annual hse performance report 2013

DEME: creating land for the future

Member of the DEME Group

Annual HSE Performance Report2013

3

Annual HSE Performance Report 2013

Message from the Managing Director 4

Introduction 5

Our certificates 5

GeoSea’s integrated management system 6

Environment 7

HSE performance 8 Monthly safety meetings 8 Toolbox participations 8 SHOC 9 QHSE inspections 10 Drills for emergency preparedness 11

Incident management 12

Frequency rate DEME Group 12 Frequency rate GeoSea 12 GeoSea project incident management 13 Vessel incident management 14 Environmental incident management 15 Focus on high potential incidents 16

HSE personnel and training 18

Ratio between number of employees and number of QHSE engineers 18 HSE inductions 18 BOSIET - STCW 19 Internal training 19 Employee safety award 19

Safety moment day 20

Projects in 2013 22

Document management system 24

Subcontractor management 25

GeoSea stands for excellent, safe and high-quality design, procurement, construction, maintenance and installation of offshore structures. Our trademark is our determination to be successful in activities requiring the use of the most innovative techniques in usually challenging environmental conditions. GeoSea resolutely chooses for the delivery of sustainable projects for people and environment.

We consider “Quality-Safety-Health-Environment” our key values. The underlying principle of the “Zero accidents and zero environmental incidents” slogan underlines our objectives.

In the spirit of continuous innovation we want, together with our clients, authorities, subcontractors and our dedicated staff and crew, to share our HSE achievements and plans for the future. We are convinced that this HSE report will give you a clear and open insight into our constantly evolving and improving performances.

Luc VandenbulckeManaging Director GeoSea

Message from the Managing Director

4


POLICY STATEMENTQuality, health, safety and environment

Vision What we want to beGeoSea stands for the excellent high-quality execution of offshore projects. Our trademark is our determination to be successful in activities demanding the use of the most innovative techniques. GeoSea resolutely chooses for the delivery of sustainable projects for man and environment.

The successful application of the most modern equipment, the use of prototypes, the development and use of new methods distinguish the way GeoSea finds solutions for every new challenge.

GeoSea: Innovative Marine & Offshore Solutions!

Values What we believe inAs GeoSea management team we consider “Quality - Safety - Health - Environment” as our key values. The underlying principles of the “Zero accidents and zero environmental incidents” slogan constitute our objectives. We must do every-thing we can to provide the necessary means for achieving this target.

Furthermore, every employee has the right and the duty to halt any activity whenever (s)he believes that the execution thereof involves unacceptable risks.

We believe that good work preparation can avoid high risks.

Policy What we want to achieveWe aim for a constantly increasing QHSE level based on the relevant industrial standards used in the offshore industry.

Our priority is and remains the well-being of our employees and subcontractors through the creation of a high-quality, healthy, safe, and environmentally friendly work environment. Every employee receives the necessary information, instructions and training needed to execute their tasks.

The GeoSea management system processes are systematically assessed and constantly reviewed taking into account any improvements.

Our QHSE system shall be in conformity with all statutory obligations and the requirements described in the following standards: • ISO 9001 Quality assurance Management Systems; • ISO 14001 Environmental Management Systems; • VCA** Safety, Health and Environmental Checklist for Constructors; • ISM International Management Code for the Safe Operation of Ships and for Pollution Prevention; • ISPS International Ship an Port facility Security; • OHSAS 18001 Occupational Health and Safety management Systems.

The industrial standards for offshore activities of the IMCA (International Marine Contractors Association) and BWEA (British Wind Energy Association) serve as a reference for the execution of our activities.

All applicable guidelines and standards recommended by the IMO Flagstate and Class shall be taken into account.

Strategy How we will do itIn order to deliver the above objectives GeoSea makes an inventory of all relevant risks on corporate level. Existing risks are assessed during project preparation and execution. Control measures are determined and followed-up.

In practice this means that: • clearagreementsaremadewithourclient(s); • wemeettherequirementsofourclients; • companyprocessesareconstantlyoptimizedandadjusted; • weconstantlystriveforimprovementonthebasisofmeasurableobjectives; • productsandservicessuppliedbythirdpartiesarefollowed-up; • westrivetosatisfyourclients,employeesandstakeholdersineveryrespect; • anopencommunicationexists,inwhichourpartnersareinvolved; • weensureaprofitableandcompetitivemarketposition.

The QHSE department has the task and receives the means to verify the application and effectiveness of the global care system by means of audits and inspections of projects and ships.

QHSE is a fixed item on the agenda of the Monthly Management Meeting and on that of the bimonthly Board of Directors. Within every level of the organization action lists are used. Action points can be transferred from one list to another. There are actions lists on board of the jack-ups as well as on Project Management Team and Process Owner level.

Scorecards How we will measure itGeoSea uses multiple Key Performance Indicators - KPI’s (SHOC, accidents at work, incidents, non-confor-mance, customer satisfaction, training, etc…), which are continuously monitored and adjusted where required.

Plans & actions What we have to doThanks to the use of action lists we can continuously adjust and assess our processes and organization.

Our yearly Management Review will be the foundation for our next Year Action Plan (YAP). The action lists contain priorities for the different levels within the organization.

This policy statement will be displayed on the notice board of every project, on board of every jack-up and is part of the introduction of every new GeoSea employee.

Zwijndrecht, 18/02/2013

Bart De PoorterDeputy General Manager

Tenders - Commercial

Koen VanderbekeDeputy General Manager

Operations

Luc VandenbulckeGeneral Manager

GeoSea NV

the fir

st time

Do it ri

ght

Quality in a sound body

A sound mind

Health

Safe

tySa

fety

from

the

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EnvironmentA better environmentstarts with yourself

Security

Sec_rity is not complete

without U


YEAR ACTION PLANFor Quality, Health, Safety, Environment and Security

2013

Karel HuybrechtsQHSE-S Manager

GeoSea NV

Bart De PoorterDeputy General Manager

Tender - CommercialGeoSea NV

Koen VanderbekeDeputy General Manager

OperationsGeoSea NV

Luc VandenbulckeGeneral Manager

GeoSea NV

Karel Huybrechts

1 Quality - Do it right the fi rst time 1.1 Organisation of GeoSea DNA 1.2 Implementation of ‘Impact’ QHSE-S data management system

2 Health - A sound mind in a sound body 2.1 Active participation in ‘DEME on the move’ 2.2 Survey of psychosocial aspects

3 Safety - Safety from the start is your best award 3.1 Optimizing of incident management (IMPACT) 3.2 Manual handling (C.H.I.L.D. campaign 2013) 3.3 Managing safety of subcontractors and suppliers 3.4 Roll out the training program for offshore lifting

4 Environment - A better environment starts with yourself 4.1 SEEMP (Ship Energy Effi ciency Management Plan) 4.2 Promotion of onshore power connection 4.3 Green energy providers

5 Security - Sec_rity is not complete without U 5.1 Improve data security 5.2 Improve site & offi ce access control

YAP_GeoSea_A3st_2013_GB.indd 1 19/02/13 08:16

Introduction Our certificates

This annual report gives a clear and sound overview

in which way GeoSea watches over the Health &

Safety of every person and who is involved in our

activities and cares for the environment;

• The GeoSea organisation possesses a

comprehensive range of certificates. These are

the ‘signs on the wall’ of the efforts we make to

improve our HSE level in a continuous way.

• GeoSea has developed an integrated

management system that is constantly evolving

according to the needs of our external clients and

internal organisation.

• The environmental care and performance are

inextricably linked with our Operations.

• HSE is periodically monitored by KPI’s. The

fundamentals of a good system are built on

HSE meetings, Toolbox participations, Safety

Observations, Inspections and Drills.

• GeoSea puts a lot of effort in incident

management. We are convinced of the positive

effects of our constant focus on high potential

incidents.

• A large number of qualified HSE personnel and

fully trained employees have become self-evident

in our organisation.

• Every year GeoSea is an active participant in the

organisation of the DEME safety moment day.

• GeoSea awards projects and employees for their

dedication and safety performance.

• A good document management system is

crucial to share knowledge and to have up-to-date

information at all times.

• Subcontractor management is and will always

be essential to control our risks.

GeoSea and OWAmanagement system standards

• VCA** & OHSAS 18001 for the execution of

occupational health and safety

• ISM for the execution of safety at sea and marine-

environmental protection

• ISO 14001 for the execution of environmental

protection

• ISPS for the execution of security on vessels

• ISO 9001 for the execution of quality assurance

DEME Group Certificates

• CO2-Awareness Certificate

(CO2 Prestatieladder Certificatie v2.1 Niveau 3

published and owned by SKAO)

• ISO 14064 Greenhouse Gasses

Notified Bodies

5

6

GeoSea has developed an integrated management

system which has been improved continuously

according to the needs of our external clients and

internal organisation.

GeoSea speaks of an integrated system, because:

• The execution of our operational activities is

based on a risk management system where the

HS-hazards, E-aspects and Q-control are treated

in an integrated way for every new project. Any

possible risk is managed whether it is Q (quality),

H (health), S (safety), or E (environmental) related.

• The various subjects, normally forming part of

any management system standard, have been

approached from a general QHSE perspective.

Items like policies, damage control, legal and other

requirements, organisational structures, resources,

documentation requirements, communication,

audits, monitoring & measurement, improvement

actions and management review for QHSE

aspects are treated in one single integrated

management system. This results in a more

compact system with improved efficiency and

effectiveness.

• The risk control (QHSE) of the companies of

GeoSea NV, GeoSea Luxembourg, GeoSea

Australia and OWA is integrated in the one and

only GeoSea QHSE management system. This

system is based on one general QHSE GeoSea

policy, a general action plan system to follow up

all incidents, quality issues and non-conformities

of every GeoSea company and all in line with

the DEME expectations. Overall (QHSE) KPI’s are

implemented in the organisation. During the yearly

management review a representative of every

company in the GeoSea group is present.

GeoSea’s integrated management system

GeoSea is dealing with Engineering, Procurement,

Construction and Installation (EPCI)-contracts.

Project execution is the central element of GeoSea’s

management system. It describes the main project

execution processes and activities and is based on the

large experience in the DEME Group. The EPCI project

execution processes are used as a base to manage

the individual site and vessel specific projects.

GeoSea manages the activities of subcontractors and

suppliers in the same way it manages its own specific

activities.

7

GeoSea is increasingly concerned with achieving and

demonstrating sound environmental performance

by controlling the impacts of our activities, products

and services on the environment, consistent with our

QHSE policy and objectives.

Nowadays, environmental care and environmental

performance are already an integrated part of

GeoSea’s operations.

For starters, the environmental legal requirements

of MARPOL (marine pollution) and Vlarem are

strictly adhered to. QHSE checks, audits, risk

assessments, method statements, … all take relevant

environmental aspects into account.

On their own, however, these “checks” and “audits”

may not be sufficient to provide an organisation

with the assurance that its performance not only

meets, but will continue to meet, its legal and policy

requirements. To be effective, they need to be

conducted within a structured management system

that is integrated within the organization. Hence,

the plan of GeoSea to implement and to certify to

the environmental management system standard

ISO14001:2004 before the end of 2014.

The implementation of an environmental

management system specified by this International

Standard is intended to result in improved

environmental performance.

Environment

8

HSE performance

During the Management Review meeting, the GeoSea

departments, together with Management decided to use a

list of KPI’s (Key Performance Indicators) to monitor and

(if necessary) adjust GeoSea activities. KPI’s are placed at all

levels of our organization, training, reporting, safety,…

In the graphs that follow, some of these KPI’s are published and

discussed more detailed.

Monthly safety meetings

Toolbox participations

Minimal 1.200 Toolbox participations / 100.000 working hours

Minimal 1 toolbox per employee per week

objective Communicate safety topics

throughout the company, by the

registration of the number of toolbox

participations on relation to the

working hours.

achieved

0

1000

2000

3000

4000

5000

6000

7000

8000

9000

10000

JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL

0

20

40

60

80

100

Q1 Q2 Q3 Q4 2013

Minimal 1 meeting per vessel / month

objective Stimulate the communication

about safety on board of the GeoSea

Vessels between the (Barge) Masters

and the crew by organizing a safety

meeting on each vessel once a month.

achieved

target

target

9

SHOC

Safety observations are recorded on board of

each vessel and on each project. A Safety Hazard

Observation Card (SHOC) is used in the entire

company. Everyone is encouraged to send in SHOC’s.

Award: Best SHOC card of 2013The essence of our QHSE Safety Hazard Observation

Card system is to increase the safety, health,

welfare and environmental awareness at work. The

dynamic campaign that has been set up by the QHSE

Department encourages own employees as well as

subcontractors and suppliers on our project sites to

use this system. The winning SHOC card, written

by a subcontractor, reported an emergency exit

being blocked by materials. These materials were

immediately cleared after the SHOC card was received.

Precisely because this SHOC cannot be linked directly

to the project activities, but deals with the daily safety

within the company, it shows that the message from

DEME and GeoSea was well understood.

objective Increasing safety awareness

by promoting the receiving of enough

SHOC cards per employee in relation to

the working hours.

achieved

SHOC cards

0

15

30

45

60

75

90

105

120

135

150

JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 2013

Minimal 75 SHOC cards / 100.000 working hours

Minimal 3 SHOC cards per employee per year

Serge Vleminckx received an award for promoting the SHOC system. Thanks to his commitment, the most SHOC cards were written on his ship.

target

10

QHSE inspections

Minimal 1 inspection per operational staff member / month (green)

Minimal 1 inspection for every Master and every Chief Engineer / week (blue)

0%

50%

100%

150%

200%

250%


target

objective Stimulate engagement of

top, middle and vessel management by

monitoring the number of inspections

done.

Every project has the responsibility to control and

inspect their work and workforce. This should be

demonstrable and necessary actions should be

taken in case of deficiency. Therefore, at GeoSea we

highlight the importance of inspections conducted by

each supervisor. Each superintendent up to Project

Manager should perform one inspection per month;

(barge) masters and chief engineers one per week.

11

Drills for emergency preparedness

0%

50%

100%

150%

200%

250%

300%

350%

400%

450%

500%


objective Prepare for emergencies by

monitoring the number of drills.

achieved

target

Minimal 1 drill on each vessel per week

12

Incidentmanagement

• Frequency rate GeoSea

• Turnover

• Number of employees

2008 2009 2010 2011 2012 2013

0 0

2100

4

200

6

300

8

40010

500

Frequency rate DEME Group

Frequency rate DEME Group (as well as GeoSea) is calculated as follows:

(Number of LTI > 200.000)

Number of manhours worked

Frequency rate GeoSea

There was one lost time injury in 2013, which means that the LTI frequency rate was not at his minimal level for

the first time in 4 years.

13

GeoSea project incident management

0 Fatal accidents

1 Lost time accidents

0 Restricted work cases

4 Cases medical treatment

3 First aid cases

20 Near misses

45 Dangerous situations

2495 SHOC cards

Type of reported incidents 2013

14

Vessel incident management

GeoSea tracks the number of days each vessel has gone without

a Lost Time Injury being sustained.

The table below shows the results by vessel.

The Zeebouwer leads the way with 2074 days without LTI’s.

There has never been an LTI on the Neptune, Arista and Aquata.

The number of days mentioned is the actual number of days

since they became operational.

Vessel name Last LTI Days since last LTI

Neptune 690

Goliath 29/08/2009 1562

Vagant 6/03/2013 295

Buzzard 15/11/2008 1846

Arista 364

Aquata 364

Zeebouwer 27/03/2008 2074

Fleet total

GeoSea fleet

fleet total7195 dayswithout LTI

15

Environmental incident management

Incident statistics differentiate between severe and minor

environmental incidents. Severe environmental incidents are

those which involve restitution costs (consequence > 3 in

GeoSea’s Risk Matrix). No major environmental accidents were

recorded in 2013, however 7 minor environmental incidents

occurred. There were e.g. oil spills on the deck of a vessel, but

without any spillage overboard.

2011 2012 2013

Severe environmental accident 0 0 0

Minor environmental incidents 10 3 7

16

Focus on high potential incidents

During the analysis of the High Potential Incidents

(HIPO’s) of 2013, we saw a new trend occurring!

The most risky activities of GeoSea switched

from Lifting activities in 2011 & 2012 to

Marine Activities in 2013 …

It shows that we all have to be extremely vigilant

when steel and cables, anchors and winches are

used.

The amount of lifting HIPO’s that occurred in 2013 is

significantly lower than the years before. GeoSea will

continue to focus on the organisation of tailor made

in-house trainings about tasks and responsibilities of

the lifting team and the quality of the lifting gear.

The GeoSea Year Action Plan is adapted and

launched, based on the final results of the HIPO

evaluation of 2013.

Lifting activies

Marine activitiesWorking at height

17

Liftingactivities

13HIPO’s

Workingat height

8HIPO’s

Marineactivities

14HIPO’s

175incidentsin 2013

45HIPO’s

18

GeoSea has competent persons with years of

experience and correct training to stay up-to-date

with innovations concerning techniques and safety

subjects. They raise the quality and safety of the

company by implementing these new improvements.

Ratio between number of employees and number of QHSE engineers

Safety is one of the core values of GeoSea. The

importance of safety is showing in the personnel

figures: 1 out of 10 is QHSE engineer. Besides these

well-trained people in safety (a seminar called “QHSE

4 Specialists” is organized every year), all other

employees receive several safety trainings, because

everyone contributes to a safer work environment.

HSE inductions

New employees receive a company induction with

QHSE items (company policy, risks related to the job,

responsibilities, etc.) before they start working, on a

project they receive a site and vessel induction.

HSE personnel and training

Number of induction

meetings in 2013:

4516

19

BOSIET - STCW

Every GeoSea employee working offshore follows

the basic offshore safety introduction & emergency

response training (BOSIET).

97 % of employees, working on projects and 100 %

of persons working on board has BOSIET or STCW

certificate.

Internal training

Since 2012, DEME introduced an internal safety

awareness course, obliged for all operational

employees. This course consists of 3 parts:

Safety AwarenessThe goals of the safety Awareness training are to

give attention to safety and to specify why safety

is so important. Through knowledge in accidents,

incidents and near-misses and their causes and root

causes, employees must be able to recognize specific

dangers in their work.

Risk Management In a Risk Management training, employees are taught

how to prepare adequate risk analyses of their jobs

and functions. They are also taught how to prepare

and test an adequate Emergency Response Plan

(which is linked to the identified risks).

Incident Investigation and Leadership In this part of the course, employees receive

knowledge in the consequences of an incident and

the estimation of the actual potential of an incident

and how to perform an incident investigation.

Employee safety award

Arian Van der Linden, senior technical

superintendent, received the Employee Safety Award

of 2013. Every day he puts tremendous efforts in

supervising the technical aspects of our projects,

whilst never losing sight of the safety of our activities.

In 2013 he continuously kept high risks under control

by keeping a finger on the pulse and reacting

immediately whenever necessary.

objective Every new employee must

follow BOSIET/ STCW within the first

month of employment. For 95% of new

employees of 2013, this was done!

achieved

Employee Safety Award

Arian Van der Linden

20

On the 27th of November we had our third annual

safety moment day. During this day we reflect on a

HSE topic concerning all of us and therefore this is

done globally.

This year’s topic was “Manual handling: mind your

back”. This isn’t only a hazard that can be found in

every imaginable environment i.e. workshop, vessel,

office, etc. but it is also increasingly responsible for a

larger portion of the lost time injuries.

To achieve this goal the corporate QHSE department

gathered and designed multiple tools usable for

further development of the safety awareness on our

various departments. These included but were not

limited to short animated movies, several informative

posters, a toolbox, a checklist and others.

Furthermore, QHSE-corporate also arranged for an

ergonomic specialist to give a presentation about the

subject.

After having received both the toolbox and the

information session given by an ergonomic specialist,

all employees of the GeoSea division of the Deme

group were prepared enough to tackle the task of

performing a workplace inspection of their own

workspace.

As a result we achieved an array of action items

which lead to a safer work environment.

DEME SAFETY MOMENT DAY 2013

Safety moment day 2013

22

Baltic 2, Germany

Foundation works for offshore windfarm

• Prepiling of tripod foundations

• Tripod installation

• Piling and Installation of monopiles and

transition pieces

Haypoint, Australia

Construction of coal export terminal

• Piling and drilling of foundations

• Jetty and berth construction

Northwind, Belgium

Design and construction of offshore windfarm

• Design and fabrication of foundations,

cables and scour protection

• Piling and installation of monopiles and

transition pieces

• Installation of cables and scour protection

• Transport and installation of wind turbines

Projects in 2013

Goliath on Baltic 2

Zeebouwer and Buzzard on Haypoint

Neptune on Northwind

23

Belgian offshore grid, Belgium

Offshore geotechnical soil investigation

Thornton Bank, Belgium

Installation of wind turbines

• Transport and installation of wind turbines

• Mechanical completion of wind turbines

Belwind, Belgium

Prepiling for jacket foundation

Thornton Bank, Belgium

Offshore maintenance activities

Alpha Ventus, Germany

Offshore maintenance activities

Vagant on Belgian offshore grid Neptune on Belwind

Neptune on Thornthon Bank

Award for best

safety performance

of 2013

OWA:Thornton maintenance activities

Neptune on Thornton Bank

24

In a quickly evolving company like GeoSea, it is

crucial to share knowledge and to have up-to-date

information at all times. Moreover, it is absolutely

necessary to work with the right documents and to

find these documents easily to increase the quality of

our work.

Therefore, GeoSea is using an intranet application.

Microsoft SharePoint technology is used to manage

and share information.

After using the SharePoint technology as a

document control tool, it was decided to explore

more of the possibilities of the program. Since 2012

GeoSea integrated the entire training program and

follow-up in SharePoint. This provided us with a

general, complete and accessible database covering

training in all its aspects. By taking out the delay

in communication between project, vessel and

corporate level, we are able to personalize and follow

up all trainings better. Doing this, we are able to

guarantee all of our clients competent and qualified

personnel on our projects and vessels.

And there is more to explore in SharePoint….

Document management system

25

GeoSea puts a lot of effort in managing its

subcontractors.

In 2013 we were able to reduce the amount of

incidents during vessel maintenance, mobilisation and

demobilisation of projects. We continue to report

every dangerous situation.

During major repairs, mobilisation and demobilisation

phases of a project, GeoSea implements the Blue File.

The Blue File manual describes the way to manage

these subcontractor activities on the work floor.

Stringent use of the PTW system, daily coordination

and kick-off meetings, inductions, security control

and toolboxes are the ingredients of a well-organised

Blue File manager.

Subcontractor management

A successful mobilization

= Preparation &

Communication

28


GeoSea Luxembourg saMember of the DEME GroupBâtiment ALTO11, Route des Trois CantonsL-8399 WindhofLuxembourgT +352 26 39 30 55F + 352 26 39 30 56www.deme-group.com/geosea

GeoSea nvMember of the DEME GroupHaven 1025 - Scheldedijk 30 B-2070 Zwijndrecht, Belgium T +32 3 250 53 12F +32 3 250 55 [email protected]/geosea

GeoSea Australia Pty LtdMember of the DEME GroupLevel 1 Unit 7B107 Miles Platting RoadEight Miles PlainsQLD 4113 Australia T +61 7 3340 4040F +61 7 3219 0758www.deme-group.com/geosea

OWA nvMember of the DEME GroupHaven 1025 - Scheldedijk 30 B-2070 Zwijndrecht, Belgium T +32 3 250 53 12F +32 3 250 55 [email protected]/owa

annual hse performance report 2013

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