ANNUAL GENERAL MEETINGRow Nova Scotia

February 15, 2017

AGENDA

1. CALL TO ORDER

2. IDENTIFICATION OF VOTING DELEGATES

3. APPROVAL OF THE AGENDA

4. APPROVAL OF MINUTES

5. BUSINESS ARISING FROM THE MINUTES

6. REPORT FROM THE BOARD

7. PROPOSED BY-LAW CHANGES

8. ELECTION OF OFFICERS

9. NEW BUSINESS

10. MEETING ADJOURNMENT

REPORT FROM THE BOARD - 2016 IN REVIEW

FALL - NRC’s and Canada Cup - Using para-rowing grant funds, hired a Para-

Rowing Recruitment Coordinator and items to use for recruitment (iPad, flags, etc)

- Grant received towards Lochaber race course maintenance

- Circulated a survey amongst members regarding Strategic Planning for Row NS

- Hosted Really Chili Regatta - Engagement of external bookkeeping

services - Patrick Convey Awards - Engagement in Nova Scotia Performance

Pathway Initiative (NSPPI) - new Sport NS process replacing block funding

WINTER - Hosted AIRC’s and 3rd Annual Awards

Banquet - Coordinate bulls purchase and resale of ergs

from Concept2 - Contracts between Support4Sport, Row NS,

and Pat Cody extended to March 2018 for Provincial Team Coach role

WINTER - RCA Coach Weekend 1 Workshop - 2016 AGM, including introduction of Board Sub-

Committees to increase opportunities to get involved - 2nd Annual Half- and Full Marathon Erg Event - WIC Apprenticeship Program SPRING - Coach and Administrator Mini-Summit - Hired a summer student as Assistant Coach - LTR Instructor Workshop - Learning Facilitator / Evaluator Training and

Certification - Hosted Icebreaker Regatta - Initiated Row NS Strategic Planning process SUMMER - Tracy Cameron inducted into NS Sport Hall of Fame - Ricoh Awards to honour top athletes and volunteers - Implementation of a capital purchase process - Definition of PSO Admin accountability and objectives - Hosted Bud Myra Sprints Regatta - Insurance policy update - Supported athletes competing at Royal Canadian

Henley, including significant maintenance on Row NS trailer

REPORT FROM THE BOARD - GOVERNANCE

2016 BOARD:

President - Peter Webster Secretary - Tracy Brown Treasurer - Nicole Sanscartier Director - Katie Edwards Director - Nick Head-Petersen Director - Lynda Shoveller

Patrick Thompson, PSO Coordinator with Sport Nova Scotia, is also on the Board as a non-voting member. Meetings held the second Tuesday evening of each month Ad hoc meetings as required to support specific initiatives and events

• In 2016 Row NS moved to a Board with fewer Directors, but with a larger group of individuals involved overall via formalized sub-committees. This structure aids with succession planning, variable options for Board service based on commitment levels, and talent optimization. • Current Sub-committees:

A. Coach Development – focus on coach mentorship, training, certification B. Finance/Treasury – set and manage annual budget, transactions, investments C. Fundraising – increase revenue, access new sources of funding D. Governance – strategic plan, future direction, by-law compliance E. High Performance – focus on athlete performance, Provincial Team F. Membership – liaise with clubs and other key stakeholders G. PR and Communications – web, social media, promotion, recruitment H. Safety and Events – regattas and other events, on water safety, training

• Board to focus on long-term objectives and governance • Board members do not represent specific clubs. They represent the interests of all

stakeholders including clubs, athletes, coaches, officials, volunteers, and other supporters. • Sub-committees are looking for new members. Please advise if you are interested in

getting involved!

REPORT FROM THE BOARD - GOVERNANCE

REPORT FROM THE BOARD - GOVERNANCE

PAC and RCA Annual Summary 1. Terry Dillion new CEO 2. National Team Coaches named 3. New Technical Director position has not been filled yet but interviews

completed 4. Annual Dues Increase in 2017: Sport Fees increasing to $15 5. New Umpire education program to starting in 2017 6. Umpire committee recommending minimum fees for clinics: Example

Level 1 Clinic $100 Honorarium and Participation fee of $25 7. RCA AGM Approved the recommendations of the Membership Review

Committee and will adopt the new fee structure in 2018. Base fee $20 and competitive per seat fee of $3.25

8. No National Master’s Championships in 2017. PAC and RCA to review how best to address a national event for Masters.

• Formation of a PR / Communications sub-committee •Updating platforms to be more consistent, professional, and appealing •Website launch - February 15, 2017! • Facebook - 304 page likes (up from 188 as of Feb 2016) • Twitter - 577 followers (up from 478 as of Feb 2016) • Instagram - 109 followers since launch in January 2016 • E-newsletter “The Catch” sent to 912 people quarterly

REPORT FROM THE BOARD - PR AND COMMUNICATIONS

REPORT FROM THE BOARD - PR AND COMMUNICATIONS

Website Launch!

REPORT FROM THE BOARD - MEMBERSHIP

Antigonish Halifax Lunenburg MicMac North Star TOTAL

Total (2013) 131 259 0 120 90 600Total (2014) 67 319 28 113 64 591Total (2015) 92 295 24 101 69 581Total (2016) 72 274 26 162 63 597

Sport 11 214 26 139 34 424

Competitive 61 60 0 23 29 173

Licensed Umpires: 12

Level 1 (Associate): 1 Level 2 (Umpire): 7 Level 3 (Chief Umpire): 4 Level 4 (Clinician): 1

Training There were no new umpire training courses in 2016.

THANK YOU! Thank you to all the Umpires who faithfully volunteer at so many, if not all, of the regattas. Your dedication, professionalism, and time given to regattas is very much appreciated!

Regattas at which Nova Scotia Umpires were involved in 2016:

Nova Scotia: Atlantic Indoor Rowing Championship Ice Breaker Nova Scotia Sprints Cogswell / Pelham / Northwest Arm Regatta Atlantic Championships Atlantic University Championships Really Chili

Regional: Head of the Four Bridges (NB) Red Island Regatta (PEI)

National: Royal Canadian Henley (Bonnie Anderson) Canadian Master’s Championships (Lesley Griffiths) National Rowing Championships (Mark Penfound) Canadian University Rowing Championships (Julie-Ann Vincent)

REPORT FROM THE BOARD - SAFETY & EVENTS

REPORT FROM THE BOARD - COACH DEVELOPMENT

COACHES IN NOVA SCOTIA TRAINING AND CERTIFICATION IN 2016

2016

TRAINED CERTIFIED

Learn to Row (LTR) Instructor 6 1LTR Instructor (Adaptive) 0 0RCA Coach Weekend 1 2 N/ARCA Coach Weekend 2 0 N/A

RCA Coach N/A 3RCA Performance Coach 2 0

RCA High Performance Coach 0 0 LTR Instructor Learning Facilitator 2 2

LTR Instructor Learning Facilitator (Adaptive) 0 0 LTR Instructor Evaluator 1 1

RCA Coach Learning Facilitator 0 1RCA Coach Evaluator 1 1

Advanced Coaching Diploma 1 1TOTAL 14 9

TOTAL - COACHES IN NOVA SCOTIA2015 2016

TRAINED CERTIFIED TRAINED CERTIFIEDLearn to Row (LTR) Instructor 46 0 52 1

Level 1 (old NCCP system) N/A 12 N/A 12LTR Instructor (Adaptive) 7 0 7 0

RCA Coach 10 4 10 7Level 2 (old NCCP system) N/A 8 N/A 8RCA Performance Coach 0 0 2 0

Level 3 (old NCCP system) N/A 4 N/A 4RCA High Performance Coach 0 0 0 0

Level 4 (old NCCP system) 0 0 0 0 LTR Instructor Learning Facilitator 0 0 2 2

LTR Instructor Learning Facilitator (Adaptive) 0 1 0 1 LTR Instructor Evaluator 0 0 1 1

RCA Coach Learning Facilitator 0 1 0 2RCA Coach Evaluator 0 0 1 1

Advanced Coaching Diploma 0 0 1 1

REPORT FROM THE BOARD - COACH DEVELOPMENT

• Four training groups working out of the Provincial Training Centre in Dartmouth, under the leadership of the Provincial Team Coach, in addition to training sessions at their home clubs:

Offering over 30 hours of active coaching services weekly • 10 Training and Assessment Camps delivered, including a visit from RCA’s Al Morrow • Development and distribution of training plans for athletes club coaches • Management and development of training centre • Row NS Coaches Mini Summit delivered in May • ~75 High School, cold call, and Club TID assessments delivered this year • Coach mentorship programs beginning with RCA Coach Mentor, Al Morrow, and Tracy Brown

enrolled in the Women in Coaching Canada Games Apprenticeship Program.

REPORT FROM THE BOARD - HIGH PERFORMANCE

Group Sessions/ Week # of AthletesPerformance 6-8 3 + 1 guest (fall)

Training 4 10

Development 2 5Pre-Development 1 4

ADDITIONAL NOTES

• Renewed partnership with Canadian Sports Centre Atlantic • Full participation in RBC Training Ground national multi sport talent search • Development of a database for performance monitoring • 75 new TID tests administered in 2016 – 8 referrals to clubs resulting in new members

REPORT FROM THE BOARD - HIGH PERFORMANCE

Event Results

Royal Canadian Henley

Participation increase over 2015 2 athletes in A Finals (2nd and 5th place) 8 crews advanced to semis)

National Rowing Championships

8 athletes represented NS; all returning athletes improved on 2015 Highlights included 3rd in the JrM2-, 5th in the LW1x, 6th in the JrW1x, 7th in U23M1x, 8th in U23LW1x, 9th in LW1x, 11th in JrW1x.

World Rowing Championships

2 NS athletes represented Canada at the; Cody Bailey – 5th in the U23M2x and Jenna Pelham – 4th in the LW4x.

FISU (World University Championships) Zak Lewis represented Canada for the second consecutive year

REPORT FROM THE BOARD - FUNDRAISING

A Fundraising sub-committee was established in 2016. Their primary activities in 2016 included establishment of fund-raising goals and strategies to achieve these.

The result is the launch of a fund-raising campaign launched at the recent Annual Awards Banquet, to raise $25,000/year for the next 5 years.

REPORT FROM THE BOARD - FINANCE

REPORT FROM THE BOARD - FINANCE

REPORT FROM THE BOARD - FINANCE

REPORT FROM THE BOARD - STRATEGIC PLANNING

In 2016, the Row NS Board embarked on a plan to develop a multi-year Row NS Strategic Plan. Thank you to Lynda Shoveller for initial facilitation of the process.

Why? The purpose of strategic planning is to set overall goals for the organization and to develop a plan to achieve them. It involves stepping back from your day-to-day operations and asking where your organization is headed and what its priorities should be.

Outcomes to date: - revised Mission and Vision statements (see next slide) - identification of key pillars and supporting values (see next slide) - alignment between Row NS and Rowing Canada

Coming soon: - Formal documents detailing these outcomes with additional details, similar to what is available from other leading provinces within our sport - Detailed work plan to guide actions and support accountability

REPORT FROM THE BOARD - STRATEGIC PLANNING

MISSION Innovate - Engage - Achieve

VISION Row Nova Scotia: guided by ambition, and bolstered by education, we develop and support rowing excellence at all levels

PROPOSED BY-LAW CHANGES

I, Nick Head-Petersen; Row Nova Scotia Board of Directors, propose

that amendments to the Row Nova Scotia By-Laws, as presented at the Annual General Meeting on Wednesday February 15, 2017, be

approved.

2017 BOARD

1. THE FOLLOWING BOARD MEMBERS WERE ELECTED IN 2016, AND ARE REMAINING ON THE BOARD FOR YEAR 2 OF THEIR 2-YEAR COMMITMENT:

President - Peter Webster

Secretary - Tracy Brown

Treasurer - Nicole Sanscartier

Director - Katie Edwards

Director - Nick Head-Petersen

2. THE FOLLOWING INDIVIDUALS HAVE EXPRESSED INTEREST IN JOINING THE ROW NS BOARD FOR A 2-YEAR TERM:

Judith Kays

3. ANY NOMINATIONS FROM THE FLOOR?

4. ELECTION OF NEW BOARD MEMBER(S)

NEW BUSINESS

ANY NEW BUSINESS ITEMS?

THANK YOU TO THE VOLUNTEERS WHO SERVE AS BOARD AND SUB-COMMITTEE MEMBERS

CLOSING COMMENTS FROM ROW NS PRESIDENT

MEETING ADJOURNMENT