annual report - hantam municipalityhantam.gov.za/wp-content/uploads/2016/02/annual-rep… · web...

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CONTENTS

CHAPTER 1 – MAYOR’S FOREWORD AND EXECUTIVE SUMMARY.................................6COMPONENT A: MAYOR’S FOREWORD.....................................................................6COMPONENT B: EXECUTIVE SUMMARY.....................................................................7

1.1. MUNICIPAL MANAGER’S OVERVIEW.........................................................................................7

1.2. MUNICIPAL FUNCTIONS, POPULATION AND ENVIRONMENTAL OVERVIEW............................9

1.3. SERVICE DELIVERY OVERVIEW.................................................................................................21

1.4. FINANCIAL HEALTH OVERVIEW...............................................................................................23

1.5. ORGANISATIONAL DEVELOPMENT OVERVIEW...........................Error! Bookmark not defined.

1.6. AUDITOR GENERAL REPORT........................................................Error! Bookmark not defined.

1.7. STATUTORY ANNUAL REPORT PROCESS.....................................Error! Bookmark not defined.

CHAPTER 2 – GOVERNANCE.........................................................................................................................33

COMPONENT A: POLITICAL AND ADMINISTRATIVE GOVERNANCE.........................................................33

2.1 POLITICAL GOVERNANCE.......................................................Error! Bookmark not defined.

2.2 ADMINISTRATIVE GOVERNANCE.............................................................................................38

COMPONENT B: INTERGOVERNMENTAL RELATIONS...............................................................................39

2.3 INTERGOVERNMENTAL RELATIONS............................................Error! Bookmark not defined.

COMPONENT C: PUBLIC ACCOUNTABILITY AND PARTICIPATION............................................................40

2.4 PUBLIC MEETINGS.......................................................................Error! Bookmark not defined.

2.5 IDP PARTICIPATION AND ALIGNMENT....................................................................................43

COMPONENT D: CORPORATE GOVERNANCE...........................................................................................43

2.6 RISK MANAGEMENT................................................................................................................44

2.7 ANTI-CORRUPTION AND FRAUD.............................................................................................45

2.8 SUPPLY CHAIN MANAGEMENT...............................................................................................45

2.9 BY-LAWS..................................................................................................................................46

2.10 WEBSITES................................................................................................................................47

2.11 PUBLIC SATISFACTION ON MUNICIPAL SERVICES.......................Error! Bookmark not defined.

CHAPTER 3 – SERVICE DELIVERY PERFORMANCE (PERFORMANCE REPORT PART I)...................................51

COMPONENT A: BASIC SERVICES.............................................................................................................52

3.1. WATER PROVISION..................................................................................................................53

3.2 WASTE WATER (SANITATION) PROVISION..............................................................................57

3.3 ELECTRICITY.............................................................................................................................64

Hantam Municipality Annual Report 2013/2014 2

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3.4 WASTE MANAGEMENT (THIS SECTION TO INCLUDE: REFUSE COLLECTIONS, WASTE DISPOSAL, STREET CLEANING AND RECYCLING)..................................................................................................................................70

3.5 HOUSING.................................................................................................................................77

3.6 FREE BASIC SERVICES AND INDIGENT SUPPORT.....................................................................81

COMPONENT B: ROAD TRANSPORT.........................................................................................................84

3.7 ROADS.....................................................................................................................................84

3.8 TRANSPORT (INCLUDING VEHICLE LICENSING & PUBLIC BUS OPERATION)............................89

3.9 WASTE WATER (STORMWATER DRAINAGE)...........................................................................93

COMPONENT C: PLANNING AND DEVELOPMENT....................................................................................98

3.10 PLANNING...............................................................................................................................99

3.11 LOCAL ECONOMIC DEVELOPMENT (INCLUDING TOURISM AND MARKET PLACES)..............103

COMPONENT D: COMMUNITY & SOCIAL SERVICES...............................................................................108

3.52 LIBRARIES; ARCHIEVES; MUSEUMS; GALLERIES; COMMUNITY FACILITIES; OTHER (THEATRES, ZOOS, ETC) 109

3.55 CEMETORIES AND CREMATORIUMS.....................................................................................112

3.56 CHILD CARE; AGED CARE; SOCIAL PROGRAMMES................................................................116

COMPONENT E: ENVIRONMENTAL PROTECTION..................................................................................120

3.59 POLLUTION CONTROL...........................................................................................................120

3.60 BIO-DIVERSITY; LANDSCAPE (INCL. OPEN SPACES); AND OTHER (EG. COASTAL PROTECTION)124

COMPONENT F: HEALTH........................................................................................................................128

3.62 CLINICS..................................................................................................................................129

3.63 AMBULANCE SERVICES..........................................................................................................133

3.64 HEALTH INSPECTION; FOOD AND ABBATOIR LICENSING AND INSPECTION; ETC.................137

COMPONENT G: SECURITY AND SAFETY................................................................................................141

3.65 POLICE...................................................................................................................................141

3.66 FIRE........................................................................................................................................145

3.67 OTHER (DISASTER MANAGEMENT, ANIMAL LICENCING AND CONTROL, CONTROL OF PUBLIC NUISANCES AND OTHER) 149

COMPONENT H: SPORT AND RECREATION............................................................................................154

3.68 SPORT AND RECREATION......................................................................................................154

COMPONENT I: CORPORATE POLICY OFFICES AND OTHER SERVICES....................................................157

3.69 EXECUTIVE AND COUNCIL.....................................................................................................157

3.70 FINANCIAL SERVICES.............................................................................................................161

3.71 HUMAN RESOURCE SERVICES...............................................................................................165

3.72 INFORMATION AND COMMUNICATION TECHNOLOGY (ICT) SERVICES................................169


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3.73 PROPERTY; LEGAL; RISK MANAGEMENT AND PROCUREMENT SERVICES.............................173

COMPONENT J: MISCELLANEOUS..........................................................................................................177

CHAPTER 4 – ORGANISATIONAL DEVELOPMENT PERFORMANCE.............................................................179

(PERFORMANCE REPORT PART II)..............................................................................................................179

COMPONENT A: INTRODUCTION TO THE MUNICIPAL PERSONNEL.......................................................179

4.1 EMPLOYEE TOTALS, TURNOVER AND VACANCIES................................................................179

COMPONENT B: MANAGING THE MUNICIPAL WORKFORCE.................................................................181

4.2 POLICIES................................................................................................................................182

4.3 INJURIES, SICKNESS AND SUSPENSIONS................................................................................182

4.4 PERFORMANCE REWARDS....................................................................................................187

COMPONENT C: CAPACITATING THE MUNICIPAL WORKFORCE............................................................188

4.5 SKILLS DEVELOPMENT AND TRAINING..................................................................................189

COMPONENT D: MANAGING THE WORKFORCE EXPENDITURE.............................................................191

4.6 EMPLOYEE EXPENDITURE......................................................................................................192

CHAPTER 5 – FINANCIAL PERFORMANCE..................................................................................................196

COMPONENT A: STATEMENTS OF FINANCIAL PERFORMANCE..............................................................196

5.1 STATEMENTS OF FINANCIAL PERFORMANCE........................................................................197

5.2 GRANTS.................................................................................................................................200

5.3 ASSET MANAGEMENT...........................................................................................................202

5.4 FINANCIAL RATIOS BASED ON KEY PERFORMANCE INDICATORS.........................................205

COMPONENT B: SPENDING AGAINST CAPITAL BUDGET........................................................................210

5.5 CAPITAL EXPENDITURE..........................................................................................................210

5.6 SOURCES OF FINANCE...........................................................................................................211

5.7 CAPITAL SPENDING ON 5 LARGEST PROJECTS......................................................................213

5.8 BASIC SERVICE AND INFRASTRUCTURE BACKLOGS – OVERVIEW.........................................214

COMPONENT C: CASH FLOW MANAGEMENT AND INVESTMENTS........................................................216

5.9 CASH FLOW...........................................................................................................................218

5.10 BORROWING AND INVESTMENTS.........................................................................................219

5.11 PUBLIC PRIVATE PARTNERSHIPS...........................................................................................223

COMPONENT D: OTHER FINANCIAL MATTERS.......................................................................................224

5.12 SUPPLY CHAIN MANAGEMENT.............................................................................................224

5.13 GRAP COMPLIANCE...............................................................................................................225

CHAPTER 6 – AUDITOR GENERAL AUDIT FINDINGS...................................................................................226


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COMPONENT A: AUDITOR-GENERAL OPINION OF FINANCIAL STATEMENTS 2007/08..........................227

6.1 AUDITOR GENERAL REPORTS 2007/08.........................................................................................227

COMPONENT B: AUDITOR-GENERAL OPINION 2008/09........................................................................227

6.2 AUDITOR GENERAL REPORT 2008/09...........................................................................................227

GLOSSARY..................................................................................................................................................230

APPENDICES...............................................................................................................................................235

APPENDIX A – COUNCILLORS; COMMITTE ALLOCATION AND COUNCIL ATTENDANCE.........................235

APPENDIX B – COMMITTEES AND COMMITTEE PURPOSES...................................................................236

APPENDIX C –THIRD TIER ADMINISTRATIVE STRUCTURE......................................................................237

APPENDIX D – FUNCTIONS OF MUNICIPALITY / ENTITY.........................................................................238

APPENDIX E – WARD REPORTING..........................................................................................................239

APPENDIX F – WARD INFORMATION.....................................................................................................241

APPENDIX G – RECOMMENDATIONS OF THE MUNICIPAL AUDIT COMMITTEE 2008/09......................242

APPENDIX H – LONG TERM CONTRACTS AND PUBLIC PRIVATE PARTNERSHIPS....................................242

APPENDIX I – MUNICIPAL ENTITY/ SERVICE PROVIDER PERFORMANCE SCHEDULE..............................244

APPENDIX J – DISCLOSURES OF FINANCIAL INTERESTS..........................................................................245

APPENDIX K: REVENUE COLLECTION PERFORMANCE BY VOTE AND BY SOURCE.................................245

APPENDIX K(i): REVENUE COLLECTION PERFORMANCE BY VOTE..........................................................246

APPENDIX K(ii): REVENUE COLLECTION PERFORMANCE BY SOURCE.....................................................246

APPENDIX L: CONDITIONAL GRANTS RECEIVED: EXCLUDING MIG........................................................247

APPENDIX M: CAPITAL EXPENDITURE – NEW & UPGRADE/RENEWAL PROGRAMMES........................249

APPENDIX M(i): CAPITAL EXPENDITURE - NEW ASSETS PROGRAMME..................................................249

APPENDIX M(ii): CAPITAL EXPENDITURE – UPGRADE/RENEWAL PROGRAMME...................................250

APPENDIX N – CAPITAL PROGRAMME BY PROJECT 2008/09.................................................................253

APPENDIX O – CAPITAL PROGRAMME BY PROJECT BY WARD 2008/09................................................254

APPENDIX P – SERVICE CONNECTION BACKLOGS AT SCHOOLS AND CLINICS........................................254

APPENDIX Q – SERVICE BACKLOGS EXPERIENCED BY THE COMMUNITY WHERE ANOTHER SPHERE OF GOVERNMENT IS RESPONSIBLE FOR SERVICE PROVISION.................................................................................................256

APPENDIX R – DECLARATION OF LOANS AND GRANTS MADE BY THE MUNICIPALITY..........................257

APPENDIX S – DECLARATION OF RETURNS NOT MADE IN DUE TIME UNDER MFMA S71.....................258

VOLUME II: ANNUAL FINANCIAL STATEMENTS......................................................................................260


CHAPTER 1 – MAYOR’S FOREWORD AND EXECUTIVE SUMMARY

COMPONENT A: MAYOR’S FOREWORD41

MAYOR’S FOREWORD

STILL TO BE COMPLETED

a. Vision(A succinct narrative on the direction of travel, key strategic objectives and the major changes that are being addressed). This is the most important single statement in the Annual Report.b. Key Policy Developments

(This is based on Strategic alignment to the Provincial Growth and Development Strategy, and the IDP strategies included in the IDP especially with focus on impact and outcome achieved – bearing in mind that foreword provides details that should be included in the chapters to follow.c.Key Service Delivery Improvements(Comment on the major successes of the year included and provide an indication of challenges overcome.)d. Public Participation

(Methods and/or processes used to increase public awareness on service availability engage public in decision making and improve accountability to communities.)e.Future Actions

(Initiatives committed whereby service delivery will be improved over the next few years.)f. Agreements / Partnerships (announcements on special partnerships

initiated)g. Conclusion

Final thoughts on the year.

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(Signed by :) ___________________________Mayor/Executive MayorDelete Directive note once comment is complete – The Mayor may wish to make brief mention of initiatives attempted that were not entirely successful in the interests of accountability and forming a closer, trusting relationship with the community T 1.0.1

COMPONENT B: EXECUTIVE SUMMARY

MUNICIPAL MANAGER’S OVERVIEW

MUNICIPAL MANAGER’S OVERVIEW

STILL TO BE COMPLETED

Delete Directive note once comment is complete - Municipal Manager to provide brief comments on improvements made to service delivery and ‘mechanisms’ or initiatives’ initiated during the year to improve overall efficiency and effectiveness of municipal activities. Provide specific references with regard to: (i) the alignment of services to IDP indicators and Council priorities; (ii) service delivery performance; (iii) financial sustainability as represented by the financial health ratios; (iv) the efforts the municipality is making to conserve power and water in its offices and other facilities to compliment the conservation measures its residents are being requested to adopt in their own housekeeping; and (v) provide details of administrative policies made during the year reflecting the pressures from the world recession that impact on everyone (e.g. restrictions on conferences and other events outside your municipality and the use of meeting accommodation other than your municipality’s own venues). See also Compiler’s Guide.

Please describe any shared service arrangements (e.g. sharing ICT; payroll, billing, revenue collection; or internal audit) your municipality has entered into with other municipalities (or other organisations). Give the


CHAPTER 1reasons and the effects. T 1.1.1

MUNICIPAL FUNCTIONS, POPULATION AND ENVIRONMENTAL OVERVIEWINTRODUCTION TO BACKGROUND DATA

The Hantam Municipality covers approximately 30 000 square kilometres and includes Calvinia, the centre, as well as Brandvlei, Loeriesfontein, Middelpos and Nieuwoudtville. The Hantam local municipality is one of six local municipality’s that forms part of the Namakwa District Municipality.

Calvinia is approximately 400 km from Cape Town, Springbok, Upington and Beaufort West. A 1 250 meter tarred runway, very close to Calvinia, is used by many visitors to this beautiful part of the Northern Cape.

Seventy percent of the population of approximately 20 000 people live and work in the towns.

Farming is the main contributor to the economy, namely sheep, wool, lucerne as well as rooibos tea. Numerous government departments are also situated in Calvinia.

The Hantam is well known for its wide open spaces, stunning mountain ranges and nature reserves filled with an incredible array of plants and bulbs that cannot be found anywhere else in the world.

The growth rate is at 0.59%.


CHAPTER 1The municipality delivers basic services to the communities of Calvinia, Brandvlei, Loeriesfontein, Nieuwoudtville, Middelpos and Swartkop.

CalviniaCalvinia is named after the French religious reformer Jean Calvin. The town is just south of the Hantam mountains on the banks of the Oorlogskloof (meaning "War Ravine") River.Calvinia enjoys 80% starlight and is renowned for its kaleidoscope of spring wildflowers coinciding with the Namaqualand wildflower spectacle.The name Hantam is derived from the Khoisan word !Han=ami, which refers to a plant with edible roots (Pelargonium bifolium, in Afrikaans "uintjies"). !Han=ami means "where the red bulbs grow".The first reverend, N.J. Hofmeyr, proposed that the church be named after John Calvin. On 30 Oktober 1851 the town was officially named Calvinia. It became a municipality in 1904.

The Calvinia Museum is housed in the former art deco styled Jewish synagogue built in 1920. The museum portrays the lives of the early European settlers. It displays a cedarwood horsemill and mounted Cape fat-tailed, Merino and Dorper sheep. Unusual specimens such as a 4-legged ostriche and genetically strange sheep can also be viewed.The Akkerendam Nature Reserve is located three kilometers north of Calvinia. The reserve offers unique flowers and two hiking trails cross the Hantam mountains. The indigenous and rare sterboom (literally translated "star tree") (Cliffortia arboreais) can be seen here.The Hantam Meat Festival, an agricultural show and great barbecue (Afrikaans "braai"), take place every year in late August.The Boekhuis (translated "Book House") was built in 1860 by Jacobus Nel van der Merwe in Cape Dutch style with a concave-convex gable. It is a historical T-shaped house in Water Street and is made available for the exclusive use of writers.

BrandvleiBrandvlei is a small town in the Karoo region of the Northern Cape. This is where a 19th-century trekboer called Ou Brand settled. Brand camped at this spot at the Sakrivier, a dry river bed, which only occasionally had water after good rains – and which typically result in flash floods.The settlement was cut in two by such a flood in 1961. After it was recovered, a municipality was formed in 1962.


CHAPTER 1 Brandvlei is located in the Bushmanland, also known as the Thirst Land, Dorsland in Afrikaans. This area was once sub-tropical, such as during the Miocene period. Many fossils have that been found in the area back this fact for us. From 1910 the farmers used an irrigation method comparable to one used for thousands of years by the Egyptians. The surface is very flat, and water does not run away easily. This way the rainwater is spread over a larger area and are allowed to sink into the soil. The moisture in the area is enough to farm with crops on a very small scale. Farmers live on these crops once the rains have gone. On the long run this method is not feasible, as evaporating water leaves behind salt and other minerals. Today this method is no longer used.This region contains very little vegetation, primarily very low shrubs and yellow grass among a rocky desert kind of landscape.

Tourist Attractions Birdlife – The salt pans are renovated into bird sanctuaries after the

summer rains. Dutch Reformed Church – visit to the old Dutch Reformed Church in

Neo-Gothic style Lekkerlê en Kans – Two farms exhibiting splendid displays of San

rock engravings. Paragliding – In 1993 the record set for greatest gain in height was

set in Brandvlei (4526m). The Karoo area is very thermic and has claimed multiple paragliding world records over the years.

LoeriesfonteinThe town of Loeriesfontein is within a basin surrounded by mountains, and it is accessed from the N7 highway (north out of Cape Town), turning off on the R27 at Van Rhynsdorp to Nieuwoudtville, then following the R357 to Loeriesfontein (a further 65 km north).Loeriesfontein became a municipality in 1958, but it has since lost that status in a re-organization of municipal responsibilities that incorporated it into Hantam Municipality.The town grew around a general store established in 1894 by a travelling bible salesman, named Fredrick Turner, the son of the sister of Charles Spurgeon. He came from Norwich, England. The store still exists. It is currently owned by Victor Haupt, the grandson of Fredrick Turner. The shop is currently called Turner & Haupt SPAR, and is 113 years in the family.


CHAPTER 1Southwestern Loeriesfontein forms part of the wider region known as Namaqualand, an area well known for its spring flowers (August and September) and its great variety of different plants - some 4,000 varieties are said to be evident in this region. The flowers attract visitors to the region, but at other times activities centre around agriculture (sheep) and mining (salt).

Tourist Attractions

Windmill museum – windpumps on display at the Fred Turner Museum.

Fred Turner folk and culture museum – Cultural and historical way of life of the “Trek Farmers” of Namaqualand.

Salt Pans – 100km from Loeriesfontein in the spacious plains of Bushmanland are salt pans (dwaggas) still in production.

Quiver trees – Large quiver trees reffered to as “Aloes” on the road from Nieuwoudtville to Loeriesfontein.

NieuwoudtvilleNieuwoudtville lies on the Bokkeveld Escarpment and was established in 1897. It is a unique International Biodiversity Hotspot and lies on the Bokkeveld Plateau, where the Cape fynbos meets the Hantam Karoo, Bushmanland and the Knersvlakte. It is a place where the experience of silence, space and stars contribute to a tranquil way of life.

Tourist Attractions Neo-Gothic Sandstone Church (National

Monument); Local Historical Sandstone Ruins; Quiver Tree Forest (Aloe Dichotoma); Glacial Pavement; abundant Rock Art; the local Bulb Nursery; Nieuwoudtville Wild Flower Reserve; Hantam National Botanical Garden; Oorlogskloof Nature Reserve and the Nieuwoudtville Waterfall

Reserve.


CHAPTER 1 Outdoor activities can be enjoyed – including: caravanning; bird

watching; hiking; cycling; hang and paragliding; 4 x 4 routes and stargazing.

MiddelposThe small village of Middelpos lies in the southern parts of the Roggeveld. This privately owned village is a place where the experience of silence, space and stars contribute to a tranquil way of life.

You will find Middelpos half way between Sutherland and Calvinia on the R354. There is also a direct access road from Ceres.Apart from the school and police station, the town also has a hotel, shop, garage and post office, as well as more than 50 residences with a population of ±300 people.Outdoor activities that can be enjoyed, includes: bird watching; hiking; cycling; hang and para-gliding; 4x4 routes; star gazing, mountain climbing, donkey cart rides....


CHAPTER 1

Tourist AttractionsAkkerendam Nature ReserveThe reserve has three hiking trails across the Hantam Mountain, affording you the opportunity to take in magnificent scenery, study the sterboom as well as up to 65 species of birds.Dutch Reformed Church Designed by Potchefstroom architect, Gaysford, the church is in neo-gothic style and cost £1 200 to build.

Demographic information

According to Census 2011, Hantam Municipality has a total population of 21 578, of which 82,2% are coloured, 12,1% are white, 4,4% are black African and 0,7% consists of Indian/Asian. The remainder of the population (0,6%) is made up by other groups.Population

MunicipalityPopulation2001

Population2009

Population2011

Hantam 19 942 20 351 21 578

The population of Hantam Municipality is remaining stable with little or no growth. There is also a high percentage (%) of backyard housing dwellings and illegal land occupants within the municipal area due to the non-availability of formal housing or serviced sights.

Of those aged 20 years and older, 18,8% completed Grade 12, 19,7% have some primary education, 8,4% completed primary education, 30,6% completed some secondary education, 8,1% have some higher education and only 14,4% had no schooling.

Unemployment and poverty affects a large number of people within the municipal area. The unemployment rate for the youth is 15,3% according to the 2011 census. Of the 7085 economically active people in the municipality, 11,8 are unemployed.


CHAPTER 1The economy of Hantam Municipality is dependent on the sheep farming agricultural sector, government services and the tourism industry. The sector showing significant growth is the tourism sector.

Sex and Age Distribution

AGE GROUPS % MALES % FEMALES0-4 4.8 4.25-9 4.7 4.310-14 4.8 4.515-19 4.6 4.220-24 3.9 3.725-29 3.7 3.530-34 2.9 2.835-39 3.2 3.340-44 3.4 3.545-49 3.3 3.350-54 2.9 3.155-59 2.4 2.560-64 1.9 265-69 1.4 1.670-74 1 1.275-79 0.6 0.880-84 0.3 0.685+ 0.2 0.5

Total Female = 49.9%Male = 50.1%

Level of EducationOf those aged 20 years and older, 18.8% completed Grade 12, 19.7% have some primary education, 8.4% completed primary education, 30.6 completed some secondary education, 8.1% have some higher education and only 14.4 had no schooling.Settlement type

AREA %Urban 79.9%Farm 20.1%

Socio-Economic StatusThe socio-economic problems experienced in Hantam Municipality are related to the lack of adequate housing and the high unemployment rate


CHAPTER 1in the municipal area. The Municipality has been working closely with the Social Development Department to deal with problems emanating from poverty and the lack of housing.

Households

The total number of households are set out in the table below – 2013/14AREA HOUSEHOLDS INDIGENTS

Calvinia 3 515 330Brandvlei 1 378 179Loeriesfontein 1 665 438Nieuwoudtville 1 284 118Middelpos 54 15Swartkop 200 35Farms 2 200 0Total 10 296 1 115


CHAPTER 1

Service Delivery OverviewBasic ServicesThe Hantam Local Municipality delivers the following basic services to its community:-

Water Sanitation Electricity Refuse removal

BASIC SERVICES ACTUAL PERFORMANCEWaterSanitationElectricityRefuse RemovalRoads

100%100%

100% for all towns except Middelpos100% once per week1000m2 road paved

The Municipality experienced an extreme water crisis in Loeriesfontein where water in boreholes dried up. Water had to be transported daily by truck to the town. This had a tremendous financial impact on the municipality.

Housing backlog as proportion of current demand

Unemployment Rate

Proportion of households with no income

Proportion of population in low-skilled employment

HIV/AIDSprevalence

Illiterate people older than 14 years


CHAPTER 1

COMMENT ON BACKGROUND DATA: Hantam Municipality Annual Report 2013/2014 17

Settlement Type Households PopulationTowns

Sub-TotalTownships

Sub-TotalRural settlements

Sub-TotalInformal settlements

Sub-TotalTotal

Overview of Neighbourhoods within 'Name of Municipality'

T1.2.6

Major Natural Resource Relevance to Community

T1.2.7

Natural Resources

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Delete Directive note once comment is complete - Set out Key challenges and opportunities for the municipality arising from the data provided in this demographic section. Discuss the relevance of the 5 Major resources and the ways in which your municipality is trying to improve the positive impact they have on the local community

T1.2.8

1.1. SERVICE DELIVERY OVERVIEW

SERVICE DELIVERY INTRODUCTION

Delete Directive note once comment is complete - Provide a brief introduction to basic service delivery achievements and challenges including a brief specific comment on service delivery to indigents.

T 1.3.1


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T1.3.2

COMMENT ON ACCESS TO BASIC SERVICES:

Delete Directive note once comment is complete - Explain the shortfalls in service contained in the diagram above

T1.3.3


0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

2005/06 2006/07 2007/08 2008/09

Proportion of households with access to basic services

Electricity service connections

Water - available within 200 m from dwelling

Sanitation - Households with at leats VIP service

Waste collection - kerbside collection once a week

R' 000Details Original budget Adjustment Budget Actual

IncomeGrants 23692 24048 49160Taxes, Levies and tariffs 37663 37771 41083Other 1068 745 8690Sub Total 62423 62564 98933

Less Expenditure 67051 67024 90045Net Total* -4628 -4460 8888* Note: surplus/(deficit)

Financial Overview - 2013/14

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1.2. FINANCIAL HEALTH OVERVIEW

During the 2013/2014 financial year, Hantam Local Municipality incurred some challenges. An ongoing theme is Debt Collection in the Municipality. The outstanding debtor days are an indication that the municipality is not recouping their service fees quickly enough. This puts strain on the financial resources of the municipality. Another unfortunate position the municipality finds itself in, is the fact that Loeriesfontein has a water crisis. To ensure continuous service delivery of water by the municipality, a huge monthly operational cost is incurred. This was not budgeted for. Another material effect is the fact that the National Equitable Share formulae has changed. This means that the municipality will receive almost the same amount for 3 years from the National Government. This has a material negative effect on the municipality.

The norm for Employee Cost is 30% to total operating cost, currently the municipality stands on 28%. This is a positive indication in the sense that


Detail %Employee Cost 28%Repairs & Maintenance 4%Finance Charges & Depreciation 9%

T1.4.3

Operating Ratios

R'000Detail Year -1 Year 0 Year 1

Original Budget 15000 23544Adjustment Budget 33000 28138Actual 13000 25188

Total Capital Expenditure: Year -2013/14

T1.4.4

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there is no overspending on staff cost and that the municipality has a efficient work force. The norm for Repairs and maintenance is 20%. The municipality stands on 4%. Unfortunately this is a negative indication as the municipality needs assets that are up to standard to have effective and efficient service delivery. The norm for Finance Charges and Depreciation is 10%. The municipality has a percentage of 9%. This is lower than normal which is a positive indication.

T1.4.3.

T1.4.5


CHAPTER 1

1.3. AUDITOR GENERAL REPORT

AUDITOR GENERAL REPORT 2012/2013The municipality received a qualified opinion. In the previous year a qualified opinion was also received. The qualification was on one material misstatement found by the auditors. There has been an improvement from the previous year when the qualification was made on more than one material misstatement:

The following emphasis of matters were highlighted in the report:

The corresponding figures for 30 June 2012 have been restated as a result of errors discovered during 30 June 2013 in the financial statements of the Hantam Local Municipality at, and for the year ended, 30 June 2012.

A significant provision for the impairment of receivables from exchange transactions and non-exchange transactions was created which constitutes 50% and 44% of the total receivables from exchange transactions and non-exchange transactions balance respectively.

Material losses to the amount of R1 491 706 and R3 675 300 were incurred as a result of the distribution of water and electricity respectively.

Irregular expenditure of R7 768 634 as disclosed in the financial statements.

During the 2012/2013 121 Audit Findings were noted on the Management Report. An Audit Action Plan was put in place during the 2013/2014 financial year. Most findings were addressed during the year.

1.4. STATUTORY ANNUAL REPORT PROCESS

No.

Activity Timeframe

1 Assess the 2013/14 IDP & Budget process to


CHAPTER 1June 2014 address deficiencies, improvements and ensure

integration and alignment of processes for2014/15 - 2016/17

2

July 2014

Attend District IDP Managers Forum Meeting discuss outcomes of IDP and Budget Assessments, challenges and District Interventions i.t.o. IDPand budget planning for the review process

3 Signing of 2014/15 performance contracts for section 56 Managers

4 Prepare and finalise Departmental Plans

5 Final Section 56 Managers 2013/14 performance assessments.

6

August 2014

Draft 2015/16 IDP and Budget process time schedule outlining the steps and timeframes for compilation of the 2015/16 IDP, Budget and two outer year's Budget and SDBIP.

7Consult Sector Departments to establish programme/projects for 5 years - Inter- Governmental engagements on IDP and Budget

8Tabling of and briefing Council in Draft 2015/16 IDP/Budget Process Plan for approval, including time schedule for IDP/Budget Public participation meetings

9

September 2014

Advertise the budget process and dates of IDP/Budget Public meetings on municipal website, local newspaper.

10

Attend District IDP Managers Forum Meeting.Develop uniform guidelines for IDP/Budget review

11 Ward Committee meetings - Quarter One

12

October 2014

Submit Quarterly (July - September) on implementation of budget and financial state of affairs to Council

13

Submit MFMA Implementation plan to National and Provincial Treasury

14

Submit bulk resource documentation, electricity to NERSA for consultation on municipal tariffs for 2015/16 and two outer years (D-forms)


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15

November 2014

Based on financial statements of 2014/15 determine municipality's financial position & assess its financial capacity & available funding for the next three years

16

Review Municipal Strategies, objectives, KPA's, KPI's and targets - Indentification of priority IDP KPI's incorporate in IDP and link to budget.

17

Management articulates outcomes, objectives, priorities and outputs desired for next three years and submit capital budget project proposal for draft IDP Review document to Budget Office

18

December 2014

Finalise preliminary projections on operating and expenditure budget for 2014/15

19

Conclusion of Sector Plans and integration into the IDP Document

20 Ward Committee meetings - Quarter Two

21

January 2015

Management finalise draft IDP & Capital Budget for referral to IDP & Budget Steering Committees.

22 Tabling of 2014/2015 Mid-Year Assessment

23

Submit Quarterly report (Oct 2014 - Dec 2014) on implementation of budget and financial state of affairs to Council. (Combining with Sec.72 Report)

24

Tabling of 2014/2015 Revised Budget and submitting to National and Provincial Treasury

25

Tabling of Draft Annual Report of 2013/14 year to Council and submit to National Treasury and Coghsta

26

Reviewing of municipal strategies, KPA's, KPI's and targets (SDBIP)

27

Publication of Revised Budget on municipal website

28

February 2015

Municipal receive inputs from National and Provincial Government on factors influencing the budget, e.g. Grant Allocations

29

Attend District IDP Managers Forum meeting to discuss the alignment of IDP Strategic


CHAPTER 1development goals with the District Municipality Draft IDP presentations

30

March 2015

Present Draft IDP and Budget to Steering Committee for quality check

31

Workshop draft IDP and Budget and proposed tariffs and SDBIP with Council

32

Tabling of Draft IDP and Budget and proposed tariffs and SDBIP in Council for approval

33

Ward Committee meetings - Quarter Three. Discuss draft IDP and Budget

34

Council adopt oversight report of the Annual Report of the 2014/2015 Year

35

April 2015

Advertise and inviting public comments on Draft Budget, proposed Tariffs and IDP. Place copies of the Draft Budget and IDP at all municipal offices

36

Forward copies of preliminary approved Budget, IDP, SDBIP and related documents to National and Provincial Treasury within 10 working days after tabling

37 Public consultation meetings with communities

38

Engagement with Provincial Treasury on draft budget benchmark

39

CFO and Corporate Services analyse public and ward committee comments and inputs on draft IDP and Budget and prepare recommendations for Council's perusal.

40

Council considers public and Government Dept comments and inputs and revised IDP, Budget and SDBIP if necessary

41

May 2015

Present final IDP, Budget and SDBIP for quality check (Including allrecommendations made by stakeholders)

42

Table final IDP, Budget and SDBIP and related documents to Council for approval.

43

Inform local community on approved IDP and Budget detail by publishing in the local newspaper

4 Send copies of approved Budget, IDP and related Hantam Municipality Annual Report 2013/2014 25

CHAPTER 1

4

June 2015

documents to National and Provincial Treasury and other stakeholders. Ensure signing the quality certificate. (within 10 working days)

45

Publication of approved IDP and Budget on the municipality's website

46

Submit draft SDBIP to Mayor within 14 days after approval of budget

47

Mayor approves the municipality's SDBIP within 28 days after the approval of the budget and submit hard and electronic copies to National Treasury

48

Municipal Manager to sign certificate that the approved budget is captured correctly in the financial system of the municipality

T1.7.1


CHAPTER 1

COMMENT ON THE ANNUAL REPORT PROCESS:

Delete Directive note once comment is complete –Explain the importance of achieving the above deadlines to prepare the Annual Report nearer the end of the financial year and to provide the next budget process with a wide range of data from the outset. Include a statement to explain the importance of alignment between the IDP, Budget and Performance Management System as dealt with at item 1 or the schedule. Explain any failures to achieve the above timescales.

T1.7.1.1


CHAPTER 2 – GOVERNANCE

INTRODUCTION TO GOVERNANCEThe characteristics of Good Governance is participatory, consensus oriented, accountable, transparent, responsive, effective and efficient, equitable and inclusive. It complies with the rule of law. It assures that corruption is minimized, the views of minorities are taken into account and that the voices of the most vulnerable in society are heard in decision-making. Good Governance is also responsive to the present and future needs of the society the municipality is served.

COMPONENT A: POLITICAL AND ADMINISTRATIVE GOVERNANCE

INTRODUCTION TO POLITICAL AND ADMINISTRATIVE GOVERNANCESection 151(3) of the Constitution states that the council of a municipality has the right to govern, on its own initiative, the local government affairs of the local community. Council as political governance, performs both legislative and executive functions. Council focuses on decision-making to formulate policy and to play an oversight and participatory role.The legislative function of the Council is vested within the full council with the Mayor/Speaker as its Chairperson. Council also established Section 80 committees within specific functional areas of the municipality.The Audit/Performance Audit committee is an independent advisory body that advises the municipal council, political office-bearers, Accounting Officer and Management Staff of the municipality on financial control, risk management, accounting policies, performance management and effective governance. The Municipal Public Account Committee (MPAC) fulfils the duty of an Oversight Committee, and comprises non-executive councilors, with the specific purpose of providing council with comments and recommendations on the Annual Report. The Oversight Committee’s report is published separately in accordance with MFMA guidelines. The MPAC Committee also investigate fruitless, wasteful and unauthorized expenditure and make recommendations to council.

POLITICAL STRUCTURES

Hantam Municipal Council is constituted of 9 councilors (ward & PR). The DA/Cope coalition has five (5) councilors and the ANC four (4) councilors. Hantam Municipality has a plenary council.

CHAIRPERSON

The structuring of the council is set out in the table below:WARD COUNCILLOR PARTY WARD/PR MALE/

FEMALEA. Fritz DA PR - MAYOR Male

Ward 1 M. Esau ANC Ward councilor

Female

Ward 2 R. Swartz ANC Ward councilor

Male

Ward 3 F. Sterkse ANC Ward councilor

Male

Ward 4 J. Wilschut ANC Ward councilor

Female

Ward 5 G. Opperman DA Ward councilor

Female

G. Engelbrecht DA PR councilor Male H. Steenkamp DA PR councilor Female J. Swarts COPE PR councilor Male


MAYOR

COUNCILORS

SECTION

79/80 COM

MITTEES

COUNCIL COMMITTEES

COMMITTEES COUNCILLORS

FINANCIAL COMMITTEEA.F. Fritz (Chairperson)F. J. SterkseG.J. Engelbrecht

INSTITUTIONAL COMMITTEEG.J. Engelbrecht (Chairperson)J.H. WilschutA.F. Fritz

INFRASTRUCTURE COMMITTEEJ. Swarts (Chairperson)R.N. SwarzH.C. Steenkamp

SOCIAL SERVICES COMMITTEEG. Opperman (Chairperson)M.S. EsauJ. Swarts

LOCAL LABOUR FORUMJ. Swarts (Chairperson)G. OppermanF.J. SterkseG.J. Engelbrecht

POLITICAL DECISION- TAKINGPolitical decisions are taken in formal meetings:-

General Council Meetings; Special Council Meetings; Special Council-in Committee Meetings.

Decisions taken in special council-in committee meetings are being approved/not approved in a general/special council meeting. All participating political parties in council have equal opportunity to deliberate the items as per agenda, where after a resolution is adapted.

The following table below indicates the resolutions taken for the 2013/14 financial period:-

Total Total number of Total number of resolutions Reasons for


number of resolutions

resolutions implemented

not implemented

resolutions not implemented.

COUNCIL MEETINGS

TYPE OF MEETING NR. OF MEETINGS DATES OF MEETINGS

Council General Meetings

5 meetings

27/07/201329/08/201328/11/201327/03/201430/06/2014

Council Special Meetings

5 meetings

02/10/201330/10/201328/01/201429/05/201424/06/2014

Special Council In- Committee

1 meeting 19/08/2014

Committee Meetings 2 meetings

2.2 ADMINISTRATIVE GOVERNANCEINTRODUCTION TO ADMINISTRATIVE GOVERNANCEThe Administration is headed by the Municipal Manager as the Accounting Officer. The Municipal Manager is responsible and accountable for the formation and development of an economical, effective, efficient and accountable administration as well as the management of the provision of services in a sustainable and equitable manner within the municipality. Administrative Structure 2013/14 d


OFFICE OF THE MUNICIPAL MANAGER

DEPARTMENT: FINANCES. Coetzee

DEPARTMENTS

Total % of Resolutions Implemented

COMPONENT B: INTERGOVERNMENTAL RELATIONSThe Intergovernmental Relations Framework Act (IGRFA) was passed in 2005. The Act provides a framework for the cooperation among the three spheres of government as distinctive, interdependent and interrelated, and it defines the responsibilities and institutional structures to support closer cooperation.The Intergovernmental Relations (IGR) Unit in the Department of Local Government and Housing came about as a result of the introduction of legislation initiated and monitored by the Department of Provincial and Local Government. The aim of the Unit is to encourage and enforce cooperative governance amongst the three spheres of government, National, Provincial and Local Government (Municipalities).For Hantam Municipality to succeed in its developmental role, proactive cooperation between all spheres of government is critical for efficient and effective service delivery. Each sphere of government has a role in the development planning, prioritization and resource allocation.Hantam Municipality has been taking full part in all Intergovernmental Relations meetings at both District and Provincial Level. The municipality interacts and participate in all IGR forums, compromising all government departments. Other engagements also took place through the year, both


DEPARTMENT:SOCIAL SERVICES

R. van Wyk

DEPARTMENT:TECHNICAL SERVICES

(Vacant)

DEPARTMENT:CORPORATE SERVICES

C. van Niekerk

FUNCTIONS

IncomeExpenditureBudget & TreasurySCMIT Services

ResortsEnvironmental ManagementCleaning ServicesMunicipal Health & SafetyTrafficFire & Disaster ManagementWaste Removal

RoadsWaterSanitationElectrical

Human ResourceCouncil SecretarialAdministrative functionsTown PlanningLand useBuilding ControlHousingRecord ManagementClient Services

on an ad hoc or project based approach by different line departments. The municipality also actively participate in forums set up by SALGA during the period under review.The following councilors represents, interacts and participate in different committees or forums:-

Cape Retirement Fund – G.J. Engelbrecht. IDP Forum – G. Opperman. Skills Development and Employment Equity – G. Opperman. Police Forum – M. Esau. Esta Committee – F. Sterkse. Museum Representative – G. Engelbrecht. Commonage Committee – J. Swartz. IGR Provincial and District - A. Fritz HIV/Aids Council – M. Esau. Health Committee – R. Swartz.

SALGA REPRESENTATION Economic Development – A. Fritz. Municipal Finance and Administration – G. Engelbrecht. Social Development: Health and Safety – H. Steenkamp. Municipal Services – J. Swarts. Management and IGR – A. Fritz-

COMPONENT C: PUBLIC ACCOUNTABILITY AND PARTICIPATION

OVERVIEW OF PUBLIC ACCOUNTABILITY AND PARTICIPATION

In terms of Section 15(b) of the Municipal Systems Act, a municipality is required to establish and organise its administration to facilitate a culture of accountability amongst its staff. Section 16(1) states that a municipality must develop a system of municipal governance that complements formal representative governance with a system of participatory governance. Section 18(1)(d) requires a municipality to supply its community with information concerning municipal governance, management and development.Accountability and Community Participation were enhance by engagements through the following media:-

Messages on municipal accounts. Community radio: Radio Kaboesna.


Local Newspaper: Die Noordwester. Pamphlets at houses. Posters on strategic places in towns. Loud Hailing.

Public MeetingsCommunity meeting: IDP/BudgetNature & Purpose

of meeting

Number of

meetings

Towns/Wards Dates of meeting

s

Nr. ofCouncill

orsAttende

d

Nr. ofMunicipal

Administrators

Attended

Nr. ofCommun

ityMember

s

IDP/Budget Meeting

1LoeriesfonteinNieuwoudtvilleCalviniaBrandvlei

15/04/201316/04/201317/04/201318/04/2013

2321

2322

22101415

Ward Committee meetingsWard Town Nr. of

meetings

Dates of meetings

Nr. ofCouncill

orsAttende

d

Nr. ofMunicipal

Administrators

Attended

Nr. ofCommun

ityMember

s

3Brandvlei 6 29/07/13

29/10/1309/12/1318/02/1427/05/1423/06/14

111111

000000

876778

5 Loeriesfontein

2 27/08/1322/10/13

11

10

1211

1;2;4 Calvinia; Nieuwoudtvill

e0

Wards 1,2 and 4 not functional and a new ward committee will be established in September 2014.


2.5 IDP PARTICIPATION AND ALIGNMENTThe Municipal Systems Act (No. 32) of 2000 requires that local government structures prepare Integrated Development Plans (IDP’s). The IDP serves as a tool for the facilitation and management of development within the municipal area. The function for the preparation of the IDP is under the Office of the Municipal Manager and the authority for the preparation of the IDP is delegated to an official. In terms of the alignment of the IDP, there is still challenges that will be addressed in the new financial year.

IDP Participation and Alignment Criteria Yes/No

Does the municipality have impact, outcome, input, output indicators?

Yes

Does the IDP have priorities, objectives, KPIs, development strategies?

Yes

Does the IDP have multi-year targets? NoAre the above aligned and can they calculate into a score? YesDoes the budget align directly to the KPIs in the strategic plan? YesDo the IDP KPIs align to the Section 57 Managers NoDo the IDP KPIs lead to functional area KPIs as per the SDBIP? YesDo the IDP KPIs align with the provincial KPIs on the 12 Outcomes

No

Were the indicators communicated to the public? YesWere the four quarter aligned reports submitted within stipulated time frames?

COMPONENT D: CORPORATE GOVERNANCEOVERVIEW OF CORPORATE GOVERNANCECorporate Governance is the system by which municipalities direct and control their functions and relate to the communities.2.6 RISK MANAGEMENT

In terms of Section 62(1)(c) of the MFMA, the accounting officer of the municipality must take reasonable steps to ensure that the municipality has and maintains effective, efficient and transparent systems of financial and risk management and internal control.

The Hantam Municipality does not have a Risk Management Unit or a designated official/Risk Officer. However all risk related functions are being

done by the Finance Department and the Internal Audit Committee. A Risk Management Policy was developed and approved in June 2014. The Risk Register are in place and are being monitored and updated on a regular basis. Risks from findings of the external audit report are being addressed through the OPCAR Action Plan. Management is responsible for the establishment and maintenance of an effective system of internal control, risk management and governance processes.Management’s responsibility is the establishment and maintenance of an effective system of governance to:

Promote appropriate ethics and values within the municipality. Ensure effective organizational performance management and

accountability. Effectively coordinate the activities of and communicate information

among the council, management and external and internal auditors.

2.7 ANTI-CORRUPTION AND FRAUDInternal Audit work is planned with a reasonable expectation of detecting significant control weaknesses in the specific areas reviewed. However, internal audit procedures alone, even when carried out with due professional care, do not guarantee that fraud will be detected. Accordingly, our reviews and investigations as internal auditors should not be relied upon solely to disclose fraud, defalcation or other irregularities that may exist.Key risk areas identified and recommendations made by the Internal Audit, the Audit/Performance Audit Committee, the Auditor General Report and the MPAC Committee are being addressed by follow-up audits and by an Action Plan.

*Refer to attached reports of Internal Audit; Audit/Performance Committee and the Auditor General Report.


2.8 SUPPLY CHAIN MANAGEMENT

Section 110-119 of the Supply Chain Management Regulations 2005 and relevant MFMA Circulars, set out the required processes and guidance to help ensure that SCM arrangements provide appropriate goods and services, offer best value for money and minimize opportunities for fraud and corruption.Reports on the implementation of the Supply Chain Management Policy are submitted monthly to the Accounting Officer. These reports are also tabled in special council meetings.The Procurement Processes consists of the following components:-

Contract Management Advertising Specification Evaluation Adjudication

2.9 BY-LAWS

Section 11(3)(m) provides municipal councils with the legislative authority to pass and implement by-laws for the betterment of the community within the terms of the legislation.

The following new by-laws of Hantam Municipality were developed during the 2013/14 financial period:-

By-laws introduced during year 2013/14Newly

developed

Revised PublicParticipat

ionYes/No

Dates of Publicati

on

By-lawGazettedYes/No

Date ofPublicati

on

Risk Management Policy

No Yes Yes

Debt Collection and Credit Control Policy (Tariffs)

No Yes Yes


The following by-laws were adopted/Revised and are published on the municipal website;-

1. Law Enforcement2. Cemeteries3. Keeping of Dogs Control4. Keeping of Animals, Poultry and Bees Control5. Street Trading Control6. Advertising signs and Disfigurement of the Fronts or Frontages

of Streets Control7. Water Services8. Building Control9. Municipal Taxi Ranks10. Electricity11. Fire Brigade12. Refuse Removal13. Caravan Parks14. Swimming Poll15. Municipal Commonage16. Fireworks17. Standing Orders18. Antennae Systems19. Impoundment of animals

2.10 WEBSITESIn terms of Section 75 of the MFMA the accounting officer of a municipality must place the following documents, set out in the table below, on the municipal website referred to in section 21A of the Municipal Systems Act:-

Documents published on Municipality Website Yes/No

Publishing

DateCurrent annual and adjustments budgets and all budget-related documents.All current budget-related policies yesThe previous Annual Report (2012/13) yes 6/6/2013The annual Report published/to be published (2013/14)

In proces

s

In process

All current performance Agreements required in terms of section 57(1)(b) of the MSA and resulting scorecards. (2013/14)

yes 6/12/2012

15/12/2012

All Service Delivery Agreements (ASLA) noLong Term Borrowing Contracts (DBSA) no


All SCM contracts above a prescribed value yesAn information statement containing a list of assets over a prescribed value that have been disposed of in terms of section 14(2) or (4)

no

Contracts agreed to which subsection (1) of section 33 apply, subject to subsection 3 of that section

n/a n/a

Public Private Partnership Agreements (section 120) n/a n/aAll quarterly reports tabled in council in terms of section 52(d)

public accountability and participation

A Survey on Public Satisfaction on Municipal Services is done annually. The Annual survey for the 2013/14 period was done in June 2014 in all wards. The surveys was conducted through the ward councilors.

The table below shows the outcome of the survey in terms of customer satisfaction:-

ANNUAL SATISFACTION SURVEY UNDERTAKEN DURING 2013/14Subject matter of survey

SurveyMethod

Survey date Nr. of people included insurvey

Survey results indicating satisfaction (%)

Overall satisfaction with service delivery and needs of the community

Questionnaire

June Councillors in all wards.(500)

45%

Overall Comments on survey conductedThe questions on the questionnaire of the survey focussed on the basic services such as water, electricity, waste removal, sanitation and roads, Communication, other services of the municipality, development needs and improvements and developments in the community.The survey was done through the ward councillors. Challenges experienced that had an impact on the outcomes were:- *not all external stakeholders of the municipality included in the survey.


*ward councillors aligned to specific political party could influenced the outcome. *service providers and businesses to be included in the survey.


CHAPTER 3 – SERVICE DELIVERY PERFORMANCE (PERFORMANCE REPORT PART I)

INTRODUCTION

The Hantam Local Municipality delivers certain services and functions to its residents, taking into the account the financial position and limited resources. The municipality render the following services against its strategic objectives and set performance targets during 2013/14:-Water servicesSanitationElectricityWaste removal & maintenance of landfill sitesHousing servicesRoads and storm waterLimited Traffic services Planning and local economic developmentLibrary servicesMuseumsParks and open spacesCommunity & sport facilitiesCemeteriesSocial programsFire servicesDisaster managementAnimal licencing and controlLaw Enforcement and security

COMPONENT A: BASIC SERVICES

INTRODUCTION TO BASIC SERVICESThe Hantam municipality delivers the following basic services to its residents:-Water provisionSanitation provisionElectricity

Waste managementHousing Free basic services and indigent support


3.1. WATER PROVISION

INTRODUCTION TO WATER PROVISIONThe residence in the municipal area have 100% access to water services. The municipality experience an extreme water crisis during 2013/14 in Loeriesfontein where all the water in the boreholes (wells), which provide the town with water, dried up. The municipality had to delivered water to the residence by truck on a daily basis. This have a tremendous financial impact on the municipality with a monthly expense of R150 000 rand per month. Alternative short-, medium- and long term plans are putting in place to try to manage the crises. Community meetings took place on this matter.

SOURCES OF WATER (*2011 StatsSA)Local Water SchemeBoreholeSpringRain water tankDam/Pool/Stagnant waterRiver/StreamWater vendorWater tankerOther

72%23%1%

0.7%1.9%

0%0.2%0.9%0.5%

*The dried up of wells/boreholes in Loeriesfontein have an impact on above.

WATER USAGE – HOUSEHOLDSWaterPiped water inside stand pipesPiped water inside yardPiped water on community stand: less 200m.Piped water on community stand: greater than 200m.BoreholeSpringRain-water tankDam/pool/stagnant water

22782620258224

3028666


River/streamWater vendorOther

-39

HOUSEHOLDS – WATER SERVICE DELIVERY 2013/14

DescriptionActual

Nr.OriginalBudget

Nr.

AdjustedBudget

Nr.

ActualNr

Total householdsHouseholds below minimum service levelProportion of households receiving 6kl free water

11 411

0

1115

11 411

0

1115

11 411

0

1115

11 411

0

1115

*Comments35 households of Swartkop does not billed due to plots not serviced, but have 100% access to water

EMPLOYEESDescription Total nr of posts

filledWater Services 21 posts

Capital Expenditure: Water Services

Capital ProjectTotal

Project Value

Actual Expenditure

Variance(R)%

Calvinia Water Treatment Plant

6 036 681.24

3.2 PROVISION OF SANITATION SERVICES

INTRODUCTION TO SANITATION PROVISIONAll residents in Hantam Municipality have access to toilets. The Bucket System has been eradicated within the municipal area. There are no sanitation backlogs in Hantam Municipality.


Average SEWERAGE REPAIRMENTS 2013/14Sewerlines repaired 49Sewer blokkages 162Sewer inspections 146

T3.2.2


–100 200 300 400 500 600 700 800 900

1,000

Hous

ehol

ds

Sanitation/sewerage: 2008/09


2005/06 2006/07 2007/08

Outcome Outcome Outcome Actual

No. No. No. No.Sanitation/sewerage: (above minimum level)

Flush toilet (connected to sewerage) 942 600 720 930

Flush toilet (with septic tank) 712 952 502 535

Chemical toilet 535 535 511 601

Pit toilet (ventilated) 124 135 103 100

Other toilet provisions (above min.service level) 13 13 15 11

Minimum Service Level and Above sub-total 2,325 2,236 1,851 2,178

Minimum Service Level and Above Percentage 68.9% 59.9% 55.5% 63.1%

Sanitation/sewerage: (below minimum level)

Bucket toilet 502 952 938 720

Other toilet provisions (below min.service level) 535 535 535 535

No toilet provisions 10 11 12 15

Below Minimum Service Level sub-total 1,047 1,498 1,485 1,271

Below Minimum Service Level Percentage 31.1% 40.1% 44.5% 36.9%

Total households 3,372 3,734 3,336 3,449

T3.2.3*Total number of households including informal settlements

Sanitation Service Delivery Levels

Description2008/09

*Households

2005/06 2006/07 2007/08

Actual Actual Actual Original Budget

Adjusted Budget Actual

No. No. No. No. No. No.

Formal Settlements

Total households 100,000 100,000 100,000 100,000 100,000 100,000

Households below minimum service level 25,000 25,000 25,000 25,000 25,000 25,000

Proportion of households below minimum service level 25% 25% 25% 25% 25% 25%

Informal Settlements


Households ts below minimum service level 25,000 25,000 25,000 25,000 25,000 25,000

Proportion of households ts below minimum service level 25% 25% 25% 25% 25% 25%

Households - Sanitation Service Delivery Levels below the minimum

2008/09

Households

T3.2.4

Description

T3.2.5Revise the above table to eliminate repetition of bars.


25

7265

01020304050607080

Proportion of households with

access to sanitation*

Proportion of households with

access to sanitation

Proportion of households receiving

sanitation

Access to Sanitation

2006/07

2007/08

2008/09

Service Objectives 2009/10Target Actual Actual

Service Indicators *Previous

Year*Previous

Year*Current

Year*Current

Year*Current

Year*Following

Year(i) (ii) (iii) (iv) (v) (vi) (vii) (viii) (ix) (x)

Provision of toilets within standard Additional Households (HHs) provided with minimum sanitation during the year (Number of HHs remaining without minimum sanitation at year end)

xxxxx additional HHs (xxx HHs

remaining)

xxxxx additional HHs (xxx HHs remaining)





remaining)



remaining)

T3.2.6

Waste Water (Sanitation) Service Policy Objectives Taken From IDPOutline Service Targets

Service Objective xxx

2007/08 2008/09 2012/13Target Target

Note: This statement should include no more than the top four priority service objectives. The indicators and targets specified above (columns (i) and (ii)) must be incoporated in the indicator set for each municipality to which they apply. These are 'universal municipal indicators'. * 'Previous Year' refers to the targets that were set in the 2007/08 Budget/IDP round; *'Current Year' refers to the targets set in the 2008/09 Budget/IDP round. *'Following Year' refers to the targets set in the 2009/10 Budget/IDP round. Note that all targets in the IDP must be fundable within approved budget provision. MSA 2000 chapter 5 sets out the purpose and character of Intergrated Development Plans (IDPs) and chapter 6 sets out the requirements for the reduction of performance management arrangement by municipalities in which IDPs play a key role.

COMMENT ON SANITATION SERVICES PERFORMANCE OVERALL:

2007/08Employees Posts Employees Vacancies (fulltime

equivalents)Vacancies (as a % of

total posts)No. No. No. No. %

0 - 3 1 1 1 0 0%4 - 6 3 3 3 0.5 17%7 - 9 6 6 6 1.5 25%

10 - 12 7 7 7 1 14%13 - 15 9 9 9 2.2 24%16 - 18 11 11 11 0.9 8%19 - 20 18 18 18 1 6%Total 55 55 55 7.1 13%

Employees: Sanitation Services

Job Level

2008/09

Totals should equate to those included in the Chapter 4 total employee schedule. Employees and Posts numbers are as at 30 June. *Posts must be established and funded in the approved budget or adjustments budget. Full-time equivalents are calculated by taking the total number of working days lost (excluding weekends and public holidays) while a post remains vacant and adding together all such days lost by all posts within the same set (e.g. ‘senior management’) then dividing that total by 250 to give the number of posts equivalent to the accumulated days. T3.2.7

2007/08Actual Original Budget Adjustment

BudgetActual Variance to

Budget

Total Operational Revenue (excluding tarrifs) 120 125 100 95 -32%Expenditure: Employees 125 244 250 248 2% Repairs and Maintenance 25 244 250 248 2% Other 45 244 250 248 2%Total Operational Expenditure 195 732 750 744 2%Net Operational (Service) Expenditure 75 607 650 649 6%

T3.2.8

Financial Performance 2008/09: Sanitation Services R'000

Details2008/09

Net expenditure to be consistent with summary table T5.1.2 in Chapter 5. Variances are calculated by dividing the difference between the Actual and Original Budget by the Actual.

Budget Adjustment Budget

Actual Expenditure

Variance from original

budget

Total Project Value

Total All 260 326 378 31%

Project A 100 130 128 22% 280Project B 80 91 90 11% 150Project C 45 50 80 44% 320Project D 35 55 80 56% 90

T3.2.9

Capital Expenditure 2008/09: Sanitation ServicesR' 000

Capital Projects

2008/09

Total project value represents the estimated cost of the project on approval by council (including past and future expenditure as appropriate.

Delete Directive note once comment is complete - Explain the priority of the four largest capital projects and explain variances from budget for operating and capital expenditure. Confirm your year 5 targets set out in the IDP schedule can be attained within approved budget provision and if not then state how you intend to rectify the matter. Explain the priority of the four largest capital projects and explain variances from budget for net operating and capital expenditure. Also explain any likely variation to the total approved project value (arising from 2008/09 and/or previous year actuals, or expected future variations).

T3.2.10


3.3 ELECTRICITY

INTRODUCTION TO ELECTRICITY

Note: Recent legislation includes the Electricity Amendment Acts 1989; 1994; 1995; and the Electricity Regulation Act 2006.Delete Directive note once comment is complete – Provide brief introductory comments on your strategy for the provision of electricity at household level and the progress being made to redress service backlogs and achieve the National basic standard for Electricity provision by 2014 (include your top 3 service delivery priorities and the impact you have had on them during the year). Set out measures taken to improve performance and the major efficiencies achieved by your service during the year. Discuss the major successes achieved and challenges faced in 2008/09. Indicate how your municipality identifies and responds to those communities that are living in poverty and are deficient in this basic service. Give the name and extent of service provision of any municipal entity(ies) responsible for rendering Electricity Services within the municipality.

T3.3.1

Office accomodation and the electrical control room is adequate – the new budget will provide for equipment (specialised) to be procured.


T3.3.2


–

100

200

300

400

500

600

700

800

900

1,000

Electricity (at least min.service level)

Electricity - prepaid (min.service level)

Electricity (< min.service level)

Electricity - prepaid (< min. service level)

Electricity

2006/07 2007/08 2008/09

2005/06 2006/07 2007/08 2008/09

Actual Actual Actual Actual

No. No. No. No.

Energy: (above minimum level)

Electricity (at least min.service level) 655 547 565 523

Electricity - prepaid (min.service level) 565 587 846 565


Minimum Service Level and Above Percentage 52.8% 52.8% 66.3% 62.1%

Energy: (below minimum level)

Electricity (< min.service level) 112 123 124 124

Electricity - prepaid (< min. service level) 955 865 565 487

Other energy sources 24 26 28 54

Below Minimum Service Level sub-total 1,091 1,014 717 664

Below Minimum Service Level Percentage 47.2% 47.2% 33.7% 37.9%

Total number of households 2,310 2,147 2,127 1,753

Electricity Service Delivery Levels

T3.3.3

Households

Description


2005/06 2006/07 2007/08




Formal Settlements








Households - Electricity Service Delivery Levels below the minimum

2008/09

T3.3.4

Households

Description

Service Objectives

Service Indicators

2008/09 (*Previous

Year)

2008/09 (*Current

Year)

2008/09 (*Mid Year)

2012/13 (**Current

Year)

2012/13 (**Following

Year)

2007/08 2008/09

(i) (ii) (iii) (iv) (v) (vi) (vii) (viii) (ix)

Provision of minimum supply of electricity

Propotionate reduction in 2007/08 backlog of households below minimum supply level

T1% reduction in HHs below the

2007/08 baseline levels (a revised

backlog of xxxxxx HHs)













A0% reduction in HHs below the



A1% reduction in HHs below the



T3.3.5

Note: This statement should include no more than the top four priority service objectives. The indicators and targets specified above (columns (i) and (ii)) must be incoporated in the indicator set for each municipality to which they apply. These are 'universal municipal indicators'. * 'Previous Year' refers to the 2008/09 target that was set in the previous Budget round for which 2007/08 was the base year; *'Current Year' refers to the target for 2008/09 set in the budget for which 2008/09 was the base year and 'Mid Year' refers to the position included in the adjustment budget changes made for the 2008/09 base year. **2012/13 'Current Year' indeces were established in 2008/09 budget/IDP cycle; 2012/13 'Following Year' indeces are those to be included in the 2009/10 budget/IDP cycle. Note that all targets in the IDP must be fundable within approved budget provision. MSA 2000 chapter 5 sets out the purpose and character of Intergrated Development Plans (IDPs) and chapter 6 sets out the requirements for the reduction of performance management arrangement by municipalities in which IDPs play a key role.

Electricity Service Policy Objectives Taken From IDPOutline Service Targets Actual Performance


Service Targets

COMMENT ON ELECTRICITY SERVICES PERFORMANCE OVERALL:




0 - 3 1 1 1 0 0%4 - 6 3 3 3 0.5 17%7 - 9 6 6 6 1.5 25%

10 - 12 7 7 7 1 14%13 - 15 9 9 9 2.2 24%16 - 18 11 11 11 0.9 8%19 - 20 18 18 18 1 6%Total 55 55 55 7.1 13%

Employees: Electricity Services

Job Level

2008/09




Budget


T3.3.7

Financial Performance 2008/09: Electricity Services R'000

Details2008/09



Actual Expenditure


budget

Total Project Value

Total All 260 326 378 31%


T3.3.8

Capital Expenditure 2008/09: Electricity ServicesR' 000

Capital Projects

2008/09


Delete Directive note once comment’s completed – Explain the priority of the four largest capital projects and explain variances from budget for operating and capital expenditure. Confirm your year 5 targets set out in the IDP schedule can be attained within approved budget provision and if not then state how you intend to rectify the matter. Explain the performance on agreements reached with ESKOM if not already covered. Explain the priority of the four largest capital projects and explain variances from budget for net operating and capital expenditure. Also explain any likely variation to the total approved project value (arising from 2008/09 and/or previous year actuals, or expected future variations).

T3.3.9

3.4 WASTE MANAGEMENT (THIS SECTION TO INCLUDE: REFUSE COLLECTIONS, WASTE DISPOSAL, STREET CLEANING AND RECYCLING)

INTRODUCTION TO WASTE MANAGEMENT

Delete Directive note once comment is complete – Provide brief introductory comments on the actions being taken to achieve the National standard for weekly Refuse Collection from every household by 2012 and discuss the major successes achieved and challenges faced in 2008/09. Discuss briefly progress made with waste disposal, street cleaning and recycling. Set out your top 3 service delivery priorities and the impact you have had on them during the year. Explain the measures taken to improve performance and the major efficiencies achieved by your service during the year. Indicate how your municipality identifies and responds to those communities that are living in poverty and are deficient in this basic service. Give the name and extent of service provision of any municipal entity(ies) responsible for rendering Refuse Services within the municipality.

T3.4.1



2005/06 2006/07 2007/08 2008/09

Actual Actual Actual Actual

No. No. No. No.

Solid Waste Removal: (Minimum level)

Removed at least once a week 2,895 2,685 2,846 2,235


Minimum Service Level and Above percentage 50.9% 47.1% 51.5% 44.8%

Solid Waste Removal: (Below minimum level)

Removed less frequently than once a week 655 547 565 523

Using communal refuse dump 865 846 487 865

Using own refuse dump 655 547 565 523

Other rubbish disposal 502 952 938 720

No rubbish disposal 112 123 124 124

Below Minimum Service Level sub-total 2,790 3,015 2,678 2,755

Below Minimum Service Level percentage 49.1% 52.9% 48.5% 55.2%

Total number of households 5,685 5,699 5,523 4,991

T3.4.2

Solid Waste Service Delivery Levels

Description

Households

2005/06 2006/07 2007/08




Formal Settlements








Households - Solid Waste Service Delivery Levels below the minimumHouseholds

Description2008/09

T3.4.3



Year*Previous

Year*Current

Year*Current

Year*Current

Year*Following


Provision of weekly collection service per household (HH)

Propotionate reduction in average weekly collection failures year on year (average number of collection failures each week)

xxx weekly collection

failures

% reduction from 2007/08

(xxx weekly collection failures)









% reduction from 2007/08 (xxx

weekly collection failures)

% reduction from 2007/08 (xxx

weekly collection failures)

Future capacity of existing and earmarked (approved use and in council possession) waste disposal sites

The amount of spare capacity available in terms of the number of years capacity available at the current rate of landfill usage

T0 years of unused landfill

capacity available

A0 years of unused landfill

capacity available


capacity available


capacity available

A1 years of unused landfill

capacity available


capacity available


capacity available


capacity available

Proportion of waste that is recycled Volumes of waste recycled as a percentage of total volume of waste disposed of at landfill sites.

T0% of 2008/09 waste recycled

A0% of 2008/09 waste recycled



A1% of 2008/09 waste recycled




Proportion of landfill sites in compliance with the Enviromental Conservation Act 1989.

x% of landfill sites by volume that are being managed in compliance with the Enviromental Conservation Act 1989.

T0% of sites compliant

A0% of sites compliant



A1% of sites compliant


of sites compliant


T3.4.4



Waste Management Service Policy Objectives Taken From IDPOutline Service Targets 2007/08 2008/09 2012/13

Target Target




0 - 3 1 1 1 0 0%4 - 6 3 3 3 0.5 17%7 - 9 6 6 6 1.5 25%

10 - 12 7 7 7 1 14%13 - 15 9 9 9 2.2 24%16 - 18 11 11 11 0.9 8%19 - 20 18 18 18 1 6%Total 55 55 55 7.1 13%

Employees: Solid Waste Magement Services

Job Level

2008/09





0 - 3 1 1 1 0 0%4 - 6 3 3 3 0.5 17%7 - 9 6 6 6 1.5 25%

10 - 12 7 7 7 1 14%13 - 15 9 9 9 2.2 24%16 - 18 11 11 11 0.9 8%19 - 20 18 18 18 1 6%Total 55 55 55 7.1 13%

Employees: Waste Disposal and Other Services

Job Level

2008/09




Budget


T3.4.7

Financial Performance 2008/09: Solid Waste Management Services R'000

Details2008/09


COMMENT ON WASTE MANGEMENT SERVICE PERFORMANCE OVERALL:

Delete Directive note once comment is complete –Explain the priority of the four largest capital projects and explain variances from budget for operating and capital expenditure. Confirm your year 5 targets set out in the IDP schedule can be attained within approved budget provision and if not then state how you intend to rectify the matter. Explain the priority of the four largest capital projects and explain variances from budget for net operating and capital expenditure. Also explain any likely variation to the total approved project value (arising from 2008/09 and/or previous year actuals, or expected future variations).

T3.4.10




Budget


T3.4.8

Financial Performance 2008/09: Waste Disposal and Other ServicesR'000

Details2008/09



Actual Expenditure


budget

Total Project Value

Total All 260 326 378 31%


T3.4.9

Capital Expenditure 2008/09: Waste Management ServicesR' 000

Capital Projects

2008/09


3.5 HOUSING

INTRODUCTION TO HOUSING

Delete Directive note once comment is complete – Provide brief introductory comments on your strategy for the provision of housing and explain the actions being taken to redress service backlogs and deliver basic housing provision to the national standard. Make particular reference to the successes achieved and challenges faced in 2008/09 (include your top 3 service delivery priorities and the impact you have had on them during the year). Set out measures taken to improve performance and the major efficiencies achieved by your service during the year. Indicate how your municipality identifies and responds to those communities that are living in poverty and are deficient in this basic service. Give the name and extent of service provision of any municipal entity(ies) responsible for rendering Housing Services within the municipality.

T3.5.1


Year end Total households (including in formal and informal settlements)

Households in formal settlements

Percentage of HHs in formal settlements

2005/06 560000 350000 62.5%2006/07 654000 450000 68.8%2007/08 654000 500000 76.5%2008/09 684000 540000 78.9%

T3.5.2

Percentage of households with access to basic housing



Year*Previous

Year*Current

Year*Current

Year*Current

Year*Following


Provision for housing for all households Additional houses provided during the year (Houses required at year end)

xxxxxx additional houses

(xxxxxx houses required)















T3.5.3



Housing Service Policy Objectives Taken From IDPOutline Service Targets 2007/08 2008/09 2012/13

Target Target

COMMENT ON THE PERFORMANCE OF THE HOUSING SERVICE OVERALL:




0 - 3 1 1 1 0 0%4 - 6 3 3 3 0.5 17%7 - 9 6 6 6 1.5 25%

10 - 12 7 7 7 1 14%13 - 15 9 9 9 2.2 24%16 - 18 11 11 11 0.9 8%19 - 20 18 18 18 1 6%Total 55 55 55 7.1 13%

Employees: Housing Services

Job Level

2008/09




Budget


T3.5.5

Financial Performance 2008/09: Housing Services R'000

Details2008/09



Actual Expenditure


budget

Total Project Value

Total All 260 326 378 31%


T3.5.6

Capital Expenditure 2008/09: Housing ServicesR' 000

Capital Projects

2008/09


Delete Directive note once comment’s completed –Explain the priority of the four largest capital projects and explain variances from budget for operating and capital expenditure. Confirm your year 5 targets set out in the IDP schedule can be attained within approved budget provision and if not then state how you intend to rectify the matter. Explain the priority of the four largest capital projects and explain variances from budget for net operating and capital expenditure. Also explain any likely variation to the total approved project value (arising from 2008/09 and/or previous year actuals, or expected future variations).

T3.5.7

3.6 FREE BASIC SERVICES AND INDIGENT SUPPORT

INTRODUCTION TO FREE BASIC SERVICES AND INDIGENT SUPPORT

Delete Directive note once comment is complete – Provide brief introductory comments on the progress being made to achieve Free Basic Services and summarise your municipality’s policies towards indigent support.

T3.6.1


–10 20 30 40 50 60 70 80 90

100

2005/06 2006/07 2007/08 2008/09

Hous

ehol

ds ('

000)

Free Basic Household ServicesWater (6 kilolitres per household per month)

Sanitation (free minimum level service)

Electricity/other energy (50kwh per household per month)

Refuse (removed at least once a week)

T3.6.2


Total Access % Access % Access % Access % 2006/07 100,000 18,000 12,000 67% 10,000 56% 13,000 72% 7,000 39%2007/08 103,000 18,500 13,000 70% 11,000 59% 14,500 78% 8,000 43%2008/09 105,000 19,000 15,000 79% 12,000 63% 16,100 85% 9,000 47%

T3.6.3

Free Basic RefuseHouseholds earning less than R1,100 per month

Number of householdsFree Basic Services To Low Income Households

Total Free Basic Water Free Basic Sanitation Free Basic Electricity

2007/08Actual Budget Adjustment


BudgetWater 200 244 250 248 2%Waste Water (Sanitation) 220 240 250 245 2%Electricity 100 120 130 135 11%Waste Management (Solid Waste) 105 110 120 125 12%Total 625 714 750 753 5%

Financial Performance 2008/09: Cost to Municipality of Free Basic Services Delivered

Services Delivered 2008/09

T3.6.4



Year*Previous

Year*Current

Year*Current

Year*Current

Year*Following


Provision of alternative support to low income households that do not receive all Free Basic Services

Low income households (LIHs) who do not receive all the free basic services but do receive alternative support (Total number of LIHs not in receipt of free basic services)

xxxx LIHs receiving

support (out of xxx LIHs in total)

xxxx LIHs receiving


xxxx LIHs receiving


xxxx LIHs receiving


xxxx LIHs receiving


xxxx LIHs receiving


xxxx LIHs receiving support (out of xxx LIHs in

total)

xxxx LIHs receiving support (out of xxx LIHs in

total)

T3.6.5



Free Basic Service Policy Objectives Taken From IDPOutline Service Targets 2007/08 2008/09 2012/13

Target Target

COMMENT ON FREE BASIC SERVICES AND INDIGENT SUPPORT:

Delete Directive note once comment’s completed – Comment on the support given to low earners and in particular those affected by shortfalls in basic service provision. Provide detail of indigent policy, expenditure and grants received in 0809 and explain how these have been translated into programmes designed to improve levels of self sufficiency.

T3.6.6

COMPONENT B: ROAD TRANSPORT This component includes: roads; transport; and waste water (stormwater drainage).

INTRODUCTION TO ROAD TRANSPORT

Delete Directive note once comment’s completed - Provide brief introductory comments on the strategy, priorities and provision regarding road development and maintenance and transport including public bus services.

T3.7.0

3.7 ROADS

INTRODUCTION TO ROADSDelete Directive note once comment is complete –Explain in brief your Roads strategy, the steps taken towards the implementation of the strategy and discuss the major successes achieved and challenges faced in 2008/09 (include your top 3 service delivery priorities and the impact you have had on them during the year). Set out measures taken to improve performance and the major efficiencies achieved by your service during the year. Refer to support given to those communities that are living in poverty. Give the name and extent of service provision of any municipal entity(ies) responsible for rendering Roads Services within the municipality.

T3.7.1

Replace the word “Tarred” with “Asphalt”.

Asphalted Road InfrastructureKilometers

Total asphalt

ed roads

New asphalt roads

Existing asphalt roads

re-asphalt

ed

Existing

asphalt roads

re-sheete

d

Asphalt roads

maintained

2006/072007/082008/09

T3.7.3


KilometersTotal gravel roads New gravel roads

constructedGravel roads upgraded

to tarGravel roads

graded/maintained2006/07 145 15 10 1002007/08 160 20 12 1202008/09 166 25 14 140

T3.7.2

Gravel Road Infrastructure

New Gravel - Tar Maintained New Re-worked Maintained2006/07 450000 1700000 250000 1950000 1050000 4000002007/08 475000 1800000 260000 2020000 1220000 5000002008/09 490000 1900000 280000 2300000 1300000 550000

T3.7.4

Cost of Construction/Maintenance

Gravel TarR' 000

T3.7.5


R 0

R 500,000

R 1,000,000

R 1,500,000

R 2,000,000

R 2,500,000

2006/07 2007/08 2008/09

Rand

Val

ueRoad Infrastructure costs

Gravel - New

Gravel - Tar

Gravel - Maintained

Tar - New

Tar - Re-worked

Tar - Maintained


Service Indicators

*Previous Year *Previous

Year*Current

Year

*Current Year

*Current Year

*Following Year

(i) (ii) (iii) (iv) (v) (vi) (vii) (viii) (ix) (x)

Elimination of gravel roads in townships Kilometers of gravel roads tarred (Kilometers of gravel road remaining)

xxx kms gravel roads tarred (xxx kms gravel roads remaining)





Baseline (xxx kms gravel roads remaining)



Development of municipal roads as required xxx kms of municipal roads developed xxx kms xxx kms xxx kms xxx kms xxx kms xxx kms xxx kms xxx kms

T3.7.6



Road Service Policy Objectives Taken From IDPOutline Service Targets 2007/08 2008/09 2012/13

Target Target

COMMENT ON THE PERFORMANCE OF ROADS OVERALL:




0 - 3 1 1 1 0 0%4 - 6 3 3 3 0.5 17%7 - 9 6 6 6 1.5 25%

10 - 12 7 7 7 1 14%13 - 15 9 9 9 2.2 24%16 - 18 11 11 11 0.9 8%19 - 20 18 18 18 1 6%Total 55 55 55 7.1 13%

Employees: Road Services

Job Level

2008/09




Budget


T3.7.8

Financial Performance 2008/09: Road Services R'000

Details2008/09



Actual Expenditure


budget

Total Project Value

Total All 260 326 378 31%


T3.7.9

Capital Expenditure 2008/09: Road ServicesR' 000

Capital Projects

2008/09


Delete Directive note once comment’s completed - Explain the priority of the four largest capital projects and explain variances from budget for operating and capital expenditure. Confirm your year 5 targets set out in the IDP schedule can be attained within approved budget provision and if not then state how you intend to rectify the matter. Explain the priority of the four largest capital projects and explain variances from budget for net operating and capital expenditure. Also explain any likely variation to the total approved project value (arising from 2008/09 and/or previous year actuals, or expected future variations).Where provincial roads have been delegated to your municipality ensure that this is presented as an additional major issue in this section.

T3.7.10

3.8 TRANSPORT (INCLUDING VEHICLE LICENSING & PUBLIC BUS OPERATION)

INTRODUCTION TO TRANSPORT

Delete Directive note once comment is complete – Explain in brief the transport strategy and the steps taken towards the implementation of the strategy and discuss the major successes achieved and challenge faced in 2008/09. Set out your top 3 service delivery priorities and the impact you have had on them during the year. Explain the major efficiencies achieved by your service during the year. Outine approach to Public Bus Operation. Refer to support given to those communities that are living in poverty. Give the name and extent of service provision of any municipal entity(ies) responsible for rendering Transport Services within the municipality.

T3.8.1


Concerning T3.8.2Delete Directive note once table is complete – State name of entity followed by ‘Entity’ where this is applicable. Line 3 is calculated by sampling throughout the year using different routes, days of the week and times of day. Line 6 is calculated by taking the numbers from lines, as follows: 5/4 x 100%. The average number of busses off the road is obtained by sampling the number off the road on different days at different times. Line 9 is calculated by taking numbers from lines as follows: 8/7 x 100%. T3.8.2.1


2007/08 2009/10Actual No. Estimate No. Actual No. Estimate No.

1 Passenger journeys2 Seats available for all journeys3 Average Unused Bus Capacity for all journeys %4 Size of bus fleet at year end5 Average number of Buses off the road at any one time %6 Proportion of the fleet off road road at any one time %7 No. of Bus journeys scheduled8 No. of journeys cancelled9 Proportion of journeys cancelled %

Municipal Bus Service Data

Details2008/09

T3.8.2


Service Indicators


Year*Current

Year

*Current Year

*Current Year

*Following Year


T3.8.3



Transport Service Policy Objectives Taken From IDPOutline Service Targets 2007/08 2008/09 2012/13

Target Target

COMMENT ON THE T PERFORMANCE OF TRANSPORT OVERALL:




0 - 3 1 1 1 0 0%4 - 6 3 3 3 0.5 17%7 - 9 6 6 6 1.5 25%

10 - 12 7 7 7 1 14%13 - 15 9 9 9 2.2 24%16 - 18 11 11 11 0.9 8%19 - 20 18 18 18 1 6%Total 55 55 55 7.1 13%

Employees: Transport Services

Job Level

2008/09




Budget


T3.8.5

Financial Performance 2008/09: Transport Services R'000

Details2008/09



Actual Expenditure


budget

Total Project Value

Total All 260 326 378 31%


T3.8.6

Capital Expenditure 2008/09: Transport ServicesR' 000

Capital Projects

2008/09


Delete Directive note once comment’s completed - Explain the priority of the four largest capital projects and explain the variations from budget for net operating and capital expenditure. Confirm your year 5 targets set out in the IDP schedule can be attained within approved budget provision and if not then state how you intend to rectify the matter. Explain the priority of the four largest capital projects and explain variances from budget for net operating and capital expenditure. Also explain any likely variation to the total approved project value (arising from 2008/09 and/or previous year actuals, or expected future variations).

T3.8.7

3.9 WASTE WATER (STORMWATER DRAINAGE)

INTRODUCTION TO STORMWATER DRAINAGE

Delete Directive note once comment is complete – Provide brief introductory comments on the progress being made to improve stormwater drainage and discuss the major successes achieved and challenges faced in 2008/09 (include your top 3 service delivery priorities and the impact you have had on them during the year). Set out measures taken to improve performance and the major efficiencies achieved by your service during the year. Refer to support given to informal settlement and rural development. Refer to support given to those communities that are living in poverty. Give the name and extent of service provision of any municipal entity(ies) responsible for rendering Stormwater Drainage Services within the municipality.

T3.9.1


T3.9.4


Total Stormwater measures

New stormwater measures

Stormwater measures upgraded

Stormwater measures maintained

2006/07 145 15 10 1002007/08 160 20 12 1202008/09 166 25 14 140

T3.9.2

Stormwater InfrastructureKilometers

New Upgraded Maintained2006/07 1,700,000 600,000 280,0002007/08 1,800,000 700,000 330,0002008/09 1,900,000 900,000 420,000

T3.9.3

Cost of Construction/Maintenance

Stormwater MeasuresR' 000

R 0R 200,000R 400,000R 600,000R 800,000

R 1,000,000R 1,200,000R 1,400,000R 1,600,000R 1,800,000R 2,000,000

2006/07 2007/08 2008/09

Stormwater infrastructure costs

New Upgraded Maintained


Service Indicators


Year*Current

Year

*Current Year

*Current Year

*Following Year


Development of fully integrated stormwater management systems including wetlands and natural water courses

Phasing in of systems Strategy approval (Yes/No);

Timescale x yrs

Strategy approval (Yes/No);

Timescale x yrs


Timescale x yrs


Timescale x yrs


Timescale x yrs

Strategy approval

(Yes/No); x yrs remaining

Completion (Yes/No); x yrs

remaining

Completion (Yes/No); x yrs

remaining

T3.9.5



Stormwater Policy Objectives Taken From IDPOutline Service Targets 2007/08 2008/09 2012/13

Target Target

COMMENT ON THE PERFORMANCE OF STORMWATER DRAINAGE OVERALL:




0 - 3 1 1 1 0 0%4 - 6 3 3 3 0.5 17%7 - 9 6 6 6 1.5 25%

10 - 12 7 7 7 1 14%13 - 15 9 9 9 2.2 24%16 - 18 11 11 11 0.9 8%19 - 20 18 18 18 1 6%Total 55 55 55 7.1 13%

Employees: Stormmwater Services

Job Level

2008/09




Budget


T3.9.7

Financial Performance 2008/09: Stormwater Services R'000

Details2008/09



Actual Expenditure


budget

Total Project Value

Total All 260 326 378 31%


T3.9.8

Capital Expenditure 2008/09: Stormwater ServicesR' 000

Capital Projects

2008/09


Delete Directive note once comment’s completed – Explain the priority of the four largest capital projects and explain the variations from budget for net operating and capital expenditure. Confirm your year 5 targets set out in the IDP schedule can be attained within approved budget provision and if not then state how you intend to rectify the matter. Explain the priority of the four largest capital projects and explain variances from budget for net operating and capital expenditure. Also explain any likely variation to the total approved project value (arising from 2008/09 and/or previous year actuals, or expected future variations).

T3.9.9

COMPONENT C: PLANNING AND DEVELOPMENT

This component includes: planning; and local economic development.

INTRODUCTION TO PLANNING AND DEVELOPMENT

Delete Directive note once comment’s completed - Provide brief overview of the opportunities and challenges in the fields of economic development and physical planning field for your municipality.

T3.10.0

3.10 PLANNING

INTRODUCTION TO PLANNING

Delete Directive note once comment’s completed - Set out in brief the main elements of your planning strategies (and make particular reference to achievements and challenges in 2008/09); Town Planning; and building regulation and enforcement). Set out your top 3 service delivery priorities and the impact you have had on them during the year.


Set out measures taken to improve performance and the major efficiencies achieved by your service during the year. Refer to support given to those communities that are living in poverty.

T3.10.1


2007/08 2008/09 2007/08 2008/09 2007/08 2008/09Planning application receivedDetermination made in year of receiptDetermination made in following yearApplications withdrawnApplications outstanding at year end

T3.10.2

Applications for Land Use DevelopmentFormalisation of Townships Rezoning Built EnviromentDetail


Service Indicators


Year*Current

Year

*Current Year

*Current Year

*Following Year


Approval or rejection of all build enviroment applications within a x weeks

Determination within x weeeks


Determination within 12 weeeks






Reduction in planning decisions overturned

X planning decisions

overturned


overturned

5% planning decisions

overturned


overturned


overturned


overturned

No planning decisions

overturned

No planning decisions

overturned

T3.10.3



Determine planning application within a reasonable timescale

Planning Policy Objectives Taken From IDPOutline Service Targets 2007/08 2008/09 2012/13

Target Target




0 - 3 1 1 1 0 0%4 - 6 3 3 3 0.5 17%7 - 9 6 6 6 1.5 25%

10 - 12 7 7 7 1 14%13 - 15 9 9 9 2.2 24%16 - 18 11 11 11 0.9 8%19 - 20 18 18 18 1 6%Total 55 55 55 7.1 13%

Employees: Planning Services

Job Level

2008/09




Budget


T3.10.5

Financial Performance 2008/09: Planning Services R'000

Details2008/09



Actual Expenditure


budget

Total Project Value

Total All 260 326 378 31%


T3.10.6

Capital Expenditure 2008/09: Planning ServicesR' 000

Capital Projects

2008/09


COMMENT ON THE PERFORMANCE OF PHYSICAL PLANNING OVERALL:


T3.10.7

3.11 LOCAL ECONOMIC DEVELOPMENT (INCLUDING TOURISM AND MARKET PLACES)

INTRODUCTION TO ECONOMIC DEVLOPMENT

Delete Directive note once comment is complete – Provide brief introductory comments on your economic development strategy and the contribution being made to the local economy in facilitating job creation through by Local Economic Development Services in 2008/09 (include your top 3 service delivery priorities and the impact you have had on them during the year). Set out measures taken to improve performance and the major efficiencies achieved by your service during the year. Refer to support given to those communities that are living in poverty. Give the name and extent of service provision of any municipal entity(ies) responsible for rendering Housing Services within the municipality.

T3.11.1


COMMENT ON LOCAL JOB OPPORTUNITIES:

Delete Directive note once comment’s completed - Comment briefly on the short and longer term prospects for economic growth and development referring to the above. Include in this section references to Tourism and Market Places (including street traders)

T3.11.4


Sector 2006/07 2007/08 2008/09Agric, forestry and fishing 2 1.5 1.5Mining and quarrying 6 5 2Manufacturing 56 58 63Wholesale and retail trade 45 51 52Finance, property, etc. 51 48 52Govt, community and social services 23 25 25Infrastructure services 34 38 41

Total 217 226.5 236.5T3.11.2

Economic Activity by SectorR '000

Jobs2006/07 2007/08 2008/09

No. No. No.Agric, forestry and fishing 20,000 25,000 30,000 Mining and quarrying 400,000 435,000 372,000 Manufacturing 320,000 300,000 270,000 Wholesale and retail trade 190,000 200,000 210,000 Finance, property, etc. 275,000 255,000 235,000 Govt, community and social services 300,000 310,000 320,000 Infrastructure services 400,000 430,000 450,000

Total 1905000 1955000 1887000T3.11.3

Economic Employment by Sector

Sector


EPWP Projects Jobs created through EPWP projects

No. No.2006/07 40 2,0002007/08 50 2,9002008/09 66 4,500* - Extended Public Works Programme T3.11.6

Job creation through EPWP* projects

Details


Service Indicators


Year*Current

Year

*Current Year

*Current Year

*Following Year


Training of people in essential skills: x, y, z Number of people trained (including retrained upskilled)

x people trained x people trained x people trained x people trained x people trained x people trained x people trained x people trained

T3.11.7



Local Economic Development Policy Objectives Taken From IDPOutline Service Targets 2007/08 2008/09 2012/13

Target Target

COMMENT ON LOCAL ECONOMIC DEVELOPMENT PERFORMANCE OVERALL:




0 - 3 1 1 1 0 0%4 - 6 3 3 3 0.5 17%7 - 9 6 6 6 1.5 25%

10 - 12 7 7 7 1 14%13 - 15 9 9 9 2.2 24%16 - 18 11 11 11 0.9 8%19 - 20 18 18 18 1 6%Total 55 55 55 7.1 13%

Employees: Local Economic Development Services

Job Level

2008/09




Budget


T3.11.9

Financial Performance 2008/09: Local Economic Development Services R'000

Details2008/09



Actual Expenditure


budget

Total Project Value

Total All 260 326 378 31%


T3.11.10

Capital Expenditure 2008/09: Economic Development ServicesR' 000

Capital Projects

2008/09



T3.11.11

COMPONENT D: COMMUNITY & SOCIAL SERVICESThis component includes: libraries and archives; museums arts and galleries; community halls; cemeteries and crematoria; child care; aged care; social programmes, theatres.

INTRODUCTION TO COMMUNITY AND SOCIAL SERVICESDelete Directive note once comment is complete – Provide brief introductory comments. Refer to support given to those communities that are living in poverty.

T3.52.0

3.52 LIBRARIES; ARCHIEVES; MUSEUMS; GALLERIES; COMMUNITY FACILITIES; OTHER (THEATRES, ZOOS, ETC)

INTRODUCTION TO LIBRARIES; ARCHIEVES; MUSEUMS; GALLERIES; COMMUNITY FACILITIES

Delete Directive note once comment is complete – Provide brief introductory comments. Set out your top 3 service delivery priorities and the impact you have had on them during the year. Explain the measures


taken to improve performance and the major efficiencies achieved by your service during the year. Refer to support given to those communities that are living in poverty.

T3.52.1

SERVICE STATISTICS FOR LIBRARIES; ARCHIVES; MUSEUMS; GALLERIES; COMMUNITY FACILITIES; OTHER (THEATRES, ZOOS, ETC)

T3.52.2



Service Indicators


Year*Current

Year

*Current Year

*Current Year

*Following Year


T3.52.3



Libraries; Archives; Museums; Galleries; Community Facilities; Other Policy Objectives Taken From IDPOutline Service Targets 2007/08 2008/09 2012/13

Target Target




0 - 3 1 1 1 0 0%4 - 6 3 3 3 0.5 17%7 - 9 6 6 6 1.5 25%

10 - 12 7 7 7 1 14%13 - 15 9 9 9 2.2 24%16 - 18 11 11 11 0.9 8%19 - 20 18 18 18 1 6%Total 55 55 55 7.1 13%

Employees: Libraries; Archives; Museums; Galleries; Community Facilities; Other

Job Level

2008/09




Budget


T3.52.5

Financial Performance 2008/09: Libraries; Archives; Museums; Galleries; Community Facilities; OtherR'000

Details2008/09



Actual Expenditure

Variance from original budget

Total Project Value

Total All 260 326 378 31%


T3.52.6

Capital Expenditure 2008/09: Libraries; Archives; Museums; Galleries; Community Facilities; OtherR' 000

Capital Projects

2008/09


COMMENT ON THE PERFORMANCE OF LIBRARIES; ARCHIVES; MUSEUMS; GALLERIES; COMMUNITY FACILITIES; OTHER (THEATRES, ZOOS, ETC) OVERALL:


T3.52.7

3.55 CEMETORIES AND CREMATORIUMS

INTRODUCTION TO CEMETORIES & CREMATORIUMS

Delete Directive note once comment is complete – Provide brief introductory comments. Set out your top 3 service delivery priorities and the impact you have had on them during the year. Explain the measures taken to improve performance and the major efficiencies achieved by your service during the year. Refer to support given to those communities that are living in poverty.

T3.55.1

SERVICE STATISTICS FOR CEMETORIES & CREMATORIUMS

T3.55.2



Service Indicators


Year*Current

Year

*Current Year

*Current Year

*Following Year


T3.55.3



Cemetories and Crematoriums Policy Objectives Taken From IDPOutline Service Targets 2007/08 2008/09 2012/13

Target Target

COMMENT ON THE PERFORMANCE OF CEMETORIES & CREMATORIUMS F OVERALL:




0 - 3 1 1 1 0 0%4 - 6 3 3 3 0.5 17%7 - 9 6 6 6 1.5 25%

10 - 12 7 7 7 1 14%13 - 15 9 9 9 2.2 24%16 - 18 11 11 11 0.9 8%19 - 20 18 18 18 1 6%Total 55 55 55 7.1 13%

Employees: Cemetories and Cremotoriums

Job Level

2008/09




Budget


T3.55.5

Financial Performance 2008/09: Cemetories and Crematoriums R'000

Details2008/09



Actual Expenditure


Total Project Value

Total All 260 326 378 31%


T3.55.6

Capital Expenditure 2008/09: Cemetories and Crematoriums R' 000

Capital Projects

2008/09



T3.55.7

3.56 CHILD CARE; AGED CARE; SOCIAL PROGRAMMES

INTRODUCTION TO CHILD CARE; AGED CARE; SOCIAL PROGRAMMES


T3.56.1

SERVICE STATISTICS FOR CHILD CARE

T3.56.2



Service Indicators


Year*Current

Year

*Current Year

*Current Year

*Following Year


T3.56.3



Child Care; Aged Care; Social Programmes Policy Objectives Taken From IDPOutline Service Targets 2007/08 2008/09 2012/13

Target Target

COMMENT ON THE PERFORMANCE OF CHILD CARE; AGED CARE; SOCIAL PROGRAMMES OVERALL:




0 - 3 1 1 1 0 0%4 - 6 3 3 3 0.5 17%7 - 9 6 6 6 1.5 25%

10 - 12 7 7 7 1 14%13 - 15 9 9 9 2.2 24%16 - 18 11 11 11 0.9 8%19 - 20 18 18 18 1 6%Total 55 55 55 7.1 13%

Employees: Child Care; Aged Care; Social Programmes

Job Level

2008/09




Budget


T3.56.5

Financial Performance 2008/09: Child Care; Aged Care; Social ProgrammesR'000

Details2008/09



Actual Expenditure


Total Project Value

Total All 260 326 378 31%


T3.56.6

Capital Expenditure 2008/09: Child Care; Aged Care; Social ProgrammesR' 000

Capital Projects

2008/09



T3.56.7

COMPONENT E: ENVIRONMENTAL PROTECTIONThis component includes: pollution control; biodiversity and landscape; and costal protection.

INTRODUCTION TO ENVIRONMENTAL PROTECTIONDelete Directive note once comment is complete – Provide brief introductory comments.

T3.59.0

3.59 POLLUTION CONTROL

INTRODUCTION TO POLLUTION CONTROL


T3.59.1


SERVICE STATISTICS FOR POLLUTION CONTROL

T3.59.2



Service Indicators


Year*Current

Year

*Current Year

*Current Year

*Following Year


Water: x% of all readings taken throughout the year on at least weekly to be found acceptable (clean) by National Standards

T0% clean A0% clean T1% clean T1% clean A1% clean T2% acceptable T5% acceptable T5% acceptable

Air: x% of all readings taken throughout the year on at least weekly to be found acceptable by National standard

T0% clean A0% clean T1% clean T1% clean A1% clean T2% acceptable T5% acceptable T5% acceptable

T3.59.3



Water and air purity

Pollution Control Policy Objectives Taken From IDPOutline Service Targets 2007/08 2008/09 2012/13

Target Target

COMMENT ON THE PERFORMANCE OF POLLUTION CONTROL OVERALL:




0 - 3 1 1 1 0 0%4 - 6 3 3 3 0.5 17%7 - 9 6 6 6 1.5 25%

10 - 12 7 7 7 1 14%13 - 15 9 9 9 2.2 24%16 - 18 11 11 11 0.9 8%19 - 20 18 18 18 1 6%Total 55 55 55 7.1 13%

Employees: Pollution Control

Job Level

2008/09




Budget


T3.59.5

Financial Performance 2008/09: Pollution ControlR'000

Details2008/09



Actual Expenditure


Total Project Value

Total All 260 326 378 31%


T3.59.6

Capital Expenditure 2008/09: Pollution ControlR' 000

Capital Projects

2008/09



T3.59.7

3.60 BIO-DIVERSITY; LANDSCAPE (INCL. OPEN SPACES); AND OTHER (EG. COASTAL PROTECTION)

INTRODUCTION BIO-DIVERSITY AND LANDSCAPE


T3.60.1

SERVICE STATISTICS FOR BIO-DIVERSITY AND LANDSCAPE

T3.60.2



Service Indicators


Year*Current

Year

*Current Year

*Current Year

*Following Year


T3.60.3



Bio-Diversity; Landscape and Other Policy Objectives Taken From IDPOutline Service Targets 2007/08 2008/09 2012/13

Target Target

COMMENT ON THE PERFORMANCE OF BIO-DIVERSITY; LANDSCAPE AND OTHER OVERALL:




0 - 3 1 1 1 0 0%4 - 6 3 3 3 0.5 17%7 - 9 6 6 6 1.5 25%

10 - 12 7 7 7 1 14%13 - 15 9 9 9 2.2 24%16 - 18 11 11 11 0.9 8%19 - 20 18 18 18 1 6%Total 55 55 55 7.1 13%

Employees: Bio-Diversity; Landscape and Other

Job Level

2008/09




Budget


T3.60.5

Financial Performance 2008/09: Bio-Diversity; Landscape and OtherR'000

Details2008/09



Actual Expenditure


Total Project Value

Total All 260 326 378 31%


T3.60.6

Capital Expenditure 2008/09: Bio-Diversity; Landscape and OtherR' 000

Capital Projects

2008/09



T3.60.7

COMPONENT F: HEALTHThis component includes: clinics; ambulance services; and health inspections.

INTRODUCTION TO HEALTH

Note: Recent legislation includes the National Health Act 2004.Delete Directive note once comment is complete – Provide brief introductory comments. Set out your top 3 service delivery priorities and the impact you have had on them during the year. Explain the measures taken to improve performance and the major efficiencies achieved by your service during the year. Refer to support given to those communities that are living in poverty. T.62.0

3.62 CLINICS

INTRODUCTION TO CLINICSDelete Directive note once comment is complete – Provide brief introductory comments. Set out your top 3 service delivery priorities and the impact you have had on them during the year. Explain the measures taken to improve performance and the major efficiencies achieved by your service during the year. Refer to support given to those communities that are living in poverty.

T3.62.1


Concerning T3.62.2Delete Directive note once table is complete – Average patient waiting time and total medical staff availability on an average day are obtained but sampling staff and patients on different days at different times at regular intervals throughout the day T3.62.2.1



1 Average number of Patient visits on an average day2 Total Medical Staff available on an average day3 Average Pateint waiting time mins mins mins mins4 Number of HIV/AIDS tests undertaken in the year5 Number of tests in 4 above that proved positive

6Number of children that are immunised at under 1 year of age

7Child immunisation s above compared with the child population under 1 year of age % % % %

Service Data for ClinicsDetails 2007/08

T3.62.2


Service Indicators


Year*Current

Year

*Current Year

*Current Year

*Following Year


Proportion of population visiting public health clinics

% of children under 1 year that are immunised.

T0% immunised A0% immunised T1% immunised T1% immunised A1% immunised T2% immunised T5% immunised T5% immunised

Proportion of population visiting public health clinics

% of those tested for HIV/AIDS that proved positive; (number of those tested)

T0% tested positive; (xxxxxx

tested)

A0% tested positive; (xxxxx

tested)

T1% tested positive; (xxxxx

tested)


tested)

A1% tested positive; (xxxxx

tested)


tested)

T5% tested positive;

(xxxxx tested)

T5% tested positive;

(xxxxx tested)

T3.62.3



Clinics Policy Objectives Taken From IDPOutline Service Targets 2007/08 2008/09 2012/13

Target Target

COMMENT ON THE PERFORMANCE OF CLINICS OVERALL:




0 - 3 1 1 1 0 0%4 - 6 3 3 3 0.5 17%7 - 9 6 6 6 1.5 25%

10 - 12 7 7 7 1 14%13 - 15 9 9 9 2.2 24%16 - 18 11 11 11 0.9 8%19 - 20 18 18 18 1 6%Total 55 55 55 7.1 13%

Employees: Clinics

Job Level

2008/09




Budget


T3.62.5

Financial Performance 2008/09: ClinicsR'000

Details2008/09



Actual Expenditure


Total Project Value

Total All 260 326 378 31%


T3.62.6

Capital Expenditure 2008/09: ClinicsR' 000

Capital Projects

2008/09



T3.62.7

3.63 AMBULANCE SERVICES

INTRODUCTION TO AMBULANCE SERVICESDelete Directive note once comment is complete – Provide brief introductory comments. Set out your top 3 service delivery priorities and the impact you have had on them during the year. Explain the measures taken to improve performance and the major efficiencies achieved by your service during the year. Refer to support given to those communities that are living in poverty.

T3.63.1


Concerning T3.63.2Delete Directive note once table is complete –Average turnout and turn-round times are determined by logging the times taken from initial call to reaching an emergency incident and from initial call to the incident and then on to the medical facility and analysing the record. T3.63.2.1



1Number of patients taken to medical facilities during the year

2Average time from emergency call to arrival at the patient - in urban areas

3Average time from emergency call to arrival at the patient - in rural areas

4

Average time from emergency call to the transportation of patient to a medical facility - in urban areas

5

Average time from emergency call to the transportation of patient to a medical facility - in rural areas

6 No. ambulance7 No. paramedics

Ambulance Service DataDetails 2007/08

T3.63.2


Service Indicators


Year*Current

Year

*Current Year

*Current Year

*Following Year


Average turnaround time in rural areas

T0 min on average

A0 min on average

T1 min on average

T1 min on average

A1 min on average

T2 min on average

T5 min on average

T5 min on average

Average turnaround time in urban areas

T0 min on average

A0 min on average

T1 min on average

T1 min on average

A1 min on average

T2 min on average

T5 min on average

T5 min on average

T3.63.3



Ambulance turnaround time (Timeout to patients and back to medical facility)

Ambulances Policy Objectives Taken From IDPOutline Service Targets 2007/08 2008/09 2012/13

Target Target

COMMENT ON THE PERFORMANCE OF AMBULANCE SERVICES OVERALL:




0 - 3 1 1 1 0 0%4 - 6 3 3 3 0.5 17%7 - 9 6 6 6 1.5 25%

10 - 12 7 7 7 1 14%13 - 15 9 9 9 2.2 24%16 - 18 11 11 11 0.9 8%19 - 20 18 18 18 1 6%Total 55 55 55 7.1 13%

Employees: Ambulances

Job Level

2008/09




Budget


T3.63.5

Financial Performance 2008/09: AmbulancesR'000

Details2008/09



Actual Expenditure


Total Project Value

Total All 260 326 378 31%


T3.63.6

Capital Expenditure 2008/09: AmbulancesR' 000

Capital Projects

2008/09



T3.63.7

3.64 HEALTH INSPECTION; FOOD AND ABBATOIR LICENSING AND INSPECTION; ETC

INTRODUCTION TO HEALTH INSPECTIONS; FOOD AND ABATTOIR LICENCING AND INSPECTIONS, ETC


T3.64.1

SERVICE STATISTICS FOR HEALTH INSPECTION, Etc

T3.64.2



Service Indicators


Year*Current

Year

*Current Year

*Current Year

*Following Year


T3.64.3



Health Inspection, Etc Policy Objectives Taken From IDPOutline Service Targets 2007/08 2008/09 2012/13

Target Target

COMMENT ON THE PERFORMANCE OF HEALTH INSPECTIONs, Etc OVERALL:




0 - 3 1 1 1 0 0%4 - 6 3 3 3 0.5 17%7 - 9 6 6 6 1.5 25%

10 - 12 7 7 7 1 14%13 - 15 9 9 9 2.2 24%16 - 18 11 11 11 0.9 8%19 - 20 18 18 18 1 6%Total 55 55 55 7.1 13%

Employees: Health Inspection, Etc

Job Level

2008/09




Budget


T3.64.5

Financial Performance 2008/09: Health Inspection, EtcR'000

Details2008/09



Actual Expenditure


Total Project Value

Total All 260 326 378 31%


T3.64.6

Capital Expenditure 2008/09: Health Inspection, EtcR' 000

Capital Projects

2008/09



T3.64.7

COMPONENT G: SECURITY AND SAFETYThis component includes: police; fire; disaster management, licensing and control of animals, and control of public nuisances, etc.

INTRODUCTION TO SECURITY & SAFETYDelete Directive note once comment is complete – Provide brief introductory comments.

T3.65.0

3.65 POLICE

INTRODUCTION TO POLICEDelete Directive note once comment is complete – Provide brief introductory comments. Set out your top 3 service delivery priorities and the impact you have had on them during the year. Explain the measures taken to improve performance and the major efficiencies achieved by your service during the year. Refer to support given to those communities that are living in poverty.

T3.65.1


Concerning T3.65.2Delete Directive note once table is complete – the number of Officers available is determined by sampling the number of officers in the field and in offices and stations on the same day, sampling different times of day and different days of the week throughout the year. T3.65.2.1



1Number of road traffic accidents during the year

2Number of bye-law inffringements attended

3Number of police officers in the field on an average day

4Number of police officers on duty on an average day

Metropolitan Police Service DataDetails 2007/08

T3.65.2


Service Indicators


Year*Current

Year

*Current Year

*Current Year

*Following Year


Reduction in road accidents x% reduction in road accidents over the target for the previous

T0% reduction in 2008/09

A0% reduction in 2008/10



A1% reduction in 2008/12




T3.65.3



Police Policy Objectives Taken From IDPOutline Service Targets 2007/08 2008/09 2012/13

Target Target

Job Level 2007/08Police Employees Posts Employees Vacancies (fulltime


total posts)Administrators No. No. No. No. %

Chief Police Officer & DeputyOther Police Officers

0 - 3 1 1 1 0 0%4 - 6 3 3 3 0.5 17%7 - 9 6 6 6 1.5 25%

10 - 12 7 7 7 1 14%13 - 15 9 9 9 2.2 24%16 - 18 11 11 11 0.9 8%19 - 20 18 18 18 1 6%Total 55 55 55 7.1 13%

Employees: Police Officers2008/09




Budget

Total Operational Revenue (excluding tarrifs) 120 125 100 95 -32%Expenditure: Police Officers Other employees 125 244 250 248 2% Repairs and Maintenance 25 244 250 248 2% Other 45 244 250 248 2%Total Operational Expenditure 195 732 750 744 2%Net Operational (Service) Expenditure 75 607 650 649 6%

T3.65.5

Financial Performance 2008/09: PoliceR'000

Details2008/09


COMMENT ON THE PERFORMANCE OF POLICE OVERALL:

Delete Directive note once comment’s completed – Explain the priority of the four largest capital projects and explain the variations from budget for net operating and capital expenditure. Confirm your year 5 targets set out in the IDP schedule can be attained within approved budget provision and if not then state how you intend to rectify the matter. Explain the priority of the four largest capital projects and explain variances from budget for net operating and capital expenditure. Also explain any likely variation to the total approved project value (arising from 2008/09 and/or previous year actuals, or expected future variations). T.3.65.7

3.66 FIRE

INTRODUCTION TO FIRE SERVICESDelete Directive note once comment is complete – Provide brief introductory comments. Set out your top 3 service delivery priorities and the impact you have had on them during the year. Explain the measures taken to improve performance and the major efficiencies achieved by your service during the year. Refer to support given to those communities that are living in poverty.

T3.66.1



Actual Expenditure


Total Project Value

Total All 260 326 378 31%


T3.65.6

Capital Expenditure 2008/09: PoliceR' 000

Capital Projects

2008/09


Concerning T3.66.2Delete Directive note once table is complete - Average turnout times are determined by logging the times taken to reach an emergency incident from receipt of call and analysing the record. Average Fire appliances off the road. The average number of busses off the road is obtained by sampling the number off the road on different days at different times. T3.66.2.1



1 Total fires attended in the year2 Total of other incidents attended in the year3 Average turnout time - urban areas4 Average turnout time - rural areas5 Fire fighters in post at year end6 Total fire appliances at year end7 Average number of appliance off the road during

the year

Metropolitan Fire Service DataDetails 2007/08

T3.66.2


Service Indicators


Year*Current

Year

*Current Year

*Current Year

*Following Year


Turnout time compared to National guidelines

% turn out within guidelines (total number of turn outs)

T0% within guidelines

A0% within guidelines or x if

x is larger

T1% within guidelines or A0% if that is

larger

70% within guidelines or A0% if that is

larger

A1% within guidelines

75% within guidelines or A1

if that is larger; (xxxxx

emergency turn outs in year)







T3.66.3



Fire Service Policy Objectives Taken From IDPOutline Service Targets 2007/08 2008/09 2012/13

Target Target

COMMENT ON THE PERFORMANCE OF FIRE SERVICES OVERALL:

Job Level 2007/08Fire Fighters Employees Posts Employees Vacancies (fulltime


total posts)Administrators No. No. No. No. %

Chief Fire Officer & DeputyOther Fire Officers

0 - 3 1 1 1 0 0%4 - 6 3 3 3 0.5 17%7 - 9 6 6 6 1.5 25%

10 - 12 7 7 7 1 14%13 - 15 9 9 9 2.2 24%16 - 18 11 11 11 0.9 8%19 - 20 18 18 18 1 6%Total 55 55 55 7.1 13%

Employees: Fire Services2008/09




Budget

Total Operational Revenue (excluding tarrifs) 120 125 100 95 -32%Expenditure: Fire fighters Other employees 125 244 250 248 2% Repairs and Maintenance 25 244 250 248 2% Other 45 244 250 248 2%Total Operational Expenditure 195 732 750 744 2%Net Operational (Service) Expenditure 75 607 650 649 6%

T3.66.5

Financial Performance 2008/09: Fire Services R'000

Details2008/09



Actual Expenditure


Total Project Value

Total All 260 326 378 31%


T3.66.6

Capital Expenditure 2008/09: Fire ServicesR' 000

Capital Projects

2008/09



T3.66.7

3.67 OTHER (DISASTER MANAGEMENT, ANIMAL LICENCING AND CONTROL, CONTROL OF PUBLIC NUISANCES AND OTHER)

INTRODUCTION TO DISASTER MANAGEMENT, ANIMAL LICENCING AND CONTROL, CONTROL OF PUBLIC NUISANCES, ETC


T3.67.1

SERVICE STATISTICS FOR DISASTER MANAGEMENT, ANIMAL LICENCING AND CONTROL, CONTROL OF PUBLIC NUISANCES, ETC

T3.67.2



Service Indicators


Year*Current

Year

*Current Year

*Current Year

*Following Year


T3.67.3



Disater Management, Animal Licencing and Control, Control of Public Nuisances, Etc Policy Objectives Taken From IDPOutline Service Targets 2007/08 2008/09 2012/13

Target Target

COMMENT ON THE PERFORMANCE OF DISASTER MANAGEMENT, ANIMAL LICENCING AND CONTROL CONTROL OF PUBLIC NUISANCES, ETC OVERALL:




0 - 3 1 1 1 0 0%4 - 6 3 3 3 0.5 17%7 - 9 6 6 6 1.5 25%

10 - 12 7 7 7 1 14%13 - 15 9 9 9 2.2 24%16 - 18 11 11 11 0.9 8%19 - 20 18 18 18 1 6%Total 55 55 55 7.1 13%

Employees: Disater Management, Animal Licencing and Control, Control of Public Nuisances, Etc

Job Level

2008/09




Budget


T3.67.5

Financial Performance 2008/09: Disater Management, Animal Licencing and Control, Control of Public Nuisances, EtcR'000

Details2008/09



Actual Expenditure


Total Project Value

Total All 260 326 378 31%


T3.67.6

Capital Expenditure 2008/09: Disater Management, Animal Licencing and Control, Control of Public Nuisances, Etc

R' 000

Capital Projects

2008/09



T3.67.7


COMPONENT H: SPORT AND RECREATIONThis component includes: community parks; sports fields; sports halls; stadiums; swimming pools; and camp sites.

INTRODUCTION TO SPORT AND RECREATIONDelete Directive note once comment is complete – Provide brief introductory comments. Set out your top 3 service delivery priorities and the impact you have had on them during the year. Explain the measures taken to improve performance and the major efficiencies achieved by your service during the year. Refer to support given to those communities that are living in poverty.

T3.68.0

3.68 SPORT AND RECREATION

SERVICE STATISTICS FOR SPORT AND RECREATION

T3.68.1



Service Indicators


Year*Current

Year

*Current Year

*Current Year

*Following Year


T3.68.2



Sport and Recreation Policy Objectives Taken From IDPOutline Service Targets 2007/08 2008/09 2012/13

Target Target

COMMENT ON THE PERFORMANCE OF SPORT AND RECREATION OVERALL:




0 - 3 1 1 1 0 0%4 - 6 3 3 3 0.5 17%7 - 9 6 6 6 1.5 25%

10 - 12 7 7 7 1 14%13 - 15 9 9 9 2.2 24%16 - 18 11 11 11 0.9 8%19 - 20 18 18 18 1 6%Total 55 55 55 7.1 13%

Employees: Sport and Recreation

Job Level

2008/09




Budget


T3.68.4

Financial Performance 2008/09: Sport and RecreationR'000

Details2008/09



Actual Expenditure


Total Project Value

Total All 260 326 378 31%


T3.68.5

Capital Expenditure 2008/09: Sport and RecreationR' 000

Capital Projects

2008/09



T3.68.6

COMPONENT I: CORPORATE POLICY OFFICES AND OTHER SERVICESThis component includes: corporate policy offices, financial services, human resource services, ICT services, property services.

INTRODUCTION TO CORPORATE POLICY OFFICES, EtcDelete Directive note once comment is complete – Provide brief introductory comments.

T3.69.0

3.69 EXECUTIVE AND COUNCILThis component includes: Executive office (mayor; councilors; and municipal manager).

INTRODUCTION TO EXECUTIVE AND COUNCILDelete Directive note once comment is complete – Provide brief introductory comments. Set out your top 3 service delivery priorities and the impact you have had on them during the year. Explain the measures taken to improve performance and the major efficiencies achieved by your service during the year.

T3.69.1

SERVICE STATISTICS FOR THE EXECUTIVE AND COUNCIL


T3.69.2



Service Indicators


Year*Current

Year

*Current Year

*Current Year

*Following Year


T3.69.3



The Executive and Council Policy Objectives Taken From IDPOutline Service Targets 2007/08 2008/09 2012/13

Target Target

COMMENT ON THE PERFORMANCE OF THE EXECUTIVE AND COUNCIL:




0 - 3 1 1 1 0 0%4 - 6 3 3 3 0.5 17%7 - 9 6 6 6 1.5 25%

10 - 12 7 7 7 1 14%13 - 15 9 9 9 2.2 24%16 - 18 11 11 11 0.9 8%19 - 20 18 18 18 1 6%Total 55 55 55 7.1 13%

Employees: The Executive and Council

Job Level

2008/09




Budget


T3.69.5

Financial Performance 2008/09: The Executive and CouncilR'000

Details2008/09



Actual Expenditure


Total Project Value

Total All 260 326 378 31%


T3.69.6

Capital Expenditure 2008/09: The Executive and CouncilR' 000

Capital Projects

2008/09



T3.69.7

3.70 FINANCIAL SERVICES

INTRODUCTION FINANCIAL SERVICES

Delete Directive note once comment is complete – Provide brief introductory comments. Set out your top 3 service delivery priorities and the impact you have had on them during the year. Explain the measures taken to improve performance and the major efficiencies achieved by your service during the year.

T3.70.1


Concerning T3.70.2Delete Directive note once table is complete – The proportion of account value billed is calculated by taking the total value of the year’s revenues collected against the bills raised in the year by the year’s billed revenues. T3.70.2.1


Actual for accounts billed in

year

Proportion of accounts value billed that were

collected in the year %

Billed in Year

Actual for accounts billed in

year

Proportion of accounts value billed that were

collected %

Billed in Year

Estmated outturn for

accounts billed in

year

Estimated Proportion of accounts billed that

were collected %

Property RatesElectricity - BElectricity - CWater - BWater - CSanitationRefuseOther

T3.70.2B- Basic; C= Consumption. See chapter 6 for the Auditor General's rating of the quality of the financial Accounts and the systems behind them.

2009/10R' 000

Debt Recovery

Details of the types of account

raised and recovered

2007/08 2008/09


Service Indicators


Year*Current

Year

*Current Year

*Current Year

*Following Year


Increase in speed of payment of tariffs, tax demands, invoices

No more than x% of creditors raised (in Rand value) during the year outstanding (o/s) at year end

No more than T0% of current yr creditors o/s at

yr end

No more than A0% of current yr creditors o/s at

yr end


yr end


yr end

No more than A1% of current yr creditors o/s at

yr end


yr end

No more than T5% of current yr creditors o/s at yr

end

No more than T5% of current yr creditors o/s at yr

endReducing the number of invoices raised by increasing advance payment for services rendered (A project requiring partipation by all departments but let by the central finance department)

x% reduction in number of invoices raised over the previous year's target

T0% reduction in invoices raised; target limit of

invoices

A0% reduction in invoices raised; target limit of

invoices


invoices


invoices

A1% reduction in invoices raised; target limit of

invoices


invoices


invoices


invoices

Improving speed of legal measures to recover revenues

Commence legal proceedings for recovery of revenues within 4 weeks of the due date

Legal proceeding within 4 weeks

of due date


of due date


of due date


of due date


of due date

% of legal proceeding commenced

within 4 weeks of due date





T3.70.3



Financial Service Policy Objectives Taken From IDPOutline Service Targets 2007/08 2008/09 2012/13

Target Target

COMMENT ON THE PERFORMANCE OF FINANCIAL SERVICES OVERALL:




0 - 3 1 1 1 0 0%4 - 6 3 3 3 0.5 17%7 - 9 6 6 6 1.5 25%

10 - 12 7 7 7 1 14%13 - 15 9 9 9 2.2 24%16 - 18 11 11 11 0.9 8%19 - 20 18 18 18 1 6%Total 55 55 55 7.1 13%

Employees: Financial Services

Job Level

2008/09




Budget


T3.70.5

Financial Performance 2008/09: Financial ServicesR'000

Details2008/09



Actual Expenditure


Total Project Value

Total All 260 326 378 31%


T3.70.6

Capital Expenditure 2008/09: Financial ServicesR' 000

Capital Projects

2008/09



T3.70.7

3.71 HUMAN RESOURCE SERVICES

INTRODUCTION TO HUMAN RESOURCE SERVICES


T3.71.1

SERVICE STATISTICS FOR HUMAN RESOURCE SERVICES

T3.71.2



Service Indicators


Year*Current

Year

*Current Year

*Current Year

*Following Year


T3.71.3



Human Resource Services Policy Objectives Taken From IDPOutline Service Targets 2007/08 2008/09 2012/13

Target Target

COMMENT ON THE PERFORMANCE OF HUMAN RESOURCE SERVICES OVERALL:




0 - 3 1 1 1 0 0%4 - 6 3 3 3 0.5 17%7 - 9 6 6 6 1.5 25%

10 - 12 7 7 7 1 14%13 - 15 9 9 9 2.2 24%16 - 18 11 11 11 0.9 8%19 - 20 18 18 18 1 6%Total 55 55 55 7.1 13%

Employees: Human Resource Services

Job Level

2008/09




Budget


T3.71.5

Financial Performance 2008/09: Human Resource ServicesR'000

Details2008/09



Actual Expenditure


Total Project Value

Total All 260 326 378 31%


T3.71.6

Capital Expenditure 2008/09: Human Resource ServicesR' 000

Capital Projects

2008/09



T3.71.7

3.72 INFORMATION AND COMMUNICATION TECHNOLOGY (ICT) SERVICESThis component includes: Information and Communication Technology (ICT) services.

INTRODUCTION TO INFORMATION AND COMMUNICATION TECHNOLOGY (ICT) SERVICES


T3.72.1

SERVICE STATISTICS FOR ICT SERVICES

T3.72.2



Service Indicators


Year*Current

Year

*Current Year

*Current Year

*Following


T3.72.3



ICT Services Policy Objectives Taken From IDPOutline Service Targets 2007/08 2008/09 2012/13

Target Target

COMMENT ON THE PERFORMANCE OF ICT SERVICES OVERALL:




0 - 3 1 1 1 0 0%4 - 6 3 3 3 0.5 17%7 - 9 6 6 6 1.5 25%

10 - 12 7 7 7 1 14%13 - 15 9 9 9 2.2 24%16 - 18 11 11 11 0.9 8%19 - 20 18 18 18 1 6%Total 55 55 55 7.1 13%

Employees: ICT Services

Job Level

2008/09




Budget


T3.72.5

Financial Performance 2008/09: ICT Services R'000

Details2008/09



Actual Expenditure


Total Project Value

Total All 260 326 378 31%


T3.72.6

Capital Expenditure 2008/09: ICT ServicesR' 000

Capital Projects

2008/09



T3.72.7

3.73 PROPERTY; LEGAL; RISK MANAGEMENT AND PROCUREMENT SERVICESThis component includes: property; legal; risk management and procurement services.

INTRODUCTION TO PROPERTY; LEGAL; RISK MANAGEMENT AND PROCUREMENT SERVICES


T3.73.1

SERVICE STATISTICS FOR PROPERTY; LEGAL; RISK MANAGEMENT AND PROCUREMENT SERVICES

T3.73.2



Service Indicators


Year*Current

Year

*Current Year

*Current Year

*Following Year


T3.73.3



Property; Legal; Risk Management; and Procurement Services Policy Objectives Taken From IDPOutline Service Targets 2007/08 2008/09 2012/13

Target Target

COMMENT ON THE PERFORMANCE OF PROPERTY SERVICES OVERALL:




0 - 3 1 1 1 0 0%4 - 6 3 3 3 0.5 17%7 - 9 6 6 6 1.5 25%

10 - 12 7 7 7 1 14%13 - 15 9 9 9 2.2 24%16 - 18 11 11 11 0.9 8%19 - 20 18 18 18 1 6%Total 55 55 55 7.1 13%

Employees: Property; Legal; Risk Management; and Procurement Services

Job Level

2008/09




Budget


T3.73.5

Financial Performance 2008/09: Property; Legal; Risk Management; and Procurement ServicesR'000

Details2008/09



Actual Expenditure


Total Project Value

Total All 260 326 378 31%


T3.73.6

Capital Expenditure 2008/09: Property; Legal; Risk Management; and Procurement ServicesR' 000

Capital Projects

2008/09



T3.73.7

COMPONENT J: MISCELLANEOUSThis component includes: the provision of Airports, Abattoirs, and Forestry as municipal enterprises.

INTRODUCTION TO MISCELLANEOUS


T3.75.0

COMPONENT K: ORGANISATIONAL PERFOMANCE SCORECARDThis component includes: Annual Performance Scorecard Report for the current year.



Strategic Focus

Area (IDP)

No Key Performance

Indicator

Baseline (previous years actual)

Demand Backlog Annual Target (year)

5 Year Target

Means of Verification

Unit of Measure

Quarterly target

Quarterly actual

Status (Achieved

/Not achieved)

Measures taken to improve

performance

Performance Monitoring

Quality Assurance comment

Management Response

Internal Audit

Comment

Portfolio of

Evidence

Plan Number: Plan Name

Note: Set out the ke y pl ans as per perfomance scorecard,e.g Plan 1;susta in our natura l and bui ld environment, Pl an 2- economic development and job creati on, Plan 3-qua l ity l eaving e nvironments, Plan 4- s afe he althy and s ecure envi ronment, Pl an 5-e mpoweri ng our ci tize n, Plan 6- promoti ng cul tura l divers ity,Plan 7- good governance, Plan- 8 fi nancia l vi abi l i ty and s usta inabi l i ty. T3.76

CHAPTER 4 – ORGANISATIONAL DEVELOPMENT PERFORMANCE

(PERFORMANCE REPORT PART II)

Hantam Municipality currently employs 163 officials. During the 2013/14 financial year, 8 services were terminated. The turnover rate is 20%. Two senior posts, Head Corporate Services and Head Technical Services were vacant. The Head Corporate Services was filled on 1 March 2014. The Head Technical Services post was advertised but not filled. The challenge has been to find a suitable candidate.The primary objective of Human Resource Management is to render an innovative HR service that addresses filling of vacant posts, interviews, appointments, skills development, job evaluation and disciplinary hearings.

COMPONENT A: INTRODUCTION TO THE MUNICIPAL PERSONNEL4.1 EMPLOYEE TOTALS, TURNOVER AND VACANCIES

EMPLOYEESDescription Total Employees Approved posts Vacancies Vacancy (%)WaterSanitationElectricityWaste ManagementHousingBuilding ControlLocal Economic Development

2113

630

111

10

2113

730

111

10

00100000

00

00000

Community Services (Libraries)TrafficCorporate ServicesInfrastructureSport & RecreationStreetsCemeteries & Nature ReserveFinance (General)Finance (Income)Finance (Expenditure)Supply Chain Management

78

123

1321

610

22

88

153

1328

610

32

1030070010

0

00

00

0

Vacancy RateDesignations Total

Approved Posts

Variances Variance (%)

Municipal Manager 1 0 0CFO 1 0 0Other 56 Managers (Finance posts)

0 0 0

Senior Management (levels 13-15) excluding finance posts.

2 1

Senior Management (levels 13-15) finance posts.

1

Highly skilled supervision: levels 9-12 (excl. finance) 15Highly skilled supervision: levels 9-12 ( finance)

6

Total 26

Turn Over Rate

DetailsTotal Appointments as of beginning of Financial Year (No)

Terminations during the

Financial year

Turn OverRate

2013/14 163 8 20%

COMMENT ON VACANCIES AND TURNOVER:The turnover rate is 20%. The turnover rate increase by 15% from the previous year. The post of the Head Technical Services are not filled. The post was advertised, but applicants did not meet


requirements as set out in the advertisements. The responsibilities of the post are currently being fulfilled by various competent officials.

COMPONENT B: MANAGING THE MUNICIPAL WORKFORCE

INTRODUCTION TO MUNICIPAL WORKFORCE MANAGEMENTSection 67 of the Municipal Systems Act requires municipalities to develop and adopt appropriate systems and procedures to ensure fair, efficient, effective and transparent personnel administration in accordance with the Employment Equity Act 1998.Managing the municipal workforce refers to analysing and coordinating employee behaviour. The Local Labour Forum serves as a tool to ensure working relations between the workforce, management and council. The workforce is governed by collective agreements.4.2 POLICIES

Policies assist municipalities in decision making and to guide all employees to comply with standards. The following policies were adopted by council and reviewed in June 2014:-

1. Finance Policy2. Personnel Policy3. Administration Policy4. Risk Management Policy5. Credit Control and Debt Collection6. Customer Care

The above policies include:-Student workersSmokingActing Overtime and standbyAidsCommunicationDelegationLeaveTravel allowanceBonusesMotor schemeTemporary workersMedical check up


Housing schemeRecruitmentSkills retentionAreas have been identified where policies have to being developed.4.3 INJURIES, SICKNESS AND SUSPENSIONS

Number and Cost of Injuries on DutyType of Injury Injury

Leave TakenDays

Employees using

injury leaveNo.

Proportion employees using sick leave (%)

Average Injury Leave

per employe

eDays

Total Estimate

d Cost

Required basic medical attention only

27 0 100 3 8100

Temporary total disablement

0 0 0 0 0

Permanent disablement

0 0 0 0 0

Fatal 0 0 0 0 0Total 27 0 100 3 8100

Number of sick leave days

Descriptions Total sick leavedays

Employee’s using sick leave (nr.)

Total employees in

post

Average sick leave per employee

(days)Lower skilled (L1-2) 0 0 0 0Skilled (L3-5) 310 42 79 7.4Highly skilled production (L6-8)

347 29 47 11.9

Highly skilled supervision(L9-12)

151 11 16 13.7

Senior Management(L13-15)

0 0 0 0

MM and S56 7 2 4 3.5


Disciplinary cases of financial misconductPOSITION NATURE OF ALLEGED

MISCONDUCTDISCIPLINARY ACTIONTAKEN

DATE FINALIZED

Cashier Not following procedures:Theft;dishonesty;malpractice(No loss – recovered)

Dismissed 26/08/20139/10/2013 (appeal)

Senior Clerk Not following procedures:Theft;dishonesty;malpractice;Selling of municipal erven while moratorium on it.(No loss – recovered)

Dismissed 26/08/201302/04/2014 (arbitration)

CommentSuspensions not for more than four (4) months.

4.4 PERFORMANCE REWARDS

Section 51(d) of the Municipal Systems Act (MSA) requires that performance plans, on which rewards are based should be aligned with the IDP. Service Delivery and Budget Implementation Plans should be consistent with the higher level IDP targets and must be incorporated appropriately in Performance Agreements as the basis of performance reports.

PERFORMANCE REWARDS

DesignationsGender Total Nr.

beneficiaries

% Awarded

M F

Municipal Manager & S56 Managers

3 1 4 Between12-14%

COMMENT ON PERFORMANCE REWARDS:


Performance Evaluations are only being conducted to 1st levels, Section 54A (Municipal Manager) and Section 56 managers. Bonuses were only awarded to these managers. The performance bonuses paid was for the evaluation period 2012/13 Evaluations and scorings were concluded through a Technical SDBIP/Performance Plan Bonuses were awarded between 12%-14% of annual remuneration (salary) and based on outcomes of individual scores. Two of the posts were in acting positions.

COMPONENT C: CAPACITATING THE MUNICIPAL WORKFORCE

INTRODUCTION TO WORKFORCE CAPACITY DEVELOPMENT

Note: MSA 2000 S68 (1) requires municipalities to develop their human resource capacity to a level that enables them to perform their functions and exercise their powers in an economical, effective, efficient and accountable way.Delete Directive note once comment is complete – Discuss the way ahead and the improvements made and the challenges faced for capacity development in your municipality.

T4.5.0


Skills development Training

Management LevelGender Nr. of

EmployeesTotal

Female

Male

MM and S56 2 2 4Legislators, senior officials and managers

6 8 14

Professionals 3 4 7Technicians and associate professionals

3 4 7

Clerks 17 9 26Service and sales workers 2 6 8Plant and machine operators and assemblers

0 21 21

Elementary Occupations 16 60 76TOTALS 49 114 163

Financial Competency Development

Description

Total Nr. of officials employed

by municipalReg. 14(4)(a) and

(c)

Total nr. of officials whose

performance agreements comply with

regulation 16(Reg. 14(4)(b) and

(d)

Total nr. of officials that meet prescribed

competency levels

Financial OfficialsAccounting OfficerChief Financial OfficerSenior ManagersAny other officialsSupply Chain Management officialsSCM official

112

10

1

0025

1

0 (in process)0 (in process)

24

1Total 15 8 7

COMMENTS ON COMPETENCY LEVELThe Accounting Officer and Chief Financial Officer are still busy with their MMC training and will be finished with their training by 2014. 5 of the officials stated in “any other officials” above are financial interns of which they are currently busy with their MMC training.

Types of TrainingDate/Month of

TrainingNr. of Officials Department Type of Training

August 2013 17 Finance; Corporate Services; Community Services

MFMP ; MMC ; First Aid

September 2013 2 Finance MFMP; MMC

October 201317 Finance ;

Community ServicesMFMP ; MMCSafety Technologies

November 2013 3 FinanceCorporate Services

MFMP; MMC

December 2013 0 Non NonJanuary 2014 0 Non NonFebruary 2014

6FinanceCorporate ServicesCommunity Services

MFMP ; MMCLegal Electric RequirementsEffective Project Management

March 2014 7 Corporate ServicesFinance

MFMP ; MMC

April 2014 8 FinanceCorporate Services

MFMP ; MMC

May 2014 8 FinanceCorporate Services

MFMP ; MMC

June 2014 8 FinanceCorporate Services

MFMP ; MMCRecord ManagementPay Day

Training ExpenditureOPERATING FMG LGSETA

49 461 555 106 97 340

MANAGING THE WORKFORCE EXPENDITURE

Introduction

EMPLOYEE EXPENDITURE


NUMBER OF EMPLOYEES WHOSE SALARY WERE INCREASED DUE TO THEIR POSITION BEING UPGRADED

BENEFICIARIES GENDER TOTAL

LOWER SKILLED (L1-2)SKILLED (L3-5)HIGHLY SKILLED PRODUCTION (L6-8)SENIOR MANAGEMENT (L13-16)MM AND S56 MANAGERS

0

0

0

0

0

0

0

0

0

0

TOTAL 0 0

EMPLOYEES WHOSE SALARY LEVELS EXCEED THE GRADE DETERMINED BY JOB EVALUATION

OCCUPATION NR. OF EMPLOYEES

JOB EVALUATION LEVEL

REMUNERATION LEVEL

REASON FOR DEVIATIONS

0 0 0 0 non

*Job evaluations done for the 2013/14 were not finalized due to council approval. Cases still pending.

EMPLOYEES NOT APPOINTED TO POSTS NOT APPROVED

Department Level Date of appointment

No. appointed Reason for appointment

when no. establish post

exist

0 0 0 0 non

*No appointment for non-approved posts.


COMMENT ON SKILLS DEVELOPMENT AND RELATED EXPENDITURE AND ON THE FINANCIAL COMPETENCY REGULATIONS:

Delete Directive note once comment is complete – Comment on the adequacy of training plans and the effectiveness of implementation at your municipality. Explain variances between actual and budgeted expenditure. Also comment on the adequacy of funding (e.g. is it intended to increase or decrease this level of spending in future years and how is the value of the training activity assessed?) Refer to MF MA Competency Regulations, the range of officials to which it relates and the deadline of 2013 by which it will become fully effective. Discuss the progress made on implementation at your municipality as reflected in T4.5.4 above.

T4.5.4

COMPONENT D: MANAGING THE WORKFORCE EXPENDITURE

INTRODUCTION TO WORKFORCE EXPENDITURE

Delete Directive note once comment is complete – Explain the importance of managing workforce expenditure, the pressures to overspend and how spending is controlled (e.g. within approved

Description A. Total number of officials employed by municipality (Regulation 14(4)(a) and (c))

B. Total number of officials employed by municipal entities (Regulation 14(4)(a) and (c)

Consolidated: Total of A and B

Consolidated: Competency assessments completed for A and B (Regulation 14(4)(b) and (d))

Consolidated: Total number of officials whose performance agreements comply with Regulation 16 (Regulation 14(4)(f))

Consolidated: Total number of officials that meet prescribed competency levels (Regulation 14(4)(e))

Financial OfficialsAccounting officer 0 0 0 0 0 0Chief financial officer 0 0 0 0 0 0Senior managers 0 0 0 0 0 0Any other financial officials 0 0 0 0 0 0

Supply Chain Management Officials

Heads of supply chain management units 0 0 0 0 0 0

Supply chain management senior managers 0 0 0 1 1 1

TOTAL 0 0 0 1 1 1T4.5.2

Financial Competency Development: Progress Report*

* This is a statutory report under the National Treasury: Local Government: MFMA Competency Regulations (June 2007)

establishment and against budget and anticipated vacancy rates arising from turnover). Also explain how municipality seeks to obtain value for money from work force expenditure.

T4.6.0

4.6 EMPLOYEE EXPENDITURE

Source: MBRR SA22T4.6.1

COMMENT ON WORKFORCE EXPENDITURE:

Delete Directive note once comment is complete – Explain the spending pattern in the context of the actual and two previous years plus the budget year. Refer to implications for workforce ratio in Chapter 5. Comment on factors influencing workforce expenditure during the year

T4.6.1.1Hantam Municipality Annual Report 2013/2014 161

19,000

20,000

21,000

22,000

23,000

24,000

25,000

26,000

2005/06 2006/07 2007/08 2008/09

Workforce Expenditure Trends (R' 000)


Beneficiaries Gender TotalFemale #REF!Male #REF!Female #REF!Male #REF!Female #REF!Male #REF!Female #REF!Male #REF!Female #REF!Male #REF!Female #REF!Male #REF!

Total #REF!

T4.6.2Those with disability are shown in brackets '(x)' in the 'Number of beneficiaries' column as well as in the numbers at the right hand side of the column (as illustrated above).

MM and S 57

Number Of Employees Whose Salaries Were Increased Due To Their Positions Being Upgraded

Lower skilled (Levels 1-2)

Skilled (Levels 3-5)

Highly skilled production (Levels 6-8)

Highly skilled supervision (Levels9-12)

Senior management (Levels13-16)

Occupation Number of employees Job evaluation level Remuneration level Reason for deviation

T4.6.3

Employees Whose Salary Levels Exceed The Grade Determined By Job Evaluation

.

COMMENT ON UPGRADED POSTS AND THOSE THAT ARE AT VARIANCE WITH NORMAL PRACTICE:

Delete Directive note once comment is complete – Comment on T4.6.2 as appropriate and give further explanations as necessary with respect to T4.6.3 and T4.6.4

T4.6.5

DISCLOSURES OF FINANCIAL INTERESTS

Delete Directive note once comment is complete – Refer to disclosures made by officials and councillors concerning their financial interests as required by PM Regulations 805 of 2006 are set out in Appendix J. Make other comments as appropriate.

T4.6.6


Department Level Date of appoinment No. appointed

Reason for appointment

when no established post exist

T4.6.4

Employees not appointed to posts not approved

CHAPTER 5 – FINANCIAL PERFORMANCE

INTRODUCTION

Chapter 5 contains information regarding financial performance and highlights specific accomplishments. The chapter comprises of three components: Component A: Statement of Financial Performance Component B: Spending Against Capital Budget Component C: Other Financial MattersDelete Directive note once comment is complete - Please explain how your municipality sought to contain inflationary pressures during the financial year. Take the 5 most expensive consultancy arrangements in 2008/09 and explain the costs, the reasons for the engagements and the results. Include such other introductory remarks as you wish. T5.0.1

COMPONENT A: STATEMENTS OF FINANCIAL PERFORMANCE

INTRODUCTION TO FINANCIAL STATEMENTS

Note: Statements of Revenue Collection Performance by vote and by source are included at Appendix K.Delete Directive note once comment is complete - This component provides an overview of the financial performance of the municipality and focuses on the financial health of the municipality T5.1.0

5.1 STATEMENTS OF FINANCIAL PERFORMANCE


2007/08Actual Original

BudgetAdjusted Budget

Actual Original Budget

Adjustments Budget

Financial PerformanceProperty rates – – – – % %Service charges – – – – % %Investment revenue – – – – % %Transfers recognised - operational – – – – % %Other own revenue – – – – % %

Total Revenue (excluding capital transfers and contributions)

– – – – % %

Employee costs – – – – % %Remuneration of councillors – – – – % %Depreciation & asset impairment – – – – % %Finance charges – – – – % %Materials and bulk purchases – – – – % %Transfers and grants – – – – % %Other expenditure – – – – % %

Total Expenditure – – – – % %Surplus/(Deficit) – – – – % %

Transfers recognised - capital – – – – % %Contributions recognised - capital & contributed assets – – – – % %

Surplus/(Deficit) after capital transfers & contributions – – – – % %Share of surplus/ (deficit) of associate – – – – % %

Surplus/(Deficit) for the year – – – – % %

Capital expenditure & funds sourcesCapital expenditure – – – – – –

Transfers recognised - capital – – – – – – Public contributions & donations – – – – – – Borrowing – – – – – – Internally generated funds – – – – – –

Total sources of capital funds – – – – – – Financial position

Total current assets – – – – – – Total non current assets – – – – – – Total current liabilities – – – – – – Total non current liabilities – – – – – – Community wealth/Equity – – – – – –

Cash flowsNet cash from (used) operating – – – – – – Net cash from (used) investing – – – – – – Net cash from (used) financing – – – – – –

Cash/cash equivalents at the year end – – – – – –

Cash backing/surplus reconciliationCash and investments available – – – – – – Application of cash and investments – – – – – –

Balance - surplus (shortfall) – – – – – –

Asset managementAsset register summary (WDV) – – – – – – Depreciation & asset impairment – – – – – – Renewal of Existing Assets – – – – – – Repairs and Maintenance – – – – – –

Free servicesCost of Free Basic Services provided – – – – – – Revenue cost of free services provided – – – – – – Households below minimum service level

Water: - - - - - - Sanitation/sewerage: - - - - - - Energy: - - - - - - Refuse: - - - - - -

T5.1.1

Variances are calculated by dividing the difference between actual and original/adjustments budget by the actual. This table is aligned to MBRR table A1

Financial SummaryR' 000

DescriptionCurrent Year 2008/09 2008/09 Variance

COMMENT ON FINANCIAL PERFORMANCE:

Delete Directive note once comment is complete – Comment on variances

T5.1.3


2007/08

Actual Original Budget Adjustments Budget Actual Original Budget Adjustments

Budget

Operating CostWater 26,485 23,572 28,075 23,042 -2.30% -21.84%

Waste Water (Sanitation) 8,541 8,285 9,054 8,456 2.02% -7.07%

Electricity 12,355 10,254 12,478 13,219 22.43% 5.61%

Waste Management 14,232 13,235 13,662 12,097 -9.41% -12.94%

Housing 6,542 5,496 5,954 6,346 13.40% 6.19%

Component A: sub-total 1,865 1,622 1,865 1,510 -7.41% -23.46%

Waste Water (Stormwater Drainage) 5,643 5,530 5,925 5,304 -4.26% -11.70%

Roads 5,643 5,530 5,925 5,304 -4.26% -11.70%

Transport 5,322 4,470 5,747 4,630 3.45% -24.14%

Component B: sub-total 8,455 8,455 8,624 9,554 11.50% 9.73%

Planning 1,254 1,003 1,191 1,354 25.93% 12.04%

Local Economic Development 2,516 2,063 2,264 2,340 11.83% 3.23%

Component B: sub-total 6,846 6,230 7,256 6,640 6.19% -9.28%

Planning (Strategic & Regulatary) 12,546 10,413 11,793 11,542 9.78% -2.17%

Local Economic Development 2,355 2,190 2,425 2,402 8.82% -0.98%

Component C: sub-total 48,542 40,776 48,542 46,115 11.58% -5.26%

Community & Social Services 4,565 3,698 4,337 4,291 13.83% -1.06%

Enviromental Proctection 5,649 4,971 6,157 4,971 0.00% -23.86%

Health 5,649 4,971 6,157 4,971 0.00% -23.86%

Security and Safety 5,649 4,971 6,157 4,971 0.00% -23.86%

Sport and Recreation 5,649 4,971 6,157 4,971 0.00% -23.86%

Corporate Policy Offices and Other 5,649 4,971 6,157 4,971 0.00% -23.86%

Component D: sub-total 32,808 28,552 35,122 29,145 2.04% -20.51%

Total Expenditure 179,353 157,791 181,274 169,118 6.70% -7.19%

T5.1.2

In this table operational income (but not levies or tarrifs) is offset agaist operational expenditure leaving a net operational expenditure total for each service as shown in the individual net service expenditure tables in chapter 3. Variances are calculated by dividing the difference between actual and original/adjustments budget by the actual.

2008/09 2008/09 Variance

Financial Performance of Operational ServicesR '000

Description

5.2 GRANTS

COMMENT ON OPERATING TRANSFERS AND GRANTS:


2007/08Actual Budget Adjustments

BudgetActual Original

Budget (%)

Adjustments Budget

(%)

Operating Transfers and Grants

National Government: 33,977 – – 24,756

Equitable share 21,565 17,303 #REF!

Municipal Systems Improvement 4,524 2,182 #REF!

Department of Water Affairs 6,665 4,283 #REF!

Levy replacement 1,222 988 #REF!

Other transfers/grants [insert description]

Provincial Government: 18,925 – – 5,994

Health subsidy 8,645 3,786 #REF!

Housing 4,865 1,502 #REF!

Ambulance subsidy 846 219 #REF!

Sports and Recreation 4,568 489 #REF!

Other transfers/grants [insert description] #REF!

District Municipality: – – – –

[insert description] #REF!

#REF!

Other grant providers: – – – –

[insert description] #REF!

#REF!

Total Operating Transfers and Grants 52,902 – – 30,751

T5.2.1Variances are calculated by dividing the difference between actual and original/adjustments budget by the actual.

Description

R' 000Grant Performance

2008/09 2008/09 Variance

Note: For Municipal Infrastructure Grant (MIG) see T5.8.3. For other conditional transfers including Neighborhood Development Partnership Grant (NDPG); Public Transport Infrastructure and Systems Grant (PITS) see Appendix L.Delete Directive note once comment is complete – Comment on the variances in the above table and other and indicate high value projects & total the remaining project.

T5.2.2

Insert table note advising municipalities to indicate high value projects & total the remaining projects.COMMENT ON CONDITIONAL GRANTS AND GRANT RECEIVED FROM OTHER SOURCES:

Delete Directive note once comment is complete – Use this box to provide additional information on grant benefits or conditions and reason for acceptance.

T5.2.4


Details of Donor Actual Grant'07/08

Actual Grant'08/09

08/09Municipal Contribution

Date Grant terminates

Date Municipal contribution terminates

Nature and benefit from the grantreceived, include description of any contributions in kind

A - "Project 1"A - "Project 2"B - "Project 1"B - "Project 2"



T5.2.3

Grants Received From Sources Other Than Division of Revenue Act (DORA)

Parastatals

Foreign Governments/Development Aid Agencies

Private Sector / Organisations

Provide a comprehensive response to this schedule

5.3 ASSET MANAGEMENT

INTRODUCTION TO ASSET MANAGEMENT

Delete Directive note once comment is complete – Provide a brief overview on Asset Management as practiced within your organisation and outline the key elements of your Asset Management Policy. Explain how asset management is organised, the staff involved and the key delegations. Describe key issues under development. Indicate the approach to capacity development for this activity. Refer to the illustrations of asset management approach in relation to the new assets set out below.

T5.3.1


COMMENT ON ASSET MANAGEMENT:

Delete Directive note once comment’s completed – With reference to the three projects approved in the year, set out above, describe how these projects were evaluated from a cost and revenue perspective, including Municipal tax and tariff implications (See MFMA section 19(2) (a) & (b) and MSA section 74(2)(d),(e)&(i)). Ensure that these projects are maintained on files that are readily accessible for audit inspection. Financial data regarding asset management may be sourced from MBRR Table A9

T5.3.3


NameDescriptionAsset TypeKey Staff InvolvedStaff Responsibilities

2005/06 2006/07 2007/08 2008/09

Capital ImplicationsFuture Purpose of AssetDescribe Key IssuesPolicies in Place to Manage Asset


2005/06 2006/07 2007/08 2008/09



2005/06 2006/07 2007/08 2008/09


T5.3.2

TREATMENT OF THE THREE LARGEST ASSETS ACQUIRED 2008/09Asset 1

Asset Value

Asset 2

Asset Value

Asset 3

Asset Value

COMMENT ON REPAIR AND MAINTENANCE EXPENDITURE:

Delete Directive note once comment’s completed – Comment on adequacy of Repair & Maintenance Expenditure and variances show in T5.3.4 above and on the implications of the proportion of operating budget spend on repairs and maintenance over the past four years set out below. Note that the repairs and maintenance expenditure in T5.3.4 must reconcile with the operational repairs and maintenance expenditure for all services set out in Chapter 3.

T5.3.4.1

5.4 FINANCIAL RATIOS BASED ON KEY PERFORMANCE INDICATORS


Original Budget Adjustment Budget

Actual Budget variance

Repairs and Maintenance Expenditure 125 129 128 -2.40%T5.3.4

Repair and Maintenance Expenditure 2008/09R' 000

T5.4.1

T5.4.2


1.1

0.6

1.2

1.0

–

0.2

0.4

0.6

0.8

1.0

1.2

1.4

2005/06 2006/07 2007/08 2008/09

Liquidity Ratio

Liquidity Ratio – Measures the municipality’s ability to pay its bills and is calculated by dividing the monetary assets by the municipality’s current liabilities. A higher ratio is better.

1.5

1.9

1.4

0.8

–0.2 0.4 0.6 0.8 1.0 1.2 1.4 1.6 1.8 2.0

2005/06 2006/07 2007/08 2008/09

Cost Coverage

Cost Coverage– It explains how many months expenditure can be covered by the cash and other liquid assets available to the Municipality excluding utilisation of grants

T5.4.3

T5.4.4


64.0%

62.0%

68.0%

60.5%

56.0%

58.0%

60.0%

62.0%

64.0%

66.0%

68.0%

70.0%

2005/06 2006/07 2007/08 2008/09

Outstanding Service Debtors to Revenue

Outstanding Service Debtors to Revenue – Measures how much money is still owed by the community for water, electricity, waste removal and sanitation compared to how much money has been paid for these services. It is calculated by dividing the total outstanding debtors by the total annual revenue. A lower score is better.

2.1

1.3 1.5

1.2

–

0.5

1.0

1.5

2.0

2.5

2005/06 2006/07 2007/08 2008/09

Debt Coverage

Debt Coverage– The number of times debt payments can be accomodated within Operating revenue (excluding grants) . This in turn represents the ease with which debt payments can be accomodated by the municipality

T5.4.5


74.0%

98.0%

69.0% 65.0%

0.0%

20.0%

40.0%

60.0%

80.0%

100.0%

120.0%

2005/06 2006/07 2007/08 2008/09

Capital Charges to Operating Expenditure

Capital Charges to Operating Expenditure ratio is calculated by dividing the sum of capital interest and principle by the total operating expenditure.

T5.4.6

T5.4.7


77.0%69.0%

89.0%

53.0%

0.0%

10.0%

20.0%

30.0%

40.0%

50.0%

60.0%

70.0%

80.0%

90.0%

100.0%

2005/06 2006/07 2007/08 2008/09

Employee costs

Employee cost – Measures what portion of the revenue was spent on paying employee costs. It is calculated by dividing the total employee cost by the difference between total revenue and capital revenue.

T5.4.8

COMMENT ON FINANCIAL RATIOS:

Delete Directive note once comment is complete - Comment on the financial health of the municipality / municipal entities revealed by the financial ratios set out above. These ratios are derived from table SA8 of the MBRR.

T5.4.9

COMPONENT B: SPENDING AGAINST CAPITAL BUDGET


80.0%

68.0%65.0%

91.0%

0.0%

10.0%

20.0%

30.0%

40.0%

50.0%

60.0%

70.0%

80.0%

90.0%

100.0%

2005/06 2006/07 2007/08 2008/09

Repairs & Maintenance

Repairs & Maintenance

Repairs and Maintenance – This represents the propotion of operating expenditure spent and is calculated by dividing the total repairsand maintenace.

Data used from MBRR SA8

INTRODUCTION TO SPENDING AGAINST CAPITAL BUDGETDelete Directive note once comment’s completed – Capital expenditure relates mainly to construction projects that will have value lasting over many years. Capital expenditure is funded from grants, borrowings and operating expenditures and surpluses. Component B deals with capital spending indicating where the funding comes from and whether Municipalities are able to spend the available funding as planned. In this component it is important to indicate the different sources of funding as well as how these funds are spend. Highlight the 5 largest projects (see T5.7.1) and indicate what portion of the capital budget they use. In the introduction briefly refer to these key aspects of capital expenditure (usually relating to new works and renewal projects) and to Appendices M (relating to the new works and renewal programmes), N (relating to the full programme of full capital projects, and O (relating to the alignment of projects to wards).

T5.5.0

5.5 CAPITAL EXPENDITURE

T5.5.1

5.6 SOURCES OF FINANCE


12.03%

87.97%

–

200

400

600

800

1,000

1,200

R m

illio

n

Capital Expenditure 2008/09

Capital Expenditure

Operating Expenditure

COMMENT ON SOURCES OF FUNDING:

Delete Directive note once comment is complete – Explain any variations from the approved budget of more than 10% and discuss the total capital expenditure as a viable proportion of total expenditure.

T5.6.1.1

5.7 CAPITAL SPENDING ON 5 LARGEST PROJECTS


2007/08Actual Original

Budget (OB)Adjustment

BudgetActual Adjustment

to OB Variance (%)

Actual to OB Variance (%)

Source of financeExternal loans 3542 5500 5520 5511 0.36% 0.20%Public contributions and donations 248 300 390 421 30.00% 40.33%Grants and subsidies 3451 3700 3700 3856 0.00% 4.22%Other 2451 4500 4600 4565 2.22% 1.44%

Total 9692 14000 14210 14353 32.59% 46.19%Percentage of finance

External loans 36.5% 39.3% 38.8% 38.4% 1.1% 0.4%Public contributions and donations 2.6% 2.1% 2.7% 2.9% 92.1% 87.3%Grants and subsidies 35.6% 26.4% 26.0% 26.9% 0.0% 9.1%Other 25.3% 32.1% 32.4% 31.8% 6.8% 3.1%

Capital expenditureWater and sanitation 1845 4300 4250 4256 -1.16% -1.02%Electricity 1562 2400 2480 2453 3.33% 2.21%Housing 1243 2700 2800 2685 3.70% -0.56%Roads and storm water 1352 1500 1400 1486 -6.67% -0.93%Other 3690 3500 3450 3473 -1.43% -0.77%

Total 9692 14400 14380 14353 -2.22% -1.08%Percentage of expenditure

Water and sanitation 19.0% 29.9% 29.6% 29.7% 52.4% 95.2%Electricity 16.1% 16.7% 17.2% 17.1% -150.1% -205.4%Housing 12.8% 18.8% 19.5% 18.7% -166.8% 51.7%Roads and storm water 13.9% 10.4% 9.7% 10.4% 300.2% 86.8%Other 38.1% 24.3% 24.0% 24.2% 64.3% 71.7%

T5.6.1

Capital Expenditure - Funding Sources 2007/08 - 2008/09

2008/09

Details

R' 000

COMMENT ON CAPITAL PROJECTS:


Original Budget Adjustment Budget

Actual Expenditure

Original Variance

(%)

Adjustment variance (%)

A - 26,000,000 26,500,000 25,700,000 1% -2%B - 19,500,000 19,750,000 19,900,000 -2% -1%C - 15,700,000 15,700,000 15,500,000 1% 0%D - 12,000,000 11,800,000 11,700,000 3% 2%E - 11,500,000 11,000,000 11,250,000 2% 4%

Capital Expenditure of 5 largest projects*

Name of Project

Current Year Variance Current YearR' 000

* Projects with the highest capital expenditure in 2008/09Name of Project - AObjective of ProjectDelaysFuture ChallengesAnticipated citizen benefits

Name of Project - BObjective of ProjectDelaysFuture ChallengesAnticipated citizen benefits

Name of Project - CObjective of ProjectDelaysFuture ChallengesAnticipated citizen benefits

Name of Project - DObjective of ProjectDelaysFuture ChallengesAnticipated citizen benefits

Name of Project - EObjective of ProjectDelaysFuture ChallengesAnticipated citizen benefits

T5.7.1

Delete Directive note once comment is complete - Provide information in the template above on the 5 largest projects, ranked according to their approved budget provision 2008/09. Comment on the variance between the original and adjustment budgets and on availability of future Budget provision to operate the projects and lessons learnt in the year about capital project implementation on time to budget.

T5.7.1.1

5.8 BASIC SERVICE AND INFRASTRUCTURE BACKLOGS – OVERVIEW

INTRODUCTION TO BASIC SERVICE AND INFRASTRUCTURE BACKLOGS

Delete Directive note once comment is complete – Explain that need and cost of backlogs are the result of migration into an area; migration out of an area; the trend towards disaggregation of families into more than one housing unit; and the cost of renewing and upgrading core infrastructure. Explain how this balance effects net demand in your municipality and how your municipality is responding to the challenges created. T5.8.1


No. HHs % HHs No. HHs % HHsWater % %Sanitation % %Electricity % %Waste management % %Housing % %

T5.8.2% HHs are the service above/below minimum starndard as a proportion of total HHs. 'Housing' refrs to * formal and ** informal settlements.

Service Backlogs as at 30 June 2009Households (HHs)

*Service level above minimun standard **Service level below minimun standard

COMMENT ON BACKLOGS:

Delete Directive note once comment’s completed - Comment on how MIG grants have been utilised to redress the backlogs and on the variances in T 5.8.3. If appropriate, comment that Appendix P contains details of schools and clinics that have been established that do not have ready access to one or more basic services and Appendix Q contains details of those services provided by other spheres of government (whether the municipality is involved on an agency basis or not) that carry significant backlogs.

T5.8.4


Budget Adjust-ments

BudgetInfrastructure - Road transport % %

Roads, Pavements & Bridges % %Storm water % %

Infrastructure - Electricity % %Generation % %Transmission & Reticulation % %Street Lighting % %

Infrastructure - Water % %Dams & Reservoirs % %Water purification % %Reticulation % %

Infrastructure - Sanitation % %Reticulation % %Sewerage purification % %

Infrastructure - Other % %Waste Management % %Transportation % %Gas % %

Other Specify: % %% %% %% %

Total % %

T5.8.3

R' 000Municipal Infrastructure Grant (MIG)* Expenditure 2008/09 on Service backlogs

Major conditions applied by donor (continue below if necessary)

* MIG is a government grant program designed to fund a reduction in service backlogs, mainly: Water; Sanitation; Roads; Electricity. Expenditure on new, upgraded and renewed infrastructure is set out at Appendix M; note also the calculation of the variation. Variances are calculated by dividing the difference between actual and original/adjustments budget by the actual.

Details

Budget Adjust-ments Budget

Actual Variance

COMPONENT C: CASH FLOW MANAGEMENT AND INVESTMENTS

INTRODUCTION TO CASH FLOW MANAGEMENT AND INVESTMENTS

Delete Directive note once comment is complete – Give a brief comment on the importance of cash flow management. Refer to the scope of this activity as indicated in this component and what you regard as the key management features of your municipality’s approach. Refer to any other cash flow issues of current relevance to your municipality that are not adequately provided for in the format of this component.

T5.9.0


5.9 CASH FLOW

COMMENT ON CASH FLOW OUTCOMES:Hantam Municipality Annual Report 2013/2014 183

2007/08

Audited Outcome Original Budget Adjusted Budget Actual

CASH FLOW FROM OPERATING ACTIVITIES

Receipts

Ratepayers and other

Government - operating

Government - capital

Interest

Dividends

Payments

Suppliers and employees

Finance charges

Transfers and Grants

NET CASH FROM/(USED) OPERATING ACTIVITIES – – – –

CASH FLOWS FROM INVESTING ACTIVITIES

Receipts

Proceeds on disposal of PPE

Decrease (Increase) in non-current debtors

Decrease (increase) other non-current receivables

Decrease (increase) in non-current investments

Payments

Capital assets

NET CASH FROM/(USED) INVESTING ACTIVITIES – – – –

CASH FLOWS FROM FINANCING ACTIVITIES

Receipts

Short term loans

Borrowing long term/refinancing

Increase (decrease) in consumer deposits

Payments

Repayment of borrowing

NET CASH FROM/(USED) FINANCING ACTIVITIES – – – –

NET INCREASE/ (DECREASE) IN CASH HELD – – – –

Cash/cash equivalents at the year begin: –

Cash/cash equivalents at the year end: – – –

Source: MBRR SA7 T5.9.1

Current Year 2008/09

Cash Flow OutcomesR'000

Description

Delete Directive note once comment is completed - Supply a brief summary about the cash flow status of the municipality. Explain variances from Original and Adjustment Budget to Actual. Include information on operating activities and what effect they had on cash flow and on cash backing of surpluses. Information regarding cash flow may be sourced from Table A7 of the MBRR.

T5.9.1.1

5.10 BORROWING AND INVESTMENTS

INTRODUCTION TO BORROWING AND INVESTMENTS

Delete Directive note once comment is completed – Explain briefly the relevance of borrowing and investments to you municipality with reference to the tables below and your municipality’s requirements in the year. Information may be sourced from table SA3 AND SA15 in the MBRR.

T5.10.1



Instrument 2006/07 2007/08 2008/09Municipality 1351 1342 1455

Long-Term Loans (annuity/reducing balance) 325 452 486Long-Term Loans (non-annuity)Local registered stockInstalment CreditFinancial LeasesPPP liabilitiesFinance Granted By Cap Equipment SupplierMarketable BondsNon-Marketable BondsBankers AcceptancesFinancial derivativesOther Securities

Municipality Total

Municipal EntitiesLong-Term Loans (annuity/reducing balance)Long-Term Loans (non-annuity)Local registered stockInstalment CreditFinancial LeasesPPP liabilitiesFinance Granted By Cap Equipment SupplierMarketable BondsNon-Marketable BondsBankers AcceptancesFinancial derivativesOther Securities

Entities TotalT5.10.2

Actual Borrowings 2005/06 - 2009/10R' 000

T5.10.3


R 0

R 50

R 100

R 150

R 200

R 250

R 300

R 350

R 400

2006/07 2007/08 2008/09

R m

illio

nActual Borrowings

Municipality

Municipal Entities


2006/07 2007/08 2008/09

Actual Actual Actual

MunicipalitySecurities - National GovernmentListed Corporate BondsDeposits - BankDeposits - Public Investment CommissionersDeposits - Corporation for Public DepositsBankers Acceptance CertificatesNegotiable Certificates of Deposit - BanksGuaranteed Endowment Policies (sinking)Repurchase Agreements - BanksMunicipal BondsOther

Municipality sub-total 0 0 0

Municipal EntitiesSecurities - National GovernmentListed Corporate BondsDeposits - BankDeposits - Public Investment CommissionersDeposits - Corporation for Public DepositsBankers Acceptance CertificatesNegotiable Certificates of Deposit - BanksGuaranteed Endowment Policies (sinking)Repurchase Agreements - BanksOther

Entities sub-total 0 0 0

Consolidated total: 0 0 0T5.10.4

Municipal and Entity Investments

Investment* type

R' 000

COMMENT ON BORROWING AND INVESTMENTS:

Delete Directive note once comment is complete – Make clarifying comments on the above tables as necessary. All investments whether in the form of loans (in cash or kind) made by the municipality but not to one or more of the organisations set out above and all grants (in cash or kind) made to any form of organisation must be set out in full at Appendix R.

T5.10.5

5.11 PUBLIC PRIVATE PARTNERSHIPS

PUBLIC PRIVATE PARTNERSHIPS

Delete Directive note once comment’s completed - Provide overview of agreements, contracts and projects undertaken during the year through PPP’s – Refer to further details of PPP details Appendix H. Table SA3 (MBRR) may also be used to gain information on PPP’s.

T5.11.1


COMPONENT D: OTHER FINANCIAL MATTERS

5.12 SUPPLY CHAIN MANAGEMENT

SUPPLY CHAIN MANAGEMENT

Delete Directive note once comment is complete - Provide a brief narrative that describes the progress made by your municipality in developing and implementing policies and practices in compliance with the guidelines set down by the SCM Regulations 2005. State whether any councilors are members of any committee handling Supply Chain processes; state the number of Supply Chain officials that have reached the prescribed levels required for their positions (See MFMA Competency Regulation Guidelines) and state the number of prescribed officials that are yet to reach the necessary competency levels; and set out any remarks made in the previous Auditor-General’s report or his report for 2008/09 concerning the quality of Supply Chain Management and detail the remedial action taken, as necessary.

T5.12.1

5.13 GRAP COMPLIANCE

GRAP COMPLIANCEGRAP is the acronym for Generally Recognized Accounting Practice and it provides the rules by which municipalities are required to maintain their financial accounts. Successful GRAP compliance will ensure that municipal accounts are comparable and more informative for the municipality. It will also ensure that the municipality is more accountable to its citizens and other stakeholders. Information on GRAP compliance is needed to enable National Treasury to assess the pace of progress and consider the implications.

Delete Directive note once comment’s completed – Follow the above with information on progress with GRAP compliance at your municipality. Detail any instances where the municipality has deviated from the GRAP standards currently applicable.


T5.13.1


CHAPTER 6 – AUDITOR GENERAL AUDIT FINDINGS

INTRODUCTION

Note: The Constitution S188 (1) (b) states that the functions of the Auditor-General includes the auditing and reporting on the accounts, financial statements and financial management of all municipalities. MSA S45 states that the results of performance measurement… must be audited annually by the Auditor-GeneralDelete Directive note once comment’s completed - Refer to the Annual Financial Statements set out in Volume II and the timescale for the audit of these accounts and the audit of performance and the production of reports on these matters by the Auditor General as set out in this Chapter. If this is the version of the annual report presented to Council in September then the Auditor-Generals statements on this year’s submissions will not be available for inclusion in this Chapter and this should be explained

T6.0.1

COMPONENT A: AUDITOR-GENERAL OPINION OF FINANCIAL STATEMENTS 2007/08

6.1 AUDITOR GENERAL REPORTS 2007/08

COMPONENT B: AUDITOR-GENERAL OPINION 2008/09

6.2 AUDITOR GENERAL REPORT 2008/09


Audit Report Status*:

Non-Compliance Issues Remedial Action Taken

T6.1.1

Auditor-General Report on Financial Performance 2007/08

Note:*The report's status is supplied by the Auditor General and ranges from unqualified (at best); to unqualified with other matters specified; qualified; adverse; and disclaimed (at worse)

Audit Report Status:


T6.1.2

Auditor-General Report on Service Delivery Performance 2007/08

AUDITOR GENERAL REPORT ON THE FINANCIAL STATEMENTS 2008/09

Delete Directive note once comment is complete - Attach reportT6.2.3


Status of audit report:


T6.2.1

Auditor-General Report on Financial Performance 2008/09*

Note:* The report's status is supplied by the Auditor General and ranges from unqualified (at best); to unqualified with other matters specified; qualified; adverse; and disclaimed (at worse). This table will be completed prior to the publication of the Annual report but following the receipt of the Auditor- General Report on Financial Performance 2008/09.

Status of audit report**:


T6.2.2

Auditor-General Report on Service Delivery Performance 2008/09*

* This table will be completed prior to the publication of the Annual report but following the receipt of the Auditor- General Report on Service Delivery Performance 2008/09** Inclusion of "Status" depends on nature of AG's remarks on Performance Data.

COMMENTS ON AUDITOR-GENERAL’S OPINION 2008/09:

Delete Directive note once comment’s completed - Provide comments from the Municipal Manager / CFO on the Auditor-General’s opinion. Include comments on 2007/08 if it provides useful context.

T6.2.4

COMMENTS ON MFMA SECTION 71 RESPONSIBILITIES: Section 71 of the MFMA requires municipalities to return a series of financial performance data to the National Treasury at specified intervals throughout the year. The Chief financial officer states that these data sets have been returned according to the reporting requirements/ with the exception of those items and for those reasons given at Appendix S (delete ‘/…’ if not applicable).Signed (Chief financial Officer)………………………………………………………..... Dated T6.2.5


GLOSSARY

Accessibility indicators

Explore whether the intended beneficiaries are able to access services or outputs.

Accountability documents

Documents used by executive authorities to give “full and regular” reports on the matters under their control to Parliament and provincial legislatures as prescribed by the Constitution. This includes plans, budgets, in-year and Annual Reports.

Activities The processes or actions that use a range of inputs to produce the desired outputs and ultimately outcomes. In essence, activities describe "what we do".

Adequacy indicators

The quantity of input or output relative to the need or demand.

Annual Report A report to be prepared and submitted annually based on the regulations set out in Section 121 of the Municipal Finance Management Act. Such a report must include annual financial statements as submitted to and approved by the Auditor-General.

Approved Budget

The annual financial statements of a municipality as audited by the Auditor General and approved by council or a provincial or national executive.

Baseline Current level of performance that a municipality aims to improve when setting performance targets. The baseline relates to the level of performance recorded in a year prior to the planning period.

Basic municipal service

A municipal service that is necessary to ensure an acceptable and reasonable quality of life to citizens within that particular area. If not provided it may endanger the public health and safety or the environment.

Budget year The financial year for which an annual budget is to be

approved – means a year ending on 30 June.

Cost indicators

The overall cost or expenditure of producing a specified quantity of outputs.

Distribution indicators

The distribution of capacity to deliver services.

Financial Statements

Includes at least a statement of financial position, statement of financial performance, cash-flow statement, notes to these statements and any other statements that may be prescribed.

General Key performance indicators

After consultation with MECs for local government, the Minister may prescribe general key performance indicators that are appropriate and applicable to local government generally.

Impact The results of achieving specific outcomes, such as reducing poverty and creating jobs.

Inputs All the resources that contribute to the production and delivery of outputs. Inputs are "what we use to do the work". They include finances, personnel, equipment and buildings.

Integrated Development Plan (IDP)

Set out municipal goals and development plans.

National Key performance areas

• Service delivery & infrastructure• Economic development• Municipal transformation and institutional

development• Financial viability and management• Good governance and community

participation

Outcomes The medium-term results for specific beneficiaries that are the consequence of achieving specific outputs. Outcomes should relate clearly to an institution's strategic goals and objectives set out in its plans.


Outcomes are "what we wish to achieve".

Outputs The final products, or goods and services produced for delivery. Outputs may be defined as "what we produce or deliver". An output is a concrete achievement (i.e. a product such as a passport, an action such as a presentation or immunization, or a service such as processing an application) that contributes to the achievement of a Key Result Area.

Performance Indicator

Indicators should be specified to measure performance in relation to input, activities, outputs, outcomes and impacts. An indicator is a type of information used to gauge the extent towhich an output has been achieved (policy developed, presentation delivered, service rendered)

Performance Information

Generic term for non-financial information about municipal services and activities. Can also be used interchangeably with performance measure.

Performance Standards:

The minimum acceptable level of performance or the level of performance that is generally accepted. Standards are informed by legislative requirements and service-level agreements. Performance standards are mutually agreed criteria to describe how well work must be done in terms of quantity and/or quality and timeliness, to clarify the outputs and related activities of a job by describing what the required result should be. In this EPMDS performance standards are divided into indicators and the time factor.

Performance Targets: The level of performance that municipalities and its employees strive to achieve. Performance Targets relate to current baselines and express a specific level of performance that a municipality aims to achieve within a given time period.

Service Delivery Budget Implementation Plan

Detailed plan approved by the mayor for implementing the municipality’s delivery of services; including projections of the revenue collected and operational and capital expenditure by vote for each month. Service delivery targets and performance indicators must also be included.

Vote: One of the main segments into which a budget of a municipality is divided for appropriation of money for the different departments or functional areas


of the municipality. The Vote specifies the total amount that is appropriated for the purpose of a specific department or functional area.Section 1 of the MFMA defines a “vote” as:a) one of the main segments into which a budget of a municipality is divided for the appropriation of money for the different departments or functional areas of the municipality; andb) which specifies the total amount that is appropriated for the purposes of the department or functional area concerned


APPENDICES

APPENDIX A – COUNCILLORS; COMMITTEE ALLOCATION AND COUNCIL ATTENDANCE

CONCERNING TA

A spreadsheet exists to compile attendance data

Delete Directive note before publication

TA.1

Municipality | APPENDICES 199

Full Time / Part Time

FT/PT % %

T A

Councillors, Committees Allocated and Council AttendanceCommittees Allocated *Ward and/ or Party

RepresentedCouncil Members

Note: * Councillors appointed on a proportional basis do not have wards allocated to them

Percentage Council

Meetings Attendance

Percentage Apologies for non-

attendance

APPENDIX B – COMMITTEES AND COMMITTEE PURPOSES


Municipal Committees

T B

Committees (other than Mayoral / Executive Committee) and Purposes of CommitteesPurpose of Committee

APPENDIX C –THIRD TIER ADMINISTRATIVE STRUCTURE


Directorate Director/Manager (State title and name)

Use as a spill-over schedule if top 3 tiers cannot be accomodated in chapter 2 (T2.2.2).

T C

Third Tier Structure

APPENDIX D – FUNCTIONS OF MUNICIPALITY / ENTITY


MUNICIPAL FUNCTIONS Function Applicable to Municipality (Yes / No)*

Function Applicable to Entity

(Yes / No)Constitution Schedule 4, Part B functions:

Air pollutionBuilding regulationsChild care facilitiesElectricity and gas reticulationFirefighting servicesLocal tourismMunicipal airportsMunicipal planningMunicipal health servicesMunicipal public transportMunicipal public works only in respect of the needs of municipalities in the discharge of their responsibilities to administer functions specifically assigned to them under this Constitution or any other Pontoons, ferries, jetties, piers and harbours, excluding the regulation of international and national shipping and matters related Stormwater management systems in built-up areasTrading regulationsWater and sanitation services limited to potable water supply systems and domestic waste-water and sewage disposal systems

Municipal / Entity Functions

Continued next page

APPENDIX E – WARD REPORTING


MUNICIPAL FUNCTIONS Function Applicable to Municipality (Yes / No)*

Function Applicable to Entity

(Yes / No)Constitution Schedule 5, Part B functions:

Beaches and amusement facilitiesBillboards and the display of advertisements in public places

Cemeteries, funeral parlours and crematoriaCleansingControl of public nuisancesControl of undertakings that sell liquor to the publicFacilities for the accommodation, care and burial of animalsFencing and fencesLicensing of dogsLicensing and control of undertakings that sell food to the public

Local amenitiesLocal sport facilitiesMarketsMunicipal abattoirsMunicipal parks and recreationMunicipal roadsNoise pollutionPoundsPublic placesRefuse removal, refuse dumps and solid waste disposalStreet tradingStreet lightingTraffic and parking

T D

Municipal / Entity Functions

* If municipality: indicate (yes or No); * If entity: Provide name of entity

Continued from previous page


Ward Name (Number) Name of Ward Councillor and elected Ward committee

members

Committee established (Yes / No)

Number of monthly

Committee meetings held

during the year

Number of monthly reports

submitted to Speakers Office

on time

Number of quarterly public ward meetings

held during year

T E

Functionality of Ward Committees

APPENDIX F – WARD INFORMATION

Change Annexure X to Annexure N on the table heading.

ELECTED WARD MEMBERS (STATING NUMBER OF MEETING ATTENDED – MAXIMUM 12 MEETINGS)

Names: xxx (8); xxx (7)…

T F.3


R' 000No. Project Name and detail Start Date End Date Total Value

Ward Title: Ward Name (Number)

Capital Projects: Seven Largest in 2008/09 (Full List at Appendix N)

T F.1

Detail Water Sanitation Electricity Refuse HousingHouseholds with minimum service deliveryHouseholds without minimum service deliveryTotal Households*Houses completed in yearShortfall in Housing units

T F.2

Basic Service Provision

*Including informal settlements

No. Priority Name and Detail Progress During 2008/09Top Four Service Delivery Priorities for Ward (Highest Priority First)

T F.3

APPENDIX G – RECOMMENDATIONS OF THE MUNICIPAL AUDIT COMMITTEE 2008/09

APPENDIX H – LONG TERM CONTRACTS AND PUBLIC PRIVATE PARTNERSHIPS


Date of Committee

Committee recommendations during 2008/09

Recommendations adopted (enter Yes); not adopted (provide explanation)

T G

Municipal Audit Committee Recommendations


Name of Service Provider (Entity or Municipal

Department)

Description of Services Rendered by the Service Provider

Start Date of Contract

Expiry date of Contract

Project manager Contract Value

T H.1

Long Term Contracts (20 Largest Contracts Entered into 2008/09)R' 000

R' 000Name and Description of

ProjectName of Partner(s) Initiation

Date Expiry date Project manager Value

2008/09

T H.2

Public Private Partnerships Entered into 2008/09

APPENDIX I – MUNICIPAL ENTITY/ SERVICE PROVIDER PERFORMANCE SCHEDULE

Insert table note advising municipalities to include scorecards.

Municipality | APPENDICES

Name of Entity & Purpose (a) Service Indicators 2009/10Target Actual Actual

*Previous Year

*Previous Year

*Current Year

*Current Year

*Current Year

*Following Year


T I

Note: This statement should include no more than the top four priority indicators. * 'Previous Year' refers to the targets that were set in the 2007/08 Budget/IDP round; *'Current Year' refers to the targets set in the 2008/09 Budget/IDP round. *'Following Year' refers to the targets set in the 2009/10 Budget/IDP round. Note that all targets must be fundable within approved budget provision. In column (ii) set out the Service Indicator (In bold italics) then the Service Target underneath (not in bold - standard type face) to denote the difference.

(b) Service Targets

Municipal Entity/Service Provider Performance Schedule2007/08 2008/09 2012/13

Target Target

APPENDIX J – DISCLOSURES OF FINANCIAL INTERESTS


Position Name Description of Financial interests*(Nil / Or details)

(Executive) Mayor

Member of MayCo / Exco

Councillor

Municipal Manager

Chief Financial Officer

Deputy MM and (Executive) Directors

Other S57 Officials

Period 1 July 2008 to 30 June 2009Disclosures of Financial Interests

* Financial intersests to be disclosed even if they incurred for only part of the year. See MBRR SA34A T J

APPENDIX K: REVENUE COLLECTION PERFORMANCE BY VOTE AND BY SOURCE

APPENDIX K (I): REVENUE COLLECTION PERFORMANCE BY VOTE


R' 0002007/08Actual Original Budget Adjusted

BudgetActual Original Budget Adjustments

BudgetExample 1 - Vote 1Example 2 - Vote 2Example 3 - Vote 3Example 4 - Vote 4Example 5 - Vote 5Example 6 - Vote 6Example 7 - Vote 7Example 8 - Vote 8Example 9 - Vote 9Example 10 - Vote 10Example 11 - Vote 11Example 12 - Vote 12Example 13 - Vote 13Example 14 - Vote 14Example 15 - Vote 15

Total Revenue by Vote – – – – – –

T K.1

Revenue Collection Performance by Vote

Current Year 2008/09 2008/09 VarianceVote Description

Variances are calculated by dividing the difference between actual and original/adjustments budget by the actual. This table is aligned to MBRR table A3

APPENDIX K (II): REVENUE COLLECTION PERFORMANCE BY SOURCE


200708Actual Original Budget Adjustments

BudgetActual Original Budget Adjustments

Budget

Property rates 26,485 23,572 28,075 23,042 -2.30% -21.84%

Property rates - penalties & collection charges 8,541 8,285 9,054 8,456 2.02% -7.07%

Service Charges - electricity revenue 12,355 10,254 12,478 13,219 22.43% 5.61%

Service Charges - water revenue 14,232 13,235 13,662 12,097 -9.41% -12.94%

Service Charges - sanitation revenue 6,542 5,496 5,954 6,346 13.40% 6.19%

Service Charges - refuse revenue 1,865 1,622 1,865 1,510 -7.41% -23.46%

Service Charges - other 5,643 5,530 5,925 5,304 -4.26% -11.70%

Rentals of facilities and equipment 5,643 5,530 5,925 5,304 -4.26% -11.70%

Interest earned - external investments 5,322 4,470 5,747 4,630 3.45% -24.14%

Interest earned - outstanding debtors 8,455 8,455 8,624 9,554 11.50% 9.73%

Dividends received 1,254 1,003 1,191 1,354 25.93% 12.04%

Fines 2,516 2,063 2,264 2,340 11.83% 3.23%

Licences and permits 6,846 6,230 7,256 6,640 6.19% -9.28%

Agency services 12,546 10,413 11,793 11,542 9.78% -2.17%

Transfers recognised - operational 2,355 2,190 2,425 2,402 8.82% -0.98%

Other revenue 48,542 40,776 48,542 46,115 11.58% -5.26%

Gains on disposal of PPE 4,565 3,698 4,337 4,291 13.83% -1.06%

Enviromental Proctection 5,649 4,971 6,157 4,971 0.00% -23.86%Total Revenue (excluding capital transfers and contributions)

179,353 157,791 181,274 169,118 6.70% -7.19%

T K.2Variances are calculated by dividing the difference between actual and original/adjustments budget by the actual. This table is aligned to MBRR table A4.

Revenue Collection Performance by SourceR '000

Description2008/09 2008/09 Variance

APPENDIX L: CONDITIONAL GRANTS RECEIVED: EXCLUDING MIG

COMMENT ON CONDITIONAL GRANTS EXCLUDING MIG:

Delete Directive note once comment is complete – Use this box to provide additional information on grant benefits or conditions and reasons for acceptance.

TL.1


Budget Adjust-ments

BudgetNeighbourhood Development Partnership Grant % %

% %% %

Public Transport Infrastructure and Systems Grant % %

% %% %% %

Other Specify: % %% %% %% %

Total % %

T L

* This includes Neighbourhood Development Partnership Grant, Public Transport Infrastructure and Systems Grant and any other grant excluding Municipal Infrastructure Grant (MIG) which is dealt with in the main report, see T5.8.3. Variances are calculated by dividing the difference between actual and original/adjustments budget by the actual.

Conditional Grants: excluding MIGR' 000

Details

Budget Adjust-ments Budget

Actual Variance Major conditions applied by donor (continue below if necessary)

APPENDIX M: CAPITAL EXPENDITURE – NEW & UPGRADE/RENEWAL PROGRAMMES

APPENDIX M (I): CAPITAL EXPENDITURE - NEW ASSETS PROGRAMME


2007/08


Adjustment Budget

Actual Expenditure

FY + 1 FY + 2 FY + 3

Capital expenditure by Asset ClassInfrastructure - Total – – – – – –

Infrastructure: Road transport - Total – – – – – – Roads, Pavements & BridgesStorm water

Infrastructure: Electricity - Total – – – – – – GenerationTransmission & ReticulationStreet Lighting

Infrastructure: Water - Total – – – – – – Dams & ReservoirsWater purificationReticulation

Infrastructure: Sanitation - Total – – – – – – ReticulationSewerage purification

Infrastructure: Other - Total – – – – – – Waste ManagementTransportationGasOther

Community - Total – – – – – – Parks & gardensSportsfields & stadiaSwimming poolsCommunity hallsLibrariesRecreational facilitiesFire, safety & emergencySecurity and policingBusesClinicsMuseums & Art GalleriesCemeteriesSocial rental housingOther

Table continued next page

2008/09 Planned Capital expenditure

Capital Expenditure - New Assets Programme*

DescriptionR '000


Table continued from previous page

2007/08


Adjustment Budget

Actual Expenditure

FY + 1 FY + 2 FY + 3

Capital expenditure by Asset ClassHeritage assets - Total – – – – – –

BuildingsOther

Investment properties - Total – – – – – – Housing developmentOther

Other assets – – – – – – General vehiclesSpecialised vehiclesPlant & equipmentComputers - hardware/equipmentFurniture and other office equipmentAbattoirsMarketsCivic Land and BuildingsOther BuildingsOther LandSurplus Assets - (Investment or Inventory)Other

Agricultural assets – – – – – – List sub-class

Biological assets – – – – – – List sub-class

Intangibles – – – – – – Computers - software & programmingOther (list sub-class)

Total Capital Expenditure on new assets #REF! #REF! #REF! #REF! #REF! #REF!

Specialised vehicles – – – – – – RefuseFireConservancyAmbulances

* Note: Information for this table may be sourced from MBRR (2009: Table SA34a) T M.1

Capital Expenditure - New Assets Programme*

2008/09 Planned Capital expenditureDescriptionR '000

APPENDIX M (II): CAPITAL EXPENDITURE – UPGRADE/RENEWAL PROGRAMME


2007/08


Adjustment Budget

Actual Expenditure

FY + 1 FY + 2 FY + 3

Capital expenditure by Asset ClassInfrastructure - Total – – – – – –

Infrastructure: Road transport -Total – – – – – – Roads, Pavements & BridgesStorm water

Infrastructure: Electricity - Total – – – – – – GenerationTransmission & ReticulationStreet Lighting

Infrastructure: Water - Total – – – – – – Dams & ReservoirsWater purificationReticulation

Infrastructure: Sanitation - Total – – – – – – ReticulationSewerage purification

Infrastructure: Other - Total – – – – – – Waste ManagementTransportationGasOther

Community – – – – – – Parks & gardensSportsfields & stadiaSwimming poolsCommunity hallsLibrariesRecreational facilitiesFire, safety & emergencySecurity and policingBusesClinicsMuseums & Art GalleriesCemeteriesSocial rental housingOther

Heritage assets – – – – – – BuildingsOther

Table continued next page

Capital Expenditure - Upgrade/Renewal Programme*

2008/09 Planned Capital expenditureDescription

R '000


Table continued from previous page

2007/08


Adjustment Budget

Actual Expenditure

FY + 1 FY + 2 FY + 3

Capital expenditure by Asset ClassInvestment properties – – – – – –

Housing developmentOther

Other assets – – – – – – General vehiclesSpecialised vehiclesPlant & equipmentComputers - hardware/equipmentFurniture and other office equipmentAbattoirsMarketsCivic Land and BuildingsOther BuildingsOther LandSurplus Assets - (Investment or Inventory)Other

Agricultural assets – – – – – – List sub-class

Biological assets – – – – – – List sub-class

Intangibles – – – – – – Computers - software & programmingOther (list sub-class)

Total Capital Expenditure on renewal of existing assets – – – – – –

Specialised vehicles – – – – – – RefuseFireConservancyAmbulances

* Note: Information for this table may be sourced from MBRR (2009: Table SA34b) T M.2

Capital Expenditure - Upgrade/Renewal Programme*

2008/09 Planned Capital expenditureDescription

R '000

APPENDIX N – CAPITAL PROGRAMME BY PROJECT 2008/09


Capital Project Original Budget

Adjustment Budget

Actual Variance (Act - Adj)

%

Variance (Act - OB)

%

Water"Project A" 82 85 92 8% 11%"Project B" 82 85 92 8% 11%"Project C" 85 90 95 5% 11%Sanitation/Sewerage"Project A" 82 85 92 8% 11%"Project B" 85 90 95 5% 11%Electricity"Project A" 82 85 92 8% 11%"Project B" 85 90 95 5% 11%Housing"Project A" 82 85 92 8% 11%"Project B" 85 90 95 5% 11%Refuse removal "Project A" 82 85 92 8% 11%"Project B" 85 90 95 5% 11%Stormwater "Project A" 82 85 92 8% 11%"Project B" 85 90 95 5% 11%Economic development"Project A" 82 85 92 8% 11%"Project B" 85 90 95 5% 11%Sports, Arts & Culture"Project A" 82 85 92 8% 11%"Project B" 85 90 95 5% 11%Environment"Project A" 82 85 92 8% 11%"Project B" 85 90 95 5% 11%Health"Project A" 82 85 92 8% 11%"Project B" 85 90 95 5% 11%Safety and Security"Project A" 82 85 92 8% 11%"Project B" 85 90 95 5% 11%ICT and Other"Project A" 82 85 92 8% 11%"Project B" 85 90 95 5% 11%

Capital Programme by Project 2008/09

T N

R' 000

APPENDIX O – CAPITAL PROGRAMME BY PROJECT BY WARD 2008/09


Capital Project Ward(s) affected Works completed (Yes/No)

Water"Project A""Project B"

Sanitation/Sewerage

Electricity

Housing

Refuse removal

Stormwater

Economic development

Sports, Arts & Culture

Environment

Health

Safety and Security

ICT and Other

Capital Programme by Project by Ward 2008/09*

T O

R' 000

APPENDIX P – SERVICE CONNECTION BACKLOGS AT SCHOOLS AND CLINICS


Establishments lacking basic services Water Sanitation Electricity Solid Waste Collection

Schools (NAMES, LOCATIONS)

Clinics (NAMES, LOCATIONS)

T P

Service Backlogs: Schools and Clinics

Names and locations of schools and clinics lacking one or more services. Use 'x' to mark lack of service at appropriate level for the number of people attending the school/clinic, allowing for the proper functioning of the establishment concerned.

APPENDIX Q – SERVICE BACKLOGS EXPERIENCED BY THE COMMUNITY WHERE ANOTHER SPHERE OF GOVERNMENT IS RESPONSIBLE FOR SERVICE PROVISION


Services and Locations Scale of backlogs Impact of backlogs

Clinics:

Housing:

Licencing and Testing Centre:

Reseviors

Schools (Primary and High):

Sports Fields:

T Q

Service Backlogs Experienced by the Commmunity where another Sphere of Government is the Service Provider (where the municipality whether or not act on agency basis)

APPENDIX R – DECLARATION OF LOANS AND GRANTS MADE BY THE MUNICIPALITY


APPENDIX S – DECLARATION OF RETURNS NOT MADE IN DUE TIME UNDER MFMA S71

CONCERNING TS

Delete this Appendix if all returns have been made in accordance with reporting requirements.

Delete Directive note before publicationMunicipality | APPENDICES 222

All Organisation or Person in receipt of Loans */Grants*

provided by the municipality

Nature of project Conditions attached to funding

Value 2008/09

R' 000

Total Amount committed over

previous and future years

T R

Declaration of Loans and Grants made by the municipality 2008/09

* Loans/Grants - whether in cash or in kind

Return Reason Return has not been properly made on due dateMFMA Section 71 Returns Not Made During 2008/09 According to Reporting Requirements

T S

TS.1

APPENDIX T – PRESEDENTIAL OUTCOME FOR LOCAL GOVERNMENT


Outcome/Output Progress to date Number or Percentage Achieved

Output: Improving access to basic services

Output: Implementation of the Community Work Programme

Output: Deepen democracy through a refined Ward Committee model

Output: Administrative and financial capability

Presidential Outcome for Local Government

* Note: Some of the outputs deta i led on this table might have been reported for in other chapters , the information thereof should correspond with previous ly reported informa tion.

T T

VOLUME II: ANNUAL FINANCIAL STATEMENTSProvide the audited Annual Financial Statements to the Annual report for 2008/09 – This to be developed as a separate volume. Refer to MFMA Circular 36 for further guidance.

T V2
