annual report of the - seton hall university• mother seton research. our repository has always...

Annual Report of the Monsignor William Noé Field Archives & Special Collections Center

(July 2007-July 2008)

The importance of public service, historical preservation and fostering a respectful environment are key elements in the established mission and goals associated with daily operations undertaken by the Monsignor William Noé Field Archives & Special Collections Center staff on an everyday basis. These are objectives, which have been met in different ways as the wide-range of endeavors performed within this office have contributed to a positive, conscientious, and ever-increasing quality level of performance in the process. The staff currently consists of four full-time professionals including: Dr. Kate Dodds, Archival Assistant/Genealogist; Mr. Leonard Iannaccone, Records Management Clerk; Professor Maura Kenny, Processing Archivist/Librarian; Monsignor Francis R. Seymour, Archdiocesan Archivist; Ms. Jeannie Brasile, Gallery Director and Alan Delozier, Director/University Archivist. This report outlines and explains some of the most prominent ways we have facilitated reference assistance, developed collection holdings, promoted public awareness and it also highlights other key accomplishments made over the past year. * Although this is a large document in terms of length it only provides various highlighted activities over the course of the latest fiscal year. More detailed information is available upon request. Major Special Projects – Selected List (2007-2008) A number of different initiatives which involve the Archives & Special Collections on a continual basis beyond the confines of the University Libraries alone have been started over the past year and expansion to be worked upon in the days ahead. Among the most involved and prolific include…

• Ed Lucas Collaboration. Noted baseball reporter Ed Lucas, ’62 has been a friendly presence with our repository through his participation in an exhibit (see Section V. Campus/ Community Activities & Exhibitions for more information), lecture on University Day (10/2007) and a sustained program designed to preserve his varied and important life accomplishments. The accumulation of his many writings both personal and commercial being foremost among them. Various related events are also planned in line with building a formal Edward Lucas Collection in the year ahead.

• WSOU-FM 60th Anniversary Celebration. The commemoration of W-S-O-U as New

Jersey’s first college-operated FM radio station instituted in 1948. A schedule of events and promotional activities that relies heavily on archival resources has made our repository an integral and well-utilized partner in this series of observances. Thus far, we hosted Ms. Jennifer Roberts, a graduate student from the Museum Studies program who organized materials and created a well-detailed inventory of existing holdings and relevant items donated by the radio station. Worked with Ms. Anna Wilson (also of the Museum Studies Program) who created a window exhibit that was visible from outside of the Walsh Library Gallery with various materials from our collection that ran during the Spring 2008 semester. Non-attributed historical summary notes were also provided for the local press via the

station programmers who were interviewed by the media on the subject of this celebration. Similar information was also utilized by three different students from a Communications course that focused on the basic usage of archival materials. Photographs and ideas for historical outreach also made via the Office of Advancement, where various officials here who is active in updating the WSOU-FM Historical Internet Website. Preparation for a major Gallery Exhibit next year is being coordinated with Mr. Jake Calvert, Ms. Brooke Cheyney and Ms. Katie Fox who have started planning for this event scheduled for 2009.

• Mother Seton Research. Our repository has always been a major source of coverage and

lead information pertaining to the namesake of our school and the first American-born Saint in history. Over the past year in particular, a number of varied projects have been undertaken within our repository. An undergraduate student intern Ms. Courtney Bryson from Rutgers, The State University of New Jersey volunteered her services and organized the Sister Marie Celeste Collection of Mother Seton resource notes (see the report of Professor Maura Kenny – Processing Archivist for more information) that led to first-hand research conducted by noted scholars Sister Regina Bechtle and Sr. Judith Metz from the Sisters of Charity who made visits to our place over the past year. A collaboration has also been made with the St. Elizabeth Ann Seton Church in Whiting, New Jersey who donated books from their library to our collection, made various mentions of our efforts in their parish bulletin and an ongoing data exchange has been established as of last summer and continues to this day. Other assorted research projects include Seton Hall University Professor Roberta Devlin-Shearer who sought and was directed to general information resources on the life of Mother Seton; Sr. Betty Ann McNeil, a Sister of Charity who needed background data on a stained glass window featuring Mother Seton found in the foyer of Presidents’ Hall; Mr. Fred McCarthy, famed illustrator who created the “Brother Juniper” cartoon strip needed visual images of the Saint for a gallery project at his church in Florida; Ms. Mary Lehman of the University of Notre Dame requested the link to our website on Internet resources; Professor Teresa Geruba needed scans of a handwritten letter from Mother Seton to be used in a special window exhibit and the Seaton Resort in Scotland has reached out to us for potential collaborative projects including family history linkage to their famous forbearer and beyond.

• Publications & Presentations. Archival resources provide a natural connection for the

creation of speech notes, journal articles or books in particular. Among the highlights include assistance with Italians of Newark, Belleville and Nutley (Arcadia Publishing, Portsmouth, NH 2008) by Professor Sandra Lee; M. I. Grossman “Smithson Tennant: Meteorites and the Final Trip to France,” Notes Rec. R. Soc. (2007) 61, 265-283; Dr. Janet Badia of Marshall University is doing a detailed work on poet Ted Hughes who visited Seton Hall University in 1986; Biographical study of Richard J. Hughes by Law School Professor Dr. John Wefing was revisited for fact checking purposes and potential photographic options; Sister Michael Ellen Carling, O.P. of the Dominicans is writing a history of her Religious Order stationed in Michigan; Professor William Smith and his work on the historical evolution of the Philosophy Department at Seton Hall; an image of Marshall Library was included as part of a power point presentation on the History of Libraries statewide sponsored by the New Jersey Library Association; Resources on political activities in Ireland during 1848 for use in a forthcoming volume on this topic were provided for Professor Christine Kinealy of Drew University; an upcoming discussion on Congressional

Papers found statewide by Mr. Larry Weimer representing Rutgers, The State University of New Jersey was provided with insights on Hon. Peter Rodino and the Hon. Matthew Rinaldo whose respective papers are part of the Seton Hall University Catalog. These and other projects have been started and most are still awaiting finalization in the near future.

• Trinia Padilla de Sanz Collection. This special group of materials celebrates one of the most

prolific and important writers in Puerto Rican history. Conservation and translation of documents from Spanish to English have been undertaken over the past few months and various public programs (see the report segment by Maura Kenny – Processing Archivist for more information) are being contemplated for implementation at a future date.

• Fortunato/Alagna Collection. Photographs and related items from the files of “Ace” Alagna,

a White House and local Newark (NJ) photographer of note whose surviving work (mainly in the physical form of undeveloped negatives) was donated to our repository via the Italian Tribune a few years ago. A Deed of Gift was formally signed this year and plans are being made for digitization of select images and other special initiatives to help preserve and make the collection accessible to a wider audience. More details (see the report segment by Maura Kenny – Processing Archivist for more information) will be forthcoming on this project as a whole.

• Seton Hall University Magazine. The repository for the past several years running has provided

varying degrees of assistance on issues connected to this periodical in the form of fact checking, providing desired data, photographic support and related items to name a few. Work is currently facilitated mainly through the expert efforts of Ms. Isabel Bauer and Ms. Elyse Carter from the Office of Advancement. Counted among the contributions made by our area for the last few editions (Summer 2007–Summer 2008) include help with a school history quiz; Core Curriculum article and range from the photographic aid with back issues of the Setonian and an assortment of class rings among other compositions including Dr. William Connell, Director of the Italian Institute and former student worker Ms. Eilish Harrington who both have long standing connections to our repository.

• Internationalization Laboratory Leadership Team Project. A multi-year initiative that

originated through the President’s Office and headed by Professor Juërgen Heinrichs from the Art Department is designed to celebrate the global presence at Seton Hall University both within a contemporary context and from straight historical perspective. This nod to tradition included the submission of a list of all non-American students who enrolled at the College between 1856-1880. The first part of the initial report (issued on 2/13/2008) featured an acknowledgment of our contribution to the project.

• Hon. Peter J. Rodino Papers Consultancy. Presently active with Professor Maura Kenny in

assisting the Seton Hall University Law School (Newark) and Ms. Joy Rodino with the implementation of a usership policy, publication approval forms, help with pricing structure for photocopying, advice on web publishing and help with access to these papers are some of the main issues we are working on in regard to this prolific collection. These papers were processed by an independent consulting firm and a semi-final finding aid completed, but some additional help is being provided to sustain its value to the research community. Assisted Ms. Rodino on copyright issues and the Buddy Fortunato/”Ace” Alagna

photographic collection in line with a book she is writing in tribute to her late husband. Our faculty archivists have been included as part of the Rodino Archival Committee as a whole to facilitate these and future projects as they arise for the overall betterment and continual maintenance of these papers.

• School History Serial. A weekly article appeared in each edition of the school newspaper –

The Setonian as written by student writer Ms. Nathalie Ranger between the Fall 2007-Spring 2008 semesters. This series is a more widely developed means of cultivating a regularly scheduled historical outreach program. Topics such as Greek Life, Petersheim Exposition, Senior Week and Spring Festivals for example were covered mainly from a photographic standpoint with multiple scans made from various editions of the school yearbook upon request accompanied each story.

• Immaculate Conception Seminary. Along with the historical study by Msgr. Robert Wister

(see Major Special Projects Prior to 2007-2008 section) other individuals have been in contact with our area and aid offered over the years including collaboratives with Father Lawrence Porter, Director of the Library with donating books to their collection and tracking progress of their own historically-outfitted reading room. Long term donation of antique church pews from our collection for installation in the Seminary Chapel was facilitated with Msgr. Robert Coleman, Chair of the School.

• Setonia Athletics. Resources connected to the history of sporting life at Seton Hall is often

the focus of research queries among alumni, scholars, the Sports Information Office and other interested parties. Counted among the most involved projects include providing background data and materials for a video retrospective to honor the 20th anniversary of the 1989 NCAA Men’s Basketball Final Four Team; served on a committee to determine all-time players to be included on a specially commissioned Mural of Basketball Greats in Seton Hall History installed at the Prudential Center in Newark; historical captions, artifact selection and thematic design made for an exhibit honoring the athletic tradition of Setonia within display cases found inside the lobby of the Walsh Gymnasium/Recreation Center; Assistance with Media Guide preparation including Baseball and Basketball background information; Background and photographic proofs of Craig Biggio, John Valentin and Mo Vaughn for a book project by Mr. Doug Malan of Massachusetts; Biographical data on Basketball star Bob Davies, the first All-American in Seton Hall history for a full biographical treatment by long-standing user of our resources Mr. Barry Martin of California; Research on games between Seton Hall and the University of Hawaii (Chinese squad) during the 1911-13 era for Dr. Joel Franks of San Jose State University and quoted in the 11/15/2007 edition of the Setonian found inside an article on the presence of Football when it was in action on campus.

• Archdiocese of Newark/Catholic New Jersey. Several projects cover this vast topic that

rests at the center of our mission and overall research focus. Some of the more prolific projects undertaken over the recent past include parish history and biographical research on various members of the clergy and hierarchy. Special initiatives including an Archdiocesan-produced booklet on Social Services; work with former guide at the Basilica of the Sacred Heart Mr. Bernard Flanagan who is a prolific researcher on the life and works of Msgr. George Doane, former Vicar General of Newark during the early 20th century. A video

project on Abner “Longie” Zwillman featuring photographic images representing the Mt. Carmel Guild and related entities within the Archdiocese in particular were utilized.

Major Special Projects – Selected List (Continued From Pre-FY 2007-2008)

• Catholic Research Resources Initiative. A long-term collaborative effort between various Catholic-administrated institutions of higher education across the nation including the University of Notre Dame, Catholic University of America, University of San Diego and others including Seton Hall University involves the long-term digitization and Internet publishing of unique objects representing the physical history of the Catholic Church. The efforts made by Dr. Howard McGinn, Dean of University Libraries led to the adoption of this program. The first stage involving the charter members of this group involves a standardized system of metadata whereby the information and images produced can be placed on a centralized web site with various links for greater exposure and opportunity for study. The Seton Hall University Catholic Portals homepage being developed in partnership between the University Libraries, TLTC Center and the Archives & Special Collections is under development at the present time. The Archives & Special Collections Center has been responsible for the content which includes introductory text, captions and objects. The first materials filmed include chalices, ciboria, sick call boxes and related items. Publication of this page is scheduled for the fall of 2007. Additions to the site have and will continue to be made to the primary site over the next few years. The URL is www.catholicresearch.net

• Archdiocesan Patrimony. The creation of an advisory body devoted to identifying and

preserving materials, papers and objects related to the history of the Archdiocese of Newark has been endorsed by the Chancery Office. Each member of the Archives & Special Collections Center who deals with Archdiocesan records serves on this board. A document on what materials are to be saved along with an initial plan on how to proceed with advisement and/or transfer of materials from the over 300+ parishes and institutions located throughout the entire See. Preliminary meetings have been held of the board, and further development of this project will be forthcoming over the next year and beyond as the finer points of this operation are carried out by the committee and participants alike.

• Disaster Preparation & Recovery. Building upon existing safeguards, the Archives & Special

Collections Center in close consultation and partnership with the University Libraries has led to a closer look and improvement upon safety measures in our area. Under the guidance of Dr. Howard McGinn, Dean of University Libraries, the charge has been made to edit the existing Archives & Special Collections Disaster Plan Guide and to create a newly improved one for Walsh Library as well. This includes input from a special committee, research and working with the University Disaster Plan already in place. Additionally, plans for increased security and environmental preservation measures are being made to further protect collections found in the Archives & Special Collections Center storage vault. Recent measures include collaboration with Mr. Michael Garcia, Internal Auditor for the University on material, object and donation appraisal and the procurement of a large free standing safe with alarm features placed in the storage vault in order to offer extra protection for smaller and more precious items found in our collection.

• Campus Beautification. Various requests for photographic and design ideas were received and acted upon over the past year. In line with those historical images of various types (please see the 2005-2006 Annual Report for more detail) requested last year including those displayed in the Bayley Hall Waiting Room, Campus Bookstore, School of Business Conference Room – Jubilee Hall. Major installments made over the past year include 50 different framed architectural and student images of campus from the 1850s-1980s which are interspersed throughout the Student Center Dining Hall area. No attribution was given in print form, but these photographs all originated from our photographic and postcard collections. Another project in its initial stages, is the planning for a massive mural of the greatest Men’s Basketball players in Seton Hall University history over the last century plus for installation at the Newark Arena upon completion most likely within the next year. Player images and numerical information to be incorporated in this painting are based in large measure upon images featured inside the book: Seton Hall Pirates – A Basketball History along with various photographs from the collection as a whole.

• Institutional History. Dr. Dermot Quinn, Professor of History is still currently undertaking

research and writing of the 150th anniversary of Seton Hall University due for publication within the next few years. Continuous help in securing resources and the courtesy of office space is provided on a regular basis including an intensive search for 1940s (World War II-era) materials to satisfy background research is counted among the latest in a series of routinely requested assistance efforts.

• Seminary History. Another commemorative book related to Seton Hall will be written by

Msgr. Robert Wister, Chair of the School of Theology who is writing a history of the Immaculate Conception Seminary over the next few years. He has started with a survey of resources related to the subject and reviewing copies of source notes and annotations from the previously published history of the institution by Rev. Henry Beck. Also aided immeasurably in the organization of the Immaculate Conception Seminary Collection of materials transferred from here to the Archives & Special Collections Center.

• University & Charter Day. The Seton Hall version of Homecoming and Founder’s Day

respectively. Membership of the University Archivist on each Planning Committee is maintained and the Archives & Special Collections is involved by extension. For University Day, various history themes are stressed each year. For Charter Day, assistance with the presentation program was facilitated as it has over the past commemorations.

Reference Requests & Public Service The main focus of the Archives & Special Collections Center is public service, and this fact is evident in the number of requests completed over the past year which were handled primarily by Dr. Kate Dodds (Genealogy/Family History & Student projects primarily) and myself as Research Coordinator with periodic assistance from other staff members. The following tables offer a breakdown and ratio explanation of research type, time frame, fiscal year and related data comparison overall according to the three major divisions of activity – Archdiocese of Newark, Seton Hall University and Ireland/Irish-American Life Collections.

Archdiocese of Newark

FY 02 FY 03 FY 04 FY 05 FY 06 FY 07 July-Dec. 260 235 342 263 213 365 Jan–Jun 290 303 225 239 280 369 Total 550 538 538 502 493 734

Seton Hall University


Ireland/Irish-American Life


• These figures are all close approximations since they are based on actual statistics

representing formal research summaries completed by select members of the Archives & Special Collections Center including Dr. Dodds, Mr. Iannaccone and the Director. Other research requests were completed by Msgr. Francis Seymour, Archdiocesan Archivist which are not recorded in full here.

Our success rate is 85-90% in regard to finding an answer to each request received. Since each query differs and has its own uniqueness we take as much time as needed to attain completion, but in every case we try to point an individual toward the right location or other potential source matter/library/archives which may be of help. Since we are a repository that not only deals with an academic-based clientele of faculty, staff and students, but also the general public most of our research requests deal with very specific information such as genealogy/family history, Catholicism in New Jersey and allied topics. Most of these queries cover anywhere between 15 minutes to multiple days for completion which varies depending upon the complexity and detail involved with each question received. A representative or full list of specific research projects is available upon request. Inquires received by the Archives & Special Collections Center come from across the nation and world with a majority having originated in New Jersey followed by New York, Pennsylvania and Florida being quite prolific as well. Among other states represented during this period include: Alabama, Alaska, Arizona, Arkansas, California, Colorado, Connecticut, Delaware, District of Columbia, Georgia, Illinois, Indiana, Maryland, Massachusetts, Michigan, Mississippi, Montana, New Hampshire, North Carolina, Ohio, Oregon, Pennsylvania, Rhode Island, South Dakota, Tennessee, Texas, Virginia, West Virginia and Wisconsin. Foreign Countries include: Australia, Canada, Costa Rica, Germany, Guatemala, Ireland and Italy.

• A complete or partial list of specific research projects is available upon request.

Door Count - Overall

2007 July Aug Sept Oct Nov DecTotal 1500* 1500* 2000* 2000* 2757 2034

2008 Jan Feb Mar Apr May JuneTotal 2047 2918 3000 2522 2068 1962

(* Approximations due to inactivity of the counter mechanism and figures rounded up to the nearest number.)

• Total from 7/1/2007 through 6/30/2008 = 26,308 (13,154 one way traffic) [appox.] • Overall Number since the instillation 7/2006-6/2008 = 48,262 (24,181 one way traffic)

[appox.] This particular statistic shows the vast amount of visitation experienced within the Archives & Special Collections Center. However, employees, maintenance stops and curious bystanders on daily rounds constitute most of this overall tally. Approximately 30-60% fall into the researcher, or potential inquisitor category and specific numbers on fully completed research projects are outlined in the section above. Internet Homepage/Website This initiative was originally created by, and has been maintained by the Director since inception. Overall, the introduction of a totally reformatted homepage continues to be one of the most important advancements made to promote and offer more connected options between the research community and the Archives & Special Collections Center. Launched during February of 2003, reception to this homepage has been positive and the site utilized extensively while various additions have been made at regular intervals. With constant planning and updates made to this resource area we plan to offer a more extended research environment both on-site and off-site than ever before. The unique part of this website is that a user does not have to scroll down to see each part of the screen interface and a majority of links are only one-to-three levels deep when entering the site in more detail. Gratitude goes to Dr. Xueming Bao, Associate Professor/Librarian for his work in the technical aspects of website facilitation in line with our regularly submitted original content and edited/updated information as well. Like most comparable Internet pages, the front page area is broken down into three general sections which cover major topic areas dedicated to the collection holdings within the titles found as follows: I. Msgr. William Noé Field Archives & Special Collections Center (Introduction), II. University Archives, III. Seton Hall History Links, IV. Encyclopedia Setonica, V. Office of Records Management, VI. Archdiocese of Newark Collection, VII. Sacramental Records & Genealogy Resources, VIII. Catholic New Jersey History & Video Archive, IX. New Jersey Catholic Historical

Commission, X. Rare Book Collections, XI. American Civil War & Military History, XII. Ireland & Irish-America, XIII. G.K. Chesterton, XIV. Affiliated Special Collections, XV. Manuscript & Photographic Collections, XVI. Artifacts, Ephemera & Related Collections, XVII. Detailed Collection Guides & Finding Aids, XVIII. Doctoral Dissertations & Master’s Theses. On the bottom toolbar are sections devoted to more interactive content and contact options connected to our resources: XIX. Hours & User Policies, XX. Staff & Contact Data, XXI. News & Reports, XXII. How-To-Donate Materials, XXIII. Books for Sale, XXIV. FAQs & Guest Book, XXV. Archival Links. The third segment situated on the right side of the site features more broad-based web links which include: XXVI. Blessed Mother Elizabeth Ann Seton Resources, XXVII. South Orange (NJ) History, XXVIII. Religious Archival & Internet Resources, XXIX. Visual Exhibits & Digital Initiatives. Within the last year the following major sections have been added: XXIX. Visual Exhibits & Digital Initiatives. Several other pages have been updated and modified as circumstances warranted including the New Jersey Catholic Historical Commission, American Civil War & Military History, Ireland & Irish-America, Affiliated Special Collections, Hours & User Policies, News & Reports, and South Orange (NJ) History for example. Professor Kenny continually adds formal finding aids which is a major step towards parody with larger research institutions. Mr. Iannaccone has provided updated information on the work done through our Office of Records Management. Edited pages from Dr. Dodds in regard to Family History and Genealogy related upgrades effectively serve our family history community of researchers in turn. The format of this homepage is a success if the site counter is any indication. There have been approximately 2,362+ hits on this page between 7/2006-6/30/2007 and since its inception in February, 2003 there have been 20,623+ hits overall. Broken down, the following figures show usage levels from last year (in quotations) to this period… Page Title # Hits Msgr. William Noé Field Archives & Special Collections Center (Introduction)……………………..296 (250) Mission Statement……………………………………………………………………………................75 (65) University Archives………………………………………………………………………………….857 (728)

[RG and Classification Guide – 588 (510), Reading List – 903 (809)] Seton Hall History Links………………………………………………………………………….1218 (1059) Encyclopedia Setonica……………………………………………………………………………………136 (46) Office of Records Management………………………………………………… ………………….954 (808) Archdiocese of Newark Collection………………………………………………………………..1255 (1035) Sacramental Records & Genealogy Resources…………………………………………………......3315 (2624)

[Obtaining a Certificate – 729 (572), Closed Parishes – 1061 (700), Introduction to Index – 1045 (787), Non-Microfilmed Church Index – 1470 (1131), Cemeteries – 1062 (804)]

Catholic New Jersey History & Video Archive………………………………………………………553 (391) [Catholic New Jersey History – 792 (702)] New Jersey Catholic Historical Records Commission……………………………...............................1011 (710) Rare Book Collections……………………………………………………………………...................395 (334)

[Catalog – 6460 (3951)] American Civil War & Military History……………………………………………………………...542 (454)

[Catalog – 3900 (3337), Main - 564 (n/a)] Ireland & Irish-America……………………………………………………………………................906 (731) [MacManus – 6599 (4250)] G.K. Chesterton………………………………………………………………………………...............92 (14)

Affiliated Special Collections………………………………………………………………………...165 (112) Manuscript & Photographic Collections…………………………………………………………....1220 (989) Artifacts, Ephemera & Related Collections………………………………………………………….553 (342) Detailed Collection Guides & Finding Aids…………………………………………………………547 (125) Doctoral Dissertations & Master’s Theses…………………………………………………………...357 (292) Hours & User Policies……………………………………………………………………...................929 (675) Staff & Contact Data……………………………………………………………………………...1438 (1066) News & Reports…………………………………………………………………………………….796 (661) How-To-Donate Materials…………………………………………………………………………..308 (253) Books for Sale………………………………………………………………………………………...152 (83) FAQs & Guest Book………………………………………………………………………………..395 (318) Archival Links……………………………………………………………………………………….858 (731) Blessed Mother Elizabeth Ann Seton Resources…………………………………………………….887 (631) South Orange (NJ) History………………………………………………………………………….377 (279)

[South Orange Books – 173 (138)] Religious Archival & Internet Resources…………………………………………………………….702 (564) Visual Exhibits & Digital Initiatives…………………………………………………………………...76 (n/a)

• The Archives & Special Collections homepage can be found at the following web address – http://library.shu.edu/sc-homepage.htm

Dr. Kate Dodds – Archival Assistant

Annual Report ~ Archival Assistant Kathleen S. Dodds, D.A. (1 July 2007 – 30 June 2008)

Requests Completed

Archdiocese of Newark

FY 02 FY 03 FY 04 FY 05 FY 06 FY 07 FY 08 July-Dec. 260 235 342 263 213 365 319 Jan–Jun 290 303 225 239 280 349 285 Total 550 538 538 502 493 714 604

Seton Hall University

FY 02 FY 03 FY 04 FY 05 FY 06 FY 07 FY 08 July-Dec. 150 171 176 196 210 158 266 Jan–Jun 175 163 163 179 207 122 64 Total 325 334 339 375 417 280 330

MacManus Collection

FY 02 FY 03 FY 04 FY 05 FY 06 FY 07 FY 08

July-Dec. 79 198 21 17 63 17 63 Jan–Jun 102 55 6 35 34 18 88 Total 181 253 27 52 97 35 151

Sacramental Requests handled by Kate Dodds *

03 04 05 06 07 08 July-Dec. 25 $125 34 $180 27 $145 18 $115 47 $245 29 $165Jan–Jun 41 $205 35 $175 28 $155 41 $210 65 $349 35 $180Total 66 $330 69 $355 55 $300 59 $321 112 $594 64 $364

Genealogy Searches handled by Kate Dodds*

03 04 05 06 07 08 July-Dec. 14 $350 6 $200 12 $402 16 $460 6 $300 12 $285Jan–Jun 9 $195 11 $285 14 $255 15 $490 10 $230 8 $180Total 23 $545 17 $485 26 $657 31 $970 16 $530 20 $465

G. Other Searches handled by Kate Dodds for which fees were collected*

05 06 07 08 July-Dec. 6 $ 56.00 8 $397 3 $ 38 5 $48 Jan–Jun 7 $ 45.90 7 $148 7** $ 89.30 4*** $78 Total 23 $101.90 15 $545 10 $127.30 9 $126

*see attached Excel spreadsheet for FY 08 (** All handled by Alan Delozier, *** All but one handled by Alan Delozier) H. Letters sent in response to Sacramental Requests


Many more of these are being fetched from website than having to be mailed or emailed. I. Letters sent in response to Genealogy Inquiries


J. Notification letters sent

FY 03 FY 04 FY 05 FY 06 FY 07 FY 08

July-Dec. 29 26 19 16 18 27 Jan–Jun 12 10 13 12 17 8 Total 41 36 32 28 35 35

K. Genealogy Researcher Appointments


L. Friends of the Archives Fund ____________________________________________________________________________

Date Cert. Amount Gen. Amount Other Amount Grand Total

FOA FY 05

55 $300.00 26 $657.00 13 $219.90 $1,176.90

FOA FY06 59 $320.00 27 $745.00 15 $560.00 $1,625.00FOA-FY07 112 $883.00 27 $540.00 17 $602.30 $2,794.30FOA-FY08 64 $345.00 20 $465.00 9 $126.00 $936.00

M. Statistics from Weekly Reports

Letters Letters Letters Letters Letters Calls Calls Ca SHU Genealogy Certificate Notification ADN SHU Genealogy CertificJul-Dec 05 256 109 45 15 25 185 80 88Jan-Jun 06 323 149 72 14 48 196 127 132Totals FY06 579 258 117 29 73 381 207 220Jul-Dec 06 222 138 75 28 89 121 87 139Jan-Jun 07 326 191 117 24 109 172 138 185Totals FY07 544 329 192 52 198 293 225 321Jul-Dec 07 357 144 92 5 125 189 119 103Jan-Jun 08 314 179 74 28 112 160 94 85Totals FY08 671 323 166 33 237 349 213 188

N. Accession Reports produced and material housed in vault

Date Number Donor Description 07/07/05 NW

07.07.05 Nancy Waddell, CEHS

Galleon yearbooks 49, 57, 68, 71

07/07/20 RTS 07.07.20

Msgr. Sheeran, Pres. SHU

Haggadah commemorating the Holocaust, from Evening of Roses, 4/07

07/07/20 FRS 07.07.20

Sharon Wharton, Shohola PA

45 record albums, 12”, Archbishop Walsh’s episcopate

07/07/20 RJW 07.07.20

Msgr. Wister Sick call registers, St. Venantius, Orange, 1971-9, 79-91

07/07/20 AJC 07.07.20

Fr. Augustine Curley Histories, Benedictines in Newark

07/08/02 RTS 07.08.02

Msgr. Sheeran, Pres. SHU

Book, paintings by Mahmoud Farshchian, UNESCO

07/11/13 RM 07.11.13

Ron Myzie, TLTC Film, 16mm, Elizabeth Bayley Seton, 1 reel

07/11/13 FRS 07.11.13

Mike Power 2-CD’s, Archbishop Gerety’s 95th birthday mass, Basilica, Newark, 8 July 2007

07/11/20 JB 07.11.20 Joan Brennan, Freshman Studies

Galleon yearbooks 85, 86, 87, 91, 92, 94, 96, 01

07/11/20 FRS 07.11.20

Msgr. Coleman, Rector, ICS

Clock, Archbishop Boland, 22 March 1948, from Catholic Forum

07/11/29 FRS 07.11.29

Archbishop Gerety Photograph, 19 ¾ x 30”, 95th birthday mass, Basilica, 8 July 2007

07/11/29 KVR 07.11.29

Mrs. G. Keenan O’Brien, Bayonne

Kathleen V. Rogers’ pins, medals, cloak, Lady Commander with Star, Assn. Holy Sepulchre

07/12/12 SI 07.12.12 Bryan Felt Pirate Blue Donor reports, calendar, pins; Men’s basketball policies @ Prudential Center

08/02/15 JJM 08/02/15

Archbishop Myers 13 boxes of topical files, correspondence

08/02/15 RM 08.02.15

Msgr. Richard McGuire, Erie PA

2 photographs of early Military Science program @ SHC, James F. Hopkins

03/26/08 FRS 08.03.26

Catholic Cemeteries 11 x 16”, jigsaw puzzle, color photo, Basilica

03/26/08 CAB 08.03.26

Col. Madelfia Abb ROTC materials; Sheehan & McNabb books deaccessioned

03/27/08 JM 08.03.27

Jill Matthews, U. Advancement

Video tapes

03/27/08 KB 08.03.27

Karen Boroff, Dean, Business

T-shirt

3/27/08 PRV 08.03.27

Provost’s Office Photos, CD’s, contact sheets – University Events, 99-06

04/07/08 FRS 08.04.07

Msgr. Francis R. Seymour

CD Choir of Sacred Heart Cathedral, Newark NJ under patronage of Archbishop Boland

04/07/08 JM 08.04.07

Judy Mansano Papal Nuncio files 1956-present, 3 cu ft

04/28/08 UA 08.04.28

University Advancement

Departmental brochures, publications

05/27/08 AW 08.05.27

Angela Weisl, Advisor, Chavez

Issues of Chavez, literary arts magazine of SHU

06/20/08 FRS 08.06.20

Edward Civinskas CD, Holy Name Society Dinner, 5/20/08

06/30/08 MF 08.06.30

Maria Fernandez Files, Regents/Trustees meeting materials, minutes, committee reports for Middle States reports

• Additional accessions and information received (not listed in this report) via the Director on

donated materials is available upon request.

Finding Aids

Constant updates made to Priest Files , Parish Files, Archbishop Peter Gerety [incorporation of programs re: current activities], Archbishop Theodore McCarrick (154pp.) [Incorporation of clippings and programs re: currents activities], Archbishop John Myers [incorporation of 13 boxes of topical files, correspondence, chronological files and miscellaneous files] Collections constant updates to Departmental Brochures, Boland Fire Collection (54 pp.), Msgr. Robert Sheeran papers

Supervision of Students & Volunteers A. Jamie Brooks, student. Listing Mother Seton parish books, processing materials from Pope

John Paul II’s 1995 visit to Newark/NY, completing processing Ms. Rita Murphy record albums, listing record albums in vault, completing processing Msgr. John Koenig personal and Ecumenical Commission papers.

B. Vanessa Guevara, student. Processing SHU Vertical File, Publications & posters, accessioning

Sports Information materials, updating of priest, bishop & archbishop files, listing Civil War magazines for binding, Provost collection, Professor Dan Leab and Fr. Walter De Bold books.

C. Eilish Harrington, student. Listing files from McNulty Hall, Sr. Rose Thering Collection. D. Ciera McAllister, student. Listing periodicals, Ms. Barbara O’Reilly Collection books, processing

oversized WSOU records & Msgr. John Koenig personal papers. E. Jaime Earl, student. Listing SHU books, videos, Ms. Kirk Rawn Book Collection, shelving

books from Cataloguing and finding missing MacManus Irish books.

F. Elizabeth O’Donnell, volunteer. Processing Fahy papers, Parish of the Resurrection materials, Msgr. Field cards, Spirit publications, parish files. (177.5 hrs., Jul – Dec 07; 115.00 hrs., Jan – Jun 08; Total 292.25 hrs.)

G. Beth Morris, volunteer. photocopying & organizing SHU clippings, processing the Hon. Matthew Rinaldo collection. (87.0 hours, Jul 07 – Jun 08)

Speaking Engagements

• Genealogical Society of Bergen County (February 25, 2008)

Organization Coordinate billing procedures for JP Morgan Chase and accounts with all vendors [Archival

Methods, Brodart, Conservations Resources, Corporate Express, Gaylord, Metal Edge, Metro Imaging, Sayle & Wimmer, University Products, etc.] Conduct replenishment & storage of Archival and office supplies Maintain Petty Cash reports and make deposits Maintain records for Friends of the Archives Fund and now make deposits Monsignor Francis Seymour – Archdiocese of Newark Msgr. Francis Seymour has been active especially in the acquisition of materials and building upon his detailed and prolific priest files which have been of great value over the years. In his words Msgr. Seymour is dedicated to the preservation of Church records and their accessibility to the research community. “My primary function is to preserve and protect documents and artifacts connected with the history of the Archdiocese of Newark and the Catholic Church in the State of New Jersey and to have them available for authorized researchers.” Here is a summary of activities from July 1, 2007 to June 30, 2008…

• Maintaining and updating files on priests, parishes and Catholic institutions in New Jersey.

• Fulfilling requests for research from the Office of the Archbishop of Newark and other departments at the Newark Archdiocesan Center.

• Responding to telephone, written and electronic requests for archival research from all over

the world.

• Identifying photographs and collecting newspaper clippings from current publications concerning the Archdiocese of Newark and the Catholic Church in New Jersey.

• Serving as Editor, supplying information, and proof-reading the annual Newark

Archdiocesan Directory and Almanac.

• In the past year I have examined four boxes of files and photo albums from the estate of the late Monsignor John H. Koenig.

• I have also accepted a box of history books from Auxiliary Bishop Emeritus Charles J. McDonnell.

• At the request of Archbishop John J. Myers, I have completed, as far as possible, a record

of all the deceased priests of the Archdiocese of Newark.

• With the expert assistance of Dr. Kate Dodds, I helped fulfill several requests from Father Lawrence Porter, the Librarian at Immaculate Conception Seminary here on the campus.

• As in other years, individuals have made separate donations of single books or artifacts too

numerous to list here. Unfortunately, during this past year I was absent from the Archives for three months due to serious illness. Respectfully submitted, Rev. Msgr. Francis R. Seymour Archdiocesan Archivist

Professor Maura Kenny - Processing Report (1 July 2007 – 1 August 2008 )

To support the principal function of the Archives & Special Collection to preserve, organize and

create access to the materials within the Monsignor William Noé Field Archives & Special

Collections Center, oversaw the processing work and workflow of the arrangement and description

of collections, finding aids and Encoded Archival Description (EAD). Based on Procedures Manual of

the Monsignor William Noé Field Archives & Special Collections Center.

82 linear feet of materials were brought under intellectual and physical control through processing

and reformatting of finding aids. Manuscript collections (Mss), Archdiocese of Newark records

(ADN) and Seton Hall University records (SHU) are all amongst the records processed. The

following collections are included in this work:

o Mss 15 Rita Murphy papers

Processing work by summer 2007 intern Teddie Alvater and student worker

Eilish Harrington

o Mss 13 Michael Wyschogrod papers

Processing by summer 2007 intern Diego Salas

o Mss 9 Matthew Rinaldo papers

Re-processing by volunteer Beth Morris

o ADN 2.1 James R. Bayley records

o Mss 8 William T. and Marie Henderson family papers

Processing by summer 2007 intern Teddie Alvater

o Mss 10 Sister Marie-Celeste collection on Saint Elizabeth Ann Seton

Processing by Rutgers University intern Courtney Bryson

o SHU 49 Seton Hall University Women's Guild records

Processing by summer 2008 intern Farizeh Bedaiwi

Processing projects and finding aid reformatting projects which were begun during the 2007-2008

year but are still in progress include:

o ADN 2.2 Michael Corrigan records

o Mss 17 Edward Vose Sullivan collection on Bishop James Roosevelt Bayley

o Mss 14 New Jersey Catholic History Commission records

The processing work which was begun by an intern last summer was

continued this year by intern Anna Nowick

o Mss 18 Ace Alagna photographs

o Mss 0020 Trina Padilla de Sanz papers

Annotation work begun by Latino Institute student assistant Catalina Isaza in

summer 2008

o Mss 16 Sister Rose Thering papers

Preliminary processing work done by student worker Eilish Harrington and

continued by summer 2008 intern Farizeh Bedaiwi

o ADN 10.5 Archdiocese of Newark Parish records

Working with volunteer Elizabeth O’Donnell to create a finding aid scheme

and access for the parish histories and other records in order to consolidate

disparate materials measuring over 200 linear feet

Spearheaded all digital work for processing and finding aids within the Archives & Special

Collections Center. This two step process includes the encoding of finding aids in Encoded

Archival Description (EAD) and the transformation of the EAD files into a web browser readable

format. Online versions of finding aids are available for the following collections at

http://library.shu.edu/sc/:

o Seton Hall University records, Office(s) of the President & Chancellor records,

record group 3

• Bernard J. McQuaid papers

• Michael A. Corrigan papers

• James H. Corrigan papers

• Joseph F. Synott papers

• John A. Stafford papers

• James F. Mooney papers

• Thomas H. McLaughlin papers

o Archdiocese of Newark Records

• James Roosevelt Bayley papers

o Manuscript Collections

• Marcus Daly papers

• Collection on Saint Elizabeth Ann Seton

• William T. and Marie J. Henderson family papers

• Sister Marie Celeste papers

• W. Paul Stillman papers

• Father Edward H. Flannery papers

• Michael Wyschogrod papers

• Rita Murphy papers and phonograph records

Collaborated, along with University Archivist Alan Delozier and the Seton Hall University Law

Library, on the Peter W. Rodino papers

o Provide browser ready html from the <EAD> xml file to provide access over the

world wide web

o Help train the librarian from the Seton Hall Law Library on proper archival

standards and procedures

o Work with the project archivist of the Rodino papers to finish processing of the

collection

To better gain control over the materials of the Archives & Special Collections, investigated the

purchase of collections management software for the department

o Researched the needs and requirements of the department for the software

o Researched the existing software options to narrow down the possibilities to fit the

needs of the department

o Organized demonstrations of the top 4 programs

o Made recommendation for purchase of software

Worked on the Religious Artifacts Database in collaboration with the Teaching, Learning and

Technology Center (TLTC)

o Adapted existing metadata for inclusion in the database

o Prioritized which items were to be digitized

o Described the uncataloged items

o Created an ID scheme for the objects so that each item would have an unique identifier

o Adapted the categories list for the objects

Working on the committees with the Digital Services Librarian, other Library faculty and TLTC to

implement an Institutional Repository using the DSpace software. Includes work on structuring

metadata standards for the repository.

Mr. Leonard Iannaccone – Records Management

Annual Report - Records Management – 2008 Shredding Records Management has a shredding planned for this summer. 6 departments approved expired records for destruction, totaling 156 boxes and 4600 pounds. Awaiting payment from one department. 3-5 other departments have not yet responded to disposition requests, including the School of Business, Center for Public Service and SGME. STORAGE AREA

The Records Management Storage Area can hold up to 1400 boxes. The present number is in the vicinity of 1300 boxes. The number changes weekly as more records are transferred to Records Management, and will change once Summer 2008 shredding is complete. The majority of boxes originate from current users who are transferring greater numbers of records. Large recent transfers include: The College of Nursing - 42 boxes Enrollment Services / Admissions – 63 boxes Enrollment Services / Financial Aid – 72 boxes DATABASE The re-construction of the Access database continues, processes are being streamlined and non-essential data deleted. The Records Management PC files were also consolidated and many repetitive files were deleted. Standardized files were created, to be used by student workers to increase consistency in cataloging. The current goal is to get the location and disposition date of every box in the collection into the database. Currently approximately 1050 boxes are in database, but many are without disposition dates. Previously transferred records are still being processed and entered. ROUTINE OPERATIONS Between March and the end of June, Records Management received 31 requests for records, 77% were completed successfully. 96 empty boxes have been given out to departments across campus, and 136 boxes processed into the collection. Our microfilm camera is no longer able to be serviced because of age. A decision has to be made about future microfilm needs and processes. ARCHIVES I aided with many Archdiocesan, archival, or SHU requests during my daily time at front desk. STUDENTS Records Management has two student workers. During the Spring semester Ms. Erin Ganley did a survey/cataloging of old microfilm rolls, along with other miscellaneous tasks (cataloging new boxes, labeling and organizing in the vault). Mr. Greg Ahrens, between Spring and Summer, has cataloged most of the recent deliveries from Enrollment Services, both Financial Aid and Admissions. He has also assisted in preparation for this summer’s shredding. Both Erin and Greg were extremely helpful during the regime change in the department. Walsh Library Gallery – Ms. Jeanne Brasile This particular area falls under the direct supervision of the Archives & Special Collections Center, but is covered in a separate full-length report. The fine supervisory work of Ms. Brasile has made

this one of the most important focal points of the University Libraries overall. More detailed insights on the Gallery and to review the latest, or past issues of the Annual Report please feel free to contact her office for further information. Student Worker/Internship/Volunteer Accomplishments The contributions of our student workers/interns/volunteers help immeasurably to the organizational efforts of the Archival & Special Collections Center in many different ways. In most cases this invaluable assistance focused upon individual projects and related assignments as created by our staff members. Dr. Dodds, Mr. Iannaccone and Professor Kenny deserve much credit for primary and direct supervision of various personnel and helped in full or part with guiding many of the individual tasks accomplished over the course of this past year. Among our student workers/interns/volunteers who deserve a tremendous amount of credit for their work include… Ms. Teddie Alvater, Ms. Farizeh Bedaiwi, Ms. Jaime Brooks, Ms. Courtney Bryson, Ms. Jaime Earl, Ms. Rebecca Finch, Ms. Erin Ganley, Ms. Vanessa Guevara, Ms. Eilish Harrington, Ms. Catalina Isaza, Ms. Ciera McAllister, Ms. Beth Morris, Ms. Anna Nowik, Ms. Elizabeth O’Donnell, Ms. Jennifer Roberts, Mr. Diego Salas. They are listed by status and their fine efforts are broken down in capsule form. A majority of these accomplishments have been outlined in the supervisory report compiled by Dr. Dodds, Mr. Iannaccone or Professor Kenny (when corresponding to Processing-related endeavors) and denoted as such below… Student Workers Mr. Gregory Ahrens – See report by Mr. Iannaccone Ms. Erin Ganley – See report by Mr. Iannaccone Ms. Eilish Harrington – See report by Dr. Dodds and Professor Kenny. Ms. Ciera McAllister – See report by Dr. Dodds. Unpaid volunteers are a selfless and highly respected part of our staff for their willingness to help on their own time and with much enthusiasm. The following accomplishments were made (# of hours worked listed where available) in turn by these individuals… Ms. Beth Morris – See reports by Dr. Dodds and Professor Kenny. Ms. Elizabeth O’Donnell – See reports by Dr. Dodds and Professor Kenny. Individuals who volunteer for work in the Archives & Special Collections Center as part of an academic program are also providing a needed service for the organization, but also for their own benefit to learn the finer points of the archival profession especially when it comes to the mechanics of processing collections from start to finish (with semester(s) worked) and/or have created a

comparable final paper. Included are those who have been involved in this program over the past year… Ms. Teddie Alvater – See report by Professor Kenny. Ms. Farizeh Bedaiwi – See report by Professor Kenny. Ms. Courtney Bryson - See report by Professor Kenny. Ms. Rebecca Finch – Worked upon organizing individual editions of the journals from the Msgr. John Oesterreicher Collection. Created a list and her efforts led to having these materials shifted to the locked cabinets on the fourth floor of Walsh Library that already features other printed matter from this particular library. Ms. Catalina Isaza – See report by Professor Kenny. Ms. Jennifer Roberts – Museum Studies major at Seton Hall who is working on the gathering, listing, inventorying and evaluation of materials from the campus radio station WSOU-FM. Materials related to this office already found in the Archives & Special Collections Center in anticipation of an exhibit and reunion event upcoming next year were worked upon along with newly donated items. Mr. Diego Salas – See report by Professor Kenny. New Jersey Catholic Historical Records Commission This administrative body which had its start at Seton Hall University during the mid-1970s has maintained various activities throughout the past year. The headquarters for this organization remains stationed in the Archives & Special Collections Center where the business files, publications and other materials relating to the organization currently reside. Under the directorship of myself and help by fellow Commissioners various activities have taken place through our repository for the benefit of the wider Catholic New Jersey world over the past year. Various general meetings and those of the Development, Public Outreach and Scholarship Committees were held within our repository at different times over the past several months. Many projects have carried over from last year and have remained in effect to the present day. Further information on various aspects of the Commission are available (through the Executive Director, Alan De Lozier) including Meeting Minutes and Newsletter content upon request. Other accomplishments include…

• The passing of Sister Irene Marie Richards, O.P. and Mr. Thomas Murray were acknowledged for their respective contributions and service to the Commission over the years.

• The first edition of the New Jersey Catholic Historical Commission electronic newsletter,

entitled: The Recorder highlights group objectives, membership activities and other historical items that impact upon Catholicism in New Jersey in particular was recently published. Future editions that follow the inaugural eight-page Winter 2008 edition of this publication will continue to feature Commission events, profiles and other news of interest that

impacts upon Catholic-based scholarship within the Garden State. This resurrected newsletter was distributed to each Commission member and over hundreds of other individuals, organizations, listservs (including New Jersey History, New Jersey League of Historical Societies, Archivists of Religious Institutions, etc.) and interested parties that have some connection to our organization. Dozens of comments were received with most being positive and ones were forthcoming from locales as far away as Canada and Indiana for example.

• A special public program sponsored by the Commission entitled: “Workshop on Writing

Parish History” was held on 4/12/2008 in the Beck Rooms of Walsh Library on the campus of Seton Hall University. This event was coordinated by Dr. Thomas Rzeznik and featured various speakers to help those in attendance craft a more comprehensive history of their respective church.

• Second round of updates to the Commission Homepage (hosted by the Archives & Special

Collections Center) such as basic changes and additions were made to the page.

• Three members of the Commission, Father Augustine Curley, Dr. Fernanda Perrone and myself presented papers at the American Catholic Historical Association Conference in South Bend, Indiana (4/2008) under the overall title: “Aspects of New Jersey Catholicism” as part of organizational outreach for this group. A separate article on South Jersey Catholics of Salem County featured in the Newark Star-Ledger (of 4/15/2008) cited the Commission as a background source within the course of this story.

• Work on the budget and balancing accounts was made prior to the end of the current fiscal

year. At the time of this report, the Commission has a positive balance on its savings account.

• Various major and sub-committee meetings held over the past year were scheduled and

held at Seton Hall University (except for one session at Rutgers, The State University of New Jersey – 6/5/2008) to discuss a wide-range of Commission business.

Director’s Report – Specific Activities & Accomplishments Along with some previous endeavors listed above some specific efforts are provided in the following section… Public Service & Educational Programming I. Special Lectures/Presentations In conjunction with informal discussions on the finer points of archival science and specifics focusing upon a wide-range of subject areas are discussed in the Archives & Special Collections Center on a daily basis, but special outreach efforts arise in the form of specially scheduled talks before campus groups and the general community alike. Included in this category were the following programs (in chronological order)…

United States Constitution – Public Reading. Held the American Flag at the morning recitation as

part of an honor guard in tribute to this document on the University Green. (September, 2007)

“Father Robert I. Gannon, S.J. and the Re-Birth of the Modern St. Peter’s College, 1930-1936,”

Presentation delivered before the American Catholic Historical Association conference held at St. Mary’s College in South Bend, Indiana. (April 3-5, 2008)

II. Mass Media & Promotion Broadcast and print publicity alike helps to both solidify existing interest and widen exposure to our collections and services. Included were the following results from the past year… Internal Broadcast & Print Highlights

• Revisions made to the Archives & Special Collections and Office of Records Management sections of the Seton Hall University Undergraduate and Graduate Catalog(ue)s, 2007-2008.

• Information provided to the Office of Institutional Research for the Annual Seton Hall

University Fact Book.

• Quoted in the following articles from the Setonian over the past year – Donnalee Donaldson “A&S Plans Irish Studies Program,” 11/1/2007; Sarah Rozek “Take A Look, It’s In A Book,” 11/1/2007; Nathalie Ranger – “Now Undefeated: The Rise And Fall Of Hall Football,” 11/15/2007; Karen Montgomery, “’Rewind’ To A Different Kind Of Video – Nostalgia For VHS Still Looms,” 2/21/2008.

External Broadcast & Print Highlights

• Promotional notices on Archives & Special Collections activities submitted on a regular basis to the Seton Hall University Office of Advancement, Academic Archivist (Society of American Archivists), Mid-Atlantic Archivist (MARAC), Association of Catholic Diocesan Archivists (ACHA) Newsletter, New Jersey League of Historical Societies and related organizations including various Internet sources.

• Quoted in the Maplewood-South Orange News-Record in a feature article about Greg Burris,

President of the South Orange Historical Preservation Society published on September 20, 2007.

• Exhibit of materials donated through and planned by the late Mr. Thomas Murray,

former Essex Catholic High School teacher and our repository was featured in the Newark Star-Ledger and various editions of the TC Eagle’s Eyrie newsletter as a result.

• “As He Sees It,” the Ed Lucas Baseball Exhibit hosted by the Center was promoted in the Jersey Journal and numerous other print and broadcast outlets around Northern New Jersey and the New York City area. Lucas was also the subject of a student video by Ms. Erica Emmlich of Montclair State University (NJ) and this production was subsequently broadcast locally on the Comcast Cable Network.

• Credit line was provided for furnishing a copy of the Seton Hall school song for an

episode of “Martinis with McDermott” (Men’s Basketball) broadcast on Channel 36, the Summit (NJ) Cable Network that aired during the Winter of 2008.

• Numerous information, photographic research, project advice has been provided in

regard to various campus-centered department publication and promotional projects especially through the Office of Advancement. Examples such as the photographing of various artifacts from our collection for future Alumni newsletter feature articles were digitized. Specific project accomplishments are featured in our detailed research files.

III. Academic Presentations & Thematic Projects Teaching lessons on information literacy and research techniques is an ongoing service provided mainly through the collaborative efforts of the University Libraries and various academic departments. Mainly class sessions connected with the History Department, but Freshman Studies and English were also undertaken at regular intervals. Students were often helped afterward with their assignments and reinforcement of research techniques. A total of 16 classes (11 Fall/5 Spring) and 150+ students were taught over the past academic year. Serve as University Libraries liaison to the History, Religious Studies and Military Science Departments.

• Among the course areas (outside of those that I serve as liaison) where teaching aid was provided include a Communications course where an introduction to archival resources formed the nucleus of a major student project. Regular quota of Freshman Orientation and English 1201/1202 level classes are taught to aid Faculty Library colleagues. Among the topic areas covered in the course of this teaching experience include - Irish History, Greek Classics, Gangster Films, Richard Wright’s – “Black Boy,” American Catholic History – “1960s Legacy” among other diverse and detailed subject areas. School related projects are numerous and invaluable to the proliferation of archival usage potential, thus, the aforementioned topics and many other queries come to us on a regular basis.

• Assisted Ms. Betty Sieduth, a Graduate Student at the Pratt Institution in New York with

questions regarding a report on Archives/Records Management that she wrote on the Seton Hall University operation for a term paper assignment and possible internship opportunities in the archival science field during the Spring/Summer 2007 semesters.

• Discussion and tour of the Center for Ms. Elizabeth McDermott from the School of

Communications and Information Studies at Rutgers, The State University of New Jersey who is pursuing career paths in the field of Archival Science. Other individuals have been and will continue to be provided tours and/or advice upon request on a regular basis.

• Thesis and Dissertation Research. Assistance offered for many Seton Hall students and campus visitors on a regular basis. Included among the most notable visitors over the past year include multiple students from Drew University currently enrolled in the Master and Doctor of Letters programs sent via Professor Christine Kinealy and Mr. Tim Wenzell, an English Professor at Seton Hall who utilized our Irish and Irish-American resources are among those who were multi-time users of our services during this period.

• History Department Brochure. The newly created flyer for this area was photographed

in the Archives & Special Collections Center via permission granted to the School of Arts & Sciences who sponsored this pose and shoot session.

• Jewish-Christian Studies. Aided with the first phase of a detailed information database

made available via their departmental Homepage. Included at this time are select writings, speech transcripts and varied images from the Msgr. John Oesterreicher Collection. Future additions are being contemplated and discussed for insertion at a later time.

• Additional Research Projects – Faculty. Interlibrary Loan facilitation and book orders

are commonplace for/by teachers at the school along with specific information seeking projects including specific examples such as works about G.K. Chesterton for Professor Marian Glenn, Chair of the Honors Department; Father Stanley Jaki on access to Religion/Science topics on or off-campus alike; Bibliographical examples on various Theological Issues related to the subject of labor by the late Dr. William Toth from the Immaculate School of Theology; Information about the Business and Nursing Schools including photographic scanning, image preservation and Internet development in particular were handled. Visiting faculty including the aforementioned students from Drew along with Mr. Terry Golway (lecture preparation) and Dr. Roy Domenico (exhibit information) in particular from Kean University and the University of Scranton respectively utilized our resources.

IV. Publications

• Typically included in this section are various articles written by the Director to promote

various aspects of University History and History at large. Submission of various writing proposals have been made to various editors of academic journals, but nothing has appeared in actual print during the time covered in this report. V. Campus/Community Activities & Exhibitions Special Exhibitions/Displays The benefit of our manuscript collections is accentuated by photographic and objects which form a visual compliment to our solidly written research materials. These lend themselves to a thematic

interpretation of some of part of Setonia or Church History in some manner. Among the exhibits undertaken over the past year include…

• A special window exhibit entitled: "Essex Catholic High School on Broadway, 1957-2003" celebrating this defunct preparatory school was on display from October 2007- January of 2008 at Walsh Library on the campus of Seton Hall University. The showcase featured various yearbooks, prints, trophies and other memorabilia from, and about this particular institution. A number of former ECHS Eagles provided items with a large concentration coming from Tom Murray, former History Teacher and show co-curator who donated many of his own professional effects to our school in conjunction with this event.

• The Center in conjunction with the Seton Hall University Libraries co-sponsored a

program on April 10th celebrating the history of Irish culture through evolutionary tales and musical interpretation. This two-part event featured a lecture entitled "Tradition and Revival: a Look at Irish Set Dancing" by Paul Keating, a writer on traditional music for the Irish Voice newspaper. Paul currently serves as the artistic director for the Catskills Irish Arts Summer School in East Durham, New York. His talk was followed by a musical concert presented by the group "Hearts Content,” which consists of Linda Hickman (flute, tin whistle and vocalist), Tom Dunne (button accordion and fiddle) and Iris Nevins (guitar), a trio of musical veterans who have performed extensively in the area and across the world. Discussion of the McManus and Murphy Irish Collections housed at Seton Hall came about within the course of the evening to highlight potential scholarship opportunities for those in attendance.

• A special three paned window exhibit in honor of Seton Hall University alumnus and

noted baseball reporter Ed Lucas, '62 entitled: "As He Sees It" has been a hit with viewers since its opening in August. Lucas, who is visually-impaired has written numerous pieces on his favorite sport and has met scores of players, administrators and famous figures during his travels as a chronicler of the Great American Pastime. He has also been the subject of articles in Sports Illustrated, New York Times and various television documentaries. A number of artifacts from his school days, autographed baseballs, uniforms and photographs with noted personalities highlight the display. Central themes include his lifelong friendship with the recently departed Phil Rizzuto, connections with the New York Mets and Yankees along with the Final Game of the 1951 National League Playoffs and dramatic victory by the New York Giants over the Brooklyn Dodgers on a ninth-inning home run known as "The Shot Heard Round the World" ironically marked the same day that Lucas lost his sight. An outdoor baseball-themed reception was held on September 18th for Lucas and was well-attended by friends, well-wishes and various baseball fans alike. This event was captured by a reporter for local radio station WGBO-FM Newark and broadcast on its weekly news digest program. This particular exhibit is on display from August-November of 2007 at Walsh Library on the campus of Seton Hall University.

• Walsh Gymnasium/Recreation Center. Provided advice, vision and arranged each of the

eight standing lobby display cases to show the athletic history of Seton Hall University through thematic arrangement by such subject areas as – Early Years, Student-Athletes,

Big East, Men’s & Women’s Basketball, Athletic Venues, etc. Long-term display arrangement has been granted with options for changing items and promoting sports history through this exhibition space in the months ahead.

• Science Building Renovation. Helped provide detailed and extensive research data for

the opening ceremony speeches. Advice offered on the unlocking of their cornerstone/time capsule from the original edifice built over five decades previous.

• Our Center also partnered with the Walsh Library Gallery on an exhibit entitled: "The

Beauty of Sacred Garments" which draws on the display of ceremonial apparel representing Christianity, Hinduism, Islam and Judaism. Various examples of Catholic ecclesiastical wear from the archival collection is on loan for the duration of this exhibit. This event ran from September 10 through October 26, 2007. A catalog of the event was published in conjunction with this display.

• Display Cases – Archives & Special Collections Center. Continuation of the display on

text books and primers used over the years at the school lasted through the Summer of 2007. Over the past several months an exhibit designed in honor of Ms. Phyllis Salvato and her family has been constructed with through photographs and related items donated to our repository over one year ago. This segment is coupled with an exhibit on South Orange (NJ) through reproduced photographs from the collection of local resident Ms. Naoma Welk, author of two books on Village history and through postcards donated by long-time patron Mr. George Velotto.

• Assistance to Mr. Terry Golway, Professor of History at Kean University who needed

background information from the PJ Kenedy directories in our collection for an exhibit observing the 200th anniversary mark of the Archdiocese of New York held at the NYC Museum through the Fall of 2008.

• Other Exhibits - Rosary beads on loan to the Seton Hall University Museum (Fahy Hall)

for an exhibit on ceremonial objects in religious art (1/2007-present). Help with the exhibit catalog for the 2007 program – “Escaping The Triangle - The Art of William Coronado” held at the Walsh Library Gallery.

VI. Campus Committees Part of the connection between our department and the wider-Seton Hall community comes with my participation in campus life. Most often in the form of service on short, or long-standing advisory and service bodies. Included are my most active ones from the past year…

• Leadership Capacity. Executive Director – New Jersey Catholic Historical Commission (see separate section for further information), Co-Advisor for the Seton Hall University Student Irish Society (Pirates of Irish Persuasion and Excellence, PIPE) and provisional Faculty Advisor for the Fencing Club.

• Representative Participation. Center for Catholic Studies Committee, Charter Day

Committee, Digital Services Librarian Search Committee, Disaster Planning Committee,

Faculty Guide & By-Laws Committee and Library Committee (Faculty Senate Sub-Committees), Faculty Senate – Alternate (2006), Immaculate Conception Seminary Library Committee, Library Collection Development Committee, Program Review (Library) Committee, Sesquicentennial Symposium Planning Committee, University Day Committee (Book Sale Committee), Walsh Library Gallery Advisory Board (Ex-Officio Member), Women’s Conference Planning Committee (Heritage Sub-Committee and Video Project).

VII. External Committees Just like administrative bodies within the school, those devoted to professional and associated organizations help with learning about new trends in the field and provide opportunity for growth. Among those in which participation has been undertaken include…

• Leadership Capacity. Chair of the 2008 Repository of the Year Award Committee for the Mid-Atlantic Regional Archives Conference.

• Representative Participation. Archdiocese of Newark Patrimony Committee, Collections

Committee – Catholic Resources Research Initiative (CRRI), Newark (NJ) Historical Advisory Committee, Board of Advisors & Member – South Orange Historical Preservation Society.

VIII. Consultation & Professional Aid An extra part of the job includes sharing professional advice with colleagues and others who might have an interest in the particulars of archival science and other types of information needs. Included are a few select projects and problems that have been assisted with over the past year…

• Columbia High School, South Orange-Maplewood. Provided insights and assistance on the creation of a standardized archival program at this institution. (Summer 2007)

• Drew University. Archivist asked about Records Management program and about librarian administrative/faculty status at our school. (Fall 2007)

• Kean University/Liberty Hall Museum. Helped with archival standards and hiring of a qualified individual to process and sustain a preservation program to deal with the Kean Family Papers and related materials. (Spring 2008-present)

• Monmouth University. Help with grant project advice on digitization of school newspapers. (Fall 2007)

• Morristown Public Library. Assistance with donation potentials asked of this repository by a prominent local author on Catholic issues. (Fall 2007)

• Newark Historical Collaborative. Discussion about a collaborative project with other Newark (NJ) historical repositories including the Newark Public Library, New Jersey Historical Society, etc. (Spring 2007-present)

• St. Lucy’s Church-Newark First Ward Committee. Involved with a collection and preservation collaborative with this parish/group for long-term historical exhibit and research projects. (Spring 2007-present)

• St. Peter’s College Library. The 40th anniversary of the O’Toole Library was celebrated during the Fall of 2007 and as former College Archivist, help was provided in the form of identification of groundbreaking images from 1967 which featured various priests on hand at this event. Attendance at the actual celebratory reception was made to celebrate this accomplishment. Help with the website on school and Jersey City history was also offered and implemented in turn.

• Seton Hall University Law School. Offered help on photograph, scanning and pricing estimates in regard to publication standards in regard to the ongoing Rodino Collection project. (6/2007-present)

• South Orange Public Library. Helped with ideas on local history program and resource preservation, storage and acquisition ideas. This is an ongoing consultancy. (2005-present)

IX. Special Accomplishments & Other Programs Outside of speaking engagements and sponsored events through the Archives & Special Collections Center, other unique opportunities for recognition or reflection arise. Here are some of the following ones that took place over the recent past…

• Archival Advisory Board. This group is made up of various individuals from the Office of Advancement, Library Administration and those who can assist on decision making and help with donor outreach, fund raising and other initiatives. Further information will be found in subsequent Annual Reports as group activities become more focused and projects completed.

• Irish and Italian Advisory Boards. Based on the concept of the main overall Archival

Advisory Board with specific focus areas with the assistance of various members from the campus community and general public alike. Further information will be found in subsequent Annual Reports as group activities become more focused and projects completed.

• Continuation of work on streamlining books, clippings and other materials found in what

will eventually become the foundation of a specialized Msgr. William Noé Field Collection. X. Collection Acquisitions Donations & Accessions (Selected List) Many different publications, artifacts and other items have been received and housed by the Archives & Special Collections Center over the past year. This is a significant part of our mission in building up material holdings as a means of perpetuating the value of historical scholarship in its various forms. Each item which comes into our collection is acquiring either by a staff member, independent means, word of mouth or direct inquiry/notice asking for donations. Materials are

collected and accessioned into the Archives & Special Collections Center holdings catalog on a continual basis. The Director and Dr. Kate Dodds make the evaluation and create the accession form for each group of item(s) in turn. Counted among the most significant collections amassed over the past year include… Various collections continue to be acquired on a regular basis as part of an ongoing mission to enhance our resource focus in the area of Catholic New Jersey in particular and expand even further into the realm of American Catholicism at large. Within the past month three important groupings of historical material have been received for example.

• The Father Walter De Bold (1916-2006) library of books and related texts in the study of ritualism and cults across the world will enliven our growing Rare Book Collection.

• Former University President Msgr. Edward Fleming has donated a number of newspaper

clippings, photographs, letters and associated materials related to his life in academia and administrative circles that chronicle his activities as Chief Executive of Setonia from 1969-70 in particular.

• Area teacher and historian, Thomas "TC" Murray who worked on the 1964 Tercentenary of

New Jersey, and is widely regarded as the foremost expert on the now defunct Essex Catholic High School, is entrusting his papers and copies of publications which range from the 1960s-2000s to our repository.

• The acquisition of various book and print collections including a number of nineteenth and early twentieth century volumes from the Mother Seton Parish in Whiting (NJ).

• Significant objects relating to the Cathedral of the Basilica of the Sacred Heart in Newark

have been donated by former head docent and historian Bernard Flanagan. • Business papers, monographs and related objects from the former Seton Hall University

Press were recently acquired. During its prime operational years, the Press specialized in Chinese language materials and related volumes. Finished texts were published not only through their South Orange headquarters, but the Press also had a satellite office in Taiwan during the late 1960s-mid 1970s. The University has long had strong ties to Asia with the introduction of a Far Eastern Studies Institute in 1951 that still functions today and from which materials are continually produced and added to our collection as well.

• The first major grouping of Irish-American papers obtained by our repository were donated

by former New Jersey State Ancient Order of Hibernians Chair James McFarland. This documentation centers upon varying issues that range from AOH activities within the Garden State to the peace process in Northern Ireland. A majority of these papers, reports and related items were produced during the 1980s-90s.

* A complete list of individual acquisitions can be obtained via request from the Archives & Special Collections Center.

Conclusion A thank you goes out to all who have supported the Monsignor William Noé Field Archives & Special Collections Center over the past year. Included are Dr. Howard McGinn, Dean of University Libraries; Mr. Paul Chao, Associate Director of University Libraries; Ms. Catriona Hill, Building Manager; Maintenance Staff especially Mr. Nelson Paz-Marquez who keeps our area clean, cheerful and conscientious; Monsignor Robert Wister, Professor of Theology; Dr. Xueming Bao, Associate Professor/Librarian; the faculty and staff of the University Library and every donor, researcher and anyone not listed individually who has provided support and good will in any and all forms. Respectfully Submitted By, Alan Delozier Director/University Archivist

annual report of the - seton hall university• mother seton research. our repository has always...

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