecei
vabl
e16
3,16
388
0,95
60
114
079
,275
1,12
3,50
8A
llow
ance
for
Unc
olle
ctib
les
0(3
43,5
73)
00
00
(343
,573
)D
ue fr
om O
ther
Gov
ernm
ents
216,
579
00
413,
189
160,
050
1,97
879
1,79
6D
ue fr
om O
ther
Fun
ds0
00
00
23,8
5423
,854
Prop
erty
Tax
es R
ecei
vabl
e3,
825,
810
861,
708
01,
849,
142
1,34
5,47
90
7,88
2,13
9A
llow
ance
for
Unc
olle
ctib
le P
rope
rty
Taxe
s(9
2,02
9)(2
0,85
0)0
(35,
838)
(33,
239)
0(1
81,9
56)
Prep
aid
Item
s0
00
14,5
010
014
,501
Tota
l Ass
ets
$8,
488,
599
$1,
644,
599
$15
,013
,962
$2,
352,
850
$4,
462,
352
$50
8,11
9$
32,4
70,4
81
LIA
BIL
ITIE
S A
ND
FU
ND
BA
LAN
CE
S
Liab
ilitie
sA
ccou
nts
Paya
ble
$19
0,78
2$
3,32
5$
0$
1,09
6$
0$
623
$19
5,82
6Pa
yrol
l Ded
uctio
ns P
ayab
le4,
306
280
015
80
04,
744
Due
to O
ther
Fun
ds23
,854
00
00
023
,854
Def
erre
d R
even
ue -
Cur
rent
Pro
pert
y Ta
xes
3,48
2,15
578
3,48
50
1,74
1,07
81,
218,
754
07,
225,
472
Def
erre
d R
even
ue -
Del
inqu
ent P
rope
rty
Taxe
s22
0,19
050
,205
063
,203
81,8
070
415,
405
Oth
er D
efer
red
Rev
enue
s14
3,09
448
5,98
90
180,
734
80,0
250
889,
842
Tota
l Lia
bilit
ies
$4,
064,
381
$1,
323,
284
$0
$1,
986,
269
$1,
380,
586
$62
3$
8,75
5,14
3
Fund
Bal
ance
sR
eser
ved
for
Enc
umbr
ance
s$
23,7
85$
86,4
49$
0$
0$
0$
3,16
4$
113,
398
Res
erve
d fo
r A
lcoh
ol a
nd D
rug
Trea
tmen
t19
,079
00
00
019
,079
Res
erve
d fo
r Li
tigat
ion
Tax
- Jai
l, W
orkh
ouse
, or
Cou
rtho
use
481,
349
00
00
048
1,34
9R
eser
ved
for
Dru
g C
ourt
44,8
600
00
00
44,8
60R
eser
ved
for
Sexu
al O
ffend
er R
egis
trat
ion
6,21
20
00
00
6,21
2R
eser
ved
for
Cou
rtho
use
and
Jail
Mai
nten
ance
230,
095
00
00
023
0,09
5
(Con
tinue
d)
Maj
or F
unds
Non
maj
or
Fund
s
27
Exh
ibit
C-1
Gile
s C
ount
y, T
enne
ssee
Bal
ance
She
etG
over
nmen
tal F
unds
(Con
t.)
Oth
erTo
tal
Hig
hway
/G
ener
alG
over
n-G
over
n-A
mbu
lanc
eSp
ecia
lPu
blic
Deb
tm
enta
lm
enta
lG
ener
alSe
rvic
ePu
rpos
eW
orks
Serv
ice
Fund
sFu
nds
LIA
BIL
ITIE
S A
ND
FU
ND
BA
LAN
CE
S (C
ont.)
Fund
Bal
ance
s (C
ont.)
Res
erve
d fo
r C
ompu
ter
Syst
em -
Reg
iste
r$
38,1
59$
0$
0$
0$
0$
0$
38,1
59R
eser
ved
for
Aut
omat
ion
Purp
oses
- C
ircu
it C
ourt
73,1
230
00
00
73,1
23R
eser
ved
for
Aut
omat
ion
Purp
oses
- C
hanc
ery
Cou
rt4,
450
00
00
04,
450
Res
erve
d fo
r A
utom
atio
n Pu
rpos
es -
Sher
iff18
,168
00
00
018
,168
Unr
eser
ved,
Rep
orte
d In
:G
ener
al F
und
3,48
4,93
80
00
00
3,48
4,93
8Sp
ecia
l Rev
enue
Fun
ds0
234,
866
15,0
13,9
6236
6,58
10
500,
071
16,1
15,4
80D
ebt S
ervi
ce F
unds
00
00
3,08
1,76
60
3,08
1,76
6C
apita
l Pro
ject
s Fu
nds
00
00
04,
261
4,26
1To
tal F
und
Bal
ance
s$
4,42
4,21
8$
321,
315
$15
,013
,962
$36
6,58
1$
3,08
1,76
6$
507,
496
$23
,715
,338
Tota
l Lia
bilit
ies
and
Fund
Bal
ance
s$
8,48
8,59
9$
1,64
4,59
9$
15,0
13,9
62$
2,35
2,85
0$
4,46
2,35
2$
508,
119
$32
,470
,481
The
note
s to
the
finan
cial
sta
tem
ents
are
an
inte
gral
par
t of t
his
stat
emen
t.
Maj
or F
unds
Non
maj
or
Fund
s
28
Exhibit C-2
Giles County, TennesseeReconciliation of the Balance Sheet of Governmental Funds to the Statement of Net AssetsJune 30, 2009
Amounts reported for governmental activities in the statementof net assets (Exhibit A) are different because:
Total fund balances - balance sheet - governmental funds (Exhibit C-1) $ 23,715,338
(1) Capital assets used in governmental activities are not financial resources and therefore are not reported inthe governmental funds. Add: land $ 363,389 Add: infrastructure net of accumulated depreciation 9,383,438 Add: buildings and improvements net of accumulated depreciation 5,118,852 Add: other capital assets net of accumulated depreciation 1,452,032 16,317,711
(2) Long-term liabilities are not due and payable in the currentperiod and therefore are not reported in the governmental funds. Less: bonds payable $ (14,210,000) Less: compensated absences payable (217,668) Less: other postemployment benefits liability (7,425) Less: accrued interest on bonds (240,046) (14,675,139)
(3) Other long-term assets are not available to pay forcurrent-period expenditures and therefore are deferredin the governmental funds. 1,305,247
Net assets of governmental activities (Exhibit A) $ 26,663,157
The notes to the financial statements are an integral part of this statement.
29
Exh
ibit
C-3
Gile
s C
ount
y, T
enne
ssee
Stat
emen
t of R
even
ues,
Exp
endi
ture
s,an
d C
hang
es in
Fun
d B
alan
ces
Gov
ernm
enta
l Fun
dsFo
r th
e Ye
ar E
nded
Jun
e 30
, 200
9
Oth
er H
ighw
ay /
Gen
eral
Gov
ern-
Tota
l A
mbu
lanc
e S
peci
al P
ublic
Deb
tm
enta
lG
over
nmen
tal
Gen
eral
Ser
vice
Pur
pose
Wor
ks S
ervi
ceFu
nds
Fund
s
Rev
enue
sLo
cal T
axes
$5,
146,
298
$92
0,53
0$
0$
1,19
7,77
8$
2,36
7,12
9$
0$
9,63
1,73
5Li
cens
es a
nd P
erm
its28
,617
00
00
028
,617
Fine
s, F
orfe
iture
s, a
nd P
enal
ties
148,
844
00
00
44,3
5119
3,19
5C
harg
es fo
r C
urre
nt S
ervi
ces
70,4
881,
514,
267
00
080
1,59
72,
386,
352
Oth
er L
ocal
Rev
enue
s39
0,85
988
569
3,81
79,
153
9127
,065
1,12
1,87
0Fe
es R
ecei
ved
from
Cou
nty
Offi
cial
s51
4,87
40
00
00
514,
874
Stat
e of
Ten
ness
ee78
9,68
30
02,
330,
613
042
,570
3,16
2,86
6Fe
dera
l Gov
ernm
ent
239,
132
00
130,
779
019
3,47
456
3,38
5O
ther
Gov
ernm
ents
and
Citi
zens
Gro
ups
191,
719
00
51,6
960
610
244,
025
Tota
l Rev
enue
s$
7,52
0,51
4$
2,43
5,68
2$
693,
817
$3,
720,
019
$2,
367,
220
$1,
109,
667
$17
,846
,919
Exp
endi
ture
sC
urre
nt:
Gen
eral
Gov
ernm
ent
$99
4,23
0$
0$
6,93
8$
0$
0$
478,
862
$1,
480,
030
Fina
nce
725,
116
00
00
364,
702
1,08
9,81
8A
dmin
istr
atio
n of
Jus
tice
494,
177
00
00
311,
829
806,
006
Publ
ic S
afet
y2,
904,
707
00
00
77,6
982,
982,
405
Publ
ic H
ealth
and
Wel
fare
558,
795
2,11
5,57
10
00
52,7
862,
727,
152
Soci
al, C
ultu
ral,
and
Rec
reat
iona
l Ser
vice
s33
6,16
30
00
00
336,
163
Agr
icul
ture
and
Nat
ural
Res
ourc
es22
8,56
50
00
00
228,
565
Oth
er O
pera
tions
2,41
4,61
80
00
00
2,41
4,61
8H
ighw
ays
00
04,
622,
368
00
4,62
2,36
8D
ebt S
ervi
ce:
Prin
cipa
l on
Deb
t0
00
01,
070,
000
01,
070,
000
Inte
rest
on
Deb
t0
00
065
6,79
20
656,
792
Oth
er D
ebt S
ervi
ce0
00
019
7,64
60
197,
646
Cap
ital P
roje
cts
00
00
026
,906
26,9
06To
tal E
xpen
ditu
res
$8,
656,
371
$2,
115,
571
$6,
938
$4,
622,
368
$1,
924,
438
$1,
312,
783
$18
,638
,469
Exc
ess
(Def
icie
ncy)
of R
even
ues
Ove
r E
xpen
ditu
res
$(1
,135
,857
)$
320,
111
$68
6,87
9$
(902
,349
)$
442,
782
$(2
03,1
16)
$(7
91,5
50)
(Con
tinue
d)
Non
maj
or
Fund
sM
ajor
Fun
ds
30
Exh
ibit
C-3
Gile
s C
ount
y, T
enne
ssee
Stat
emen
t of R
even
ues,
Exp
endi
ture
s,an
d C
hang
es in
Fun
d B
alan
ces
Gov
ernm
enta
l Fun
ds (C
ont.)
Oth
er H
ighw
ay /
Gen
eral
Gov
ern-
Tota
l A
mbu
lanc
e S
peci
al P
ublic
Deb
tm
enta
lG
over
nmen
tal
Gen
eral
Ser
vice
Pur
pose
Wor
ks S
ervi
ceFu
nds
Fund
s
Oth
er F
inan
cing
Sou
rces
(Use
s)In
sura
nce
Rec
over
y$
54,0
24$
1,20
4$
0$
0$
0$
0$
55,2
28Tr
ansf
ers
In0
00
691,
000
022
1,35
091
2,35
0Tr
ansf
ers
Out
(221
,350
)0
(691
,000
)0
00
(912
,350
)To
tal O
ther
Fin
anci
ng S
ourc
es (U
ses)
$(1
67,3
26)
$1,
204
$(6
91,0
00)
$69
1,00
0$
0$
221,
350
$55
,228
Net
Cha
nge
in F
und
Bal
ance
s$
(1,3
03,1
83)
$32
1,31
5$
(4,1
21)
$(2
11,3
49)
$44
2,78
2$
18,2
34$
(736
,322
)Fu
nd B
alan
ce, J
uly
1, 2
008
5,72
7,40
10
15,0
18,0
8357
7,93
02,
638,
984
489,
262
24,4
51,6
60
Fund
Bal
ance
, Jun
e 30
, 200
9$
4,42
4,21
8$
321,
315
$15
,013
,962
$36
6,58
1$
3,08
1,76
6$
507,
496
$23
,715
,338
The
note
s to
the
finan
cial
sta
tem
ents
are
an
inte
gral
par
t of t
his
stat
emen
t.
Maj
or F
unds
Non
maj
or
Fund
s
31
Exhibit C-4
Giles County, TennesseeReconciliation of the Statement of Revenues, Expenditures, and Changes in Fund Balances of Governmental Funds to the Statement of ActivitiesFor the Year Ended June 30, 2009
Amounts reported for governmental activities in the statementof activities (Exhibit B) are different because:
Net change in fund balances - total governmental funds (Exhibit C-3) $ (736,322)
(1) Governmental funds report capital outlays as expenditures. However,in the statement of activities the cost of these assets is allocated over their useful lives and reported as depreciation expense. The difference between capital outlays and depreciation is itemized as follows: Add: capital assets purchased in the current period $ 2,034,060 Less: current year depreciation expense (1,660,350) 373,710
(2) Revenues in the statement of activities that do not provide currentfinancial resources are not reported as revenues in the funds. Add: deferred delinquent property taxes and other deferred June 30, 2009 $ 1,305,247 Less: deferred delinquent property taxes and other deferred June 30, 2008 (1,495,986) (190,739)
(3) The issuance of long-term debt (e.g., notes, bonds) provides current financial resources to governmental funds, while the repaymentof the principal of long-term debt consumes the current financialresources of governmental funds. Neither transaction, however,has any effect on net assets. Add: principal payments on bonds 1,070,000
(4) Some expenses reported in the statement of activities do not requirethe use of current financial resources and therefore are not reportedas expenditures in the governmental funds. Change in accrued interest payable $ 18,765 Change in compensated absences payable (11,557) Change in other postemployment benefits liability (7,425) (217)
Change in net assets of governmental activities (Exhibit B) $ 516,432
The notes to the financial statements are an integral part of this statement.
32
Exhibit DGiles County, TennesseeStatement of Fiduciary Assets and LiabilitiesFiduciary FundsJune 30, 2009
ASSETS
Cash $ 1,636,567Due from Other Governments 372,495
Total Assets $ 2,009,062
LIABILITIES
Due to Other Taxing Units $ 372,495Due to Litigants, Heirs, and Others 1,636,567
Total Liabilities $ 2,009,062
The notes to the financial statements are an integral part of this statement.
AgencyFunds
33
This page is left blank intentionally.
34
35
GILES COUNTY, TENNESSEE NOTES TO THE FINANCIAL STATEMENTS
For the Year Ended June 30, 2009
I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Giles County’s financial statements are presented in accordance with generally accepted accounting principles (GAAP). The Governmental Accounting Standards Board (GASB) is responsible for establishing GAAP for state and local governments. The following are the more significant accounting policies of Giles County: A. Reporting Entity
Giles County is a public municipal corporation governed by an elected 21-member board. As required by GAAP, these financial statements present Giles County (the primary government) and its component units. The component units discussed below are included in the county's reporting entity because of the significance of their operational or financial relationships with the county. Discretely Presented Component Units – The following entities meet the criteria for discretely presented component units of the county. They are reported in separate columns in the government-wide financial statements to emphasize that they are legally separate from the county.
The Giles County School Department operates the public school system in the
county, and the voters of Giles County elect its board. The School Department is fiscally dependent on the county because it may not issue debt without county approval, and its budget and property tax levy are subject to the County Commission’s approval. The School Department’s taxes are levied under the taxing authority of the county and are included as part of the county’s total tax levy. The Giles County Emergency Communications District provides a simplified means of securing emergency services through a uniform emergency number for the residents of Giles County, and the Giles County Commission appoints its governing body. The district is funded primarily through a service charge levied on telephone services. Before the issuance of most debt instruments, the district must obtain the County Commission’s approval. The financial statements of the Giles County Emergency Communications District were not available from other auditors in time for inclusion in this report.
The Giles County School Department does not issue separate financial statements from those of the county. Therefore, basic financial statements of the Giles County School Department are included in this report as listed in the table of contents. Although required by GAAP, the financial statements of the Giles County Emergency Communications District were not available in
36
time for inclusion, as previously mentioned. Complete financial statements of the Giles County Emergency Communications District can be obtained from its administrative office at the following address:
Administrative Office:
Giles County Emergency Communications District P.O. Box 153 Pulaski, TN 38478
B. Government-wide and Fund Financial Statements
The government-wide financial statements (i.e., the statement of net assets and the statement of activities) report information on all of the nonfiduciary activities of the primary government and its component units. For the most part, the effect of interfund activity has been removed from these statements. However, when applicable, interfund services provided and used between functions are not eliminated in the process of consolidation in the statement of activities. Governmental activities are normally supported by taxes and intergovernmental revenues. Business-type activities, which rely to a significant extent on fees and charges, are required to be reported separately from governmental activities in government-wide financial statements. However, the primary government of Giles County does not have any business-type activities to report. Likewise, the primary government is reported separately from certain legally separate component units for which the primary government is financially accountable. The Giles County School Department component unit only reports governmental activities in the government-wide financial statements. The statement of activities demonstrates the degree to which the direct expenses of a given function are offset by program revenues. Direct expenses are those that are clearly identifiable with a specific function. Program revenues include (1) charges to customers or applicants who purchase, use, or directly benefit from goods, services, or privileges provided by a given function and (2) grants and contributions that are restricted to meeting the operational or capital requirements of a particular function. Taxes and other items not properly included among program revenues are reported instead as general revenues. Giles County issues all debt for the discretely presented Giles County School Department. No debt issues were contributed by the county to the School Department during the year ended June 30, 2009. Separate financial statements are provided for governmental funds and fiduciary funds. The fiduciary funds are excluded from the government-wide financial statements. Major individual governmental funds are reported as separate columns in the fund financial statements.
37
C. Measurement Focus, Basis of Accounting, and Financial Statement Presentation The government-wide financial statements are reported using the economic resources measurement focus and the accrual basis of accounting, as are the fiduciary funds financial statements, except for agency funds, which have no measurement focus. Revenues are recorded when earned, and expenses are recorded when a liability is incurred, regardless of the timing of related cash flows. Property taxes are recognized as revenues in the year in which they are levied. Grants and similar items are recognized as revenue as soon as all eligibility requirements imposed by the provider have been met. Fund financial statements of Giles County are organized into funds, each of which is considered to be a separate accounting entity. Each fund is accounted for by providing a separate set of self-balancing accounts that constitute its assets, liabilities, fund equity, revenues, and expenditures. Funds are organized into three major categories: governmental, proprietary, and fiduciary. An emphasis is placed on major funds within the governmental category. Giles County has no proprietary funds to report. Separate financial statements are provided for governmental funds and fiduciary funds. Major individual governmental funds are reported as separate columns in the fund financial statements. All other governmental funds are aggregated into a single column on the fund financial statements. Fiduciary funds are reported in total in a single column. Governmental fund financial statements are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Revenues are recognized as soon as they become both measurable and available. Revenues are considered to be available when they are collectible within the current period or soon enough thereafter to pay liabilities of the current period. For this purpose, the county considers revenues other than grants to be available if they are collected within 30 days after year-end. Grants and similar items are recognized as revenue as soon as all eligibility requirements imposed by the provider have been met and the revenues are available. Giles County considers grants and similar revenues to be available if they are collected within 60 days after year-end. Expenditures are generally recognized under the modified accrual basis of accounting when the related fund liability is incurred. Principal and interest on long-term debt are recognized as fund liabilities when due or when amounts have been accumulated in the General Debt Service Fund for payments to be made early in the following year. Property taxes for the period levied, in-lieu-of tax payments, sales taxes, interest, and miscellaneous taxes are all considered to be susceptible to accrual and have been recognized as revenues of the current period. Applicable business taxes, litigation taxes, state-shared excise taxes, fines, forfeitures, and penalties are not susceptible to accrual since they are not
38
measurable (reasonably estimable). All other revenue items are considered to be measurable and available only when the county receives cash.
Fiduciary fund financial statements are reported using the economic resources measurement focus (except for agency funds, which have no measurement focus) and the accrual basis of accounting. Revenues are recognized when earned, and expenses are recorded when a liability is incurred, regardless of the timing of related cash flows. Giles County reports the following major governmental funds:
General Fund – This is the county’s primary operating fund. It accounts for all financial resources of the general government, except those required to be accounted for in another fund. Ambulance Service Fund – This fund accounts for transactions of the county’s ambulance service. Special Purpose Fund – This fund accounts for proceeds received in a prior year from the sale of the county’s hospital and interest earned on the proceeds. Highway/Public Works Fund – This fund accounts for transactions of the county’s Highway Department. General Debt Service Fund – This fund accounts for the resources accumulated and payments made for principal and interest on long-term general obligation debt of governmental funds.
Additionally, Giles County reports the following fund types:
Capital Projects Funds – These funds are used to account for financial resources to be used for the acquisition or construction of major capital facilities.
Agency Funds – These funds account for amounts collected in an agency capacity by the constitutional officers and local sales taxes received by the state to be forwarded to the various cities in Giles County. Agency funds are custodial in nature (assets equal liabilities) and do not involve measurement of results of operations. They do, however, use the accrual basis of accounting to recognize receivables and payables.
The discretely presented Giles County School Department reports the following major governmental fund:
39
General Purpose School Fund – This fund is the primary operating fund for the School Department. It is used to account for general operations of the School Department.
Additionally, the Giles County School Department reports the following fund types:
Special Revenue Funds – These funds account for the proceeds of specific revenue sources (other than major capital projects) that are legally restricted to expenditures for specific purposes. Capital Projects Fund – The Education Capital Projects Fund is used to account for the receipt of debt issued by Giles County and contributed to the School Department for building construction and renovations.
Private-sector standards of accounting and financial reporting issued prior to December 1, 1989, generally are followed in the government-wide financial statements to the extent that those standards do not conflict with or contradict guidance of the Governmental Accounting Standards Board. Amounts reported as program revenues include (1) charges to customers or applicants for goods, services, or privileges provided; (2) operating grants and contributions; and (3) capital grants and contributions. Internally dedicated resources are reported as general revenues rather than as program revenues. Likewise, general revenues include all taxes. When both restricted and unrestricted resources are available for use, it is the government’s policy to use restricted revenues first, then unrestricted resources as they are needed.
D. Assets, Liabilities, and Net Assets or Equity
1. Deposits and Investments State statutes authorize the government to make direct investments in bonds, notes, or treasury bills of the U.S. government and obligations guaranteed by the U.S. government or any of its agencies; deposits at state and federal chartered banks and savings and loan associations; bonds of any state or political subdivision rated A or higher by any nationally recognized rating service; nonconvertible debt securities of certain federal government sponsored enterprises; and the county’s own legally issued bonds or notes.
The county trustee maintains a cash and internal investment pool that is used by all funds and the discretely presented Giles County School Department. Each fund’s portion of this pool is displayed on the balance sheets or statements of net assets as Equity in Pooled Cash and Investments. Most income from these pooled investments is
40
assigned to the General and Special Purpose funds. Giles County and the School Department have adopted a policy of reporting U.S. Treasury obligations, U.S. agency obligations, and repurchase agreements with maturities of one year or less when purchased on the balance sheet at amortized cost. Certificates of deposit and investments in the State Treasurer’s Investment Pool are reported at cost. The State Treasurer’s Investment Pool is not registered with the Securities and Exchange Commission (SEC) as an investment company, but nevertheless has a policy that it will, and does, operate in a manner consistent with the SEC’s Rule 2a7 of the Investment Company Act of 1940. Rule 2a7 allows SEC-registered mutual funds to use amortized cost rather than fair value to report net assets to compute share prices if certain conditions are met. State statutes require the state treasurer to administer the pool under the same terms and conditions, including collateral requirements, as prescribed for other funds invested by the state treasurer. All other investments are reported at fair value. No investments required to be reported at fair value were held at the balance sheet date.
2. Receivables and Payables
Activity between funds for unremitted current collections outstanding at the end of the fiscal year is referred to as due to/from other funds. All ambulance and property taxes receivable are shown with an allowance for uncollectibles. Ambulance receivables allowance for uncollectibles is based on historical collection data. The allowance for uncollectible property taxes is equal to one percent of total taxes levied. Governmental funds report deferred revenue in connection with receivables for revenues that are not considered to be available to liquidate liabilities of the current period. Governmental funds also defer revenue recognition in connection with resources that have been received, but not yet earned. Property taxes receivable are recognized as of the date an enforceable legal claim to the taxable property arises. This date is January 1 and is referred to as the lien date. However, revenues from property taxes are recognized in the period for which the taxes are levied, which is the ensuing fiscal year. Since the receivable is recognized before the period of revenue recognition, the entire amount of the receivable, less an estimated allowance for uncollectible taxes, is reported as deferred revenue as of June 30.
Property taxes receivable are also reported as of June 30 for the taxes that are levied, collected, and reported as revenue during the current fiscal year. These property taxes receivable are presented on the balance sheet with offsetting deferred revenue to reflect amounts not
41
available as of June 30. Property taxes collected within 30 days of year-end are considered available and accrued. The allowance for uncollectible taxes represents the estimated amount of the receivable that will be filed in court for collection. Delinquent taxes filed in court for collection are not included in taxes receivable since they are neither measurable nor available.
Property taxes are levied as of the first Monday in October. Taxes become delinquent and begin accumulating interest and penalty the following March 1. Suit must be filed in Chancery Court between the following February 1 to April 1 for any remaining unpaid taxes. Additional costs attach to delinquent taxes after a court suit has been filed.
3. Inventories and Prepaid Items
Inventories of the School Department are recorded at cost, determined on the first-in, first-out method. Inventories of governmental funds are recorded as expenditures when consumed rather than when purchased. Certain payments to vendors reflect costs applicable to future accounting periods and are recorded as prepaid items in both the government-wide and fund financial statements.
4. Capital Assets
Governmental funds do not capitalize the cost of capital outlays; these funds report capital outlays as expenditures upon acquisition. Capital assets, which include property, plant, equipment, and infrastructure assets (e.g., roads, bridges, and similar items), are reported in the governmental column in the government-wide financial statements. Capital assets are defined by the government as assets with an initial, individual cost of $10,000 or more and an estimated useful life of more than three years. Such assets are recorded at historical cost or estimated historical cost if purchased or constructed. Donated capital assets are recorded at estimated fair market value at the date of donation. The costs of normal maintenance and repairs that do not add to the value of the asset or materially extend assets’ lives are not capitalized. Major outlays for capital assets and improvements are capitalized as projects are constructed. Property, plant, equipment, and infrastructure of the primary government and the discretely presented School Department are
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depreciated using the straight-line method over the following estimated useful lives:
Years
Buildings and Improvements 5 - 40Other Capital Assets 3 - 20Infrastructure: Roads 10 - 25 Bridges 40
Assets
5. Compensated Absences
Primary Government It is the county’s policy to permit employees (excluding the Highway Department) to accumulate earned but unused vacation and sick pay benefits. There is no liability for unpaid accumulated sick leave since Giles County does not have a policy to pay any amounts when employees separate from service with the government. All vacation pay is accrued when incurred in the government-wide financial statements for the county. A liability for vacation pay is reported in governmental funds only if they have matured, for example, as a result of employee resignations and retirements.
Discretely Presented Giles County School Department
The School Department does not have a policy to permit employees to accumulate earned but unused vacation benefits. The general policy of the School Department permits all professional personnel (teachers) to accumulate an unlimited number of unused sick leave days. There is no liability for unpaid accumulated sick leave since the School Department does not have a policy to pay any amounts when employees separate from service with the government.
6. Long-term Obligations
In the government-wide financial statements, long-term debt and other long-term obligations are reported as liabilities in the applicable governmental activities statement of net assets. Debt premiums and discounts, as well as issuance costs, are deferred and amortized over the life of the debt using the straight-line method. Debt issuance costs are reported as deferred charges and amortized over the term of the related debt. In refunding transactions, the difference between the reacquisition price and the net carrying amount of the old debt is netted against the new debt and amortized over the remaining life of the refunded debt or the life of the new debt issued, whichever is shorter.
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In the fund financial statements, governmental funds recognize debt premiums and discounts, as well as debt issuance costs, during the current period. The face amount of debt issued is reported as other financing sources. Premiums received on debt issuances are reported as other financing sources, while discounts on debt issuances are reported as other financing uses. Issuance costs, whether or not withheld from the actual debt proceeds received, are reported as debt service expenditures. Only the matured portion (the portion that has come due for payment) of long-term indebtedness, including bonds payable, is recognized as a liability and expenditure in the governmental fund financial statements. Liabilities and expenditures for other long-term obligations, including compensated absences and other postemployment benefits, are recognized to the extent that the liabilities have matured (come due for payment) each period.
7. Net Assets and Fund Equity
In the government-wide financial statements, equity is classified as net assets and displayed in three components:
a. Invested in capital assets, net of related debt – Consists of capital
assets, including restricted capital assets, net of accumulated depreciation and reduced by the outstanding balances of any bonds, mortgages, notes, or other borrowings that are attributable to the acquisition, construction, or improvement of those assets.
b. Restricted net assets – Consists of net assets with constraints
placed on the use either by (1) external groups such as creditors, grantors, contributors, or laws or regulations of other governments or (2) law through constitutional provisions or enabling legislation.
c. Unrestricted net assets – All other net assets that do not meet the
definition of restricted or invested in capital assets, net of related debt.
As of June 30, 2009, Giles County had $11,850,000 in outstanding debt for capital purposes for the discretely presented Giles County School Department. This debt is a liability of Giles County, but the capital assets acquired are reported in the financial statements of the School Department. Therefore, Giles County has incurred a liability significantly decreasing its unrestricted net assets with no corresponding increase in the county’s capital assets. In the fund financial statements, governmental funds report reservations of fund balance for amounts that are not available for appropriation or are legally restricted by outside parties for use for a specific purpose.
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II. RECONCILIATION OF GOVERNMENT-WIDE AND FUND FINANCIAL STATEMENTS A. Explanation of certain differences between the governmental fund
balance sheet and the government-wide statement of net assets Primary Government Exhibit C-2 includes explanations of the nature of individual elements of items required to reconcile the balance sheet of governmental funds with the government-wide statement of net assets. Discretely Presented Giles County School Department
Exhibit I-3 includes explanations of the nature of individual elements of items required to reconcile the balance sheet of governmental funds with the government-wide statement of net assets.
B. Explanation of certain differences between the governmental fund statement of revenues, expenditures, and changes in fund balances and the government-wide statement of activities Primary Government Exhibit C-4 includes explanations of the nature of individual elements of items required to reconcile the net change in fund balances – total governmental funds with the change in net assets of governmental activities reported in the government-wide statement of activities. Discretely Presented Giles County School Department Exhibit I-5 includes explanations of the nature of individual elements of items required to reconcile the net change in fund balances – total governmental funds with the change in net assets of governmental activities reported in the government-wide statement of activities.
III. STEWARDSHIP, COMPLIANCE, AND ACCOUNTABILITY
Budgetary Information
Annual budgets are adopted on a basis consistent with generally accepted accounting principles (GAAP) for all governmental funds except the Constitutional Officers - Fees Fund (special revenue fund), which is not budgeted, and the capital projects funds, which adopt project length budgets. All annual appropriations lapse at fiscal year end.
The county is required by state statute to adopt annual budgets. Annual budgets are prepared on the basis in which current available funds must be sufficient to meet current expenditures. Expenditures and encumbrances may not legally exceed
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appropriations authorized by the County Commission and any authorized revisions. Unencumbered appropriations lapse at the end of each fiscal year.
The budgetary level of control is at the major category level established by the State Uniform Chart of Accounts, as prescribed by the Comptroller of the Treasury of the State of Tennessee. Major categories are at the department level (examples of General Fund major categories: County Commission, County Mayor/Executive, County Attorney, Election Commission, etc.). Management may make revisions within major categories, but only the County Commission may transfer appropriations between major categories. During the year, several supplementary appropriations were necessary.
The county's budgetary basis of accounting is consistent with GAAP, except instances in which encumbrances are treated as budgeted expenditures. The difference between the budgetary basis and GAAP basis is presented on the face of each budgetary schedule.
IV. DETAILED NOTES ON ALL FUNDS
A. Deposits and Investments
Giles County and the Giles County School Department participate in an internal cash and investment pool through the Office of Trustee. The county trustee is the treasurer of the county and in this capacity is responsible for receiving, disbursing, and investing most county funds. Each fund’s portion of this pool is displayed on the balance sheets or statements of net assets as Equity in Pooled Cash and Investments. Cash reflected on the balance sheets or statements of net assets represents nonpooled amounts held separately by individual funds. Deposits Legal Provisions. All deposits with financial institutions must be secured by one of two methods. One method involves financial institutions that participate in the bank collateral pool administered by the state treasurer. Participating banks determine the aggregate balance of their public fund accounts for the State of Tennessee and its political subdivisions. The amount of collateral required to secure these public deposits must equal at least 105 percent of the average daily balance of public deposits held. Collateral securities required to be pledged by the participating banks to protect their public fund accounts are pledged to the state treasurer on behalf of the bank collateral pool. The securities pledged to protect these accounts are pledged in the aggregate rather than against each account. The members of the pool may be required by agreement to pay an assessment to cover any deficiency. Under this additional assessment agreement, public fund accounts covered by the pool are considered to be insured for purposes of credit risk disclosure.
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For deposits with financial institutions that do not participate in the bank collateral pool, state statutes require that all deposits be collateralized with collateral whose market value is equal to 105 percent of the uninsured amount of the deposits. The collateral must be placed by the depository bank in an escrow account in a second bank for the benefit of the county.
Investments Legal Provisions. Counties are authorized to make direct investments in bonds, notes, or treasury bills of the U.S. government and obligations guaranteed by the U.S. government or any of its agencies; deposits at state and federal chartered banks and savings and loan associations; bonds of any state or political subdivision rated A or higher by any nationally recognized rating service; nonconvertible debt securities of certain federal government sponsored enterprises; and the county’s own legally issued bonds or notes. These investments may not have a maturity greater than two years. The county may make investments with longer maturities if various restrictions set out in state law are followed. Counties are also authorized to make investments in the State Treasurer’s Investment Pool and in repurchase agreements. Repurchase agreements must be approved by the state director of Local Finance and executed in accordance with procedures established by the State Funding Board. Securities purchased under a repurchase agreement must be obligations of the U.S. government or obligations guaranteed by the U.S. government or any of its agencies. When repurchase agreements are executed, the purchase of the securities must be priced at least two percent below the market value of the securities on the day of purchase.
Investment Balances. As of June 30, 2009, Giles County had the following investments carried at cost. All investments are in the county trustee’s investment pool. Separate disclosures concerning pooled investments cannot be made for Giles County and the discretely presented Giles County School Department since both pool their deposits and investments through the county trustee.
Investment Maturities Cost
State Treasurer's Investment Pool Daily $ 17,493,048
Interest Rate Risk. Interest rate risk is the risk that changes in interest rates will adversely affect the fair value of an investment. State statutes limit the maturities of certain investments as previously disclosed. Giles County does not have a formal investment policy that limits investment maturities as a means of managing its exposure to fair value losses arising from increasing interest rates.
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Credit Risk. Credit risk is the risk that an issuer or other counterparty to an investment will not fulfill its obligations. State statutes limit the ratings of certain investments, as previously explained. Giles County has no investment policy that would further limit its investment choices. As of June 30, 2009, Giles County’s investment in the State Treasurer’s Investment Pool was unrated.
B. Capital Assets
Capital assets activity for the year ended June 30, 2009, was as follows:
Primary Government
Governmental Activities:
Balance Balance7-1-08 Increases Decreases 6-30-09
Capital Assets Not Depreciated:Land $ 363,389 $ 0 $ 0 $ 363,389Total Capital Assets Not Depreciated $ 363,389 $ 0 $ 0 $ 363,389
Capital Assets Depreciated:Buildings and Improvements $ 7,552,628 $ 307,283 $ 0 $ 7,859,911Infrastructure 23,232,993 1,481,990 0 24,714,983Other Capital Assets 4,392,311 244,787 (84,885) 4,552,213Total Capital Assets Depreciated $ 35,177,932 $ 2,034,060 $ (84,885) $ 37,127,107
Less Accumulated Depreciation For:Buildings and Improvements $ 2,548,019 $ 193,040 $ 0 $ 2,741,059Infrastructure 14,219,495 1,112,050 0 15,331,545Other Capital Assets 2,829,806 355,260 (84,885) 3,100,181Total Accumulated Depreciation $ 19,597,320 $ 1,660,350 $ (84,885) $ 21,172,785
Total Capital Assets Depreciatied, Net $ 15,580,612 $ 373,710 $ 0 $ 15,954,322
Governmental Activities Capital Assets, Net $ 15,944,001 $ 373,710 $ 0 $ 16,317,711
Depreciation expense was charged to functions of the primary government as follows:
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Governmental Activities:
General Government $ 24,134Finance 14,581Administration of Justice 2,107Public Safety 216,256Public Health and Welfare 75,010Social, Cultural, and Recreational Services 530Agriculture and Natural Resources 11,250Highways/Public Works 1,316,482
Total Depreciation Expense - Governmental Activities $ 1,660,350
Discretely Presented Giles County School Department Governmental Activities:
Balance Balance7-1-08 Increases Decreases 6-30-09
Capital Assets Not Depreciated:Land $ 621,198 $ 0 $ 0 $ 621,198Total Capital Assets Not Depreciated $ 621,198 $ 0 $ 0 $ 621,198
Capital Assets Depreciated:Buildings and Improvements $ 29,413,146 $ 0 $ 0 $ 29,413,146Other Capital Assets 5,820,605 392,743 (271,298) 5,942,050Total Capital Assets Depreciated $ 35,233,751 $ 392,743 $ (271,298) $ 35,355,196
Less Accumulated Depreciated For:Buildings and Improvements $ 11,555,785 $ 722,833 $ 0 $ 12,278,618Other Capital Assets 3,803,271 373,222 (271,298) 3,905,195Total Accumulated Depreciation $ 15,359,056 $ 1,096,055 $ (271,298) $ 16,183,813
Total Capital Assets Depreciated, Net $ 19,874,695 $ (703,312) $ 0 $ 19,171,383
Governmental Activities Capital Assets, Net $ 20,495,893 $ (703,312) $ 0 $ 19,792,581
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Depreciation expense of $1,096,055 was charged to the Support Services function of the School Department.
C. Interfund Receivables, Payables, and Transfers
The composition of interfund balances as of June 30, 2009, is as follows:
Due to/from Other Funds:
Receivable Fund Payable Fund Amount
Primary Government: Nonmajor governmental General $ 23,854
This balance resulted from the time lag between the dates that interfund goods and services are provided or reimbursable expenditures occur and payments between funds are made. Interfund Transfers:
Interfund transfers for the year ended June 30, 2009, consisted of the
following amounts: Primary Government
Highway/Public NonmajorWorks Governmental
Transfers Out Fund Funds
General Fund $ 0 $ 221,350Special Purpose Fund 691,000 0
Total $ 691,000 $ 221,350
Transfers In
Discretely Presented Giles County School Department
General Purpose NonmajorSchool Governmental
Transfers Out Fund Funds
General Purpose School Fund $ 0 $ 41,045Nonmajor governmental funds 715 0
Total $ 715 $ 41,045
Transfers In
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Transfers are used to move revenues from the fund that statute or budget requires to collect them to the fund that statute or budget requires to expend them and to use unrestricted revenues collected in the General and Special Purpose funds to finance various programs accounted for in other funds in accordance with budgetary authorizations.
D. Long-term Debt
Primary Government General Obligation Bonds The county issues general obligation bonds to provide funds for the acquisition and construction of major capital facilities. In addition, general obligation bonds have been issued to refund other general obligation bonds. General obligation bonds are direct obligations and pledge the full faith and credit of the government. General obligation bonds outstanding were issued for original terms of up to 20 years. Repayment terms are generally structured with increasing amounts of principal maturing as interest requirements decrease over the term of the debt. All bonds included in long-term debt as of June 30, 2009, will be retired from the General Debt Service Fund. General obligation bonds outstanding as of June 30, 2009, are as follows:
OriginalInterest Amount Balance
Type Rate of Issue 6-30-09
General Obligation Bonds 2.25 to 5.75 % $ 19,865,000 $ 3,130,000General Obligation Bonds - Refunding 1.75 to 5.25 11,625,000 11,080,000
The annual requirements to amortize all general obligation bonds outstanding as of June 30, 2009, including interest payments, are presented in the following table:
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Year EndingJune 30 Total
2010 $ 1,120,000 $ 608,951 $ 1,728,9512011 1,170,000 557,487 1,727,4872012 1,215,000 515,411 1,730,4112013 1,265,000 470,782 1,735,7822014 1,315,000 422,605 1,737,6052015-2019 6,780,000 1,271,083 8,051,0832020 1,345,000 70,612 1,415,612
Total $ 14,210,000 $ 3,916,931 $ 18,126,931
InterestPrincipalBonds
There is $3,081,766 available in the General Debt Service Fund to service long-term debt. Bonded debt per capita totaled $483, based on the 2000 federal census. Changes in Long-term Liabilities Long-term liability activity for the year ended June 30, 2009, was as follows: Governmental Activities:
OtherCompensated Postemployment
Bonds Absences Benefits
Balance, July 1, 2008 $ 15,280,000 $ 206,111 $ 0Additions 0 315,692 45,997Deductions (1,070,000) (304,135) (38,572)
Balance, June 30, 2009 $ 14,210,000 $ 217,668 $ 7,425
Balance Due Within One Year $ 1,120,000 $ 217,668 $ 0
Analysis of Noncurrent Liabilities Presented on Exhibit A:
Total Noncurrent Liabilities, June 30, 2009 $ 14,435,093Less: Balance Due Within One Year (1,337,668)
Noncurrent Liabilities - Due in More Than One Year - Exhibit A $ 13,097,425
Compensated absences will be paid from the employing funds, primarily the General and Highway/Public Works funds.
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Defeasance of Prior Debt In prior years, Giles County defeased certain outstanding general obligation bonds by placing the proceeds of new bonds into an irrevocable trust to provide for a portion of the future debt service payments on the old bonds. The trustee is empowered and required to pay all principal and interest on the defeased bonds as originally scheduled. Accordingly, the trust accounts and the defeased bonds are not included in the county’s financial statements. At June 30, 2009, the following outstanding bonds are considered defeased: 2000 School Building $10,580,000 Discretely Presented Giles County School Department Changes in Long-term Liabilities Long-term liability activity for the discretely presented Giles County School Department for the year ended June 30, 2009, was as follows: Governmental Activities: Other
PostemploymentBenefits
Balance, July 1, 2008 $ 1,038,304Additions 1,469,248Deductions (376,130)
Balance, June 30, 2009 $ 2,131,422
Balance Due Within One Year $ 0
E. On-Behalf Payments – Discretely Presented Giles County School
Department The State of Tennessee pays health insurance premiums for retired teachers on-behalf of the Giles County School Department. These payments are made by the state to the Local Education Group Insurance Plan and the Medicare Supplement Plan. Both of these plans are administered by the State of Tennessee and reported in the state’s Comprehensive Annual Financial Report. Payments by the state to the Local Education Group Insurance Plan and the Medicare Supplement Plan for the year ended June 30, 2009, were $185,874 and $38,587, respectively. The School Department has recognized these on-behalf payments as revenues and expenditures in the General Purpose School Fund.
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F. Short-term Debt Giles County issued tax anticipation notes from the General Fund in advance of property tax collections and deposited the proceeds in the Ambulance and Highway/Public Works funds. These notes were necessary because funds were not available to meet payroll and other operating expenditures coming due before current tax collections. Short-term debt activity for the year ended June 30, 2009, was as follows:
Balance Balance7-1-08 Issued Paid 6-30-09
Tax Anticipation Notes $ 0 $ 500,000 $ (500,000) $ 0
V. OTHER INFORMATION
A. Risk Management
Primary Government The county is exposed to various risks related to general liability, property, and casualty losses. The county decided it was more economically feasible to join a public entity risk pool instead of purchasing commercial insurance for general liability, property, and casualty coverage. The county joined the Local Government Property and Casualty Fund (LGPCF), which is a public entity risk pool established by the Tennessee County Services Association, an association of member counties. The county pays an annual premium to the LGPCF for its general liability, property, and casualty insurance coverage. The creation of the LGPCF provides for it to be self-sustaining through member premiums. Giles County does not have a workers’ compensation plan, but carries an occupational injury insurance policy. This policy covers workers’ injuries, but does not limit the county’s liability should occupational-related lawsuits be filed. Giles County participates in the Local Government Group Insurance Fund (LGGIF), a public entity risk pool established to provide a program of health insurance coverage for employees of local governments and quasi-governmental entities that was established for the primary purpose of providing services for or on behalf of state and local governments. In accordance with Section 8-27-207, Tennessee Code Annotated (TCA), all local governments and quasi-governmental entities described above are eligible to participate. The LGGIF is included in the Comprehensive Annual Financial Report of the State of Tennessee, but the state does not retain any risk for losses by this fund. The state statute provides for the LGGIF to be self-sustaining through member premiums.
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Discretely Presented Giles County School Department The discretely presented Giles County School Department is exposed to various risks related to liability, property, and casualty losses. The School Department decided it was more economically feasible to join a public entity risk pool instead of purchasing commercial insurance for general liability, property, and casualty coverage. The School Department joined the Local Government Property and Casualty Fund (LGPCF), which is a public entity risk pool established by the Tennessee County Services Association, an association of member counties. The School Department pays an annual premium to the LGPCF for its general liability, property, and casualty insurance coverage. The creation of the LGPCF provides for it to be self-sustaining through member premiums. The School Department continues to carry commercial insurance for other risks of loss, including property. Settled claims have not exceeded commercial insurance coverage in any of the past three fiscal years. The School Department participates in the Local Government Workers’ Compensation Fund (LGWCF), a public entity risk pool established by the Tennessee County Services Association, an association of member counties, to provide for liabilities arising under the workers’ compensation law. In accordance with Sections 12-9-101 through 12-9-109, TCA, inclusive, local governments are eligible to participate. The creation of the LGWCF provides for it to be self-sustaining through member premiums. The School Department participates in the Local Education Group Insurance Fund (LEGIF), a public entity risk pool established to provide a program of health insurance coverage for employees of local education agencies. In accordance with Section 8-27-301, TCA, all local education agencies are eligible to participate. The LEGIF is included in the Comprehensive Annual Financial Report of the State of Tennessee, but the state does not retain any risk for losses by this fund. Section 8-27-303, TCA, provides for the LEGIF to be self-sustaining through member premiums.
B. Accounting Changes Provisions of Governmental Accounting Standards Board (GASB) Statement No. 49, Accounting and Financial Reporting for Pollution Remediation Obligations; and Statement No. 52, Land and Other Real Estate Held as Investments by Endowments became effective for the year ended June 30, 2009. GASB Statement No. 49 requires county governments to measure and report their pollution remediation liabilities. A county has a pollution remediation problem if one of five obligating events occurs. The statement requires governments to restate beginning net assets in government-wide and proprietary fund financial statements for pollution remediation liabilities that existed as of July 1, 2008. Previous to Statement No. 49, counties were
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not required to measure and record pollution remediation liabilities. GASB Statement No. 49 had no effect on the financial statements of Giles County for the year ended June 30, 2009, since the county had none of the obligating events. However, it is reasonably expected that Giles County could have pollution remediation liabilities in subsequent years. GASB Statement No. 52 requires endowments to report land and other real estate investments at fair value. Previous to Statement No. 52, land and other real estate held by endowments were reported at historical cost. Changes in fair value between years will be reported as investment income (loss). GASB Statement No. 52 had no effect on the financial statements of Giles County for the year ended June 30, 2009, since the county had no endowment investments. However, it is reasonably expected that Giles County could have endowment investments in subsequent years.
C. Subsequent Events
On August 18, 2009, and September 9, 2009, the county’s General Fund issued tax anticipation notes of $200,000 and $250,000, respectively, to the Highway/Public Works Fund for temporary operating funds. On September 9, 2009, the county’s General Fund issued a $150,000 tax anticipation note to the Ambulance Service Fund for temporary operating funds.
D. Contingent Liabilities
The county is involved in several pending lawsuits. The county attorney has not responded to our requests to provide estimates of the potential claims not covered by insurance. However, management believes that any claims resulting from such litigation would not materially affect the county’s financial statements.
E. Joint Ventures
The Economic Development Commission for Pulaski-Giles County, Tennessee, Inc., is a joint venture between Giles County and the City of Pulaski, and is governed by a 14-member board. The purpose of the board is to promote and facilitate the economic development of the City of Pulaski and Giles County, Tennessee. Giles County and the City of Pulaski provide the majority of funding for the board. Each of these entities is required to fund 40 percent of the board’s annual operating budget. Giles County contributed $125,858 to the operation of the Economic Development Commission during the year ended June 30, 2009. The Interlocal Solid Waste Authority was formed by joint resolution of the counties of Giles, Franklin, and Lincoln, and the municipalities of Tullahoma and Fayetteville for the purpose of developing a solid waste regional plan. Each participating County Commission or City Council appointed the
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authority’s board for varying terms of office. Giles County made no contributions to the Interlocal Solid Waste Authority for the year ended June 30, 2009. Giles County does not retain an equity interest in either of the above-noted joint ventures. Complete financial statements for the Economic Development Commission and the Interlocal Solid Waste Authority can be obtained from their respective administrative offices at the following addresses:
Administrative Offices:
Economic Development Commission 203 South First Street P.O. Box 633 Pulaski, TN 38478
Interlocal Solid Waste Authority of Giles, Franklin and Lincoln Counties, Tennessee P.O. Box 807 Tullahoma, TN 37388
F. Jointly Governed Organizations
Industrial Development Board The Industrial Development Board of Giles County and the City of Pulaski was created by Giles County and the City of Pulaski. The Industrial Development Board comprises eight members. The county and the city each appoint four members. However, the county does not have any ongoing financial interest or responsibility for the entity. Giles County made no appropriations to the Industrial Development Board for the year ended June 30, 2009. Tennessee Southern Railroad Authority The Tennessee Southern Railroad Authority (TSRA) was created by the county in conjunction with Lawrence and Maury counties, and its board comprises the county mayors/executives and a representative appointed by the respective County Commissions from each of the three counties and a representative from the cities of Mt. Pleasant and Lawrenceburg. However, Giles County does not have any ongoing financial interest or responsibility for the entity. The majority of TSRA’s funding is received from various grants from the Tennessee Department of Transportation. Giles County made no appropriations to the Tennessee Southern Railroad Authority for the year ended June 30, 2009.
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G. Commitments Airport Giles County and the City of Pulaski jointly own the Abernathy Field Airport; however, the day-to-day operation of the airport is administered by the City of Pulaski. The financial activity of the airport is reported in the General Fund financial statements of the City of Pulaski. Giles County is committed to contributing one-half of the operating expenses of the Abernathy Field Airport. Giles County contributed $92,747 to airport operations during the year ended June 30, 2009. Industrial Park On October 20, 1997, the County Commission adopted a resolution “to participate and fund the county’s share or one-half of the costs and expenses associated with the development of the new industrial park ....” Based on this resolution, the county will participate with the City of Pulaski to develop an industrial park. A written contract that documents this arrangement has been approved by a County Commission resolution. As of June 30, 2009, the City of Pulaski had borrowed certain funds and also funded part of this project from its local funds. Giles County made a contribution of $138,713 to the City of Pulaski to pay its portion of these obligations during the year ended June 30, 2009, from the General Debt Service Fund.
H. Retirement Commitments Employees Plan Description Employees of Giles County are members of the Political Subdivision Pension Plan (PSPP), an agent multiple-employer defined benefit pension plan administered by the Tennessee Consolidated Retirement System (TCRS). TCRS provides retirement benefits as well as death and disability benefits. Benefits are determined by a formula using the member’s high five-year average salary and years of service. Members become eligible to retire at the age of 60 with five years of service or at any age with 30 years of service. A reduced retirement benefit is available to vested members at the age of 55. Disability benefits are available to active members with five years of service who become disabled and cannot engage in gainful employment. There is no service requirement for disability that is the result of an accident or injury occurring while the member was in the performance of duty. Members joining the system after July 1, 1979, become vested after five years of service and members joining prior to July 1, 1979, were vested after four years of service. Benefit provisions are established in state statute found in Title 8, Chapters 34-37 of Tennessee Code Annotated. State statutes are amended by the Tennessee General Assembly. Political subdivisions such as Giles County participate in the TCRS as individual entities and are liable for all costs
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associated with the operation and administration of their plan. Benefit improvements are not applicable to a political subdivision unless approved by the chief governing body.
The TCRS issues a publicly available financial report that includes financial statements and required supplementary information for the PSPP. That report may be obtained by writing to the Tennessee Treasury Department, Consolidated Retirement System, 10th Floor, Andrew Jackson Building, Nashville, TN 37243-0230 or can be accessed at www.tn.gov/treasury/tcrs. Funding Policy Giles County requires employees to contribute five percent of earnable compensation. The county is required to contribute at an actuarially determined rate; the rate for the fiscal year ended June 30, 2009, was 8.19 percent of annual covered payroll. The contribution requirement of plan members is set by state statute. The contribution requirement for Giles County is established and may be amended by the TCRS Board of Trustees. Annual Pension Cost For the year ended June 30, 2009, Giles County’s annual pension cost of $874,263 to TCRS was equal to the county’s required and actual contributions. The required contribution was determined as part of the July 1, 2007, actuarial valuation using the frozen entry age actuarial cost method. Significant actuarial assumptions used in the valuation include (a) rate of return on investment of present and future assets of 7.5 percent a year compounded annually, (b) projected salary increases of 4.75 percent (graded) annual rate (no explicit assumption is made regarding the portion attributable to the effects of inflation on salaries), (c) projected 3.5 percent annual increase in the Social Security wage base, and (d) projected postretirement increases of three percent annually. The actuarial value of assets was determined using techniques that smooth the effect of short-term volatility in the market value of total investments over a five-year period. Giles County’s unfunded actuarial accrued liability is being amortized as a level dollar amount on a closed basis. The remaining amortization period at July 1, 2007, was eight years. An actuarial valuation was performed as of July 1, 2007, which established contribution rates effective July 1, 2008.
Trend Information
Fiscal Year
Ended
Annual Pension
Cost (APC)
Percentage of APC
Contributed
Net Pension
Obligation
6-30-09 $874,263 100% $0 6-30-08 865,894 100 0 6-30-07 797,333 100 0
59
Funded Status and Funding Progress As of July 1, 2007, the most recent actuarial valuation date, the plan was 90.81 percent funded. The actuarial accrued liability for benefits was $26.42 million, and the actuarial value of assets was $23.99 million, resulting in an unfunded actuarial accrued liability (UAAL) of $2.43 million. The covered payroll (annual payroll of active employees covered by the plan) was $9 million, and the ratio of the UAAL to the covered payroll was 25.97 percent. The schedule of funding progress, presented as required supplementary information following the notes to the financial statements, presents multiyear trend information about whether the actuarial values of plan assets are increasing or decreasing over time relative to the actuarial accrued liability for benefits. The annual required contribution was calculated using the aggregate actuarial cost method. Since the aggregate actuarial cost method does not identify or separately amortize unfunded actuarial liabilities, information about funded status and funding progress has been prepared using the entry age actuarial cost method for that purpose, and this information is intended to serve as a surrogate for the funded status and funding progress of the plan. School Teachers Plan Description The Giles County School Department contributes to the State Employees, Teachers, and Higher Education Employees Pension Plan (SETHEEPP), a cost-sharing multiple-employer defined benefit pension plan administered by the Tennessee Consolidated Retirement System (TCRS). TCRS provides retirement benefits as well as death and disability benefits to plan members and their beneficiaries. Benefits are determined by a formula using the member’s high five-year average salary and years of service. Members become eligible to retire at the age of 60 with five years of service or at any age with 30 years of service. A reduced retirement benefit is available to vested members who are at least 55 years of age or have 25 years of service. Disability benefits are available to active members with five years of service who become disabled and cannot engage in gainful employment. There is no service requirement for disability that is the result of an accident or injury occurring while the member was in the performance of duty. Members joining the plan on or after July 1, 1979, are vested after five years of service. Members joining prior to July 1, 1979, are vested after four years of service. Benefit provisions are established in state statute found in Title 8, Chapters 34-37 of Tennessee Code Annotated. State statutes are amended by the Tennessee General Assembly. A cost of living adjustment (COLA) is provided
60
to retirees each July based on the percentage change in the Consumer Price Index (CPI) during the previous calendar year. No COLA is granted if the CPI increases less than one-half percent. The annual COLA is capped at three percent. The TCRS issues a publicly available financial report that includes financial statements and required supplementary information for the SETHEEPP. That report may be obtained by writing to the Tennessee Treasury Department, Consolidated Retirement System, 10th Floor, Andrew Jackson Building, Nashville, TN 37243-0230 or can be accessed at www.tn.gov/treasury/tcrs. Funding Policy Most teachers are required by state statute to contribute five percent of their salaries to the plan. The employer contribution rate for the School Department is established at an actuarially determined rate. The employer rate for the fiscal year ended June 30, 2009, was 6.42 percent of annual covered payroll. The employer contribution requirement for the School Department is established and may be amended by the TCRS Board of Trustees. The employer’s contributions to TCRS for the years ended June 30, 2009, 2008, and 2007, were $1,007,425, $970,965, and $924,233, respectively, equal to the required contributions for each year.
I. Other Postemployment Benefits (OPEB)
Plan Description Giles County and the School Department participate in the state-administered Local Education Group Insurance Plan and the Local Government Group Insurance Plan for healthcare benefits. For accounting purposes, the plans are agent multiple-employer defined benefit OPEB plans. Benefits are established and amended by an insurance committee created by Section 8-27-302, Tennessee Code Annotated (TCA), for local education employees, and Section 8-27-207, TCA for local governments. Prior to reaching the age of 65, all members have the option of choosing a preferred provider organization (PPO), point of service (POS), or health maintenance organization (HMO) plan for healthcare benefits. Subsequent to age 65, members who are also in the state’s retirement system may participate in a state-administered Medicare Supplement Plan that does not include pharmacy. The plans are reported in the State of Tennessee Comprehensive Annual Financial Report (CAFR). The CAFR is available on the state’s website at http://tn.gov/finance/act/cafr.html. Funding Policy The premium requirements of plan members are established and may be amended by the insurance committee. The plan is self-insured and financed on a pay-as-you-go basis with the risk shared equally among the participants.
61
Claims liabilities of the plan are periodically computed using actuarial and statistical techniques to establish premium rates. The employers in each plan develop a contribution policy in terms of subsidizing active employees or retired employees’ premiums since the committee is not prescriptive on that issue. The state does not provide a subsidy for local government participants; however, the state does provide a partial subsidy to Local Education Agency pre-65 teachers and a full subsidy based on years of service for post-65 members in the Medicare Supplement Plan. Retirees’ contributions vary depending on the insurance options they select, ranging from $232 to $461 per month. Giles County and the School Department recognized expenditures of $38,572 and $376,130, respectively, for postemployment health care during the year ended June 30, 2009. Annual OPEB Cost and Net OPEB Obligation
Local LocalEducation Government
Group GroupPlan Plan
ARC $ 1,468,000 $ 45,997Interest on the NPO 46,724 0Adjustment to the ARC (45,476) 0Annual OPEB cost $ 1,469,248 $ 45,997Amount of contribution (376,130) (38,572)Increase/decrease in NPO $ 1,093,118 $ 7,425Net OPEB obligation, 7-1-08 1,038,304 0
Net OPEB obligation, 6-30-09 $ 2,131,422 $ 7,425
Percentage
Annual of Annual Net OPEBYear OPEB OPEB Cost Obligation
Ended Plan Cost Contributed at Year End
6-30-08 Local Education Group $ 1,452,000 28 % $ 1,038,3046-30-09 " 1,469,248 26 2,131,4226-30-08 Local Government Group 0 0 06-30-09 " 45,997 84 7,425
* Data only available for two years.
62
Funded Status and Funding Progress
The funded status of the plan as of June 30, 2009, was as follows:
Local LocalEducation Government
Group GroupPlan Plan
Actuarial valuation date 7-1-07 7-1-07Actuarial accrued liability (AAL) $ 12,315,000 $ 304,996Actuarial value of plan assets $ 0 $ 0Unfunded actuarial accrued liability (UAAL) $ 12,315,000 $ 304,996Actuarial value of assets as a % of the AAL 0% 0%Covered payroll (active plan members) $ 20,375,000 $ 6,815,000UAAL as a % of covered payroll 60% 4%
Actuarial valuations involve estimates of the value of reported amounts and assumptions about the probability of events far into the future, and actuarially determined amounts are subject to continual revision as actual results are compared to past expectations and new estimates are made about the future. The schedule of funding progress, presented as required supplementary information following the notes to the financial statements, presents multiyear trend information about whether the actuarial value of plan assets is increasing or decreasing over time relative to the actuarial accrued liability for benefits. Actuarial Methods and Assumptions Calculations are based on the types of benefits provided under the terms of the substantive plan at the time of each valuation and on the pattern of sharing of costs between the employer and plan members to that point. Actuarial calculations reflect a long-term perspective. Consistent with that perspective, actuarial methods and assumptions used include techniques that are designed to reduce short-term volatility in actuarial accrued liabilities and the actuarial value of assets. In the July 1, 2007, actuarial valuation, the projected unit credit actuarial cost method was used. The actuarial assumptions included a 4.5 percent investment rate of return (net of administrative expenses) and an annual healthcare cost trend rate of 11 percent initially, reduced by decrements to an ultimate rate of six percent after ten years. Both rates include a three percent inflation assumption. The unfunded actuarial accrued liability is being amortized as a level percentage of payroll on a closed basis over a 30-year period beginning with June 30, 2008.
63
J. Office of Central Accounting and Budgeting
Giles County operates under provisions of the County Financial Management System of 1981. This act provides for a central system of accounting, budgeting, and purchasing for all county departments. The act also provides for the creation of a Finance Department operated under the direction of the finance director.
K. Purchasing Laws
The County Financial Management System of 1981 provides for the finance director or a deputy appointed by her to serve as the county purchasing agent. The finance director serves as the purchasing agent for Giles County. All purchase orders are issued by the Finance Department. Purchases exceeding $10,000 are required to be competitively bid.
This page is left blank intentionally.
64
65
REQUIRED SUPPLEMENTARY INFORMATION
This page is left blank intentionally.
66
Exh
ibit
E-1
Gile
s C
ount
y, T
enne
ssee
Sche
dule
of R
even
ues,
Exp
endi
ture
s, a
nd C
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d B
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ry B
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Bud
get
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dFo
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ar E
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$5,
146,
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$5,
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$5,
135,
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$5,
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$10
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s14
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vice
s70
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)O
ther
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00
390,
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521,
500
534,
284
(143
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es R
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from
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nty
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4,87
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ness
ee78
9,68
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ral G
over
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and
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191,
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191,
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176,
660
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59To
tal R
even
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$7,
520,
514
$0
$0
$7,
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$8,
678,
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$8,
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)
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over
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on$
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52,4
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8,65
2C
ount
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ayor
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199,
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00
199,
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54C
ount
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uild
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543
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9,60
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Ass
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r's O
ffice
301,
934
00
301,
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325,
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328,
138
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00
12,2
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48,1
2135
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tee's
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ce13
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00
13,3
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14,0
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2C
ount
y C
lerk
's O
ffice
28,6
650
028
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31,8
3731
,837
3,17
2
(Con
tinue
d)
Bud
gete
d A
mou
nts
67
Exh
ibit
E-1
Gile
s C
ount
y, T
enne
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Sche
dule
of R
even
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Exp
endi
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s, a
nd C
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Fun
d B
alan
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Act
ual (
Bud
geta
ry B
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Bud
get
Gen
eral
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ont.)
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ual
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ianc
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ourt
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ourt
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28,7
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129,
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129,
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141,
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141,
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61Pu
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120,
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)0
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8,64
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0
(Con
tinue
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Bud
gete
d A
mou
nts
68
Exh
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Gile
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s, a
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$37
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$8,
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23,9
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23,9
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00
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7,59
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2,37
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2,37
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and
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27,0
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00
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933
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7,93
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41,6
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18,7
82A
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al R
esou
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Agr
icul
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on S
ervi
ce13
8,56
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82)
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8,27
916
2,59
116
2,59
124
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Fore
st S
ervi
ce77
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31,
200
1,20
042
7So
il C
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89,2
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87,3
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4,37
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ther
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ratio
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ther
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nom
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omm
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00
49,4
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55,4
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60,0
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port
92,7
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,747
37,7
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eter
ans'
Serv
ices
14,0
030
014
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14,2
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,200
197
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er C
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3,51
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7,32
5)0
546,
186
690,
735
683,
735
137,
549
Con
trib
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ns to
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er A
genc
ies
311,
810
(82,
724)
022
9,08
625
0,00
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0,00
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0,91
4E
mpl
oyee
Ben
efits
1,37
7,47
40
01,
377,
474
1,19
2,13
61,
423,
110
45,6
36M
isce
llane
ous
5,60
40
05,
604
5,00
07,
000
1,39
6To
tal E
xpen
ditu
res
$8,
656,
371
$(1
45,9
80)$
23,7
85$
8,53
4,17
6$
8,48
2,69
5$
9,88
6,85
0$
1,35
2,67
4
(Con
tinue
d)
Bud
gete
d A
mou
nts
69
Exh
ibit
E-1
Gile
s C
ount
y, T
enne
ssee
Sche
dule
of R
even
ues,
Exp
endi
ture
s, a
nd C
hang
esin
Fun
d B
alan
ce -
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ual (
Bud
geta
ry B
asis
) and
Bud
get
Gen
eral
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d (C
ont.)
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ual
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ianc
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Bud
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umbr
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sE
ncum
bran
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(Bud
geta
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009
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is)
Ori
gina
lFi
nal
(Neg
ativ
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Exc
ess
(Def
icie
ncy)
of R
even
ues
Ove
r E
xpen
ditu
res
$(1
,135
,857
)$14
5,98
0$
(23,
785)
$(1
,013
,662
)$19
5,32
5$
(1,1
51,1
57)$
137,
495
Oth
er F
inan
cing
Sou
rces
(Use
s)In
sura
nce
Rec
over
y$
54,0
24$
0$
0$
54,0
24$
0$
7,05
0$
46,9
74Tr
ansf
ers
Out
(221
,350
)0
0(2
21,3
50)
(300
,000
)(2
21,3
50)
0To
tal O
ther
Fin
anci
ng S
ourc
es (U
ses)
$(1
67,3
26)$
0$
0$
(167
,326
)$(3
00,0
00)$
(214
,300
)$46
,974
Net
Cha
nge
in F
und
Bal
ance
$(1
,303
,183
)$14
5,98
0$
(23,
785)
$(1
,180
,988
)$(1
04,6
75)$
(1,3
65,4
57)$
184,
469
Fund
Bal
ance
, Jul
y 1,
200
85,
727,
401
(145
,980
)0
5,58
1,42
14,
713,
075
4,71
3,07
586
8,34
6
Fund
Bal
ance
, Jun
e 30
, 200
9$
4,42
4,21
8$
0$
(23,
785)
$4,
400,
433
$4,
608,
400
$3,
347,
618
$1,
052,
815
Bud
gete
d A
mou
nts
70
Exh
ibit
E-2
Gile
s C
ount
y, T
enne
ssee
Sche
dule
of R
even
ues,
Exp
endi
ture
s, a
nd C
hang
esin
Fun
d B
alan
ce -
Act
ual (
Bud
geta
ry B
asis
) and
Bud
get
Am
bula
nce
Serv
ice
Fund
For
the
Year
End
ed J
une
30, 2
009
Act
ual
Var
ianc
eR
even
ues/
with
Fin
alA
ctua
lA
dd:
Exp
endi
ture
sB
udge
t -(G
AA
PE
ncum
bran
ces
(Bud
geta
ryPo
sitiv
eB
asis
)6/
30/2
009
Bas
is)
Ori
gina
lFi
nal
(Neg
ativ
e)
Rev
enue
sLo
cal T
axes
$92
0,53
0$
0$
920,
530
$85
1,53
3$
851,
533
$68
,997
Cha
rges
for
Cur
rent
Ser
vice
s1,
514,
267
01,
514,
267
1,20
7,50
01,
254,
400
259,
867
Oth
er L
ocal
Rev
enue
s88
50
885
022
566
0To
tal R
even
ues
$2,
435,
682
$0
$2,
435,
682
$2,
059,
033
$2,
106,
158
$32
9,52
4
Exp
endi
ture
sPu
blic
Hea
lth a
nd W
elfa
reA
mbu
lanc
e/E
mer
genc
y M
edic
al S
ervi
ces
$2,
115,
571
$86
,449
$2,
202,
020
$2,
059,
033
$2,
307,
908
$10
5,88
8To
tal E
xpen
ditu
res
$2,
115,
571
$86
,449
$2,
202,
020
$2,
059,
033
$2,
307,
908
$10
5,88
8
Exc
ess
(Def
icie
ncy)
of R
even
ues
Ove
r E
xpen
ditu
res
$32
0,11
1$
(86,
449)
$23
3,66
2$
0$
(201
,750
)$
435,
412
Oth
er F
inan
cing
Sou
rces
(Use
s)In
sura
nce
Rec
over
y$
1,20
4$
0$
1,20
4$
0$
86,7
50$
(85,
546)
Tota
l Oth
er F
inan
cing
Sou
rces
(Use
s)$
1,20
4$
0$
1,20
4$
0$
86,7
50$
(85,
546)
Net
Cha
nge
in F
und
Bal
ance
$32
1,31
5$
(86,
449)
$23
4,86
6$
0$
(115
,000
)$
349,
866
Fund
Bal
ance
, Jul
y 1,
200
80
00
00
0
Fund
Bal
ance
, Jun
e 30
, 200
9$
321,
315
$(8
6,44
9)$
234,
866
$0
$(1
15,0
00)
$34
9,86
6
Bud
gete
d A
mou
nts
71
Exhibit E-3
Giles County, TennesseeSchedule of Revenues, Expenditures, and Changes
in Fund Balance - Actual and BudgetSpecial Purpose FundFor the Year Ended June 30, 2009
Variancewith FinalBudget -Positive
Actual Original Final (Negative)
RevenuesOther Local Revenues $ 693,817 $ 691,000 $ 691,000 $ 2,817
Total Revenues $ 693,817 $ 691,000 $ 691,000 $ 2,817
ExpendituresGeneral Government
Other General Administration $ 6,938 $ 10,000 $ 10,000 $ 3,062Total Expenditures $ 6,938 $ 10,000 $ 10,000 $ 3,062
Excess (Deficiency) of RevenuesOver Expenditures $ 686,879 $ 681,000 $ 681,000 $ 5,879
Other Financing Sources (Uses)Transfers Out $ (691,000) $ (691,000) $ (691,000) $ 0
Total Other Financing Sources (Uses) $ (691,000) $ (691,000) $ (691,000) $ 0
Net Change in Fund Balance $ (4,121) $ (10,000) $ (10,000) $ 5,879Fund Balance, July 1, 2008 15,018,083 15,208,129 15,208,129 (190,046)
Fund Balance, June 30, 2009 $ 15,013,962 $ 15,198,129 $ 15,198,129 $ (184,167)
Budgeted Amounts
72
Exhibit E-4
Giles County, TennesseeSchedule of Revenues, Expenditures, and Changes
in Fund Balance - Actual and BudgetHighway/Public Works FundFor the Year Ended June 30, 2009
Variancewith FinalBudget -Positive
Actual Original Final (Negative)
RevenuesLocal Taxes $ 1,197,778 $ 1,159,480 $ 1,164,480 $ 33,298Other Local Revenues 9,153 15,000 8,427 726State of Tennessee 2,330,613 2,308,700 2,465,700 (135,087)Federal Government 130,779 150,000 150,000 (19,221)Other Governments and Citizens Groups 51,696 5,000 49,573 2,123
Total Revenues $ 3,720,019 $ 3,638,180 $ 3,838,180 $ (118,161)
ExpendituresHighways
Administration $ 179,577 $ 172,017 $ 189,094 $ 9,517Highway and Bridge Maintenance 2,567,715 2,514,002 2,690,502 122,787Operation and Maintenance of Equipment 551,504 696,858 561,858 10,354Litter and Trash Collection 41,570 35,500 42,500 930Other Charges 173,670 186,500 186,500 12,830Employee Benefits 537,852 595,000 587,000 49,148Capital Outlay 570,480 465,000 618,500 48,020
Total Expenditures $ 4,622,368 $ 4,664,877 $ 4,875,954 $ 253,586
Excess (Deficiency) of RevenuesOver Expenditures $ (902,349) $ (1,026,697) $ (1,037,774) $ 135,425
Other Financing Sources (Uses)Transfers In $ 691,000 $ 691,000 $ 691,000 $ 0
Total Other Financing Sources (Uses) $ 691,000 $ 691,000 $ 691,000 $ 0
Net Change in Fund Balance $ (211,349) $ (335,697) $ (346,774) $ 135,425Fund Balance, July 1, 2008 577,930 413,183 413,183 164,747
Fund Balance, June 30, 2009 $ 366,581 $ 77,486 $ 66,409 $ 300,172
Budgeted Amounts
73
Exh
ibit
E-5
Gile
s C
ount
y, T
enne
ssee
Sche
dule
of F
undi
ng P
rogr
ess
– Pe
nsio
n Pl
anPr
imar
y G
over
nmen
t and
Dis
cret
ely
Pres
ente
d G
iles
Cou
nty
Scho
ol D
epar
tmen
tJu
ne 3
0, 2
009
(Dol
lar
amou
nts
in th
ousa
nds)
Act
uari
alA
ctua
rial
Acc
rued
V
alue
of
Liab
ility
Unf
unde
d Fi
scal
Act
uari
alPl
an(A
AL)
AA
LC
over
ed
Year
Val
uatio
n A
sset
sE
ntry
Age
(UA
AL)
Payr
oll
End
edD
ate
(a)
(b)
(b)-(
a)(c
)
6-30
-09
7-1-
07$
23,9
97
$26
,425
$
2,42
8 90
.81
%$
9,34
8 25
.97
%6-
30-0
87-
1-07
23,9
97
26,4
25
2,42
8 90
.81
9,34
8 25
.97
The
Gov
ernm
enta
lA
ccou
ntin
gSt
anda
rds
Boa
rdre
quir
esth
epl
anto
prep
are
the
Sche
dule
ofFu
ndin
gPr
ogre
ssus
ing
the
entr
yag
eac
tuar
ialc
ost
met
hod.
The
requ
irem
entt
opr
esen
tth
eSc
hedu
leof
Fund
ing
Prog
ress
usin
gth
een
try
age
actu
aria
lcos
tm
etho
dw
asa
chan
gem
ade
duri
ngth
e20
07-0
8ye
ar;t
here
fore
,dat
ais
only
pres
ente
dfo
rtw
o ye
ars.
((b-a
)/c)
(a/b
)
Fund
edR
atio
of C
over
edPa
yrol
l
UA
AL
as a
Pe
rcen
tage
74
Exh
ibit
E-6
Gile
s C
ount
y, T
enne
ssee
Sche
dule
of F
undi
ng P
rogr
ess
– O
ther
Pos
tem
ploy
men
t Ben
efits
Pla
nsPr
imar
y G
over
nmen
t and
Dis
cret
ely
Pres
ente
d G
iles
Cou
nty
Scho
ol D
epar
tmen
tJu
ne 3
0, 2
009
(Dol
lar
amou
nts
in th
ousa
nds)
Act
uari
al
Act
uari
alA
ccru
ed
Unf
unde
d Fi
scal
Act
uari
alV
alue
of
Liab
ility
AA
LFu
nded
Cov
ered
Ye
arV
alua
tion
Ass
ets
(AA
L)(U
AA
L)R
atio
Payr
oll
End
edD
ate
(a)
(b)
(b)-(
a)(a
/b)
(c)
PRIM
AR
Y G
OV
ER
NM
EN
T
Loca
l Gov
ernm
ent G
roup
Pla
n*6-
30-0
97-
1-07
$0
$30
5$
305
0%
$6,
815
4%
DIS
CR
ETE
LY P
RE
SEN
TED
GIL
ES
CO
UN
TY S
CH
OO
L D
EPA
RTM
EN
T
Loca
l Edu
catio
n G
roup
Pla
n**
6-30
-08
7-1-
070
12,3
1512
,315
020
,254
61"
6-30
-09
7-1-
070
12,3
1512
,315
020
,375
60
* D
ata
only
ava
ilabl
e fo
r on
e ye
ar.
** D
ata
only
ava
ilabl
e fo
r tw
o ye
ars.
((b-a
)/c)
UA
AL
as a
Pe
rcen
tage
of C
over
edPa
yrol
l
75
This page is left blank intentionally.
76
77
GILES COUNTY, TENNESSEE NOTES TO THE REQUIRED SUPPLEMENTARY INFORMATION
For the Year Ended June 30, 2009 BUDGETARY INFORMATION The county is required by state statute to adopt annual budgets. Annual budgets are prepared on the basis in which current available funds must be sufficient to meet current expenditures. Expenditures and encumbrances may not legally exceed appropriations authorized by the Giles County Commission and any authorized revisions. Unencumbered appropriations lapse at the end of each fiscal year. The budgetary level of control is at the major category level established by the State Uniform Chart of Accounts, as prescribed by the Comptroller of the Treasury of the State of Tennessee. Major categories are at the department level (examples of General Fund major categories: County Commission, County Mayor/Executive, County Attorney, Election Commission, etc.). Management may make revisions within major categories, but only the Giles County Commission may transfer appropriations between major categories. During the year, several supplementary appropriations were necessary.
The county's budgetary basis of accounting is consistent with generally accepted accounting principles (GAAP), except instances in which encumbrances are treated as budgeted expenditures. The difference between the budgetary basis and the GAAP basis is presented on the face of each budgetary schedule.
This page is left blank intentionally.
78
79
COMBINING AND INDIVIDUAL FUND FINANCIAL STATEMENTS AND SCHEDULES
This page is left blank intentionally.
80
81
Nonmajor Governmental Funds
Special Revenue Funds ____________________________
Special Revenue Funds are used to account for the proceeds of specific revenue sources (other than major capital projects) that are legally restricted to expenditures for specific purposes.
____________________________ Solid Waste/Sanitation Fund – The Solid Waste/Sanitation Fund is used to account for Giles County’s recycling program. Industrial/Economic Development Fund – The Industrial/Economic Development Fund is used to account for industrial development projects. Drug Control Fund – The Drug Control Fund is used to account for revenues received from drug-related fines, forfeitures, and seizures. Constitutional Officers - Fees Fund – The Constitutional Officers - Fees Fund is used to account for operating expenses paid directly from the fee and commission accounts of the trustee, clerks, register, and sheriff.
Capital Projects Funds ____________________________
Capital Projects Funds are used to account for financial resources to be used for the acquisition or construction of major capital facilities.
____________________________ General Capital Projects Fund – The General Capital Projects Fund is used to account for general capital expenditures of the county. Community Development/Industrial Park Fund – The Community Development/ Industrial Park Fund is used to account for revenues provided for community development and industrial park projects.
This page is left blank intentionally.
82
Exh
ibit
F-1
Gile
s C
ount
y, T
enne
ssee
Com
bini
ng B
alan
ce S
heet
Non
maj
or G
over
nmen
tal F
unds
June
30,
200
9
Con
stitu
-To
tal
Solid
Indu
stri
al /
tiona
lG
ener
alN
onm
ajor
Was
te /
Eco
nom
icD
rug
Offi
cers
-C
apita
lG
over
nmen
tal
Sani
tatio
nD
evel
opm
ent
Con
trol
Fees
Tota
lPr
ojec
tsFu
nds
ASS
ETS
Cas
h$
0$
0$
0$
131,
969
$13
1,96
9$
0$
131,
969
Equ
ity in
Poo
led
Cas
h an
d In
vest
men
ts18
,562
75,7
6217
2,45
80
266,
782
4,26
127
1,04
3A
ccou
nts
Rec
eiva
ble
00
779
78,4
9679
,275
079
,275
Due
from
Oth
er G
over
nmen
ts1,
978
00
01,
978
01,
978
Due
from
Oth
er F
unds
00
23,8
540
23,8
540
23,8
54
Tota
l Ass
ets
$20
,540
$75
,762
$19
7,09
1$
210,
465
$50
3,85
8$
4,26
1$
508,
119
LIA
BIL
ITIE
S A
ND
FU
ND
BA
LAN
CE
S
Liab
ilitie
sA
ccou
nts
Paya
ble
$62
3$
0$
0$
0$
623
$0
$62
3To
tal L
iabi
litie
s$
623
$0
$0
$0
$62
3$
0$
623
Fund
Bal
ance
sR
eser
ved
for
Enc
umbr
ance
s$
0$
0$
3,16
4$
0$
3,16
4$
0$
3,16
4U
nres
erve
d19
,917
75,7
6219
3,92
721
0,46
550
0,07
14,
261
504,
332
Tota
l Fun
d B
alan
ces
$19
,917
$75
,762
$19
7,09
1$
210,
465
$50
3,23
5$
4,26
1$
507,
496
Tota
l Lia
bilit
ies
and
Fund
Bal
ance
s$
20,5
40$
75,7
62$
197,
091
$21
0,46
5$
503,
858
$4,
261
$50
8,11
9
Cap
ital
Proj
ects
Fu
ndSp
ecia
l Rev
enue
Fun
ds
83
Exh
ibit
F-2
Gile
s C
ount
y, T
enne
ssee
Com
bini
ng S
tate
men
t of R
even
ues,
Exp
endi
ture
s,an
d C
hang
es in
Fun
d B
alan
ces
Non
maj
or G
over
nmen
tal F
unds
For
the
Year
End
ed J
une
30, 2
009
Con
stitu
- C
omm
unity
Tota
l S
olid
Ind
ustr
ial /
tio
nal
Gen
eral
Dev
elop
men
t/N
onm
ajor
Was
te /
Eco
nom
ic D
rug
Offi
cers
- C
apita
l I
ndus
tria
lG
over
nmen
tal
San
itatio
n D
evel
opm
ent
Con
trol
Fee
sTo
tal
Pro
ject
s P
ark
Tota
lFu
nds
Rev
enue
sFi
nes,
For
feitu
res,
and
Pen
altie
s$
0$
0$
44,3
51$
0$
44,3
51$
0$
0$
0$
44,3
51C
harg
es fo
r C
urre
nt S
ervi
ces
00
080
1,59
780
1,59
70
00
801,
597
Oth
er L
ocal
Rev
enue
s3,
211
023
,854
027
,065
00
027
,065
Stat
e of
Ten
ness
ee16
,474
026
,096
042
,570
00
042
,570
Fede
ral G
over
nmen
t0
00
00
019
3,47
419
3,47
419
3,47
4O
ther
Gov
ernm
ents
and
Citi
zens
Gro
ups
00
610
061
00
00
610
Tota
l Rev
enue
s$
19,6
85$
0$
94,9
11$
801,
597
$91
6,19
3$
0$
193,
474
$19
3,47
4$
1,10
9,66
7
Exp
endi
ture
sC
urre
nt:
Gen
eral
Gov
ernm
ent
$41
,580
$12
5,85
8$
0$
117,
950
$28
5,38
8$
0$
193,
474
$19
3,47
4$
478,
862
Fina
nce
00
036
4,70
236
4,70
20
00
364,
702
Adm
inis
trat
ion
of J
ustic
e0
00
311,
829
311,
829
00
031
1,82
9Pu
blic
Saf
ety
00
77,6
980
77,6
980
00
77,6
98Pu
blic
Hea
lth a
nd W
elfa
re52
,786
00
052
,786
00
052
,786
Cap
ital P
roje
cts
00
00
026
,906
026
,906
26,9
06To
tal E
xpen
ditu
res
$94
,366
$12
5,85
8$
77,6
98$
794,
481
$1,
092,
403
$26
,906
$19
3,47
4$
220,
380
$1,
312,
783
Exc
ess
(Def
icie
ncy)
of R
even
ues
Ove
r E
xpen
ditu
res
$(7
4,68
1)$
(125
,858
)$
17,2
13$
7,11
6$
(176
,210
)$
(26,
906)
$0
$(2
6,90
6)$
(203
,116
)
Oth
er F
inan
cing
Sou
rces
(Use
s)Tr
ansf
ers
In$
81,3
50$
140,
000
$0
$0
$22
1,35
0$
0$
0$
0$
221,
350
Tota
l Oth
er F
inan
cing
Sou
rces
(Use
s)$
81,3
50$
140,
000
$0
$0
$22
1,35
0$
0$
0$
0$
221,
350
Net
Cha
nge
in F
und
Bal
ance
s$
6,66
9$
14,1
42$
17,2
13$
7,11
6$
45,1
40$
(26,
906)
$0
$(2
6,90
6)$
18,2
34Fu
nd B
alan
ce, J
uly
1, 2
008
13,2
4861
,620
179,
878
203,
349
458,
095
31,1
670
31,1
6748
9,26
2
Fund
Bal
ance
, Jun
e 30
, 200
9$
19,9
17$
75,7
62$
197,
091
$21
0,46
5$
503,
235
$4,
261
$0
$4,
261
$50
7,49
6
Spec
ial R
even
ue F
unds
Cap
ital P
roje
cts
Fund
s
84
Exhibit F-3Giles County, TennesseeSchedule of Revenues, Expenditures, and Changes
in Fund Balance - Actual and BudgetSolid Waste/Sanitation FundFor the Year Ended June 30, 2009
Variancewith FinalBudget -Positive
Actual Original Final (Negative)
RevenuesOther Local Revenues $ 3,211 $ 1,000 $ 1,000 $ 2,211State of Tennessee 16,474 16,000 16,000 474
Total Revenues $ 19,685 $ 17,000 $ 17,000 $ 2,685
ExpendituresGeneral Government
Other General Administration $ 41,580 $ 47,494 $ 47,494 $ 5,914Public Health and Welfare
Waste Pickup 22,186 22,000 41,790 19,604Recycling Center 30,600 29,040 30,600 0
Total Expenditures $ 94,366 $ 98,534 $ 119,884 $ 25,518
Excess (Deficiency) of RevenuesOver Expenditures $ (74,681) $ (81,534) $ (102,884) $ 28,203
Other Financing Sources (Uses)Transfers In $ 81,350 $ 60,000 $ 81,350 $ 0
Total Other Financing Sources (Uses) $ 81,350 $ 60,000 $ 81,350 $ 0
Net Change in Fund Balance $ 6,669 $ (21,534) $ (21,534) $ 28,203Fund Balance, July 1, 2008 13,248 21,534 21,534 (8,286)
Fund Balance, June 30, 2009 $ 19,917 $ 0 $ 0 $ 19,917
Budgeted Amounts
85
Exhibit F-4
Giles County, TennesseeSchedule of Revenues, Expenditures, and Changes
in Fund Balance - Actual and BudgetIndustrial/Economic Development FundFor the Year Ended June 30, 2009
Variancewith FinalBudget -Positive
Actual Original Final (Negative)
Total Revenues $ 0 $ 0 $ 0 $ 0
ExpendituresGeneral Government
Other General Administration $ 125,858 $ 138,545 $ 148,545 $ 22,687Total Expenditures $ 125,858 $ 138,545 $ 148,545 $ 22,687
Excess (Deficiency) of RevenuesOver Expenditures $ (125,858) $ (138,545) $ (148,545) $ 22,687
Other Financing Sources (Uses)Transfers In $ 140,000 $ 140,000 $ 140,000 $ 0
Total Other Financing Sources (Uses) $ 140,000 $ 140,000 $ 140,000 $ 0
Net Change in Fund Balance $ 14,142 $ 1,455 $ (8,545) $ 22,687Fund Balance, July 1, 2008 61,620 67,883 67,883 (6,263)
Fund Balance, June 30, 2009 $ 75,762 $ 69,338 $ 59,338 $ 16,424
Budgeted Amounts
86
Exh
ibit
F-5
Gile
s C
ount
y, T
enne
ssee
Sche
dule
of R
even
ues,
Exp
endi
ture
s, a
nd C
hang
esin
Fun
d B
alan
ce -
Act
ual (
Bud
geta
ry B
asis
) and
Bud
get
Dru
g C
ontr
ol F
und
For
the
Year
End
ed J
une
30, 2
009
Act
ual
Var
ianc
eR
even
ues/
with
Fin
alA
ctua
lA
dd:
Exp
endi
ture
sB
udge
t -(G
AA
PE
ncum
bran
ces
(Bud
geta
ryPo
sitiv
eB
asis
)6/
30/2
009
Bas
is)
Ori
gina
lFi
nal
(Neg
ativ
e)
Rev
enue
sFi
nes,
For
feitu
res,
and
Pen
altie
s$
44,3
51$
0$
44,3
51$
17,5
00$
17,5
00$
26,8
51O
ther
Loc
al R
even
ues
23,8
540
23,8
540
023
,854
Stat
e of
Ten
ness
ee26
,096
026
,096
10,0
0010
,000
16,0
96O
ther
Gov
ernm
ents
and
Citi
zens
Gro
ups
610
061
00
061
0To
tal R
even
ues
$94
,911
$0
$94
,911
$27
,500
$27
,500
$67
,411
Exp
endi
ture
sPu
blic
Saf
ety
Dru
g E
nfor
cem
ent
$77
,698
$3,
164
$80
,862
$12
5,45
0$
125,
450
$44
,588
Tota
l Exp
endi
ture
s$
77,6
98$
3,16
4$
80,8
62$
125,
450
$12
5,45
0$
44,5
88
Exc
ess
(Def
icie
ncy)
of R
even
ues
Ove
r E
xpen
ditu
res
$17
,213
$(3
,164
)$14
,049
$(9
7,95
0)$
(97,
950)
$11
1,99
9
Net
Cha
nge
in F
und
Bal
ance
$17
,213
$(3
,164
)$14
,049
$(9
7,95
0)$
(97,
950)
$11
1,99
9Fu
nd B
alan
ce, J
uly
1, 2
008
179,
878
017
9,87
815
5,34
415
5,34
424
,534
Fund
Bal
ance
, Jun
e 30
, 200
9$
197,
091
$(3
,164
)$19
3,92
7$
57,3
94$
57,3
94$
136,
533
Bud
gete
d A
mou
nts
87
This page is left blank intentionally.
88
89
Major Governmental Fund
General Debt Service Fund ________________________
The General Debt Service Fund is used to account for the accumulation of resources for, and the payment of, long-term debt principal, interest, and related costs.
________________________
This page is left blank intentionally.
90
Exhibit G
Giles County, TennesseeSchedule of Revenues, Expenditures, and Changes
in Fund Balance - Actual and BudgetGeneral Debt Service FundFor the Year Ended June 30, 2009
Variancewith FinalBudget -Positive
Actual Original Final (Negative)
RevenuesLocal Taxes $ 2,367,129 $ 2,222,889 $ 2,222,889 $ 144,240Other Local Revenues 91 0 0 91
Total Revenues $ 2,367,220 $ 2,222,889 $ 2,222,889 $ 144,331
ExpendituresPrincipal on Debt
General Government $ 255,000 $ 255,000 $ 255,000 $ 0Education 815,000 815,000 815,000 0
Interest on DebtGeneral Government 89,115 89,115 89,115 0Education 567,677 567,678 567,677 0
Other Debt ServiceGeneral Government 196,645 248,965 248,965 52,320Education 1,001 5,000 5,001 4,000
Total Expenditures $ 1,924,438 $ 1,980,758 $ 1,980,758 $ 56,320
Excess (Deficiency) of RevenuesOver Expenditures $ 442,782 $ 242,131 $ 242,131 $ 200,651
Net Change in Fund Balance $ 442,782 $ 242,131 $ 242,131 $ 200,651Fund Balance, July 1, 2008 2,638,984 2,469,012 2,469,012 169,972
Fund Balance, June 30, 2009 $ 3,081,766 $ 2,711,143 $ 2,711,143 $ 370,623
Budgeted Amounts
91
This page is left blank intentionally.
92
93
Fiduciary Funds ____________________________
Agency Funds are used to account for assets held by the county as an agent for individuals, private organizations, other governments, and/or other funds. Agency funds are custodial in nature (assets equal liabilities) and do not involve measurement of results of operations.
____________________________
Cities - Sales Tax Fund – The Cities - Sales Tax Fund is used to account for the second half of the sales tax revenues collected inside incorporated cities of the county. These revenues are received by the county from the State of Tennessee and forwarded to the various cities on a monthly basis. Constitutional Officers - Agency Fund – The Constitutional Officers - Agency Fund is used to account for amounts collected in an agency capacity by the county clerk, circuit and general sessions courts clerk, clerk and master, register, and sheriff. Such collections include amounts due the state, cities, other county funds, litigants, heirs, and others.
This page is left blank intentionally.
94
Exhibit H-1Giles County, TennesseeCombining Statement of Fiduciary Assets and LiabilitiesFiduciary FundsJune 30, 2009
Constitu-Cities - tionalSales Officers -Tax Agency Total
ASSETS
Cash $ 0 $ 1,636,567 $ 1,636,567Due from Other Governments 372,495 0 372,495
Total Assets $ 372,495 $ 1,636,567 $ 2,009,062
LIABILITIES
Due to Other Taxing Units $ 372,495 $ 0 $ 372,495Due to Litigants, Heirs, and Others 0 1,636,567 1,636,567
Total Liabilities $ 372,495 $ 1,636,567 $ 2,009,062
Agency Funds
95
Exhibit H-2
Giles County, TennesseeCombining Statement of Changes in Assets and Liabilities - All Agency FundsFor the Year Ended June 30, 2009
Beginning EndingBalance Additions Deductions Balance
Cities - Sales Tax Fund Assets Equity in Pooled Cash and Investments $ 0 $ 2,281,748 $ 2,281,748 $ 0 Due from Other Governments 405,418 372,495 405,418 372,495
Total Assets $ 405,418 $ 2,654,243 $ 2,687,166 $ 372,495
Liabilities Due to Other Taxing Units $ 405,418 $ 2,654,243 $ 2,687,166 $ 372,495
Total Liabilities $ 405,418 $ 2,654,243 $ 2,687,166 $ 372,495
Constitutional Officers - Agency Fund Assets Cash $ 1,633,352 $ 6,089,086 $ 6,085,871 $ 1,636,567
Total Assets $ 1,633,352 $ 6,089,086 $ 6,085,871 $ 1,636,567
Liabilities Due to Litigants, Heirs, and Others $ 1,633,352 $ 6,089,086 $ 6,085,871 $ 1,636,567
Total Liabilities $ 1,633,352 $ 6,089,086 $ 6,085,871 $ 1,636,567
Totals - All Agency Funds Assets Cash $ 1,633,352 $ 6,089,086 $ 6,085,871 $ 1,636,567 Equity in Pooled Cash and Investments 0 2,281,748 2,281,748 0 Due from Other Governments 405,418 372,495 405,418 372,495
Total Assets $ 2,038,770 $ 8,743,329 $ 8,773,037 $ 2,009,062
Liabilities Due to Litigants, Heirs, and Others $ 1,633,352 $ 6,089,086 $ 6,085,871 $ 1,636,567 Due to Other Taxing Units 405,418 2,654,243 2,687,166 372,495
Total Liabilities $ 2,038,770 $ 8,743,329 $ 8,773,037 $ 2,009,062
96
97
Giles County School Department
___________________________________
This section presents fund financial statements for the Giles County School Department, a discretely presented component unit. The School Department uses a General Fund, two Special Revenue Funds, and one Capital Projects Fund.
___________________________________
General Purpose School Fund – The General Purpose School Fund is used to account for general operations of the School Department. School Federal Projects Fund – The School Federal Projects Fund is used to account for restricted federal revenues, which must be expended on specific education programs. Central Cafeteria Fund – The Central Cafeteria Fund is used to account for the cafeteria operations in each of the schools. Education Capital Projects Fund – The Education Capital Projects Fund is used to account for building construction and renovations of the School Department.
This page is left blank intentionally.
98
Exh
ibit
I-1
Gile
s C
ount
y, T
enne
ssee
Stat
emen
t of A
ctiv
ities
Dis
cret
ely
Pres
ente
d G
iles
Cou
nty
Scho
ol D
epar
tmen
tFo
r th
e Ye
ar E
nded
Jun
e 30
, 200
9
Net
(Exp
ense
) R
even
ue a
ndC
hang
es in
Ope
ratin
gN
et A
sset
sC
harg
esG
rant
sTo
tal
for
and
Gov
ernm
enta
lFu
nctio
ns/P
rogr
ams
Exp
ense
sSe
rvic
esC
ontr
ibut
ions
Act
iviti
es
Gov
ernm
enta
l Act
iviti
es:
Ins
truc
tion
$21
,025
,607
$38
,682
$1,
748,
412
$(1
9,23
8,51
3) S
uppo
rt S
ervi
ces
12,6
06,1
0483
,863
128,
100
(12,
394,
141)
Ope
ratio
n of
Non
-Ins
truc
tiona
l Ser
vice
s2,
891,
207
691,
568
2,20
8,28
18,
642
Tota
l Gov
ernm
enta
l Act
iviti
es$
36,5
22,9
18$
814,
113
$4,
084,
793
$(3
1,62
4,01
2)
Gen
eral
Rev
enue
s: T
axes
:
Prop
erty
Tax
es L
evie
d fo
r G
ener
al P
urpo
ses
$6,
712,
508
Lo
cal O
ptio
n Sa
les
Taxe
s3,
135,
017
O
ther
Loc
al T
axes
3,75
1 G
rant
s an
d C
ontr
ibut
ions
Not
Res
tric
ted
to S
peci
fic P
rogr
ams
19,9
60,6
68 U
nres
tric
ted
Inve
stm
ent E
arni
ngs
6,16
7 M
isce
llane
ous
33,8
89 In
sura
nce
Rec
over
y61
,417
Tota
l Gen
eral
Rev
enue
s$
29,9
13,4
17
Cha
nge
in N
et A
sset
s$
(1,7
10,5
95)
Net
Ass
ets,
Jul
y 1,
200
823
,904
,260
Net
Ass
ets,
Jun
e 30
, 200
9$
22,1
93,6
65
Prog
ram
Rev
enue
s
99
Exhibit I-2
Giles County, TennesseeBalance Sheet - Governmental FundsDiscretely Presented Giles County School DepartmentJune 30, 2009
Major Fund Other TotalGeneral Govern- Govern-Purpose mental mentalSchool Funds Funds
ASSETS
Equity in Pooled Cash and Investments $ 3,362,705 $ 502,125 $ 3,864,830Inventories 0 79,697 79,697Accounts Receivable 3,833 0 3,833Due from Other Governments 711,184 168,196 879,380Property Taxes Receivable 6,714,296 0 6,714,296Allowance for Uncollectible Property Taxes (157,621) 0 (157,621)
Total Assets $ 10,634,397 $ 750,018 $ 11,384,415
LIABILITIES AND FUND BALANCES
LiabilitiesAccounts Payable $ 610,605 $ 73,876 $ 684,481Accrued Payroll 10,615 178 10,793Payroll Deductions Payable 17,372 1,964 19,336Deferred Revenue - Current Property Taxes 6,137,299 0 6,137,299Deferred Revenue - Delinquent Property Taxes 366,983 0 366,983Other Deferred Revenues 266,272 0 266,272
Total Liabilities $ 7,409,146 $ 76,018 $ 7,485,164
Fund BalancesReserved for Encumbrances $ 29,796 $ 40,580 $ 70,376Reserved for Title I Grants to Local Education Agencies 0 23,023 23,023Reserved for Innovative Education Program Strategies 0 1,167 1,167Reserved for Special Education - Grants to States 0 12,192 12,192Other Federal Reserves 0 7,861 7,861Unreserved, Reported In:
General Fund 3,195,455 0 3,195,455Special Revenue Funds 0 589,177 589,177
Total Fund Balances $ 3,225,251 $ 674,000 $ 3,899,251
Total Liabilities and Fund Balances $ 10,634,397 $ 750,018 $ 11,384,415
Nonmajor Funds
100
Exhibit I-3
Giles County, TennesseeReconciliation of the Balance Sheet of Governmental Funds to the Statement of Net AssetsDiscretely Presented Giles County School DepartmentJune 30, 2009
Amounts reported for governmental activities in the statementof net assets (Exhibit A) are different because:
Total fund balances - balance sheet - governmental funds (Exhibit I-2) $ 3,899,251
(1) Capital assets used in governmental activities are not financial resources and therefore are not reported inthe governmental funds. Add: land $ 621,198 Add: buildings and improvements net of accumulated depreciation 17,134,528 Add: other capital assets net of accumulated depreciation 2,036,855 19,792,581
(2) Long-term liabilities are not due and payable in the current period and therefore are not reported in the governmental funds. Less: other postemployment benefits liability (2,131,422)
(3) Other long-term assets are not available to pay forcurrent-period expenditures and therefore are deferredin the governmental funds. 633,255
Net assets of governmental activities (Exhibit A) $ 22,193,665
101
Exhibit I-4Giles County, TennesseeStatement of Revenues, Expenditures,
and Changes in Fund Balances -Governmental Funds
Discretely Presented Giles County School DepartmentFor the Year Ended June 30, 2009
Major Fund Other General Govern- Total Purpose mental Governmental School Funds Funds
RevenuesLocal Taxes $ 9,807,799 $ 0 $ 9,807,799Licenses and Permits 2,290 0 2,290Charges for Current Services 128,292 685,821 814,113Other Local Revenues 47,272 16,498 63,770State of Tennessee 20,299,202 35,541 20,334,743Federal Government 150,951 3,582,337 3,733,288Other Governments and Citizens Groups 30,000 0 30,000
Total Revenues $ 30,465,806 $ 4,320,197 $ 34,786,003
ExpendituresCurrent:
Instruction $ 17,873,093 $ 1,869,519 $ 19,742,612Support Services 11,688,092 392,020 12,080,112Operation of Non-Instructional Services 737,279 1,930,437 2,667,716Capital Outlay 7,812 0 7,812
Capital Projects 0 10,249 10,249Total Expenditures $ 30,306,276 $ 4,202,225 $ 34,508,501
Excess (Deficiency) of RevenuesOver Expenditures $ 159,530 $ 117,972 $ 277,502
Other Financing Sources (Uses)Insurance Recovery $ 61,417 $ 0 $ 61,417Transfers In 715 41,045 41,760Transfers Out (41,045) (715) (41,760)
Total Other Financing Sources (Uses) $ 21,087 $ 40,330 $ 61,417
Net Change in Fund Balances $ 180,617 $ 158,302 $ 338,919Fund Balance, July 1, 2008 3,044,634 515,698 3,560,332
Fund Balance, June 30, 2009 $ 3,225,251 $ 674,000 $ 3,899,251
Nonmajor Funds
102
Exhibit I-5
Giles County, TennesseeReconciliation of the Statement of Revenues, Expenditures, and Changes in Fund Balances of Governmental Funds to the Statement of ActivitiesDiscretely Presented Giles County School DepartmentFor the Year Ended June 30, 2009
Amounts reported for governmental activities in the statement of activities (Exhibit B) are different because:
Net change in fund balances - total governmental funds (Exhibit I-4) $ 338,919
(1) Governmental funds report capital outlays as expenditures. However,in the statement of activities, the cost of these assets is allocated over their useful lives and reported as depreciation expense. The difference between capital outlays and depreciation is itemized asfollows: Add: capital assets purchased in the current period $ 392,743 Less: current year depreciation expense (1,096,055) (703,312)
(2) Revenues in the statement of activities that do not provide currentfinancial resources are not reported as revenues in the funds. Add: deferred delinquent property taxes and other deferred June 30, 2009 $ 633,255 Less: deferred delinquent property taxes and other deferred June 30, 2008 (886,339) (253,084)
(3) Some expenses reported in the statement of activities do not requirethe use of current financial resources and therefore are not reportedas expenditures in the governmental funds. Change in other postemployment benefits liability (1,093,118)
Change in net assets of governmental activities (Exhibit B) $ (1,710,595)
103
Exhibit I-6
Giles County, TennesseeCombining Balance Sheet - Nonmajor Governmental FundsDiscretely Presented Giles County School DepartmentJune 30, 2009
TotalSchool NonmajorFederal Central GovernmentalProjects Cafeteria Funds
ASSETS
Equity in Pooled Cash and Investments $ 89,906 $ 412,219 $ 502,125Inventories 0 79,697 79,697Due from Other Governments 45,456 122,740 168,196
Total Assets $ 135,362 $ 614,656 $ 750,018
LIABILITIES AND FUND BALANCES
LiabilitiesAccounts Payable $ 48,851 $ 25,025 $ 73,876Accrued Payroll 178 0 178Payroll Deductions Payable 1,510 454 1,964
Total Liabilities $ 50,539 $ 25,479 $ 76,018
Fund BalancesReserved for Encumbrances $ 40,580 $ 0 $ 40,580Reserved for Title I Grants to Local Education Agencies 23,023 0 23,023Reserved for Innovative Education Program Strategies 1,167 0 1,167Reserved for Special Education - Grants to States 12,192 0 12,192Other Federal Reserves 7,861 0 7,861Unreserved 0 589,177 589,177
Total Fund Balances $ 84,823 $ 589,177 $ 674,000
Total Liabilities and Fund Balances $ 135,362 $ 614,656 $ 750,018
Special Revenue Funds
104
Exh
ibit
I-7
Gile
s C
ount
y, T
enne
ssee
Com
bini
ng S
tate
men
t of R
even
ues,
Exp
endi
ture
s,an
d C
hang
es in
Fun
d B
alan
ces
-N
onm
ajor
Gov
ernm
enta
l Fun
dsD
iscr
etel
y Pr
esen
ted
Gile
s C
ount
y Sc
hool
Dep
artm
ent
For
the
Year
End
ed J
une
30, 2
009
Tota
l S
choo
l E
duca
tion
Non
maj
or F
eder
al C
entr
al C
apita
lG
over
nmen
tal
Pro
ject
s C
afet
eria
Tota
l P
roje
cts
Fund
s
Rev
enue
sC
harg
es fo
r C
urre
nt S
ervi
ces
$0
$68
5,82
1$
685,
821
$0
$68
5,82
1O
ther
Loc
al R
even
ues
016
,498
16,4
980
16,4
98St
ate
of T
enne
ssee
035
,541
35,5
410
35,5
41Fe
dera
l Gov
ernm
ent
2,28
9,77
91,
292,
558
3,58
2,33
70
3,58
2,33
7To
tal R
even
ues
$2,
289,
779
$2,
030,
418
$4,
320,
197
$0
$4,
320,
197
Exp
endi
ture
sC
urre
nt:
Inst
ruct
ion
$1,
869,
519
$0
$1,
869,
519
$0
$1,
869,
519
Supp
ort S
ervi
ces
391,
945
7539
2,02
00
392,
020
Ope
ratio
n of
Non
-Ins
truc
tiona
l Ser
vice
s0
1,93
0,43
71,
930,
437
01,
930,
437
Cap
ital P
roje
cts
00
010
,249
10,2
49To
tal E
xpen
ditu
res
$2,
261,
464
$1,
930,
512
$4,
191,
976
$10
,249
$4,
202,
225
Exc
ess
(Def
icie
ncy)
of R
even
ues
Ove
r E
xpen
ditu
res
$28
,315
$99
,906
$12
8,22
1$
(10,
249)
$11
7,97
2
Oth
er F
inan
cing
Sou
rces
(Use
s)Tr
ansf
ers
In$
0$
41,0
45$
41,0
45$
0$
41,0
45Tr
ansf
ers
Out
(715
)0
(715
)0
(715
)To
tal O
ther
Fin
anci
ng S
ourc
es (U
ses)
$(7
15)
$41
,045
$40
,330
$0
$40
,330
Net
Cha
nge
in F
und
Bal
ance
s$
27,6
00$
140,
951
$16
8,55
1$
(10,
249)
$15
8,30
2Fu
nd B
alan
ce, J
uly
1, 2
008
57,2
2344
8,22
650
5,44
910
,249
515,
698
Fund
Bal
ance
, Jun
e 30
, 200
9$
84,8
23$
589,
177
$67
4,00
0$
0$
674,
000
Spec
ial R
even
ue F
unds
Cap
ital
Proj
ects
Fu
nd
105
Exh
ibit
I-8
Gile
s C
ount
y, T
enne
ssee
Sche
dule
of R
even
ues,
Exp
endi
ture
s, a
nd C
hang
esin
Fun
d B
alan
ce -
Act
ual (
Bud
geta
ry B
asis
) and
Bud
get
Dis
cret
ely
Pres
ente
d G
iles
Cou
nty
Scho
ol D
epar
tmen
tG
ener
al P
urpo
se S
choo
l Fun
dFo
r th
e Ye
ar E
nded
Jun
e 30
, 200
9
Act
ual
Var
ianc
eR
even
ues/
with
Fin
alA
ctua
lLe
ss:
Add
:E
xpen
ditu
res
Bud
get -
(GA
AP
Enc
umbr
ance
sE
ncum
bran
ces
(Bud
geta
ryPo
sitiv
eB
asis
)7/
1/20
086/
30/2
009
Bas
is)
Ori
gina
lFi
nal
(Neg
ativ
e)
Rev
enue
sLo
cal T
axes
$9,
807,
799
$0
$0
$9,
807,
799
$9,
753,
900
$9,
753,
900
$53
,899
Lice
nses
and
Per
mits
2,29
00
02,
290
2,30
02,
300
(10)
Cha
rges
for
Cur
rent
Ser
vice
s12
8,29
20
012
8,29
212
6,50
012
7,69
260
0O
ther
Loc
al R
even
ues
47,2
720
047
,272
31,4
827,
432
39,8
40St
ate
of T
enne
ssee
20,2
99,2
020
020
,299
,202
19,9
24,5
2320
,031
,775
267,
427
Fede
ral G
over
nmen
t15
0,95
10
015
0,95
190
,000
127,
787
23,1
64O
ther
Gov
ernm
ents
and
Citi
zens
Gro
ups
30,0
000
030
,000
030
,000
0To
tal R
even
ues
$30
,465
,806
$0
$0
$30
,465
,806
$29
,928
,705
$30
,080
,886
$38
4,92
0
Exp
endi
ture
sIn
stru
ctio
nR
egul
ar In
stru
ctio
n Pr
ogra
m$
14,4
88,8
04$
(113
,295
)$3,
924
$14
,379
,433
$14
,640
,090
$14
,622
,314
$24
2,88
1A
ltern
ativ
e In
stru
ctio
n Pr
ogra
m10
7,44
40
010
7,44
410
7,59
410
7,99
455
0Sp
ecia
l Edu
catio
n Pr
ogra
m2,
281,
555
(10,
907)
4,06
12,
274,
709
2,44
9,90
42,
276,
087
1,37
8V
ocat
iona
l Edu
catio
n Pr
ogra
m94
2,04
6(1
,826
)0
940,
220
881,
102
941,
102
882
Adu
lt E
duca
tion
Prog
ram
53,2
440
353
53,5
9760
,344
54,2
4464
7Su
ppor
t Ser
vice
sA
tten
danc
e76
,173
00
76,1
7388
,688
88,6
8812
,515
Hea
lth S
ervi
ces
493,
588
00
493,
588
518,
700
518,
700
25,1
12O
ther
Stu
dent
Sup
port
837,
073
00
837,
073
846,
843
840,
343
3,27
0R
egul
ar In
stru
ctio
n Pr
ogra
m1,
238,
500
00
1,23
8,50
01,
139,
365
1,24
3,86
55,
365
Alte
rnat
ive
Inst
ruct
ion
Prog
ram
65,9
480
065
,948
66,2
4466
,244
296
Spec
ial E
duca
tion
Prog
ram
289,
248
(416
)0
288,
832
313,
856
288,
856
24V
ocat
iona
l Edu
catio
n Pr
ogra
m19
0,25
10
2,60
019
2,85
118
5,35
820
8,29
615
,445
(Con
tinue
d)
Bud
gete
d A
mou
nts
106
Exh
ibit
I-8
Gile
s C
ount
y, T
enne
ssee
Sche
dule
of R
even
ues,
Exp
endi
ture
s, a
nd C
hang
esin
Fun
d B
alan
ce -
Act
ual (
Bud
geta
ry B
asis
) and
Bud
get
Dis
cret
ely
Pres
ente
d G
iles
Cou
nty
Scho
ol D
epar
tmen
tG
ener
al P
urpo
se S
choo
l Fun
d (C
ont.)
Act
ual
Var
ianc
eR
even
ues/
with
Fin
alA
ctua
lLe
ss:
Add
:E
xpen
ditu
res
Bud
get -
(GA
AP
Enc
umbr
ance
sE
ncum
bran
ces
(Bud
geta
ryPo
sitiv
eB
asis
)7/
1/20
086/
30/2
009
Bas
is)
Ori
gina
lFi
nal
(Neg
ativ
e)
Exp
endi
ture
s (C
ont.)
Supp
ort S
ervi
ces
(Con
t.)A
dult
Prog
ram
s$
69,9
20$
0$
0$
69,9
20$
73,3
70$
75,4
70$
5,55
0O
ther
Pro
gram
s22
4,46
10
022
4,46
10
224,
461
0B
oard
of E
duca
tion
713,
795
00
713,
795
677,
770
725,
087
11,2
92D
irec
tor
of S
choo
ls24
4,49
90
024
4,49
926
4,80
526
5,09
320
,594
Offi
ce o
f the
Pri
ncip
al1,
712,
297
00
1,71
2,29
71,
738,
827
1,71
9,91
67,
619
Ope
ratio
n of
Pla
nt2,
427,
869
059
2,42
7,92
82,
194,
514
2,63
6,51
420
8,58
6M
aint
enan
ce o
f Pla
nt61
5,24
3(2
5,83
1)12
,502
601,
914
811,
942
770,
127
168,
213
Tran
spor
tatio
n2,
489,
227
(311
,287
)6,
297
2,18
4,23
72,
525,
918
2,37
8,03
719
3,80
0O
pera
tion
of N
on-I
nstr
uctio
nal S
ervi
ces
Food
Ser
vice
5,30
00
05,
300
5,30
05,
300
0C
omm
unity
Ser
vice
s19
6,24
8(5
,028
)0
191,
220
440,
000
191,
220
0E
arly
Chi
ldho
od E
duca
tion
535,
731
00
535,
731
527,
356
535,
732
1C
apita
l Out
lay
Reg
ular
Cap
ital O
utla
y7,
812
00
7,81
260
,000
8,00
018
8To
tal E
xpen
ditu
res
$30
,306
,276
$(4
68,5
90)$
29,7
96$
29,8
67,4
82$
30,6
17,8
90$
30,7
91,6
90$
924,
208
Exc
ess
(Def
icie
ncy)
of R
even
ues
Ove
r E
xpen
ditu
res
$15
9,53
0$
468,
590
$(2
9,79
6)$
598,
324
$(6
89,1
85)$
(710
,804
)$1,
309,
128
Oth
er F
inan
cing
Sou
rces
(Use
s)In
sura
nce
Rec
over
y$
61,4
17$
0$
0$
61,4
17$
0$
21,6
19$
39,7
98Tr
ansf
ers
In71
50
071
56,
500
13,5
00(1
2,78
5)Tr
ansf
ers
Out
(41,
045)
00
(41,
045)
(36,
000)
(43,
000)
1,95
5To
tal O
ther
Fin
anci
ng S
ourc
es (U
ses)
$21
,087
$0
$0
$21
,087
$(2
9,50
0)$
(7,8
81)$
28,9
68
Net
Cha
nge
in F
und
Bal
ance
$18
0,61
7$
468,
590
$(2
9,79
6)$
619,
411
$(7
18,6
85)$
(718
,685
)$1,
338,
096
Fund
Bal
ance
, Jul
y 1,
200
83,
044,
634
(468
,590
)0
2,57
6,04
44,
191,
087
4,19
1,08
7(1
,615
,043
)
Fund
Bal
ance
, Jun
e 30
, 200
9$
3,22
5,25
1$
0$
(29,
796)
$3,
195,
455
$3,
472,
402
$3,
472,
402
$(2
76,9
47)
Bud
gete
d A
mou
nts
107
Exh
ibit
I-9
Gile
s C
ount
y, T
enne
ssee
Sche
dule
of R
even
ues,
Exp
endi
ture
s, a
nd C
hang
esin
Fun
d B
alan
ce -
Act
ual (
Bud
geta
ry B
asis
) and
Bud
get
Dis
cret
ely
Pres
ente
d G
iles
Cou
nty
Scho
ol D
epar
tmen
tSc
hool
Fed
eral
Pro
ject
s Fu
ndFo
r th
e Ye
ar E
nded
Jun
e 30
, 200
9
Act
ual
Var
ianc
eR
even
ues/
with
Fin
alA
ctua
lLe
ss:
Add
:E
xpen
ditu
res
Bud
get -
(GA
AP
Enc
umbr
ance
sE
ncum
bran
ces
(Bud
geta
ryPo
sitiv
eB
asis
)7/
1/20
086/
30/2
009
Bas
is)
Ori
gina
lFi
nal
(Neg
ativ
e)
Rev
enue
sFe
dera
l Gov
ernm
ent
$2,
289,
779
$0
$0
$2,
289,
779
$2,
814,
593
$2,
899,
022
$(6
09,2
43)
Tota
l Rev
enue
s$
2,28
9,77
9$
0$
0$
2,28
9,77
9$
2,81
4,59
3$
2,89
9,02
2$
(609
,243
)
Exp
endi
ture
sIn
stru
ctio
nR
egul
ar In
stru
ctio
n Pr
ogra
m$
886,
871
$(2
,572
)$0
$88
4,29
9$
952,
050
$94
6,38
9$
62,0
90Sp
ecia
l Edu
catio
n Pr
ogra
m91
2,15
4(5
35)
876
912,
495
1,37
2,60
71,
353,
125
440,
630
Voc
atio
nal E
duca
tion
Prog
ram
70,4
94(7
,659
)0
62,8
3560
,242
62,8
9257
Supp
ort S
ervi
ces
Oth
er S
tude
nt S
uppo
rt35
,816
(1,0
85)
034
,731
19,0
0038
,097
3,36
6R
egul
ar In
stru
ctio
n Pr
ogra
m32
5,19
2(1
78)
39,7
0436
4,71
842
0,41
549
9,90
913
5,19
1Sp
ecia
l Edu
catio
n Pr
ogra
m30
,678
00
30,6
7824
,286
44,2
8613
,608
Voc
atio
nal E
duca
tion
Prog
ram
259
(5)
025
450
025
40
Tota
l Exp
endi
ture
s$
2,26
1,46
4$
(12,
034)
$40
,580
$2,
290,
010
$2,
849,
100
$2,
944,
952
$65
4,94
2
Exc
ess
(Def
icie
ncy)
of R
even
ues
Ove
r E
xpen
ditu
res
$28
,315
$12
,034
$(4
0,58
0)$
(231
)$(3
4,50
7)$
(45,
930)
$45
,699
Oth
er F
inan
cing
Sou
rces
(Use
s)Tr
ansf
ers
In$
0$
0$
0$
0$
125,
500
$17
,523
$(1
7,52
3)Tr
ansf
ers
Out
(715
)0
0(7
15)
(126
,215
)(1
8,23
8)17
,523
Tota
l Oth
er F
inan
cing
Sou
rces
(Use
s)$
(715
)$0
$0
$(7
15)$
(715
)$(7
15)$
0
Net
Cha
nge
in F
und
Bal
ance
$27
,600
$12
,034
$(4
0,58
0)$
(946
)$(3
5,22
2)$
(46,
645)
$45
,699
Fund
Bal
ance
, Jul
y 1,
200
857
,223
(12,
034)
045
,189
57,2
2357
,223
(12,
034)
Fund
Bal
ance
, Jun
e 30
, 200
9$
84,8
23$
0$
(40,
580)
$44
,243
$22
,001
$10
,578
$33
,665
Bud
gete
d A
mou
nts
108
Exhibit I-10
Giles County, TennesseeSchedule of Revenues, Expenditures, and Changes
in Fund Balance - Actual and BudgetDiscretely Presented Giles County School DepartmentCentral Cafeteria FundFor the Year Ended June 30, 2009
Variancewith FinalBudget -Positive
Actual Original Final (Negative)
RevenuesCharges for Current Services $ 685,821 $ 868,500 $ 868,500 $ (182,679)Other Local Revenues 16,498 16,500 16,500 (2)State of Tennessee 35,541 25,806 35,784 (243)Federal Government 1,292,558 1,095,000 1,095,000 197,558
Total Revenues $ 2,030,418 $ 2,005,806 $ 2,015,784 $ 14,634
ExpendituresSupport Services
Board of Education $ 75 $ 250 $ 250 $ 175Operation of Non-Instructional Services
Food Service 1,930,437 2,041,556 2,041,556 111,119Total Expenditures $ 1,930,512 $ 2,041,806 $ 2,041,806 $ 111,294
Excess (Deficiency) of RevenuesOver Expenditures $ 99,906 $ (36,000) $ (26,022) $ 125,928
Other Financing Sources (Uses)Transfers In $ 41,045 $ 36,000 $ 36,000 $ 5,045
Total Other Financing Sources (Uses) $ 41,045 $ 36,000 $ 36,000 $ 5,045
Net Change in Fund Balance $ 140,951 $ 0 $ 9,978 $ 130,973Fund Balance, July 1, 2008 448,226 523,749 523,749 (75,523)
Fund Balance, June 30, 2009 $ 589,177 $ 523,749 $ 533,727 $ 55,450
Budgeted Amounts
109
This page is left blank intentionally.
110
111
MISCELLANEOUS SCHEDULES
This page is left blank intentionally.
112
Exh
ibit
J-1
Gile
s C
ount
y, T
enne
ssee
Sche
dule
of C
hang
es in
Lon
g-te
rm B
onds
For
the
Year
End
ed J
une
30, 2
009
Paid
and
/or
Ori
gina
lD
ate
Last
Mat
ured
Am
ount
In
tere
stof
Mat
urity
Out
stan
ding
Dur
ing
Out
stan
ding
Des
crip
tion
of In
debt
edne
ssof
Issu
eR
ate
Issu
eD
ate
7-1-
08Pe
riod
6-30
-09
BO
ND
S PA
YAB
LE P
ayab
le th
roug
h G
ener
al D
ebt S
ervi
ce F
und
S
choo
l Bui
ldin
g$
16,7
65,0
004.
1 to
5.7
5%
2-28
-00
2-1-
20$
1,50
0,00
0$
730,
000
$77
0,00
0
Sch
ool R
efun
ding
11,6
25,0
001.
75 to
5.2
58-
1-02
2-1-
2011
,165
,000
85,0
0011
,080
,000
G
ener
al O
blig
atio
n 3,
100,
000
2.25
to 3
.88-
1-04
4-1-
172,
615,
000
255,
000
2,36
0,00
0
Tota
l Bon
ds P
ayab
le$
15,2
80,0
00$
1,07
0,00
0$
14,2
10,0
00
113
Exhibit J-2Giles County, TennesseeSchedule of Long-term Debt Requirements by Year
Year TotalEnding Bond Bond BondJune 30 Principal Interest Requirements
2010 $ 1,120,000 $ 608,951 $ 1,728,9512011 1,170,000 557,487 1,727,4872012 1,215,000 515,411 1,730,4112013 1,265,000 470,782 1,735,7822014 1,315,000 422,605 1,737,6052015 1,370,000 370,492 1,740,4922016 1,430,000 314,734 1,744,7342017 1,485,000 255,558 1,740,5582018 1,215,000 192,487 1,407,4872019 1,280,000 137,812 1,417,8122020 1,345,000 70,612 1,415,612
Total $ 14,210,000 $ 3,916,931 $ 18,126,931
114
Exh
ibit
J-3
Gile
s C
ount
y, T
enne
ssee
Sche
dule
of T
rans
fers
Prim
ary
Gov
ernm
ent a
nd D
iscr
etel
y Pr
esen
ted
Gile
s C
ount
y Sc
hool
Dep
artm
ent
For
the
Year
End
ed J
une
30, 2
009
From
Fun
dTo
Fun
dPu
rpos
eA
mou
nt
PRIM
AR
Y G
OV
ER
NM
EN
T
Gen
eral
Solid
Was
te/S
anita
tion
Ope
ratio
ns$
81,3
50G
ener
alIn
dust
rial
/Eco
nom
ic D
evel
opm
ent
"14
0,00
0Sp
ecia
l Pur
pose
Hig
hway
/Pub
lic W
orks
"69
1,00
0
Tota
l Tra
nsfe
rs P
rim
ary
Gov
ernm
ent
$91
2,35
0
DIS
CR
ETE
LY P
RE
SEN
TED
GIL
ES
CO
UN
TY S
CH
OO
L D
EPA
RTM
EN
T
Scho
ol F
eder
al P
roje
cts
Gen
eral
Pur
pose
Sch
ool
Indi
rect
cos
ts$
715
Gen
eral
Pur
pose
Sch
ool
Cen
tral
Caf
eter
iaO
pera
tions
41,0
45
Tota
l Tra
nsfe
rs D
iscr
etel
y Pr
esen
ted
Gile
s C
ount
y Sc
hool
Dep
artm
ent
$41
,760
115
Exh
ibit
J-4
Gile
s C
ount
y, T
enne
ssee
Sche
dule
of S
alar
ies
and
Offi
cial
Bon
ds o
f Pri
ncip
al O
ffici
als
Prim
ary
Gov
ernm
ent a
nd D
iscr
etel
y Pr
esen
ted
Gile
s C
ount
y Sc
hool
Dep
artm
ent
For
the
Year
End
ed J
une
30, 2
009
Sala
ryPa
idD
urin
gO
ffici
alA
utho
riza
tion
for
Sala
ryPe
riod
Bon
dSu
rety
Cou
nty
Exe
cutiv
eSe
ctio
n 8-
24-1
02, T
CA
$71
,322
$
50,0
00A
uto-
Ow
ners
Mut
ual I
nsur
ance
Com
pany
Hig
hway
Com
mis
sion
erSe
ctio
n 8-
24-1
02, T
CA
67,9
2710
0,00
0St
ate
Aut
omob
ile M
utua
l Ins
uran
ce C
ompa
nyD
irec
tor
of S
choo
lsSt
ate
Boa
rd o
f Edu
catio
n95
,652
(1)
100,
000
" a
nd C
ount
y B
oard
of
Edu
catio
nFi
nanc
e D
irec
tor
Cou
nty
Com
mis
sion
70,0
0050
,000
Aut
o-O
wne
rs M
utua
l Ins
uran
ce C
ompa
nyTr
uste
eSe
ctio
n 8-
24-1
02, T
CA
61,7
5196
0,00
0St
ate
Aut
omob
ile M
utua
l Ins
uran
ce C
ompa
nyA
sses
sor
of P
rope
rty
Sect
ion
8-24
-102
, TC
A61
,751
10,0
00"
Cou
nty
Cle
rkSe
ctio
n 8-
24-1
02, T
CA
61,7
51
50,0
00A
uto-
Ow
ners
Mut
ual I
nsur
ance
Com
pany
Cir
cuit
and
Gen
eral
Ses
sion
s C
ourt
s C
lerk
Sect
ion
8-24
-102
, TC
A61
,751
50
,000
"C
lerk
and
Mas
ter
Sect
ion
8-24
-102
, TC
A61
,751
60,0
00St
ate
Aut
omob
ile M
utua
l Ins
uran
ce C
ompa
nyR
egis
ter
Sect
ion
8-24
-102
, TC
A61
,751
25
,000
Aut
o-O
wne
rs M
utua
l Ins
uran
ce C
ompa
nySh
eriff
Sect
ion
8-24
-102
, TC
A67
,927
(2)
25,0
00"
Em
ploy
ee B
lank
et B
onds
Pub
lic E
mpl
oyee
Dis
hone
sty
- Cou
nty
Dep
artm
ents
150,
000
Loca
l Gov
ernm
ent P
rope
rty
and
Cas
ualty
Fun
d P
ublic
Em
ploy
ee D
isho
nest
y - S
choo
l Dep
artm
ents
150,
000
"
(1) I
nclu
des
chie
f exe
cutiv
e of
ficer
trai
ning
sup
plem
ent o
f $1,
000.
(2) D
oes
not i
nclu
de $
600
for
a la
w e
nfor
cem
ent t
rain
ing
supp
lem
ent.
116
Exh
ibit
J-5
Gile
s C
ount
y, T
enne
ssee
Sche
dule
of D
etai
led
Rev
enue
s -
All
Gov
ernm
enta
l Fun
d Ty
pes
For
the
Year
End
ed J
une
30, 2
009
Sol
id W
aste
/ A
mbu
lanc
e S
peci
al D
rug
Gen
eral
San
itatio
n S
ervi
ce P
urpo
se C
ontr
ol
Loca
l Tax
esC
ount
y Pr
oper
ty T
axes
Cur
rent
Pro
pert
y Ta
x$
3,76
0,82
9$
0$
857,
513
$0
$0
Trus
tee's
Col
lect
ions
- Pr
ior
Year
183,
647
037
,021
00
Cir
cuit/
Cle
rk &
Mas
ter
Col
lect
ions
- Pr
ior
Year
s33
,947
08,
992
00
Inte
rest
and
Pen
alty
12,8
000
17,0
040
0Pa
ymen
ts in
-Lie
u-of
Tax
es -
T.V
.A.
2,14
20
00
0Pa
ymen
ts in
-Lie
u-of
Tax
es -
Loca
l Util
ities
267,
186
00
00
Cou
nty
Loca
l Opt
ion
Taxe
sLo
cal O
ptio
n Sa
les
Tax
00
00
0H
otel
/Mot
el T
ax78
,168
00
00
Litig
atio
n Ta
x - G
ener
al12
2,15
30
00
0Li
tigat
ion
Tax
- Jai
l, W
orkh
ouse
, or
Cou
rtho
use
146,
696
00
00
Bus
ines
s Ta
x17
5,26
40
00
0M
iner
al S
ever
ance
Tax
00
00
0St
atut
ory
Loca
l Tax
esB
ank
Exc
ise
Tax
157,
122
00
00
Who
lesa
le B
eer
Tax
204,
043
00
00
Inte
rsta
te T
elec
omm
unic
atio
ns T
ax2,
301
00
00
Tota
l Loc
al T
axes
$5,
146,
298
$0
$92
0,53
0$
0$
0
Lice
nses
and
Per
mits
Lice
nses
Ani
mal
Vac
cina
tion
$4,
897
$0
$0
$0
$0
Cab
le T
V F
ranc
hise
22,2
950
00
0Pe
rmits
Bee
r Pe
rmits
1,42
50
00
0To
tal L
icen
ses
and
Perm
its$
28,6
17$
0$
0$
0$
0
Fine
s, F
orfe
iture
s, a
nd P
enal
ties
Cir
cuit
Cou
rtFi
nes
for
Litt
erin
g$
579
$0
$0
$0
$0
(Con
tinue
d)
Spec
ial R
even
ue F
unds
117
Exh
ibit
J-5
Gile
s C
ount
y, T
enne
ssee
Sche
dule
of D
etai
led
Rev
enue
s -
All
Gov
ernm
enta
l Fun
d Ty
pes
(Con
t.)
Sol
id W
aste
/ A
mbu
lanc
e S
peci
al D
rug
Gen
eral
San
itatio
n S
ervi
ce P
urpo
se C
ontr
ol
Fine
s, F
orfe
iture
s, a
nd P
enal
ties
(Con
t.)C
ircu
it C
ourt
(Con
t.)O
ffice
rs C
osts
$25
,451
$0
$0
$0
$0
Dru
g C
ontr
ol F
ines
00
00
22,0
60D
rug
Cou
rt F
ees
4,11
30
00
0Ja
il Fe
es3,
443
00
00
DU
I Tre
atm
ent F
ines
3,91
10
00
0D
ata
Ent
ry F
ee -
Cir
cuit
Cou
rt53
00
00
0C
ourt
room
Sec
urity
Fee
391
00
00
Gen
eral
Ses
sion
s C
ourt
Fine
s23
,063
00
00
Fine
s fo
r Li
tter
ing
2,31
30
00
0O
ffice
rs C
osts
40,9
480
00
0G
ame
and
Fish
Fin
es2,
066
00
00
Dru
g C
ontr
ol F
ines
529
00
015
,863
Dru
g C
ourt
Fee
s6,
383
00
00
Jail
Fees
17,7
330
00
0D
UI T
reat
men
t Fin
es5,
484
00
00
Dat
a E
ntry
Fee
- G
ener
al S
essi
ons
Cou
rt8,
192
00
00
Cou
rtro
om S
ecur
ity F
ee22
80
00
0C
hanc
ery
Cou
rtO
ffice
rs C
osts
2,46
90
00
0D
ata
Ent
ry F
ee -
Cha
ncer
y C
ourt
1,01
80
00
0O
ther
Fin
es, F
orfe
iture
s, a
nd P
enal
ties
Proc
eeds
from
Con
fisca
ted
Prop
erty
00
00
6,42
8To
tal F
ines
, For
feitu
res,
and
Pen
altie
s$
148,
844
$0
$0
$0
$44
,351
Cha
rges
for
Cur
rent
Ser
vice
sG
ener
al S
ervi
ce C
harg
esPa
tient
Cha
rges
$0
$0
$1,
514,
232
$0
$0
Serv
ice
Cha
rges
40,1
500
00
0
(Con
tinue
d)
Spec
ial R
even
ue F
unds
118
Exh
ibit
J-5
Gile
s C
ount
y, T
enne
ssee
Sche
dule
of D
etai
led
Rev
enue
s -
All
Gov
ernm
enta
l Fun
d Ty
pes
(Con
t.)
Sol
id W
aste
/ A
mbu
lanc
e S
peci
al D
rug
Gen
eral
San
itatio
n S
ervi
ce P
urpo
se C
ontr
ol
Cha
rges
for
Cur
rent
Ser
vice
s (C
ont.)
Fees Cop
y Fe
es$
1,52
4$
0$
35$
0$
0Te
leph
one
Com
mis
sion
s10
,773
00
00
Con
stitu
tiona
l Offi
cers
' Fee
s an
d C
omm
issi
ons
00
00
0D
ata
Proc
essi
ng F
ee -
Reg
iste
r10
,058
00
00
Dat
a Pr
oces
sing
Fee
- Sh
eriff
5,28
30
00
0Se
xual
Offe
nder
Reg
istr
atio
n Fe
es -
Sher
iff2,
700
00
00
Tota
l Cha
rges
for
Cur
rent
Ser
vice
s$
70,4
88$
0$
1,51
4,26
7$
0$
0
Oth
er L
ocal
Rev
enue
sR
ecur
ring
Item
sIn
vest
men
t Inc
ome
$19
0,88
5$
0$
0$
693,
817
$0
Leas
e/R
enta
ls10
0,97
50
00
0Sa
le o
f Rec
ycle
d M
ater
ials
00
00
0C
omm
odity
Reb
ates
03,
002
00
0M
isce
llane
ous
Ref
unds
78,4
8120
988
50
23,8
54N
onre
curr
ing
Item
sSa
le o
f Equ
ipm
ent
7,44
30
00
0D
amag
es R
ecov
ered
from
Indi
vidu
als
4,15
00
00
0Pe
rfor
man
ce B
ond
Forf
eitu
res
8,92
50
00
0To
tal O
ther
Loc
al R
even
ues
$39
0,85
9$
3,21
1$
885
$69
3,81
7$
23,8
54
Fees
Rec
eive
d fr
om C
ount
y O
ffici
als
Exc
ess
Fees
Cou
nty
Cle
rk$
30,9
09$
0$
0$
0$
0C
ircu
it C
ourt
Cle
rk37
,698
00
00
Trus
tee
323,
597
00
00
Fees
in-L
ieu-
of S
alar
yC
lerk
and
Mas
ter
107,
477
00
00
Sher
iff15
,193
00
00
Tota
l Fee
s R
ecei
ved
from
Cou
nty
Offi
cial
s$
514,
874
$0
$0
$0
$0
(Con
tinue
d)
Spec
ial R
even
ue F
unds
119
Exh
ibit
J-5
Gile
s C
ount
y, T
enne
ssee
Sche
dule
of D
etai
led
Rev
enue
s -
All
Gov
ernm
enta
l Fun
d Ty
pes
(Con
t.)
Sol
id W
aste
/ A
mbu
lanc
e S
peci
al D
rug
Gen
eral
San
itatio
n S
ervi
ce P
urpo
se C
ontr
ol
Stat
e of
Ten
ness
eeG
ener
al G
over
nmen
t Gra
nts
Juve
nile
Ser
vice
s Pr
ogra
m$
9,81
0$
0$
0$
0$
0St
ate
Rea
ppra
isal
Gra
nt10
,897
00
00
Publ
ic S
afet
y G
rant
sLa
w E
nfor
cem
ent T
rain
ing
Prog
ram
s13
,200
00
00
Hea
lth a
nd W
elfa
re G
rant
sH
ealth
Dep
artm
ent P
rogr
ams
201,
794
00
00
Publ
ic W
orks
Gra
nts
Bri
dge
Prog
ram
00
00
0St
ate
Aid
Pro
gram
00
00
0Li
tter
Pro
gram
00
00
0O
ther
Sta
te R
even
ues
Inco
me
Tax
107,
163
00
00
Bee
r Ta
x18
,701
00
00
Alc
ohol
ic B
ever
age
Tax
55,8
200
00
0M
ixed
Dri
nk T
ax3,
154
00
00
Con
trac
ted
Pris
oner
Boa
rdin
g32
4,19
00
00
0G
asol
ine
and
Mot
or F
uel T
ax0
00
00
Petr
oleu
m S
peci
al T
ax0
00
00
Reg
istr
ar's
Sala
ry S
uppl
emen
t14
,912
00
00
Oth
er S
tate
Gra
nts
8,00
016
,474
00
0O
ther
Sta
te R
even
ues
22,0
420
00
26,0
96To
tal S
tate
of T
enne
ssee
$78
9,68
3$
16,4
74$
0$
0$
26,0
96
Fede
ral G
over
nmen
tFe
dera
l Thr
ough
Sta
teH
omel
and
Secu
rity
Gra
nts
$76
,428
$0
$0
$0
$0
Oth
er F
eder
al th
roug
h St
ate
144,
890
00
00
Dir
ect F
eder
al R
even
ueO
ther
Dir
ect F
eder
al R
even
ue17
,814
00
00
Tota
l Fed
eral
Gov
ernm
ent
$23
9,13
2$
0$
0$
0$
0
(Con
tinue
d)
Spec
ial R
even
ue F
unds
120
Exh
ibit
J-5
Gile
s C
ount
y, T
enne
ssee
Sche
dule
of D
etai
led
Rev
enue
s -
All
Gov
ernm
enta
l Fun
d Ty
pes
(Con
t.)
Sol
id W
aste
/ A
mbu
lanc
e S
peci
al D
rug
Gen
eral
San
itatio
n S
ervi
ce P
urpo
se C
ontr
ol
Oth
er G
over
nmen
ts a
nd C
itize
ns G
roup
sO
ther
Gov
ernm
ents
Pris
oner
Boa
rd$
96,7
35$
0$
0$
0$
0Pa
ving
and
Mai
nten
ance
00
00
0C
ontr
ibut
ions
94,9
840
00
0C
itize
ns G
roup
sD
onat
ions
00
00
610
Oth
erO
ther
00
00
0To
tal O
ther
Gov
ernm
ents
and
Citi
zens
Gro
ups
$19
1,71
9$
0$
0$
0$
610
Tota
l$
7,52
0,51
4$
19,6
85$
2,43
5,68
2$
693,
817
$94
,911
(Con
tinue
d)
Spec
ial R
even
ue F
unds
121
Exh
ibit
J-5
Gile
s C
ount
y, T
enne
ssee
Sche
dule
of D
etai
led
Rev
enue
s -
All
Gov
ernm
enta
l Fun
d Ty
pes
(Con
t.)
Con
stitu
- C
omm
unity
tio
nal
Hig
hway
/ G
ener
alD
evel
opm
ent/
Offi
cers
- P
ublic
Deb
t I
ndus
tria
l F
ees
Wor
ks S
ervi
ce P
ark
Tota
l
Loca
l Tax
esC
ount
y Pr
oper
ty T
axes
Cur
rent
Pro
pert
y Ta
x$
0$
1,07
9,50
1$
1,39
7,25
0$
0$
7,09
5,09
3Tr
uste
e's C
olle
ctio
ns -
Prio
r Ye
ar0
50,4
1566
,834
033
7,91
7C
ircu
it/C
lerk
& M
aste
r C
olle
ctio
ns -
Prio
r Ye
ars
06,
638
10,9
530
60,5
30In
tere
st a
nd P
enal
ty0
6,83
19,
023
045
,658
Paym
ents
in-L
ieu-
of T
axes
- T.
V.A
.0
00
02,
142
Paym
ents
in-L
ieu-
of T
axes
- Lo
cal U
tiliti
es0
00
026
7,18
6C
ount
y Lo
cal O
ptio
n Ta
xes
Loca
l Opt
ion
Sale
s Ta
x0
088
3,06
90
883,
069
Hot
el/M
otel
Tax
00
00
78,1
68Li
tigat
ion
Tax
- Gen
eral
00
00
122,
153
Litig
atio
n Ta
x - J
ail,
Wor
khou
se, o
r C
ourt
hous
e0
00
014
6,69
6B
usin
ess
Tax
00
00
175,
264
Min
eral
Sev
eran
ce T
ax0
54,3
930
054
,393
Stat
utor
y Lo
cal T
axes
Ban
k E
xcis
e Ta
x0
00
015
7,12
2W
hole
sale
Bee
r Ta
x0
00
020
4,04
3In
ters
tate
Tel
ecom
mun
icat
ions
Tax
00
00
2,30
1To
tal L
ocal
Tax
es$
0$
1,19
7,77
8$
2,36
7,12
9$
0$
9,63
1,73
5
Lice
nses
and
Per
mits
Lice
nses
Ani
mal
Vac
cina
tion
$0
$0
$0
$0
$4,
897
Cab
le T
V F
ranc
hise
00
00
22,2
95Pe
rmits
Bee
r Pe
rmits
00
00
1,42
5To
tal L
icen
ses
and
Perm
its$
0$
0$
0$
0$
28,6
17
Fine
s, F
orfe
iture
s, a
nd P
enal
ties
Cir
cuit
Cou
rtFi
nes
for
Litt
erin
g$
0$
0$
0$
0$
579
(Con
tinue
d)
Spec
ial R
even
ue F
unds
Deb
t Se
rvic
e Fu
nd
Cap
ital
Proj
ects
Fu
nd
122
Exh
ibit
J-5
Gile
s C
ount
y, T
enne
ssee
Sche
dule
of D
etai
led
Rev
enue
s -
All
Gov
ernm
enta
l Fun
d Ty
pes
(Con
t.)
Con
stitu
- C
omm
unity
tio
nal
Hig
hway
/ G
ener
alD
evel
opm
ent/
Offi
cers
- P
ublic
Deb
t I
ndus
tria
l F
ees
Wor
ks S
ervi
ce P
ark
Tota
l
Fine
s, F
orfe
iture
s, a
nd P
enal
ties
(Con
t.)C
ircu
it C
ourt
(Con
t.)O
ffice
rs C
osts
$0
$0
$0
$0
$25
,451
Dru
g C
ontr
ol F
ines
00
00
22,0
60D
rug
Cou
rt F
ees
00
00
4,11
3Ja
il Fe
es0
00
03,
443
DU
I Tre
atm
ent F
ines
00
00
3,91
1D
ata
Ent
ry F
ee -
Cir
cuit
Cou
rt0
00
053
0C
ourt
room
Sec
urity
Fee
00
00
391
Gen
eral
Ses
sion
s C
ourt
Fine
s0
00
023
,063
Fine
s fo
r Li
tter
ing
00
00
2,31
3O
ffice
rs C
osts
00
00
40,9
48G
ame
and
Fish
Fin
es0
00
02,
066
Dru
g C
ontr
ol F
ines
00
00
16,3
92D
rug
Cou
rt F
ees
00
00
6,38
3Ja
il Fe
es0
00
017
,733
DU
I Tre
atm
ent F
ines
00
00
5,48
4D
ata
Ent
ry F
ee -
Gen
eral
Ses
sion
s C
ourt
00
00
8,19
2C
ourt
room
Sec
urity
Fee
00
00
228
Cha
ncer
y C
ourt
Offi
cers
Cos
ts0
00
02,
469
Dat
a E
ntry
Fee
- C
hanc
ery
Cou
rt0
00
01,
018
Oth
er F
ines
, For
feitu
res,
and
Pen
altie
sPr
ocee
ds fr
om C
onfis
cate
d Pr
oper
ty0
00
06,
428
Tota
l Fin
es, F
orfe
iture
s, a
nd P
enal
ties
$0
$0
$0
$0
$19
3,19
5
Cha
rges
for
Cur
rent
Ser
vice
sG
ener
al S
ervi
ce C
harg
esPa
tient
Cha
rges
$0
$0
$0
$0
$1,
514,
232
Serv
ice
Cha
rges
00
00
40,1
50
(Con
tinue
d)
Spec
ial R
even
ue F
unds
Deb
t Se
rvic
e Fu
nd
Cap
ital
Proj
ects
Fu
nd
123
Exh
ibit
J-5
Gile
s C
ount
y, T
enne
ssee
Sche
dule
of D
etai
led
Rev
enue
s -
All
Gov
ernm
enta
l Fun
d Ty
pes
(Con
t.)
Con
stitu
- C
omm
unity
tio
nal
Hig
hway
/ G
ener
alD
evel
opm
ent/
Offi
cers
- P
ublic
Deb
t I
ndus
tria
l F
ees
Wor
ks S
ervi
ce P
ark
Tota
l
Cha
rges
for
Cur
rent
Ser
vice
s (C
ont.)
Fees Cop
y Fe
es$
0$
0$
0$
0$
1,55
9Te
leph
one
Com
mis
sion
s0
00
010
,773
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126
Exhibit J-6
Giles County, TennesseeSchedule of Detailed Revenues -
All Governmental Fund TypesDiscretely Presented Giles County School DepartmentFor the Year Ended June 30, 2009
General School Purpose Federal Central School Projects Cafeteria Total
Local TaxesCounty Property Taxes
Current Property Tax $ 6,242,049 $ 0 $ 0 $ 6,242,049Trustee's Collections - Prior Year 325,363 0 0 325,363Circuit/Clerk & Master Collections - Prior Years 47,794 0 0 47,794Interest and Penalty 40,433 0 0 40,433
County Local Option TaxesLocal Option Sales Tax 3,148,409 0 0 3,148,409
Statutory Local TaxesInterstate Telecommunications Tax 3,751 0 0 3,751
Total Local Taxes $ 9,807,799 $ 0 $ 0 $ 9,807,799
Licenses and PermitsLicenses
Marriage Licenses $ 2,290 $ 0 $ 0 $ 2,290Total Licenses and Permits $ 2,290 $ 0 $ 0 $ 2,290
Charges for Current ServicesFees
Vending Machine Collections $ 5 $ 0 $ 0 $ 5Education Charges
Tuition - Out-of-State Systems 38,682 0 0 38,682Lunch Payments - Children 0 0 462,399 462,399Lunch Payments - Adults 0 0 56,520 56,520Income from Breakfast 0 0 75,078 75,078A la carte Sales 0 0 91,824 91,824Receipts from Individual Schools 83,863 0 0 83,863
Other Charges for ServicesOther Charges for Services 5,742 0 0 5,742
Total Charges for Current Services $ 128,292 $ 0 $ 685,821 $ 814,113
Other Local RevenuesRecurring Items
Investment Income $ 0 $ 0 $ 6,167 $ 6,167Sale of Materials and Supplies 3,320 0 0 3,320Miscellaneous Refunds 6,353 0 10,331 16,684
Nonrecurring ItemsSale of Equipment 12,900 0 0 12,900Sale of Property 214 0 0 214Damages Recovered from Individuals 100 0 0 100Contributions and Gifts 23,714 0 0 23,714
Other Local RevenuesOther Local Revenues 671 0 0 671
Total Other Local Revenues $ 47,272 $ 0 $ 16,498 $ 63,770
State of TennesseeGeneral Government Grants
On-Behalf Contributions for OPEB $ 224,461 $ 0 $ 0 $ 224,461State Education Funds
Basic Education Program 18,143,708 0 0 18,143,708
(Continued)
127
Exhibit J-6
Giles County, TennesseeSchedule of Detailed Revenues -
All Governmental Fund TypesDiscretely Presented Giles County School Department (Cont.)
General School Purpose Federal Central School Projects Cafeteria Total
State of Tennessee (Cont.)State Education Funds (Cont.)
Early Childhood Education $ 448,544 $ 0 $ 0 $ 448,544School Food Service 0 0 25,563 25,563Driver Education 18,423 0 0 18,423Other State Education Funds 509,146 0 0 509,146Career Ladder Program 195,474 0 0 195,474Career Ladder - Extended Contract 95,400 0 0 95,400
Other State RevenuesState Revenue Sharing - T.V.A. 664,046 0 0 664,046Other State Revenues 0 0 9,978 9,978
Total State of Tennessee $ 20,299,202 $ 0 $ 35,541 $ 20,334,743
Federal GovernmentFederal Through State
USDA School Lunch Program $ 0 $ 0 $ 926,508 $ 926,508Breakfast 0 0 362,228 362,228USDA - Other 0 0 3,822 3,822Adult Education State Grant Program 83,140 0 0 83,140Vocational Education - Basic Grants to States 0 80,457 0 80,457Title I Grants to Local Education Agencies 0 900,637 0 900,637Innovative Education Program Strategies 0 1,812 0 1,812Special Education - Grants to States 34,811 897,756 0 932,567Special Education Preschool Grants 0 22,955 0 22,955English Language Acquisition Grants 0 867 0 867Safe and Drug-Free Schools - State Grants 0 16,235 0 16,235Eisenhower Professional Development State Grants 0 355,952 0 355,952Other Federal through State 33,000 13,108 0 46,108
Total Federal Government $ 150,951 $ 2,289,779 $ 1,292,558 $ 3,733,288
Other Governments and Citizens GroupsOther Governments
Contributions $ 30,000 $ 0 $ 0 $ 30,000Total Other Governments and Citizens Groups $ 30,000 $ 0 $ 0 $ 30,000
Total $ 30,465,806 $ 2,289,779 $ 2,030,418 $ 34,786,003
128
Exhibit J-7Giles County, TennesseeSchedule of Detailed Expenditures -
All Governmental Fund TypesFor the Year Ended June 30, 2009
General FundGeneral Government
County CommissionBoard and Committee Members Fees $ 36,045 Dues and Memberships 1,750 Travel 9,890 Other Supplies and Materials 23
Total County Commission $ 47,708
County Mayor/ExecutiveCounty Official/Administrative Officer $ 71,322 Secretary(ies) 28,000 Other Salaries and Wages 21,999 Communication 3,913 Dues and Memberships 1,550 Postal Charges 1,092 Travel 116 Other Supplies and Materials 3,017 Other Charges 8,401
Total County Mayor/Executive 139,410
County AttorneyLegal Services $ 35,987 Travel 212 Liability Claims 35,000
Total County Attorney 71,199
Election CommissionCounty Official/Administrative Officer $ 55,576 Deputy(ies) 29,504 Other Salaries and Wages 16,328 Election Commission 4,345 Election Workers 31,862 Communication 1,329 Legal Notices, Recording, and Court Costs 2,126 Postal Charges 2,359 Other Supplies and Materials 6,609 Other Charges 20,989 Office Equipment 7,125 Voting Machines 21,772
Total Election Commission 199,924
(Continued)
129
Exhibit J-7Giles County, TennesseeSchedule of Detailed Expenditures -
All Governmental Fund Types (Cont.)
General Fund (Cont.)General Government (Cont.)
Register of DeedsCommunication $ 1,016 Maintenance and Repair Services - Office Equipment 690 Postal Charges 387 Other Supplies and Materials 5,855 Other Charges 2,703 Data Processing Equipment 7,795
Total Register of Deeds $ 18,446
County BuildingsCustodial Personnel $ 103,187 Communication 12,924 Maintenance and Repair Services - Buildings 24,095 Maintenance and Repair Services - Equipment 16,868 Pest Control 1,217 Custodial Supplies 16,535 Utilities 72,623 Other Charges 491 Building Improvements 252,680 Furniture and Fixtures 16,923
Total County Buildings 517,543
FinanceAccounting and Budgeting
County Official/Administrative Officer $ 70,000 Accountants/Bookkeepers 241,310 In-Service Training 1,660 Audit Services 8,834 Communication 1,672 Data Processing Services 18,019 Maintenance and Repair Services - Equipment 1,725 Postal Charges 4,799 Rentals 1,699 Travel 4,177 Other Supplies and Materials 9,936 Other Charges 5,108
Total Accounting and Budgeting 368,939
Property Assessor's OfficeCounty Official/Administrative Officer $ 61,751 Assessment Personnel 62,060
(Continued)
130
Exhibit J-7Giles County, TennesseeSchedule of Detailed Expenditures -
All Governmental Fund Types (Cont.)
General Fund (Cont.)Finance (Cont.)
Property Assessor's Office (Cont.)Clerical Personnel $ 122,444 Temporary Personnel 19,846 Bonus Payments 2,000 Other Salaries and Wages 7,255 Board and Committee Members Fees 2,250 Communication 2,140 Dues and Memberships 1,985 Maintenance and Repair Services - Equipment 3,603 Maintenance and Repair Services - Vehicles 686 Postal Charges 5,970 Rentals 3,634 Travel 1,058 Gasoline 992 Other Supplies and Materials 540 Vehicle and Equipment Insurance 864 Other Charges 893 Furniture and Fixtures 1,963
Total Property Assessor's Office $ 301,934
Reappraisal ProgramOther Charges $ 12,230
Total Reappraisal Program 12,230
County Trustee's OfficeCommunication $ 751 Data Processing Services 5,589 Postal Charges 4,516 Other Supplies and Materials 2,492
Total County Trustee's Office 13,348
County Clerk's OfficeCommunication $ 1,424 Legal Notices, Recording, and Court Costs 256 Maintenance Agreements 9,628 Postal Charges 8,680 Other Supplies and Materials 5,530 Other Charges 2,442 Furniture and Fixtures 400 Office Equipment 305
Total County Clerk's Office 28,665
(Continued)
131
Exhibit J-7Giles County, TennesseeSchedule of Detailed Expenditures -
All Governmental Fund Types (Cont.)
General Fund (Cont.)Administration of Justice
Circuit CourtJury and Witness Fees $ 17,874 In-Service Training 301 Communication 2,604 Operating Lease Payments 3,855 Postal Charges 3,894 Rentals 24,000 Travel 4,458 Other Supplies and Materials 15,803 Furniture and Fixtures 1,845 Office Equipment 4,612
Total Circuit Court $ 79,246
General Sessions CourtJudge(s) $ 95,055 Other Salaries and Wages 13,635 Communication 444 Travel 1,906 Other Supplies and Materials 33 Other Charges 1,136
Total General Sessions Court 112,209
Chancery CourtCounty Official/Administrative Officer $ 61,751 Deputy(ies) 63,115 Other Salaries and Wages 8,500 Communication 1,010 Data Processing Services 3,053 Postal Charges 2,000 Other Supplies and Materials 5,068 Other Charges 1,541
Total Chancery Court 146,038
Judicial CommissionersOther Salaries and Wages $ 27,209 Travel 375
Total Judicial Commissioners 27,584
Courtroom SecurityDeputy(ies) $ 88,197 Sergeant(s) 37,317
(Continued)
132
Exhibit J-7Giles County, TennesseeSchedule of Detailed Expenditures -
All Governmental Fund Types (Cont.)
General Fund (Cont.)Administration of Justice (Cont.)
Courtroom Security (Cont.)In-Service Training $ 2,150 Uniforms 697 Law Enforcement Equipment 739
Total Courtroom Security $ 129,100
Public SafetySheriff's Department
County Official/Administrative Officer $ 67,927 Deputy(ies) 393,057 Investigator(s) 128,402 Captain(s) 47,384 Lieutenant(s) 75,139 Sergeant(s) 63,411 Accountants/Bookkeepers 53,247 School Resource Officer 36,033 Overtime Pay 43,200 In-Service Training 19,903 Communication 25,077 Dues and Memberships 1,720 Maintenance and Repair Services - Equipment 3,438 Maintenance and Repair Services - Vehicles 33,138 Postal Charges 3,000 Travel 2,835 Data Processing Supplies 6,489 Gasoline 82,195 Tires and Tubes 5,616 Uniforms 7,529 Other Supplies and Materials 11,792 Vehicle and Equipment Insurance 29,214 Other Charges 3,480 Law Enforcement Equipment 71,777 Motor Vehicles 88,228
Total Sheriff's Department 1,303,231
Traffic ControlTraffic Control Equipment $ 5,364
Total Traffic Control 5,364
Administration of the Sexual Offender RegistryOther Charges $ 1,448
Total Administration of the Sexual Offender Registry 1,448
(Continued)
133
Exhibit J-7Giles County, TennesseeSchedule of Detailed Expenditures -
All Governmental Fund Types (Cont.)
General Fund (Cont.)Public Safety (Cont.)
JailSupervisor/Director $ 31,344 Sergeant(s) 99,856 Foremen 24,927 Guards 469,308 Cafeteria Personnel 42,649 Maintenance Personnel 25,477 Overtime Pay 29,598 Maintenance and Repair Services - Buildings 40,745 Medical and Dental Services 66,367 Pest Control 1,296 Drugs and Medical Supplies 41,707 Food Supplies 118,709 Prisoners Clothing 1,499 Utilities 115,727 Other Charges 26,951
Total Jail $ 1,136,160
Juvenile ServicesSupervisor/Director $ 35,000 Communication 519 Maintenance and Repair Services - Buildings 5,130 Travel 1,116 Other Contracted Services 2,777 Other Charges 1,325
Total Juvenile Services 45,867
Fire Prevention and ControlContracts with Government Agencies $ 2,000
Total Fire Prevention and Control 2,000
Rescue SquadContributions $ 208,400
Total Rescue Squad 208,400
Other Emergency ManagementCounty Official/Administrative Officer $ 36,000 Other Salaries and Wages 26,659 Matching Share 5,000 Other Supplies and Materials 316 Other Charges 85,667
(Continued)
134
Exhibit J-7Giles County, TennesseeSchedule of Detailed Expenditures -
All Governmental Fund Types (Cont.)
General Fund (Cont.)Public Safety (Cont.)
Other Emergency Management (Cont.)Motor Vehicles $ 5,000
Total Other Emergency Management $ 158,642
County Coroner/Medical ExaminerOther Contracted Services $ 34,012
Total County Coroner/Medical Examiner 34,012
Other Public SafetyCommunication $ 1,086 Rentals 7,800 Other Supplies and Materials 697
Total Other Public Safety 9,583
Public Health and WelfareLocal Health Center
Communication $ 2,881 Janitorial Services 15,015 Maintenance and Repair Services - Buildings 5,053 Pest Control 350 Other Contracted Services 22,000 Drugs and Medical Supplies 29 Utilities 16,396 Other Supplies and Materials 1,475 Furniture and Fixtures 348
Total Local Health Center 63,547
Rabies and Animal ControlSupervisor/Director $ 26,914 Communication 1,514 Maintenance and Repair Services - Buildings 4 Maintenance and Repair Services - Vehicles 157 Animal Food and Supplies 2,792 Gasoline 4,025 Tires and Tubes 12 Utilities 2,327 Vehicle and Equipment Insurance 774 Other Charges 6,832
Total Rabies and Animal Control 45,351
(Continued)
135
Exhibit J-7Giles County, TennesseeSchedule of Detailed Expenditures -
All Governmental Fund Types (Cont.)
General Fund (Cont.)Public Health and Welfare (Cont.)
Ambulance/Emergency Medical ServicesDrugs and Medical Supplies $ 2,240
Total Ambulance/Emergency Medical Services $ 2,240
Regional Mental Health CenterContributions $ 23,000
Total Regional Mental Health Center 23,000
Aid to Dependent ChildrenContributions $ 8,472
Total Aid to Dependent Children 8,472
Other Local Welfare ServicesContributions $ 38,242 Pauper Burials 3,915
Total Other Local Welfare Services 42,157
Sanitation ManagementContracts with Private Agencies $ 23,958
Total Sanitation Management 23,958
Other Waste DisposalOther Charges $ 2,480
Total Other Waste Disposal 2,480
Other Public Health and WelfareOther Salaries and Wages $ 244,066 Social Security 18,669 Employee and Dependent Insurance 53,971 Life Insurance 354 Unemployment Compensation 851 Local Retirement 19,585 Travel 9,009 Other Supplies and Materials 987 Other Charges 98
Total Other Public Health and Welfare 347,590
Social, Cultural, and Recreational ServicesSenior Citizens Assistance
Contributions $ 27,000 Total Senior Citizens Assistance 27,000
(Continued)
136
Exhibit J-7Giles County, TennesseeSchedule of Detailed Expenditures -
All Governmental Fund Types (Cont.)
General Fund (Cont.)Social, Cultural, and Recreational Services (Cont.)
LibrariesContributions $ 101,246
Total Libraries $ 101,246
Parks and Fair BoardsContributions $ 40,269 Maintenance and Repair Services - Buildings 3,567 Drainage Materials 10,285 Building Improvements 229 Other Capital Outlay 130,715
Total Parks and Fair Boards 185,065
Other Social, Cultural, and RecreationalPart-time Personnel $ 10,252 Other Salaries and Wages 11,316 Communication 560 Maintenance and Repair Services - Office Equipment 310 Postal Charges 84 Other Supplies and Materials 330
Total Other Social, Cultural, and Recreational 22,852
Agriculture and Natural ResourcesAgriculture Extension Service
Salary Supplements $ 76,718 Secretary(ies) 420 Other Salaries and Wages 1,340 Board and Committee Members Fees 390 Other Fringe Benefits 26,040 Communication 9,875 Maintenance and Repair Services - Buildings 1,858 Maintenance and Repair Services - Equipment 235 Maintenance and Repair Services - Vehicles 163 Postal Charges 680 Travel 308 Other Contracted Services 2,440 Food Preparation Supplies 5,109 Gasoline 1,057 Instructional Supplies and Materials 1,645 Utilities 7,366 Other Supplies and Materials 1,388 Vehicle and Equipment Insurance 901
(Continued)
137
Exhibit J-7Giles County, TennesseeSchedule of Detailed Expenditures -
All Governmental Fund Types (Cont.)
General Fund (Cont.)Agriculture and Natural Resources (Cont.)
Agriculture Extension Service (Cont.)Other Charges $ 306 Office Equipment 322
Total Agriculture Extension Service $ 138,561
Forest ServiceCommunication $ 773
Total Forest Service 773
Soil ConservationClerical Personnel $ 36,313 Other Salaries and Wages 50,918 Other Charges 2,000
Total Soil Conservation 89,231
Other OperationsOther Economic and Community Development
Contributions $ 43,800 Dues and Memberships 5,669
Total Other Economic and Community Development 49,469
AirportContributions $ 37,747 Building Improvements 55,000
Total Airport 92,747
Veterans' ServicesSupervisor/Director $ 13,000 Communication 124 Other Charges 879
Total Veterans' Services 14,003
Other ChargesContracts with Private Agencies $ 43,277 Building and Contents Insurance 24,875 Liability Insurance 156,265 Premiums on Corporate Surety Bonds 2,069 Trustee's Commission 97,692 Workers' Compensation Insurance 238,833 Other Charges 500
Total Other Charges 563,511
(Continued)
138
Exhibit J-7Giles County, TennesseeSchedule of Detailed Expenditures -
All Governmental Fund Types (Cont.)
General Fund (Cont.)Other Operations (Cont.)
Contributions to Other AgenciesContracts with Government Agencies $ 127,520 Contributions 184,290
Total Contributions to Other Agencies $ 311,810
Employee BenefitsEducational Incentive - Other County Employees $ 13,500 Social Security 246,778 Employee and Dependent Insurance 783,161 Life Insurance 5,947 Unemployment Compensation 10,729 Local Retirement 310,341 Other Fringe Benefits 7,018
Total Employee Benefits 1,377,474
MiscellaneousRefunds $ 5,604
Total Miscellaneous 5,604
Total General Fund $ 8,656,371
Solid Waste/Sanitation FundGeneral Government
Other General AdministrationSupervisor/Director $ 33,118 Communication 493 Travel 1,168 Other Contracted Services 6,620 Other Supplies and Materials 40 Other Charges 141
Total Other General Administration $ 41,580
Public Health and WelfareWaste Pickup
Other Contracted Services $ 22,186 Total Waste Pickup 22,186
Recycling CenterOther Charges $ 30,600
Total Recycling Center 30,600
Total Solid Waste/Sanitation Fund 94,366
(Continued)
139
Exhibit J-7Giles County, TennesseeSchedule of Detailed Expenditures -
All Governmental Fund Types (Cont.)
Ambulance Service FundPublic Health and Welfare
Ambulance/Emergency Medical ServicesSupervisor/Director $ 54,450 Medical Personnel 861,657 Secretary(ies) 22,759 Part-time Personnel 169,810 Overtime Pay 106,025 Social Security 94,401 State Retirement 86,383 Life Insurance 1,446 Medical Insurance 186,823 Unemployment Compensation 3,765 Communication 9,417 Data Processing Services 2,669 Maintenance and Repair Services - Buildings 12,579 Maintenance and Repair Services - Equipment 3,707 Maintenance and Repair Services - Vehicles 29,962 Postal Charges 77 Travel 268 Drugs and Medical Supplies 55,135 Gasoline 48,247 Lubricants 6,825 Tires and Tubes 3,699 Uniforms 11,474 Utilities 10,548 Other Supplies and Materials 5,909 Building and Contents Insurance 1,422 Liability Insurance 24,398 Premiums on Corporate Surety Bonds 185 Refunds 453 Trustee's Commission 32,516 Vehicle and Equipment Insurance 7,688 Workers' Compensation Insurance 80,853 Other Charges 26,017 Building Construction 1,250 Motor Vehicles 152,754
Total Ambulance/Emergency Medical Services $ 2,115,571
Total Ambulance Service Fund $ 2,115,571
(Continued)
140
Exhibit J-7Giles County, TennesseeSchedule of Detailed Expenditures -
All Governmental Fund Types (Cont.)
Industrial/Economic Development FundGeneral Government
Other General AdministrationContributions $ 22,380 Other Charges 93,478 Other Construction 10,000
Total Other General Administration $ 125,858
Total Industrial/Economic Development Fund $ 125,858
Special Purpose FundGeneral Government
Other General AdministrationTrustee's Commission $ 6,938
Total Other General Administration $ 6,938
Total Special Purpose Fund 6,938
Drug Control FundPublic Safety
Drug EnforcementCommunication $ 1,163 Confidential Drug Enforcement Payments 21,000 Dues and Memberships 1,420 Travel 2,503 Veterinary Services 405 Animal Food and Supplies 503 Other Supplies and Materials 2,258 Other Charges 2,947 Law Enforcement Equipment 21,441 Motor Vehicles 24,058
Total Drug Enforcement $ 77,698
Total Drug Control Fund 77,698
Constitutional Officers - Fees FundGeneral Government
Register of DeedsConstitutional Officers' Operating Expenses $ 117,950
Total Register of Deeds $ 117,950
(Continued)
141
Exhibit J-7Giles County, TennesseeSchedule of Detailed Expenditures -
All Governmental Fund Types (Cont.)
Constitutional Officers - Fees Fund (Cont.)Finance
County Trustee's OfficeConstitutional Officers' Operating Expenses $ 133,894
Total County Trustee's Office $ 133,894
County Clerk's OfficeConstitutional Officers' Operating Expenses $ 230,808
Total County Clerk's Office 230,808
Administration of JusticeCircuit Court
Constitutional Officers' Operating Expenses $ 311,739 Total Circuit Court 311,739
General Sessions CourtConstitutional Officers' Operating Expenses $ 90
Total General Sessions Court 90
Total Constitutional Officers - Fees Fund $ 794,481
Highway/Public Works FundHighways
AdministrationCounty Official/Administrative Officer $ 67,927 Assistant(s) 39,315 Custodial Personnel 4,175 Educational Incentive - Other County Employees 1,500 In-Service Training 648 Communication 8,902 Data Processing Services 1,805 Dues and Memberships 3,250 Evaluation and Testing 2,400 Legal Notices, Recording, and Court Costs 1,129 Maintenance and Repair Services - Buildings 4,812 Maintenance and Repair Services - Office Equipment 285 Postal Charges 486 Travel 2,651 Custodial Supplies 1,823 Drugs and Medical Supplies 1,205 Electricity 21,995 Office Supplies 2,502 Other Supplies and Materials 500
(Continued)
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Exhibit J-7Giles County, TennesseeSchedule of Detailed Expenditures -
All Governmental Fund Types (Cont.)
Highway/Public Works Fund (Cont.)Highways (Cont.)
Administration (Cont.)Other Charges $ 11,073 Office Equipment 1,194
Total Administration $ 179,577
Highway and Bridge MaintenanceSupervisor/Director $ 178,564 Foremen 145,281 Equipment Operators - Heavy 194,451 Equipment Operators - Light 236,216 Truck Drivers 255,531 Laborers 135,537 Rentals 150 Asphalt - Hot Mix 260,000 Asphalt - Liquid 756,985 Concrete 8,279 Crushed Stone 307,226 Fertilizer, Lime, and Seed 450 General Construction Materials 4,794 Other Road Supplies 39,385 Pipe 14,772 Road Signs 25,109 Structural Steel 4,985
Total Highway and Bridge Maintenance 2,567,715
Operation and Maintenance of EquipmentMechanic(s) $ 196,201 Equipment and Machinery Parts 117,943 Fuel Oil 207,705 Garage Supplies 4,843 Tires and Tubes 24,812
Total Operation and Maintenance of Equipment 551,504
Litter and Trash CollectionAssistant(s) $ 4,973 Truck Drivers 9,504 Travel 412 Instructional Supplies and Materials 16,877 Other Supplies and Materials 9,804
Total Litter and Trash Collection 41,570
(Continued)
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Exhibit J-7Giles County, TennesseeSchedule of Detailed Expenditures -
All Governmental Fund Types (Cont.)
Highway/Public Works Fund (Cont.)Highways (Cont.)
Other ChargesBuilding and Contents Insurance $ 1,211 Liability Insurance 34,761 Trustee's Commission 42,818 Vehicle and Equipment Insurance 26,142 Workers' Compensation Insurance 66,742 Liability Claims 1,996
Total Other Charges $ 173,670
Employee BenefitsSocial Security $ 112,040 State Retirement 118,430 Employee and Dependent Insurance 295,287 Unemployment Compensation 5,843 Laundry Service 6,252
Total Employee Benefits 537,852
Capital OutlayEngineering Services $ 2,603 Matching Share 92,797 Bridge Construction 144,580 Highway Equipment 30,500 State Aid Projects 300,000
Total Capital Outlay 570,480
Total Highway/Public Works Fund $ 4,622,368
General Debt Service FundPrincipal on Debt
General GovernmentPrincipal on Bonds $ 255,000
Total General Government $ 255,000
EducationPrincipal on Bonds $ 815,000
Total Education 815,000
Interest on DebtGeneral Government
Interest on Bonds $ 89,115 Total General Government 89,115
(Continued)
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Exhibit J-7Giles County, TennesseeSchedule of Detailed Expenditures -
All Governmental Fund Types (Cont.)
General Debt Service Fund (Cont.)Interest on Debt (Cont.)
EducationInterest on Bonds $ 567,677
Total Education $ 567,677
Other Debt ServiceGeneral Government
Contributions $ 138,713 Trustee's Commission 57,732 Other Debt Service 200
Total General Government 196,645
EducationOther Debt Service $ 1,001
Total Education 1,001
Total General Debt Service Fund $ 1,924,438
General Capital Projects FundCapital Projects
Other General Government ProjectsOther Equipment $ 26,906
Total Other General Government Projects $ 26,906
Total General Capital Projects Fund 26,906
Community Development/Industrial Park FundGeneral Government
Other General AdministrationOther Charges $ 193,474
Total Other General Administration $ 193,474
Total Community Development/Industrial Park Fund 193,474
Total Governmental Funds - Primary Government $ 18,638,469
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Exhibit J-8Giles County, TennesseeSchedule of Detailed Expenditures -
All Governmental Fund TypesDiscretely Presented Giles County School DepartmentFor the Year Ended June 30, 2009
General Purpose School FundInstruction
Regular Instruction ProgramTeachers $ 9,759,823 Career Ladder Program 127,663 Career Ladder Extended Contracts 69,605 Homebound Teachers 14,200 Educational Assistants 267,259 Other Salaries and Wages 110,295 Certified Substitute Teachers 54,791 Non-certified Substitute Teachers 207,355 Social Security 630,342 State Retirement 657,689 Medical Insurance 1,875,556 Employer Medicare 147,076 Tuition 34,192 Other Contracted Services 36,567 Instructional Supplies and Materials 171,832 Textbooks 254,028 Other Supplies and Materials 27,924 Fee Waivers 19,517 Other Charges 1,454 Regular Instruction Equipment 21,636
Total Regular Instruction Program $ 14,488,804
Alternative Instruction ProgramTeachers $ 69,060 Educational Assistants 14,844 Social Security 5,121 State Retirement 5,649 Medical Insurance 10,592 Employer Medicare 1,198 Other Contracted Services 920 Instructional Supplies and Materials 60
Total Alternative Instruction Program 107,444
Special Education ProgramTeachers $ 1,149,832 Career Ladder Program 14,931 Homebound Teachers 3,870 Educational Assistants 333,758 Attendants 27,971
(Continued)
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Exhibit J-8Giles County, TennesseeSchedule of Detailed Expenditures -
All Governmental Fund TypesDiscretely Presented Giles County School Department (Cont.)
General Purpose School Fund (Cont.)Instruction (Cont.)
Special Education Program (Cont.)Certified Substitute Teachers $ 688 Non-certified Substitute Teachers 14,240 Social Security 92,866 State Retirement 102,778 Medical Insurance 253,885 Employer Medicare 21,719 Contracts with Private Agencies 86,076 Other Contracted Services 154,744 Instructional Supplies and Materials 15,603 Other Supplies and Materials 4,140 Special Education Equipment 4,454
Total Special Education Program $ 2,281,555
Vocational Education ProgramTeachers $ 652,454 Career Ladder Program 4,000 Career Ladder Extended Contracts 1,400 Certified Substitute Teachers 515 Non-certified Substitute Teachers 1,465 Social Security 39,335 State Retirement 41,991 Medical Insurance 108,832 Employer Medicare 9,199 Maintenance and Repair Services - Equipment 1,000 Other Contracted Services 9,774 Instructional Supplies and Materials 16,747 Textbooks 9,955 Other Supplies and Materials 5,366 Vocational Instruction Equipment 40,013
Total Vocational Education Program 942,046
Adult Education ProgramTeachers $ 42,280 Social Security 2,621 State Retirement 2,714 Employer Medicare 613 Instructional Supplies and Materials 5,016
Total Adult Education Program 53,244
(Continued)
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Exhibit J-8Giles County, TennesseeSchedule of Detailed Expenditures -
All Governmental Fund TypesDiscretely Presented Giles County School Department (Cont.)
General Purpose School Fund (Cont.)Support Services
AttendanceSupervisor/Director $ 44,793 Career Ladder Program 853 Other Salaries and Wages 7,134 Social Security 2,775 State Retirement 2,930 Medical Insurance 13,985 Employer Medicare 752 Travel 2,951
Total Attendance $ 76,173
Health ServicesSupervisor/Director $ 51,699 Career Ladder Program 1,000 Medical Personnel 271,046 Clerical Personnel 24,984 Social Security 20,081 State Retirement 27,628 Medical Insurance 49,536 Employer Medicare 4,696 Travel 4,064 Other Contracted Services 1,564 Drugs and Medical Supplies 1,317 Other Supplies and Materials 35,973
Total Health Services 493,588
Other Student SupportCareer Ladder Program $ 7,000 Guidance Personnel 428,484 Career Ladder Extended Contracts 8,970 Assessment Personnel 47,514 Clerical Personnel 68,129 Social Security 33,792 State Retirement 38,316 Medical Insurance 86,608 Employer Medicare 7,903 Contracts with Government Agencies 75,516 Evaluation and Testing 31,341 Other Contracted Services 3,500
Total Other Student Support 837,073
(Continued)
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Exhibit J-8Giles County, TennesseeSchedule of Detailed Expenditures -
All Governmental Fund TypesDiscretely Presented Giles County School Department (Cont.)
General Purpose School Fund (Cont.)Support Services (Cont.)
Regular Instruction ProgramSupervisor/Director $ 134,536 Career Ladder Program 29,533 Career Ladder Extended Contracts 6,300 Librarians 427,236 Instructional Computer Personnel 143,182 Clerical Personnel 76,801 Other Salaries and Wages 107,303 Social Security 51,816 State Retirement 58,528 Medical Insurance 101,485 Employer Medicare 12,719 Travel 21,966 Other Contracted Services 7,010 Library Books/Media 15,008 Periodicals 2,714 Other Supplies and Materials 16,814 In Service/Staff Development 20,591 Other Charges 4,958
Total Regular Instruction Program $ 1,238,500
Alternative Instruction ProgramSupervisor/Director $ 52,015 Career Ladder Program 1,000 Social Security 3,207 State Retirement 3,404 Medical Insurance 5,527 Employer Medicare 750 Travel 45
Total Alternative Instruction Program 65,948
Special Education ProgramSupervisor/Director $ 72,516 Career Ladder Program 3,000 Psychological Personnel 81,230 Assessment Personnel 12,728 Secretary(ies) 37,566 Social Security 9,166 State Retirement 10,161 Medical Insurance 15,618
(Continued)
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Exhibit J-8Giles County, TennesseeSchedule of Detailed Expenditures -
All Governmental Fund TypesDiscretely Presented Giles County School Department (Cont.)
General Purpose School Fund (Cont.)Support Services (Cont.)
Special Education Program (Cont.)Employer Medicare $ 3,001 Travel 16,344 Other Contracted Services 11,775 Other Supplies and Materials 12,468 In Service/Staff Development 2,320 Other Equipment 1,355
Total Special Education Program $ 289,248
Vocational Education ProgramSupervisor/Director $ 38,626 Secretary(ies) 16,623 Clerical Personnel 36,820 Other Salaries and Wages 49,698 Social Security 6,395 State Retirement 7,568 Medical Insurance 10,593 Employer Medicare 2,056 Travel 19,383 Other Supplies and Materials 2,046 Other Equipment 443
Total Vocational Education Program 190,251
Adult ProgramsSupervisor/Director $ 52,896 Social Security 2,957 State Retirement 3,396 Medical Insurance 6,616 Employer Medicare 692 Other Supplies and Materials 1,748 In Service/Staff Development 1,615
Total Adult Programs 69,920
Other ProgramsOn-Behalf Payments to OPEB $ 224,461
Total Other Programs 224,461
Board of EducationSecretary to Board $ 2,375 Secretary(ies) 125
(Continued)
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Exhibit J-8Giles County, TennesseeSchedule of Detailed Expenditures -
All Governmental Fund TypesDiscretely Presented Giles County School Department (Cont.)
General Purpose School Fund (Cont.)Support Services (Cont.)
Board of Education (Cont.)Board and Committee Members Fees $ 3,434 In-Service Training 5,470 Social Security 341 State Retirement 205 Life Insurance 11,049 Unemployment Compensation 25,342 Employer Medicare 86 Audit Services 5,200 Dues and Memberships 9,821 Legal Services 19,580 Travel 4,628 Other Contracted Services 1,250 Other Supplies and Materials 3,730 Liability Insurance 116,945 Premiums on Corporate Surety Bonds 350 Trustee's Commission 216,386 Workers' Compensation Insurance 275,184 Criminal Investigation of Applicants - TBI 3,696 Other Charges 8,598
Total Board of Education $ 713,795
Director of SchoolsCounty Official/Administrative Officer $ 95,652 Secretary(ies) 62,201 Social Security 9,738 State Retirement 11,217 Medical Insurance 13,507 Employer Medicare 2,277 Advertising 3,540 Communication 26,029 Dues and Memberships 2,945 Postal Charges 4,150 Travel 4,745 Other Contracted Services 202 Office Supplies 2,497 Other Supplies and Materials 2,002 Other Charges 1,267 Administration Equipment 2,530
Total Director of Schools 244,499
(Continued)
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Exhibit J-8Giles County, TennesseeSchedule of Detailed Expenditures -
All Governmental Fund TypesDiscretely Presented Giles County School Department (Cont.)
General Purpose School Fund (Cont.)Support Services (Cont.)
Office of the PrincipalPrincipals $ 555,153 Career Ladder Program 28,000 Assistant Principals 391,712 Secretary(ies) 298,315 Clerical Personnel 38,700 Other Salaries and Wages 14,942 Social Security 80,493 State Retirement 90,911 Medical Insurance 143,857 Employer Medicare 18,825 Communication 40,948 Other Contracted Services 10,441
Total Office of the Principal $ 1,712,297
Operation of PlantCustodial Personnel $ 412,161 Other Salaries and Wages 3,500 Social Security 25,356 State Retirement 32,223 Medical Insurance 83,157 Employer Medicare 5,971 Laundry Service 6,451 Pest Control 8,198 Other Contracted Services 110,578 Custodial Supplies 44,933 Electricity 1,152,619 Natural Gas 260,982 Propane Gas 65,677 Water and Sewer 120,825 Other Supplies and Materials 2,459 Building and Contents Insurance 84,398 Plant Operation Equipment 8,381
Total Operation of Plant 2,427,869
Maintenance of PlantSupervisor/Director $ 45,214 Maintenance Personnel 186,694 Social Security 14,291 State Retirement 18,993
(Continued)
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Exhibit J-8Giles County, TennesseeSchedule of Detailed Expenditures -
All Governmental Fund TypesDiscretely Presented Giles County School Department (Cont.)
General Purpose School Fund (Cont.)Support Services (Cont.)
Maintenance of Plant (Cont.)Medical Insurance $ 35,658 Employer Medicare 3,342 Laundry Service 2,397 Maintenance and Repair Services - Buildings 79,169 Maintenance and Repair Services - Equipment 17,459 Travel 827 Other Contracted Services 32,928 Diesel Fuel 238 Equipment and Machinery Parts 74,872 Gasoline 13,370 Other Supplies and Materials 54,487 Other Charges 35,304
Total Maintenance of Plant $ 615,243
TransportationSupervisor/Director $ 61,447 Mechanic(s) 123,150 Bus Drivers 703,072 Clerical Personnel 26,604 Other Salaries and Wages 12,551 Social Security 54,266 State Retirement 73,449 Medical Insurance 309,544 Employer Medicare 12,691 Laundry Service 2,352 Maintenance and Repair Services - Vehicles 711 Medical and Dental Services 3,120 Travel 2,992 Other Contracted Services 12,585 Diesel Fuel 214,354 Equipment and Machinery Parts 558 Gasoline 8,842 Lubricants 5,740 Tires and Tubes 19,439 Vehicle Parts 86,231 Other Supplies and Materials 8,716 Vehicle and Equipment Insurance 48,951 Transportation Equipment 697,862
Total Transportation 2,489,227
(Continued)
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Exhibit J-8Giles County, TennesseeSchedule of Detailed Expenditures -
All Governmental Fund TypesDiscretely Presented Giles County School Department (Cont.)
General Purpose School Fund (Cont.)Operation of Non-Instructional Services
Food ServiceMedical Insurance $ 5,300
Total Food Service $ 5,300
Community ServicesSupervisor/Director $ 55,314 Teachers 38,154 Bus Drivers 377 Educational Assistants 7,123 Part-time Personnel 16,070 Certified Substitute Teachers 6,848 Non-certified Substitute Teachers 240 Social Security 7,419 State Retirement 6,897 Medical Insurance 5,065 Employer Medicare 1,762 Travel 5,284 Other Contracted Services 1,894 Food Supplies 5,276 Instructional Supplies and Materials 3,969 Other Supplies and Materials 23,340 In Service/Staff Development 8,716 Other Equipment 2,500
Total Community Services 196,248
Early Childhood EducationSupervisor/Director $ 47,650 Teachers 167,620 Educational Assistants 70,943 Social Security 17,405 State Retirement 19,647 Medical Insurance 39,711 Employer Medicare 4,071 Instructional Supplies and Materials 62,479 Other Supplies and Materials 14,225 In Service/Staff Development 2,821 Other Charges 2,533 Other Equipment 86,626
Total Early Childhood Education 535,731
(Continued)
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Exhibit J-8Giles County, TennesseeSchedule of Detailed Expenditures -
All Governmental Fund TypesDiscretely Presented Giles County School Department (Cont.)
General Purpose School Fund (Cont.)Capital Outlay
Regular Capital OutlayConsultants $ 3,750 Building Improvements 4,062
Total Regular Capital Outlay $ 7,812
Total General Purpose School Fund $ 30,306,276
School Federal Projects FundInstruction
Regular Instruction ProgramTeachers $ 655,667 Social Security 38,745 State Retirement 42,094 Medical Insurance 103,216 Employer Medicare 9,061 Other Supplies and Materials 16,097 Other Charges 2,359 Regular Instruction Equipment 19,632
Total Regular Instruction Program $ 886,871
Special Education ProgramEducational Assistants $ 421,772 Social Security 25,024 State Retirement 34,544 Medical Insurance 142,072 Employer Medicare 5,852 Contracts with Private Agencies 260,908 Other Contracted Services 6,720 Instructional Supplies and Materials 4,145 Other Supplies and Materials 11,117
Total Special Education Program 912,154
Vocational Education ProgramEducational Assistants $ 20,437 Other Salaries and Wages 2,338 Social Security 1,412 State Retirement 150 Employer Medicare 330 Other Supplies and Materials 22,387 Vocational Instruction Equipment 23,440
Total Vocational Education Program 70,494
(Continued)
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Exhibit J-8Giles County, TennesseeSchedule of Detailed Expenditures -
All Governmental Fund TypesDiscretely Presented Giles County School Department (Cont.)
School Federal Projects Fund (Cont.)Support Services
Other Student SupportTravel $ 11,339 Other Contracted Services 18,000 Other Supplies and Materials 135 In Service/Staff Development 6,342
Total Other Student Support $ 35,816
Regular Instruction ProgramSupervisor/Director $ 63,418 Instructional Computer Personnel 51,618 Clerical Personnel 26,000 Social Security 8,706 State Retirement 9,515 Medical Insurance 10,130 Employer Medicare 2,036 Other Supplies and Materials 93,721 In Service/Staff Development 42,561 Other Charges 3,050 Other Equipment 14,437
Total Regular Instruction Program 325,192
Special Education ProgramTravel $ 16,460 Other Supplies and Materials 11,063 In Service/Staff Development 3,155
Total Special Education Program 30,678
Vocational Education ProgramTravel $ 5 In Service/Staff Development 254
Total Vocational Education Program 259
Total School Federal Projects Fund $ 2,261,464
Central Cafeteria FundSupport Services
Board of EducationTrustee's Commission $ 75
Total Board of Education $ 75
(Continued)
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Exhibit J-8Giles County, TennesseeSchedule of Detailed Expenditures -
All Governmental Fund TypesDiscretely Presented Giles County School Department (Cont.)
Central Cafeteria Fund (Cont.)Operation of Non-Instructional Services
Food ServiceSupervisor/Director $ 60,384 Cafeteria Personnel 620,206 Social Security 41,195 State Retirement 43,275 Medical Insurance 153,076 Employer Medicare 9,773 Communication 2,721 Maintenance and Repair Services - Equipment 10,005 Transportation - Other than Students 16,942 Travel 1,907 Other Contracted Services 3,812 Food Supplies 877,228 Other Supplies and Materials 89,299 Food Service Equipment 614
Total Food Service $ 1,930,437
Total Central Cafeteria Fund $ 1,930,512
Education Capital Projects FundCapital Projects
Education Capital ProjectsOther Contracted Services $ 10,249
Total Education Capital Projects $ 10,249
Total Education Capital Projects Fund 10,249
Total Governmental Funds - Giles County School Department $ 34,508,501
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Exhibit J-9Giles County, TennesseeSchedule of Detailed Receipts, Disbursements, and Changes in Cash Balance - City Agency FundFor the Year Ended June 30, 2009
Cash Receipts Local Option Sales Tax $ 2,281,748Total Cash Receipts $ 2,281,748
Cash Disbursements Remittance of Revenues Collected $ 2,278,016 Trustee's Commission 3,732Total Cash Disbursements $ 2,281,748
Excess of Cash Receipts Over (Under) Cash Disbursements $ 0Cash Balance, July 1, 2008 0
Cash Balance, June 30, 2009 $ 0
Cities -Sales Tax
Fund
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SINGLE AUDIT SECTION
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STATE OF TENNESSEE COMPTROLLER OF THE TREASURY
DEPARTMENT OF AUDIT DIVISION OF COUNTY AUDIT
SUITE 1500 JAMES K. POLK STATE OFFICE BUILDING
NASHVILLE, TENNESSEE 37243-1402 PHONE (615) 401-7841
REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE
AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH
GOVERNMENT AUDITING STANDARDS
October 19, 2009 Giles County Executive and Board of County Commissioners Giles County, Tennessee To the County Executive and Board of County Commissioners: We have audited the financial statements of the governmental activities, the aggregate discretely presented component units, each major fund and the aggregate remaining fund information of Giles County, Tennessee, as of and for the year ended June 30, 2009, which collectively comprise Giles County’s basic financial statements and have issued our report thereon dated October 19, 2009. Our report on the aggregate discretely presented component units was qualified due to not including the financial statements of the Giles County Emergency Communications District, which were not available from other auditors as of the date of this report. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the auditing standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Internal Control Over Financial Reporting In planning and performing our audit, we considered Giles County’s internal control over financial reporting as a basis for designing our auditing procedures for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of Giles County’s internal control over financial reporting. Accordingly, we do not express an opinion on the effectiveness of Giles County’s internal control over financial reporting.
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Our consideration of internal control over financial reporting was for the limited purpose described in the preceding paragraph and would not necessarily identify all deficiencies in internal control over financial reporting that might be significant deficiencies or material weaknesses. However, as discussed below, we identified certain deficiencies in internal control over financial reporting that we consider to be significant deficiencies. A control deficiency exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent or detect misstatements on a timely basis. A significant deficiency is a control deficiency, or combination of control deficiencies, that adversely affects the entity's ability to initiate, authorize, record, process, or report financial data reliably in accordance with generally accepted accounting principles such that there is more than a remote likelihood that a misstatement of the entity’s financial statements that is more than inconsequential will not be prevented or detected by the entity’s internal control. We consider the following deficiencies described in the accompanying Schedule of Findings and Questioned Costs to be significant deficiencies in internal control over financial reporting: 09.01, 09.02, 09.03, and 09.04. A material weakness is a significant deficiency, or combination of significant deficiencies, that results in more than a remote likelihood that a material misstatement of the financial statements will not be prevented or detected by Giles County’s internal control. Our consideration of the internal control over financial reporting was for the limited purpose described in the first paragraph of this section and would not necessarily identify all deficiencies in the internal control that might be significant deficiencies and, accordingly, would not necessarily disclose all significant deficiencies that are also considered to be material weaknesses. However, of the significant deficiencies described above, we consider item 09.01 to be a material weakness. Compliance and Other Matters As part of obtaining reasonable assurance about whether Giles County's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. We noted certain matters that we reported to management of Giles County in separate communications. Giles County’s responses to the findings identified in our audit are described in the accompanying Schedule of Findings and Questioned Costs. We did not audit Giles County’s responses and, accordingly, we express no opinion on them.
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This report is intended solely for the information and use of management, the county executive, director of schools, highway commissioner, County Commission, Board of Education, others within Giles County, federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. Very truly yours,
Justin P. Wilson Comptroller of the Treasury JPW/sb
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STATE OF TENNESSEE COMPTROLLER OF THE TREASURY
DEPARTMENT OF AUDIT DIVISION OF COUNTY AUDIT
SUITE 1500 JAMES K. POLK STATE OFFICE BUILDING
NASHVILLE, TENNESSEE 37243-1402 PHONE (615) 401-7841
REPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND INTERNAL CONTROL OVER
COMPLIANCE IN ACCORDANCE WITH OMB CIRCULAR A-133
October 19, 2009 Giles County Executive and Board of County Commissioners Giles County, Tennessee To the County Executive and Board of County Commissioners: Compliance We have audited the compliance of Giles County with the types of compliance requirements described in the U.S. Office of Management and Budget (OMB) Circular A-133 Compliance Supplement that are applicable to each of its major federal programs for the year ended June 30, 2009. Giles County’s major federal programs are identified in the summary of auditor’s results section of the accompanying Schedule of Findings and Questioned Costs. Compliance with the requirements of laws, regulations, contracts, and grants applicable to each of its major federal programs is the responsibility of Giles County’s management. Our responsibility is to express an opinion on Giles County’s compliance based on our audit. We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations. Those standards and OMB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program occurred. An audit includes examining, on a test basis, evidence about Giles County’s compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our
166
audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination of Giles County’s compliance with those requirements. In our opinion, Giles County complied, in all material respects, with the requirements referred to above that are applicable to each of its major federal programs for the year ended June 30, 2009. Internal Control Over Compliance The management of Giles County is responsible for establishing and maintaining effective internal control over compliance with the requirements of laws, regulations, contracts, and grants applicable to federal programs. In planning and performing our audit, we considered Giles County’s internal control over compliance with the requirements that could have a direct and material effect on a major federal program in order to determine our auditing procedures for the purpose of expressing our opinion on compliance, but not for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, we do not express an opinion on the effectiveness of Giles County’s internal control over compliance. A control deficiency in an entity’s internal control over compliance exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent or detect noncompliance with a type of compliance requirement of a federal program on a timely basis. A significant deficiency is a control deficiency, or combination of control deficiencies, that adversely affects the entity’s ability to administer a federal program such that there is more than a remote likelihood that noncompliance with a type of compliance requirement of a federal program that is more than inconsequential will not be prevented or detected by the entity’s internal control. A material weakness is a significant deficiency, or combination of significant deficiencies, that results in more than a remote likelihood that material noncompliance with a type of compliance requirement of a federal program will not be prevented or detected by the entity’s internal control. Our consideration of internal control over compliance was for the limited purpose described in the first paragraph of this section and would not necessarily identify all deficiencies in internal control that might be significant deficiencies or material weaknesses. We did not identify any deficiencies in internal control over compliance that we consider to be material weaknesses, as defined above. Schedule of Expenditures of Federal Awards We have audited the financial statements of the governmental activities, the aggregate discretely presented component units, each major fund, and the aggregate remaining fund information of Giles County, Tennessee, as of and for the year ended June 30, 2009, and have issued our reports thereon dated October 19, 2009. Our report on the aggregate discretely presented component units was qualified due to not including the financial statements of the Giles County Emergency Communications District, which were not available from other auditors as of the date of this report. Our audit was performed for the purpose of forming our opinions on the financial statements that collectively comprise Giles
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County’s basic financial statements. The accompanying Schedule of Expenditures of Federal Awards is presented for purposes of additional analysis as required by OMB Circular A-133 and is not a required part of the basic financial statements. Such information has been subjected to the auditing procedures applied in the audit of the basic financial statements and, in our opinion, is fairly stated, in all material respects, in relation to the basic financial statements taken as a whole. Giles County’s responses to the findings identified in our audit are described in the accompanying Schedule of Findings and Questioned Costs. We did not audit Giles County’s responses and, accordingly, we express no opinion on them. This report is intended solely for the information and use of management, the county executive, director of schools, highway commissioner, County Commission, Board of Education, others within Giles County, and federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. Yours very truly,
Justin P. Wilson Comptroller of the Treasury JPW/sb
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Giles County, TennesseeSchedule of Expenditures of Federal Awards and State Grants (1)For the Year Ended June 30, 2009
Federal Pass-throughFederal/Pass-through Agency/State CFDA Entity IdentifyingGrantor Program Title Number Number
U.S. Department of Agriculture: Direct Programs: Environmental Quality Incentives Program 10.912 N/A $ 17,814 Emergency Watershed Protection Program 10.923 N/A 115,168 Passed-through State Department of Education: Child Nutrition Cluster: School Breakfast Program 10.553 N/A 362,228 National School Lunch Program 10.555 N/A 930,330 (5) Passed-through State Department of Agriculture: National School Lunch Program (Commodities - Noncash Assistance) 10.555 N/A 217,987 (5)Total U.S. Department of Agriculture $ 1,643,527
U.S. Department of Housing and Urban Development: Passed-through State Housing Development Agency: Home Investment Partnerships Program 14.239 HM06-20 $ 193,474Total U.S. Department of Housing and Urban Development $ 193,474
U.S. Department of Labor: Passed-through South Central Tennessee Workforce Alliance: WIA Youth Activities 17.259 (2) $ 33,000Total U.S. Department of Labor $ 33,000
U.S. Department of Transportation: Passed-through State Department of Transportation: State and Community Highway Safety 20.600 DG-08-21863-00 $ 8,010Total U.S. Department of Transportation $ 8,010
U.S. Department of Education: Passed-through State Department of Labor and Workforce Development: Adult Education - Basic Grants to States 84.002 Z-09-213462-00 $ 83,140 Passed-through State Department of Education: Title I Grants to Local Educational Agencies 84.010 N/A 885,022 Special Education Cluster: Special Education - Grants to States 84.027 N/A 955,795 Special Education - Preschool Grants 84.173 N/A 21,848 Career and Technical Education - Basic Grants to States 84.048 N/A 89,149 Safe and Drug-Free Schools and Communities - State Grants 84.186 (2) 18,135 State Grants for Innovative Programs 84.298 N/A 1,205 Education Technology State Grants 84.318 (2) 6,683 English Language Acquisition Grants 84.365 N/A 867 Improving Teacher Quality State Grants 84.367 N/A 318,286Total U.S. Department of Education $ 2,380,130
U.S. Elections Assistance Commission: Passed-through Tennessee Secretary of State: Help America Vote Act Requirements Payments 90.401 (2) $ 13,200Total U.S. Elections Assistance Commission $ 13,200
(Continued)
Expenditures
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Giles County, TennesseeSchedule of Expenditures of Federal Awards and State Grants (1) (Cont.)
Federal Pass-throughFederal/Pass-through Agency/State CFDA Entity IdentifyingGrantor Program Title Number Number
U.S. Department of Health and Human Services: Passed-through State Department of Health: Development and Coordination of Rural Health Services 93.223 Z-09-213725-00 $ 123,680Total U.S. Department of Health and Human Services $ 123,680
U.S. Department of Homeland Security: Passed-through State Department of Military: Disaster Grants - Public Assistance 97.036 (2) $ 15,611 Emergency Management Performance Grants 97.042 (3) 18,200 Homeland Security Grant Program 97.067 (4) 58,228Total U.S. Department of Homeland Security $ 92,039
Total Expenditures of Federal Awards $ 4,487,060
State Grants Contract Number State Reappraisal Program - Comptroller of the Treasury N/A (2) $ 10,897 Health Department Programs - State Department of Health N/A Z-09-213725-00 201,794 Adult Education - State Department of Labor and Workforce Development N/A Z-09-213462-00 37,713 Safe Schools Act 2003 - State Department of Education N/A (2) 23,100 Early Childhood Education - State Department of Education N/A (2) 448,544 Lottery for Education Afterschool Program - State Department of Education N/A (2) 223,629 Coordinated School Health - State Department of Health N/A (2) 105,000 Litter Program - State Department of Transportation N/A Z-09-212746-00 40,590 Waste Tire Grant - State Department of Environment and Conservation N/A (2) 16,474 Juvenile Justice and Delinquency Prevention - State Commission on Children and Youth N/A (2) 9,810 Community Enhancement Grant - Tennessee Secretary of State N/A (2) 8,000
Total State Grants $ 1,125,551
CFDA - Catalog of Federal Domestic AssistanceN/A - Not Applicable
(1) Presented in conformity with generally accepted accounting principles using the modified accrual basis of accounting.(2) Information not available.(3) GG-08-26009-00: $10,000; DG-09-24430-00: $8,200.(4) GG-06-12089-00: $28,717; GG-08-24145-00: $29,511.(5) Total for CFDA No. 10.555 is $1,148,317.
Expenditures
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Giles County, Tennessee Schedule of Audit Findings Not Corrected June 30, 2009 Government Auditing Standards require auditors to report the status of uncorrected findings from prior audits. Presented below are findings from the Annual Financial Report for Giles County, Tennessee, for the year ended June 30, 2008, which have not been corrected. OTHER FINDING Finding Page Number Number Subject 08.07 175 Duties were not segregated adequately in the
Offices of Clerk and Master and Register
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GILES COUNTY, TENNESSEE
SCHEDULE OF FINDINGS AND QUESTIONED COSTS
For the Year Ended June 30, 2009
PART I, SUMMARY OF AUDITOR’S RESULTS
1. Our report on the aggregate discretely presented component units is qualified. Our
report on the governmental activities, each major fund, and the aggregate remaining fund information is unqualified.
2. The audit of the financial statements of Giles County disclosed significant
deficiencies in internal control. One of these deficiencies was considered to be a material weakness.
3. The audit disclosed no instances of noncompliance that were material to the
financial statements of Giles County. 4. Our audit disclosed no significant deficiencies in internal control over major
programs. 5. An unqualified opinion was issued on compliance for major programs. 6. The audit revealed no findings that are required to be reported under Section 510(a)
of OMB Circular A-133. 7. The Child Nutrition Cluster: School Breakfast Program and National School Lunch
Program (CFDA Nos. 10.553 and 10.555), Title I Grants to Local Educational Agencies (CFDA No. 84.010), and Title IIA Improving Teacher Quality State Grants (CFDA No. 84.367) were determined to be major programs.
8. A $300,000 threshold was used to distinguish between Type A and Type B federal
programs. 9. Giles County did not qualify as a low-risk auditee.
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PART II, FINDINGS RELATING TO THE FINANCIAL STATEMENTS Findings and recommendations, as a result of our examination, are presented below. We reviewed these findings and recommendations with management to provide an opportunity for their response. The written responses of the finance director and register are paraphrased in this report. OFFICES OF COUNTY EXECUTIVE AND FINANCE DIRECTOR FINDING 09.01 ACCOUNTING DEFICIENCIES WERE NOTED IN THE
OPERATION OF THE AMBULANCE SERVICE DEPARTMENT (Internal Control – Material Weakness Under Government Auditing Standards)
The following accounting deficiencies were noted in the operation of the Ambulance Service. These deficiencies are the result of a lack of management oversight.
A. The Ambulance Service accounts receivable control account was not reconciled with billings, collections, and write-offs. The failure to reconcile accounts receivable with billings, collections, and write-offs is a significant deficiency in internal controls, which could lead to inaccurate billing and a loss of county revenue.
B. During the year, delinquent accounts receivable totaling $194,707 were
written-off as bad debt. Of the total written-off, $163,563 was submitted to and approved by the Ambulance Service Committee as bad debt. However, contrary to the county’s written policy, the committee was not provided with the details of each account or an explanation for each specific write-off. Presenting and approving only a total dollar amount instead of reviewing itemized lists of accounts is an internal control weakness that could increase the risks of fraud and abuse. It should be noted that these accounts receivable ($163,563) were written-off the Ambulance Service records prior to being approved by the committee. Accounts receivable totaling $31,144 were written-off by Ambulance Service personnel without obtaining the approval of the Ambulance Service Committee.
C. Included in the $194,707 of accounts receivable written-off during the year
were numerous accounts ($166,538) where invoices were not submitted to Medicare for payment within the allowable period. These delays resulted in a loss of revenue for the Ambulance Service.
D. On July 21, 1997, the County Commission adopted formal policies for the
collection and write-off of uncollectible customer accounts of the Ambulance Service. These policies were not consistently followed; however, the language in the policies was ambiguous, leaving considerable discretion in the interpretation and application of the policies. Sound business practices dictate that written policies governing the collection and write-off of customer
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accounts be clearly written and consistently applied. Without detailed formal policies for the collection and write-off of customer accounts, employees have no guidance for consistent and uniform treatment of customers.
RECOMMENDATION The Ambulance Service should reconcile the accounts receivable control with billings, collections, and write-offs. All potential write-offs should be submitted to the Ambulance Service Committee for their approval prior to being written-off the records. This list of potential write-offs should detail the customers name, amount due, and reason for the requested write-off. Applicable invoices should be submitted to Medicare timely. Written policies concerning the billing, collection, and write-off of customer accounts should be revised for clarity and presented to the County Commission for its consideration. These policies should be followed to ensure consistent and uniform treatment of customers. MANAGEMENT’S RESPONSE – FINANCE DIRECTOR A. In addition to checking the computer generated report totals, we have developed a
spreadsheet to reconcile these amounts on a monthly basis. B. The billing process had gotten behind during a period of staffing shortage and
transition to the finance office. Invoices to Medicare are now no more than 14 days from date of service to date of filing. Any exceptions to this must be noted and signed by the finance director.
C. There was a misunderstanding between what is required for proper approval and what is HIPPA compliance. New procedures are being developed that will comply with both requirements.
D. New, updated collection and write-off policies will be presented at the next ambulance committee meeting and regular commission meeting for approval.
____________________________ FINDING 09.02 AMBULANCE SERVICE FUND APPROPRIATIONS EXCEEDED
ESTIMATED AVAILABLE FUNDS (Internal Control – Significant Deficiency Under Government Auditing Standards)
The budget and subsequent amendments submitted to and approved by the County Commission for the Ambulance Service Fund resulted in appropriations exceeding estimated available funding by $115,000. Sound budgetary principles dictate that appropriations be held within estimated available funding. The budget deficiency resulted from a lack of management oversight. RECOMMENDATION
Appropriations that exceed estimated available funds should not be submitted to the County Commission, and the County Commission should not approve such appropriations.
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MANAGEMENT’S RESPONSE – FINANCE DIRECTOR This was an error in timing. We should have included the purchase of an ambulance in the 2009-2010 budget instead of amending the 2008-2009 budget. The vehicle was not invoiced until the 2009-2010 budget year; therefore, the cash balance was not overdrawn.
____________________________ OFFICE OF TRUSTEE FINDING 09.03 THE OFFICE DID NOT REVIEW SOFTWARE AUDIT LOGS
(Internal Control – Significant Deficiency Under Government Auditing Standards)
The software application used by the office generated daily logs that displayed changes made by users. Since the logs provided the only audit trail of these changes, they should be reviewed daily for inappropriate activity. During the prior-year audit, we informed management of the importance of these logs, and management began reviewing the logs. However, during the current period, management chose to discontinue their review. When the importance of these logs was again brought to management’s attention in July 2009, they resumed the review process. RECOMMENDATION Management should be consistent in their review of the software audit logs as a means of strengthening internal controls.
____________________________ OTHER FINDING AND RECOMMENDATION FINDING 09.04 DUTIES WERE NOT SEGREGATED ADEQUATELY IN THE
OFFICES OF CLERK AND MASTER AND REGISTER (Internal Control – Significant Deficiency Under Government Auditing Standards)
Duties were not segregated adequately among the official and employees in the Offices of Clerk and Master and Register. The officials and employees responsible for maintaining accounting records were also involved in receipting, depositing, and/or disbursing funds. Accounting standards provide that internal controls be designed to provide reasonable assurance of the reliability in financial reporting and of the effectiveness and efficiency in operations. This lack of segregation of duties is the result of management’s decisions based on the availability of financial resources and is a significant deficiency in internal controls that increases the risk of unauthorized transactions. Also, this deficiency is the result of management’s failure to correct the finding noted in the prior-year audit report.
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RECOMMENDATION The clerk and master and register should segregate duties to the extent possible using available resources. MANAGEMENT’S RESPONSE – REGISTER The cost of hiring enough employees to segregate each step involved is not feasible for the Office of Register of Deeds. The budget will not allow us to increase our staff to comply with these guidelines. AUDITOR’S REBUTTAL We have not recommended hiring additional employees. We realize that due to limited resources and personnel, management may not be able to fully segregate duties among employees. However, duties should be segregated to the extent possible.
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PART III, FINDINGS AND QUESTIONED COSTS FOR FEDERAL AWARDS
There were no findings and questioned costs for federal programs.
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GILES COUNTY, TENNESSEE AUDITEE REPORTING RESPONSIBILITIES
For the Year Ended June 30, 2009 There were no audit findings relative to federal awards presented in the prior- or current-years’ Schedules of Findings and Questioned Costs.