PowerPoint Presentation

ANNUAL WORK PLAN & BUDGET 2014-15

Directorate of MDMEDUCATION DEPARTMENT GOVT. OF BIHAR

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1 Bihar at Glance1Area in Sq .Kms94,1632No.of Districts384No. of Municipal Corporations 117No.of Blocks5348No.of Villages45,1039No .of Gram Panchayats847111Population10,38,04,6312Male and Female Sex Ratio 1000: 91613Population Growth rate 2001-201125.07%14Percentage of population - Urban 11.30%15Percentage of population - Rural88.70%22 Management Structure-MDM Bihar3State LevelDirectorate of MDM/Bihar Raya Madhyan Bhojan Yojana Samiti (BRMBYS) Education DepartmentState level steering cum Monitoring committee Director/DD/OSD/Asst. Dir/Jr. Monitoring Officer/IT Manager/Data Admin/Finance Manager/AO/ APC/Nutrition Expert/ Accountant/Asst/Steno/ Computer Operator

District LevelDistrict in charge of MDM (Bihar Administrative Service)/DC/DRP/Accountant / executive Assistant District level steering cum Monitoring committee

BLOCK RESOURCE PERSON

Block level Steering cum Monitoring committeeBlock LevelSchool LevelHeadmaster/Senior Most Teacher

Vidyalaya Shiksha Samiti (VSS)3Sl. NoType of SchoolsAs per PAB approvalAchievement No. of SchoolsNo. of childrenNo. of SchoolsNo. of children Availed1.Primary (I to V) Govt. +LB+GA Schools399279400000392259294501NCLP595147885254962Total 4052294147883975092994632Primary with Upper Primary (I to VIII) Govt. + GA+LB297163500000293103644097Total297163500000690603644097GRAND TOTAL70238129147886989212943650PAB approval Vs Achievement 2013-14MDM Working Days :-

Mid Day Meal provided for152 days in primary and 151 days in upper primary against 171 approved days for 2013-14 upto December 44 Release & Expenditure 2013-14 (in Lakhs)COMPONENTOpening Balance of GOI as on 1.4.2013 GOI Release GOB Release

Total fund available in 2013-14Expenditure till 31.12.2013Cooking cost

5124.21125245.6027383.98152629.6073685.37Cost of Food grains10256.62Cook-cum-helper

12893.85Transportation

1722.65MME1776.74Total5124.21125245.6027383.98152629.60100335.23Kitchen shed 11385.14553.137311.9419250.2111890.87Kitchen device1788.001664.702988.006440.706440.705Coverage - Against Enrolment / PAB in 2013-14Quarter Enrolment(2012-13)PAB (12-13)Average per day Beneficiaries in (2012-13)Coverage against EnrolmentCoverage against PAB

First1944515012914788122422336395Second1984554812914788

1303101266101Third1951623012914788

1346096569104COVERAGE AGAINST ENROLMENTQuarter2011-122012-132013-14Enrolment(2011-12)Average per day beneficiaries in (2011-12)% against EnrolmentEnrolment(2012-13)Average per day beneficiaries in (2012-13)% against EnrolmentEnrolment(2013-14)Average per day beneficiaries in (2013-14)% against Enrolment1st Quarter20498092926509045198455487958112401944515012242233632nd Quarter204980929204598451984554811831046601984554813031012663rd Quarter204980928260042401951623012398335641951623013460965694th Quarter20498092891200243195162301328944068State Average20498092891043343196808891136923358 Kitchen Shed status in 2013-14YearTotal unit sanctionedAmount SanctionedConstructed Inprogress Not Constructed Expenditureunspent balance2006-071605096301605000963002007-08150599035.41505900903502008-0931078186471210300726202009-1000000002010-1100000002011-1237908060.8379000806102012-1318975113856703012272402273632013-14573*553.1300000Total855255731153705012272380107363 Unspent amount Rs.11385.14 lakhs of 18975 units sanctioned in 2008-09 returned to GOI in 2010-11 . Again GOI returned in 2012.-13. out of 18975 units only 6703 unit amount released to school having land for construction of kitchen shed. fund for 12272 unit will be utilised against the demand generated in time for schools sanctioned upto 2010-11.Currently, we need 1358 units for the schools santioned after 2010-11 upto 2013-14.Funds for 470 out of 573 kitchen shed sanctoned in PAB 2013-14 were received in last week of January 2014. rest 103 kitchen shed funds are pending.

Food Corporation of India State Food Corporation (SFC)Nodal Agency Block Resource Person and Local Private contractor SchoolsFood grains Flow

District wise Online advice generation( MIS) Fund FlowFund released by GOI

Approval by The Minister

Approval by the E.C

Approval by the CabinetIssue of Sanctioning orderWithdrawal from treasury Fund released by BRMYS to districtsFund released to the schools-district online advice generation system Initiatives taken in 2013-14Strengthening of management structure: District program manager (DPM), state level finance manager and I.T manager post created and appointment have been for the betterment of the scheme.The monthly state level meeting of district MDM in-charges, officers of the SFC, FCI, vendors and related banks are organized regularly to identify the problems and solve them.Monthly review meetings of BRP of low performing blocks.The honorarium of headquarter and field level officer and staff revised on the basis of CPI index.

Initiatives taken in 2013-14 contd..The tablet PC based inspection will be now implemented across state after successful pilot study.Provision of plates and glass from state fund.Additional Provision of Rs 5000 per school for procurement and replacement of kitchen devices.Release of Rs. 39 crores from state own resources for repairing of old kitchen shed in three category @Rs.15000/-, Rs.10,000/and Rs.5000/- Fund for mat for sitting and Apron with cap @Rs 125 per cook resp. released to schools. Fund for storage bins and storage trunks( state resources) provided to schools for better storage of foodgrains and condiments.12

Initiatives 2013-14 Ranking of District performance

The revised performance based ranking of the districts has been started since January 2014. System of recognizing performing officers put in place.Criteria for ranking are :Average Per day beneficiary against EnrollmentMDM working daysMdm Functional School as Per MISDopahar(IVRS) PerformanceHuman Resource Kitchen shed FCI PaymentSchool. Inspection As Per MISSteering-Cum-Monitoring Committee Meetings Number of Cooks Cook-cum-Helper's Payment

Block level performance evaluation system launched in January 2014.

Capacity BuildingThe district MDM in-charges were sent to National Productivity Council, Jaipur for office Administration and Management Training Program.Four day residential training of Field officers and staff was conducted for management and sensitisation.One day training of 70000 Head masters, 70000 VSS members and 220000 cook cum helpers is being conducted for preparation and management of the scheme.

Initiatives 2013-14 - Dopahar - IVRS In Dopahar(IVRS) weekly and daily monitoring for meal not served has been introduced.Data received Through IVRS is available on Dopahar.org for public view to ensure transparency .Third question changed on quarterly basis of priority of the issues and for sensitisation.Dedicated Toll free number for Public Grievance redressal system 1800-345-6208 has been launched.Strengthening of Web-based MIS and MDM functioning process integration with MISFood grain and fund sub allotment to schools through MIS, Flat file generation for bulk fund transfer for Cooking Cost and Cook Cum Helper honorarium.

Financial Management and AccountingAccounts manual has been prepared and adopted.Tally is being implemented.A CA firm for statutory audit has been engaged.Internal audit will be taken up soon after general elections

MonitoringSurprise school visit by Principal Secretary , Secretary Primary Education and Director MDMDirectorate level officers visit of districts started since Dec-13 one third districts covered every month.Surprise and regular inspections by MDM I/C and BRPInspections by other officers of education department DEO, DPO, PO and BEEOInspections by other officers of the district Inspection reports are available on MIS.

Monitoring contd. State Level SMC meeting was conducted on 14.11.2013 And 19.02.2014 under the chairmanship of Chief Secretary.District Level steering cum Monitoring Committee meetings are held on quarterly basis. Emphasis on Regular meeting is being pursued. Block Level steering cum Monitoring Committee meetings are held on quarterly basis.

Action plan for 2014-15

Strengthening of management structure- BRP for every 15 panchayats, DRP for every 700 schools. District IT manager and Account manager proposed on revision of MME rates.Comprehensive training program planned for all levels of personnel Cooks (2 days), BRPs (5 days), Accountants (5 days) MDM In-charge (5 days)All schools will be provided with nail cutter, soap and drinking water drums. Action plan for 2014-15Plan to provide CUG Mobile connection and tablet PC to all Block Resource persons pilot testing done Implementation of mobile based inspection system geo-tagging and time-stamping of inspection photosInspection reports uploaded in MIS and can be analysed and collated even matched with IVRS dataPlanning to integrate MIS and IVRS databases for better monitoring and improving data integrityCreating photo database of kitchen sheds, cooks and other infrastructure.

Issues relating to FCIDelay in issue of RO.Issues of timely availability of food grains in godownLabour unrest in some godowns Issue of closed Godown Bhagalpur, Darbhanga, NawadaFAQ -Poor quality of riceDelay in submission of bills-Kaimur,Gaya ,Jehanabad,Jamui, Khagaria,Patna

Payment of cost of food grains in 2013-14Bill Raised by FCIPayment made to FCITotal bills raised by FCI till jan 2014 - Rs. 11936 lakhsTotal payments made to FCI till feb 2014 Rs. 10618 lakhsPrevious year pending bills 1.5 crore

22Proposal for 2014-15Other issuesIncrease in conversion cost should be linked to food inflation index and increase should be effective from 1.4.2014.A comprehensive study may be undertaken to determine the adequacy of conversion costFirst fund release in 2013-14 was in Month of May creating difficulty in running the scheme in 1st Quarter Need to look at alternativesPROPOSALS AND RECOMMENDATIONS for 2013-14S.NoComponentPAB Approved in 2013-14Proposal for 2014-151Children (I-V)

940000096000002Children(I-VIII)

350000038000003NCLP56755250004Working Days 2302455Kitchen cum store573 1358 school ( land have been procured ) and Release of Balance of 103 kitchen shed amount sanctioned in 2013-14)6Kitchen device62701718 units @Rs.15000/- and 4777 units for replacement @ Rs.15,000/- per unit(based on market survey)7Cook-Cum -Helper2,31,8112,45,316 (additional 13,505 in 2014-15)8Transportation costRs.750/ - per MTRs.1290/-per M.T(Rs 79/-SFC+Rs.40/-contractor + Rs.10/- Labor charge Proposal for Procurement of Kitchen DeviceAdditional demand of Rs.10000/-per school for replacement of sanctioned Kitchen Devices during 2005-06,2006-07 and 2007-08 .Based on market survey cost of kitchen devices per school on average comes to Rs. 15,000/-.

Proposal for increase in Transportation Cost

ComponentApproved in 2013-14Proposal for 2014-15

Transportation CostRs.750/ - per MTRs.1290/ - per MT1. The present rate is more than 5 years old.2. Inflation in all costs associated with transportation like fuel, labour, etc. 3. After repeated tenders in some blocks very few contractors participate in the tenders 4. Out of 534 blocks in the state 69 block do not have transporter leading to difficulties. THANK YOU28