ansi asc x12n 277 companion guide april 2016 companion guides/acute care... · 277ca (claims...

277CA (Claims Acknowledgement) Companion Guide

Texas Medicaid & Healthcare Partnership of 25 Revision Date: 5/5/2016

ANSI ASC X12N 277 Claims Acknowledgement (277CA)

Acute Care

Long Term Care Encounters

COMPANION GUIDE

April 2016



Table of Contents

Section 1: Introduction ................................................................................................................ 3 1.1 Purpose .............................................................................................................................. 3 1.2 Contact Information ............................................................................................................ 3 1.3 Security and Privacy Statement ......................................................................................... 4 1.4 Important Dates .................................................................................................................. 4 1.5 Disclaimer ........................................................................................................................... 4 Section 2: 277CA (Claims Acknowledgement) .......................................................................... 5 Appendix A: TMHP Reference Links ........................................................................................... 19 Appendix B: 277CA Example Transaction ................................................................................... 20 Appendix C: Summary of Version Changes................................................................................. 24



Section 1: Introduction 1.1 Purpose This vendor specification describes the components that are related to the file for the 277CA (Claims Acknowledgement) for the following transactions:

Acute Care Encounters (Professional, Institutional, and Dental) Long Term Care. Previously this information was provided on the following reports: Accept Report (ACC) and Reject Report (REJ) Unsolicited Claims Response (277U). The 277CA tells the provider whether or not a claim has been rejected or accepted. If the claim was rejected, the 277CA will return a 5 or 8 alphanumeric value. If the claim was rejected, the claim needs to be corrected and resubmitted otherwise TMHP will not keep any record of the transaction or of the claim. The data sets within this file are not covered under the Health Insurance Portability and Accountability Act 1996 (HIPAA). The TMHP EDI Connectivity Guide that contains specific instructions regarding connectivity options can be found on the EDI page of the TMHP website at http://www.tmhp.com/Pages/EDI/EDI_Technical_Info.aspx.

1.2 Contact Information TMHP EDI Helpdesk The EDI Help Desk provides technical assistance only by troubleshooting TMHP EDI issues. Contact your system administrator for assistance with modem, hardware, or telephone line issues. To reach the TMHP EDI Help Desk, select one of the following methods:

Fax 1-512-514-4230 or 1-512-514-4228

For Medicaid, CSHCN and Family Planning electronic filing issues, call 1-888-863-3638 (or call 1-512-514-4150)

For Long Term Care issues, call 1-800-626-4117 (Select option 3) (or call 1-512-335-4729)

The TMHP EDI Help Desk is available Monday through Friday, 7 a.m. to 7 p.m. CST.

http://www.tmhp.com/Pages/EDI/EDI_Technical_Info.aspx



1.3 Security and Privacy Statement

Covered entities were required to implement HIPAA Privacy Regulations no later than April 14, 2003. A covered entity is defined as a health plan, a health care clearinghouse, or a health care provider who transmits any health information in electronic form in connection with a HIPAA transaction. Providers that conduct certain electronic transmissions are responsible for ensuring these privacy regulations are implemented in their business practices. HHSC is a HIPAA Covered Entity. Accordingly, TMHP is operating as a HIPAA Business Associate of HHSC as defined by the federally mandated rules of HIPAA. A business associate is defined as a person or organization that performs a function or activity on behalf of a covered entity, but is not part of the covered entity's workforce.

The privacy regulation has three major purposes:

1. To protect and enhance the rights of consumers by providing them access to their health information and controlling the appropriate use of that information;

2. To improve the quality of health care in the United States by restoring trust in the health care system among consumers, health care professionals and the many organizations and individuals committed to the delivery of health care; and

3. To improve the efficiency and effectiveness of health care delivery by creating a national framework for health privacy and protection.

In accordance with HIPAA privacy regulations, the state of Texas provided a Notice of Privacy Practices to all Texas Medicaid households. As one of the steps in this process, the state of Texas mailed an "Explanation of Medicaid Privacy Rights and a Privacy Notice" to each Medicaid household in March 2003.

1.4 Important Dates 5010 Testing and Migration Date: 07/01/2011 – 12/31/2011 5010 Cutover: 01/01/2012

1.5 Disclaimer TMHP will accept up to 5000 transactions per batch. If a file is submitted with more than 5000 transactions the entire file will be rejected and not processed by TMHP. TMHP submitter IDs will be deactivated after an inactivity period of 180 days. Submitters who wish to have their submitter IDs re-activated will need to contact the EDI Helpdesk at 1-888-863-3638.



Section 2: 277CA (Claims Acknowledgement) This section is used to describe the data sets on a 277 Claims Acknowledgement (277CA) from TMHP. This is the file that is sent by TMHP as a result of claim transaction.

277CA Transaction

Loop Segment ID

Data Element Name Length Field Value/Comments

Min / Max

INTERCHANGE CONTROL HEADER

ISA01 Authorization Information Qualifier

2/2 "00"

ISA02 Authorization Information

10/10 Space fill this field.

ISA03 Security Information Qualifier

2/2 "00"

ISA04 Security Information 10/10 Space fill this field.

ISA05 Interchange ID Qualifier

2/2 "ZZ"

ISA06 Interchange Sender ID 15/15 CMS LTC: Production = 617591011CMSP, Test = 617591011CMST Acute Care: Production = 617591011C21P, Test = 617591011C21T Encounters: 617591011TEDP

ISA07 Interchange ID Qualifier

2/2 "ZZ"

ISA08 Interchange Receiver ID

15/15 Receiver ID code; This is the number assigned to the provider/clearinghouse by TMHP.

ISA09 Interchange Date 6/6 TMHP system generated date of interchange (YYMMDD)

ISA10 Interchange Time 4/4 TMHP generated time of interchange (HHMM)

ISA11 Repetition

Separator

1/1 “|” Pipe - TMHP will return a | (pipe – not alpha) in the ISA11 field as the Repetition Separator. This is a required field in the X12, and also must be different than the data element separator, component element separator, and the segment terminator but TMHP does not support the processing of repeated occurrences of a simple data element or a composite data structure.

ISA12 Interchange Control Version Number

5/5 "00501"

ISA13 Interchange Control Number

9/9 Unique Control Number; Must be identical to the Interchange Trailer (IEA02)

ISA14 Acknowledgement Requested

1/1 "0"

ISA15 Usage Indicator 1/1 P = Production



Loop Segment ID


Min / Max

ISA16 Component Element Separator

1/1 ":" Colon

FUNCTIONAL GROUP HEADER

GS01 Functional Identifier Code

2/2 "HN"

GS02 Applications Sender's Code

2/15 Identical to the ISA06

GS03 Applications Receivers Code

2/15 Identical to ISA08

GS04 Date 8/8 Transmission creation date (CCYYMMDD)

GS05 Time 4/8 Transmission creation time (HHMM)

GS06 Group Control Number 1/9 TMHP generated assigned control number. Identical to GE02.

GS07 Responsible Agency Code

1/2 "X"

GS08 Version/Release/Industry ID Code

1/12 "005010X214"

TRANSACTION SET HEADER

When multiple ST-SE transaction sets are received TMHP will return each ST-SE in its own enveloping.

ST01 Transaction Set Identifier Code

3/3 "277"

ST02 Transaction Set Control Number

4/9 TMHP generated assigned control number. Identical to SE02.

ST03 Implementation Convention Reference

1/35 "005010X214"

BEGINNING OF HIERARCHICAL TRANSACTION

BHT01 Hierarchical Structure Code

4/4 "0085"

BHT02 Transaction Set Purpose Code

2/2 "08"

BHT03 Reference Identification

1/50 Information Source Application Trace Identified. As received from 837 file from the BHT03.

BHT04 Date 8/8 CCYYMMDD

BHT05 Time 4/8 Transaction Set Creation Date (HHMM)

BHT06 Transaction Type Code

2/2 "TH" = Receipt Acknowledgment Advice

HL INFORMATION SOURCE LEVEL

2000A HL01 Hierarchical ID Number

1/12 "HL + sequential increase"

2000A HL02 Hierarchical Parent ID Number

Not Used



Loop Segment ID


Min / Max

2000A HL03 Hierarchical Level Code

1/2 "20" = Information Source

2000A HL04 Hierarchical Child Code

1/1 "1"

NM1 INFORMATION SOURCE NAME

2100A NM101 Entity Identifier Code 2/3 "PR" = Payer

2100A NM102 Entity Type Qualifier 1/1 "2"

2100A NM103 Name Last or Organization Name

1/60 "TMHP"

2100A NM104 Name First 1/35 Not Mapped

2100A NM105 Name Middle 1/25 Not Mapped

2100A NM106 Name Prefix 1/10 Not Mapped

2100A NM107 Name Suffix 1/10 Not Mapped

2100A NM108 Identification Code Qualifier

1/2 "PI" = Payer Identification

2100A NM109 Identification Code 2/80 Receiver ID code; This is the number assigned to the provider/clearinghouse by TMHP.

2100A NM110 Entity Relationship Code

Not Used

2100A NM111 Entity Identifier Code Not Used

2100A NM112 Last Name Not Used

TRN TRANSMISSION RECEIPT CONTROL IDENTIFIER

2200A TRN01 Trace Type Code 1/2 "1"

2200A TRN02 Reference Identification

1/50 Information Source Application Trace Identified. As received from 837 file from the BHT03.

2200A TRN03 Not Used

2200A TRN04 Not Used

DTP INFORMATION SOURCE RECEIPT DATE

2200A DTP01 Date/Time Qualifier 3/3 "050"

2200A DTP02 Date Time Period Format Qualifier

2/3 "D8"

2200A DTP03 Date Time Period 1/35 Information Source Receipt Date (CCYYMMDD)

DTP INFORMATION SOURCE PROCESS DATE

2200A DTP01 Date/Time Qualifier 3/3 "009"

2200A DTP02 Date Time Period Format Qualifier

2/3 "D8"



Loop Segment ID


Min / Max

2200A DTP03 Date Time Period 1/35 Information Source Process Date (CCYYMMDD)

HL INFORMATION RECEIVER LEVEL

2000B HL01 Hierarchical ID Number

1/12 Continued numbering from the previous HL01 elements within the transaction, incremented by 1.

2000B HL02 Hierarchical Parent ID Number

1/12 Description: Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to

2000B HL03 Hierarchical Level Code

1/2 "21" = Information Receiver

2000B HL04 Hierarchical Child Code

1/1 "1"

NM1 INFORMATION RECEIVER NAME

2100B NM101 Entity Identifier Code 2/3 "41"

2100B NM102 Entity Type Qualifier 1/1 1, 2 - Qualifier as received in 837 - 1000A NM102

2100B NM103 Name Last or Organization Name

1/60 Information Receiver Last or Organization Name

2100B NM104 Name First 1/35 Information Receiver first name - Required when the value in NM102 is 1 and the person has a first name.

2100B NM105 Name Middle 1/25 Information Receiver middle name - Required if additional name information is needed to identify the information receiver

2100B NM106 Name Prefix 1/10 NOT USED

2100B NM107 Name Suffix NOT USED

2100B NM108 Identification Code Qualifier

1/2 "46" = Electronic Transmitter Identification Number (ETIN)

2100B NM109 Identification Code 2/80 Information Receiver Identification Number.

2100B NM110 Entity Relationship Code

Not Used

2100B NM111 Entity Identifier Code Not Used

2100B NM112 Name Last or Organization Name

Not Used

TRN INFORMATION RECEIVER APPLICATION TRACE IDENTIFIER

2200B TRN01 Trace Type Code 1/2 "2"

2200B TRN02 Reference Identification

1/50 Equals the BHT03 from 837

2200B TRN03 Not Used

2200B TRN04 Not Used



Loop Segment ID


Min / Max

STC INFORMATION RECEIVER STATUS INFORMATION

2200B STC01 HEALTH CARE CLAIM STATUS

"STC"

2200B STC01-1 Health Care Claim Status Category Code

1/30 "A1" - Default value for this status level. (A1 = Acknowledgement/Receipt-The claim/encounter has been received. This does not mean that the claim has been accepted for adjudication.)

2200B STC01-2 Health Care Claim Status Code

1/30 "19" - Default value for this status level. (19 = Entity acknowledges receipt of claim/encounter. Note: This code requires use of an Entity Code.)

2200B STC01-3 Entity Identifier Code 2/3 "PR" = Payer - Default value for this status level.

2200B STC01-4 Code List Qualifier Code

1/3 NOT USED

2200B STC02 Status Information Effective Date

8/8 CCYYMMDD - date of the claims acknowledgment.

2200B STC03 Action Code 1/2 "WQ" = Accept. Default value representing Transaction Level Acceptance. Specific Rejections/Acceptance will be reported in Loop 2200D.

2200B STC04 Monetary Amount 1/18 Sum of all claims = CLM02 (ST - SE)

2200B STC05 Monetary Amount 1/18 Not Used

2200B STC06 Date 8/8 Not Used

2200B STC07 Payment Method Code

3/3 Not Used

2200B STC08 Date 8/8 Not Used

2200B STC09 Check Number 1/16 Not Used

2200B STC10 Health Care Claim Status

Not Mapped


1/30 Not Mapped


1/30 Not Mapped

2200B STC10-3 Entity Identifier Code 2/3 Not Mapped


1/3 Not Mapped

2200B STC11 Health Care Claim Status

Not Mapped


1/30 Not Mapped


1/30 Not Mapped

2200B STC11-3 Entity Identifier Code 2/3 Not Mapped



Loop Segment ID


Min / Max


1/3 Not Used

2200B STC12 Free-Form Message Text

1/264 Not Used

QTY TOTAL ACCEPTED QUANTITY

2200B QTY01 TOTAL ACCEPTED QUANTITY

2/2 “90” = Acknowledged Accepted Quantity (not created when all claims rejected)

2200B QTY02 Quantity 1/15 Total Accepted Quantity

2200B QTY03 COMPOSITE UNIT OF MEASURE

N/A Not Used

2200B QTY04 Free-form Information 1/30 Not Used

QTY TOTAL REJECTED QUANTITY

2200B QTY01 TOTAL REJECTED QUANTITY

2/2 “AA” = Unacknowledged Quantity (not created when all claims are accepted)

2200B QTY02 Quantity 1/15 Total Rejected Quantity

2200B QTY03 COMPOSITE UNIT OF MEASURE

N/A Not Used

2200B QTY04 Free-form Information 1/30 Not Used

QTY TOTAL ACCEPTED AMOUNT

2200B AMT01 TOTAL ACCEPTED AMOUNT

1/3 “YU” = In Process (not created when all claims are rejected)

2200B AMT02 Quantity 1/15 Total Accepted Amount

2200B AMT03 Credit/Debit Flag Code N/A Not Used

QTY TOTAL REJECTED AMOUNT

2200B AMT01 TOTAL REJECTED AMOUNT

1/3 “YY” = In Process (not created when all claims are accepted)

2200B AMT02 Quantity 1/18 Total Rejected Amount

2200B AMT03 Credit/Debit Flag Code 1/1 Not Used

LOOP - BILLING PROVIDER OF SERVICE LEVEL

HL BILLING PROVIDER OF SERVICE LEVEL

2000C HL01 Hierarchical ID Number

1/12 Description: A unique number assigned by the sender to identify a particular data segment in a hierarchical structure

2000C HL02 Hierarchical Parent ID Number

1/12 Description: Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to

2000C HL03 Hierarchical Level Code

1/2 "19"

2000C HL04 Hierarchical Child Code

1/1 "0" or "1"



Loop Segment ID


Min / Max

NM1 BILLING PROVIDER NAME

2100C NM101 Entity Identifier Code 2/3 "85"

2100C NM102 Entity Type Qualifier 1/1 "1" or "2"

2100C NM103 Name Last or Organization Name

1/60 This is the complete billing provider name when NM102 is "2" and the billing provider last name when NM102 is "1"

2100C NM104 Name First 1/35 Required when the value in NM102 is “1". This is Not Used when the NM102 is "2".

2100C NM105 Name Middle 1/25

Required when the value in NM102 is “1" and supplied on submitted claim.

2100C NM106 Name Prefix 1/10 Not Used

2100C NM107 Name Suffix 1/10 Required when the value in NM102 is “1". This is Not Used when the NM102 is "2".

2100C NM108 Identification Code Qualifier

1/2 "FI" or "XX"

2100C NM109 Identification Code 2/80 This will be the Federal Tax ID of the billing provider number, unless the National Provider ID (NPI) is submitted in the 837 or mandated for use. In absence of the NPI the API 2010BB REF (G2) will be returned when present.

2100C NM110 Entity Relationship Co Not Used

2100C NM111 Entity Identifier Code Not Used

2100C NM112 Name Last or Organization Name

Not Used

LOOP - PROVIDER OF SERVICE INFORMATION TRACE IDENTIFIER

Status / Claim Totals will NOT be provider at the provider level. 2000C STC relational edits will be reported at the Claim/Service Line level.

2200C TRN PROVIDER OF SERVICE INFORMATION TRACE IDENTIFIER

Segment Not Mapped.

2200C STC BILLING PROVIDER STATUS INFORMATION

Segment Not Mapped.

2200C REF PROVIDER SECONDARY IDENTIFIER

Segment Not Mapped.

2200C QTY TOTAL ACCEPTED QUANTITY

"QA" Segment Not Mapped.

2200C QTY TOTAL REJECTED QUANTITY

"QC" Segment Not Mapped.

2200C AMT TOTAL ACCEPTED AMOUNT

"YU" Segment Not Mapped.



Loop Segment ID


Min / Max

2200C AMT TOTAL REJECTED AMOUNT

"YY" Segment Not Mapped.

HL PATIENT LEVEL

2000D HL01 Hierarchical ID Number

1/12 Continued numbering from previous HL01 elements within the transaction, incremented by 1.

2000D HL02 Hierarchical Parent ID Number

1/12 This must contain the Hierarchical ID number for the 2000C loop that identifies the Billing provider related to the claim identified under this subscriber.

2000D HL03 Hierarchical Level Code

1/2 "PT"

2000D HL04 Hierarchical Child Code

Not Used

NM1 PATIENT NAME

2100D NM101 Entity Identifier Code 2/3 "QC"

2100D NM102 Entity Type Qualifier 1/1 "1"

2100D NM103 Name Last or Organization Name

1/60 Client's Last Name - Value received from the 837 - 2010BA NM103

2100D NM104 Name First 1/35 Client's First Name - Value received from 837 - 2010BA NM104

2100D NM105 Name Middle 1/25 Patient Middle Name or Initial - Value received from 837 - 2010BA NM105

2100D NM106 Not Used 1/10 Not Used

2100D NM107 Name Suffix 1/10 Suffix - Value received from 837 - 2010BA NM107

2100D NM108 Identification Code Qualifier

1/2 "MI"

2100D NM109 Identification Code 2/80 Client ID - Value from 837 - 2010BA NM109

2100D NM110 Entity Relationship Co Not Used

2100D NM111 Entity Identifier Code Not Used

2100D NM112 Name Last or Organization Name

Not Used

TRN CLAIM STATUS TRACKING NUMBER

2200D TRN01 Trace Type Code 1/2 "2"

2200D TRN02 Reference Identification

1/50 Patient Control Number. This number must be returned exactly as submitted in the 837 up to the 20 character limit as defined in the 837 guide.

2200D TRN03 Not Used

2200D TRN04 Not Used



Loop Segment ID


Min / Max

STC CLAIM LEVEL STATUS INFORMATION

* Note STC01-02, STC10-02, STC11-02, and STC12 will contain either a Category Code (or) a HIPAA Rejection. A single claim will not have both values.

* 2200

2200D STC "STC"

2200D STC01-1 Health Care Claim Status Category Code

1/30 "A2" Accept , "A3" Reject, or “R3” Warning

2200D STC01-02 HEALTH CARE CLAIM STATUS

1/20 5AN or 9AN Value - This segment includes up to 10 codes returned. Codes and Descriptions available from the TMHP website - Refer to the "Appendix A”. *

If no claim level header message code exists, this field will contain one of the following values:

00000 - meaning unavailable header message code.

Acute Care: PR001 – generic accept message

LTC: AC001 (generic accept) or RJ001 (generic reject)

Encounters: PR001 - generic accept message *

HIPAA Rejection 1/20 9AN Value - This segment includes up to 10 codes returned. *

2200D STC01-3 Entity Identifier Code 2/3 Not Mapped

2200D STC01-4 Code List Qualifier Code

1/3 Not Used

2200D STC02 Status Information Effective Date

8/8 CCYYMMDD

2200D STC03 Action Code 1/2 Action Code “U” (REJECT) or WQ” (ACCEPTED).

2200D STC04 Monetary Amount 1/18 Amount Billed

2200D STC05 Monetary Amount 1/18 Not Used

2200D STC06 Date 8/8 Not Used

2200D STC07 Payment Method Code

3/3 Not Used


2200D STC09 Check Number 1/16 Not Used

2200D STC10 "STC"


1/30 Not Used


1/20 Not Used

HIPAA Rejection 1/20 Not Used




Loop Segment ID


Min / Max


1/3 Not Used

2200D STC11 "STC"


1/30 Not Used


1/20 Not Used

HIPAA Rejection 1/20 Not Used



1/3 Not Used

2200D STC12 "STC"

2200D STC12 Free Text 1/264

If STC01-02 = HIPAA Edit (x0*******)

HIPAA narrative description up to 264 characters

REF PAYER CLAIM CONTROL NUMBER (ICN)

2200D REF01 Reference Identification Qualifier

2/3 “1K”

2200D REF02 Reference Identification

1/50 TMHP assigned Internal Control Number (ICN). TMHP will only populate the first 15 characters.

2200D REF03 Not Used


Loop Segment ID


REF CLAIM IDENTIFIER NUMBER OF CLEARINGHOUSE AND OTHER TRANSMISSION INTERMEDIARIES


2/3 "D9"


1/50 Clearinghouse Trace Number / Claim Number

For claims routed by TMHP to a managed care organization, the first 28 characters will contain the TMHP ETN. Additional characters may be used for the clearinghouse trace number / claim number when present in the X12.



REF MEDICAL RECORD NUMBER



Loop Segment ID


Min / Max


2/3 “EA”


1/50 Medical Record Number (returned when present in X12)



REF INSTITUTIONAL BILL TYPE IDENTIFICATION


2/3 "BLT"


1/50 Institutional Bill Type Identifier



DTP CLAIM LEVEL SERVICE DATE

2200D DTP01 Date/Time Qualifier 3/3 "472"

2200D DTP02 Date Time Period Format Qualifier

2/3 "D8"

2200D DTP03 Date Time Period 1/35 837P - Earliest service date from 837 - 2400 (DTP01 - 472)

837I - Statement period from 837- 2300 (DTP01 - 434)

837D - Service date at the claim loop from 837 - 2300 (DTP01 - 472)

SVC SERVICE LINE INFORMATION

2220D SVC01 Composite Medical Procedure Identifier

"SVC"

2220D SVC01-1 Product/Service ID Qualifier

1/48 Code identifying the type/source of the descriptive number used in Product/Service ID (SVC01-2)

2220D SVC01-2 Product/Service ID 1/48 Procedure, Bill/Revenue Code will be populated. If not available will not be created.

2220D SVC01-3 Procedure Modifier 2/2 Modifier 1




2220D SVC01-7 Description Not Used

2220D SVC01-8 Product/Service ID Not Used

2220D SVC02 Monetary Amount 1/18 Line Item Charge Amount

2220D SVC03 Not Used Not Used



Loop Segment ID


Min / Max

2220D SVC04 Product/Service ID 1/48 Revenue Code when Both Revenue Code and HCPCS/HIPPS code received. HCPCS/HIPPS will be populated in the SVC01-2.



2220D SVC07 Quantity 1/15 Not Mapped

STC SERVICE LINE LEVEL STATUS INFORMATION

* Note STC01-02, STC10-02, STC11-02, and STC12 will contain either a Category Code (or) a HIPAA

Rejection. A single claim will not have both values.

* 2200 STC repeats for each Code Returned

2220D STC "STC"


1/30 "A2" Accept, "A3" Reject, or “R3” Warning


1/20 5AN or 9AN Value - This segment includes up to 10 codes returned. Codes and Descriptions available from the TMHP website - Refer to the "Appendix A”. *

HIPAA Rejection 1/20 9AN Value - This segment includes up to 10 codes returned.



1/3 Not Used

2220D STC02 Status Information Effective Date

8/8 CCYYMMDD

2220D STC03 Action Code 1/2 Action Code “U” (REJECT) or WQ” (ACCEPTED).

2220D STC04 Monetary Amount 1/18 Amount Billed

2220D STC05 Monetary Amount 1/18 Not Used


2220D STC07 Payment Method Code

3/3 Not Used


2220D STC09 Check Number 1/16 Not Used

2220D STC10 "STC"


1/30 Not Used


1/20 Not Used

HIPAA Rejection 1/20 Not Used.



1/3 Not Used

2220D STC11 "STC"



Loop Segment ID


Min / Max


1/30 Not Used


1/20 Not Used

HIPAA Rejection 1/20 Not Used.



1/3 Not Used

2220D STC12 "STC"

2220D STC12 Free Text 1/264

If STC01-02 = HIPAA Edit (x0*******)

HIPAA narrative description up to 264 characters.

REF SERVICE LINE INFORMATION


2/3 "FJ"


1/50 Line Item Control Number



2220D REF PHARMACY PRESCRIPTION NUMBER

"XY" Segment Not Mapped

DTP SERVICE LINE DATE

2220D DTP01 Date/Time Qualifier 3/3 "472"

2220D DTP02 Date Time Period Format Qualifier

2/3 "D8"

2220D DTP03 Date Time Period 1/35 Service Line Date (CCYYMMDD)

SE TRANSACTION SET TRAILER

SE01 Number of included segments

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments). EDI will count the total number of segments in the transaction set, including ST and SE, and populate SE01 with the result.

SE02 Transaction set control number (same as ST02)

Identical to ST02

GE FUNCTIONAL GROUP TRAILER

GE01 Number of Transaction Sets Included in this Function Group

EDI will count the total number of ST/SE transaction sets and populate GE02 with the result.



Loop Segment ID


Min / Max

GE02 Group Control Number (same as GS06)

Identical to GS06 (Unique Control number)

IEA INTERCHANGE CONTROL TRAILER

IEA01 Number of Included Functional Groups

EDI will count the total number of GS/GE functional groups and populate IEA01 with the result.

IEA02 Interchange Control Number (same as ISA13)

Identical to ISA13 (Unique Control number)



Appendix A: TMHP Reference Links Acute Care (C21): http://www.tmhp.com/Pages/EDI/EDI_Reference_codes_acute.aspx Long Term Care (CMS): http://www.tmhp.com/Pages/EDI/EDI_Reference_codes_ltc.aspx Encounters - Business Edits: Refer to Encounters Submission Guidelines

http://www.tmhp.com/Pages/EDI/EDI_Reference_codes_acute.aspx

http://www.tmhp.com/Pages/EDI/EDI_Reference_codes_ltc.aspx



Appendix B: 277CA Example Transaction Details: The Claim Acknowledgment Transaction (277CA) is used to return a reply of "accepted" or "not accepted" status for claims or encounters submitted via the electronic claim transaction(s). Acceptance at this level is based on the electronic claim TR3 and front-end edits, and will apply to individual claims within an electronic claim transaction. For those claims not accepted, the Health Care Claim Acknowledgement (277CA) will detail additional actions required of the submitter in order to correct and resubmit those claims. TMHP Note: In the following example carriage return line feeds are inserted in place of ~ character for improved readability purposes.

TMHP Example Transactions: Acute Care (C21) ISA*00* *00* *ZZ*617591011C21P *ZZ*111111111 *111028*0745*|*00501*000000001*0*P*: GS*HN*617591011C21P*111111111*19991231*0745*1*X*005010X214 ST*277*0007*005010X214 BHT*0085*08*000012345*19991231*0745*TH HL*1**20*1 NM1*PR*2*TMHP*****PI*617591011C21 TRN*1*00001234 DTP*050*D8*19991231 DTP*009*D8*19991231 HL*2*1*21*1 NM1*41*2*ORGANIZATION NAME*****46*1111111111 TRN*2*000012345 STC*A1:19:PR*19991231*WQ*494.89 QTY*90*3 QTY*AA*4 AMT*YU*199.86 AMT*YY*209.96 HL*3*2*19*1 NM1*85*2*ORGANIZATION NAME*****XX*1111111111 HL*4*3*PT NM1*QC*1*LASTNAME*FIRSTNAME*A***MI*111111111 TRN*2*123456 STC*A3:00180*19991231*U*95 << SYSTEM REJECTED. A3 = WITH ‘5’ DIGIT REJECT CODE STC*A3:01604*19991231*U*0 << SYSTEM REJECTED. A3 = WITH ‘5’ DIGIT REJECT CODE REF*D9*1111111111111111111111111111 DTP*472*D8*19991231 HL*5*3*PT NM1*QC*1*LASTNAME*FIRSTNAME*A***MI*111111111 TRN*2*123456 STC*A2:PR001*19991231*WQ*123.14 <<< GENERIC ACCEPT CODE "PR001" REF*1K*111111111111111111111111 REF*EA*111111 DTP*472*D8*19991231



HL*6*3*PT NM1*QC*1*LASTNAME*FIRSTNAME*A***MI*111111111 TRN*2*01302050256 <<< HIPAA REJECTED “0x3938c4c" STC*A3:0x3938c4c*20111129*U*14.86********Loop 2320 is missing. It is expected to be used when other payers are known to be involved in paying on this claim (SBR01 is 'S').{br}{br}This loop was expected after {br}{tab}Segment Count 32{br}{tab}Character 1197 REF*EA*111111 DTP*472*D8*19991231 HL*7*3*PT NM1*QC*1*LASTNAME*FIRSTNAME*A***MI*111111111 TRN*2*123456 STC*A2:PR001*19991231*WQ*38.36 REF*1K*111111111111111111111111 REF*EA*111111 DTP*472*D8*19991231 HL*8*3*PT NM1*QC*1*LASTNAME*FIRSTNAME*A***MI*111111111 TRN*2*123456 STC*A3:01058*19991231*U*41.76 REF*EA*111111 DTP*472*D8*19991231 SVC*HC:S4993*41.76 STC*A3:00565**U REF*FJ*111111 DTP*472*D8*19991231 HL*9*3*PT NM1*QC*1*LASTNAME*FIRSTNAME*A***MI*111111111 TRN*2*123456 REF*EA*111111 DTP*472*D8*19991231 SVC*HC:99212*29.52 STC*A3:00421**U <<< SYSTEM REJECTED “00421” REF*FJ*111111 DTP*472*D8*19991231 SVC*HC:J1055*61.91 STC*A3:00421**U <<< SYSTEM REJECTED “00421” REF*FJ*111111 DTP*472*D8*19991231 HL*10*3*PT NM1*QC*1*LASTNAME*FIRSTNAME*A***MI*111111111 TRN*2*123456 STC*A2:PR001*19991231*WQ*38.36 REF*1K*111111111111111111111111 REF*EA*111111 DTP*472*D8*19991231 SE*75*0007 GE*1*1 IEA*1*000000001



Long Term Care (CMS) ISA*00* *00* *ZZ*617591011CMSP *ZZ*111111111 *110101*0718*|*00501*000000001*0*P*: GS*HN*617591011CMSP*111111111*19991231*0718*1*X*005010X214 ST*277*0046*005010X214 BHT*0085*08*201101*19991231*0718*TH HL*1**20*1 NM1*PR*2*TMHP*****PI*617591011CMS TRN*1*201101 DTP*050*D8*19991231 DTP*009*D8*19991231 HL*2*1*21*1 NM1*41*2*ORGANIZATION NAME*****46*1111111111 TRN*2*201101 STC*A1:19:PR*19991231*WQ*3381 QTY*90*1 QTY*AA*1 AMT*YU*1610.3 AMT*YY*1770.7 HL*3*2*19*1 NM1*85*2*ORGANIZATION NAME*****XX*1111111111 HL*4*3*PT NM1*QC*1*LASTNAME*FIRSTNAME****MI*111111111 TRN*2*1234567890001 STC*A2:AC001*19991231*WQ*1610.3 <<< GENERIC ACCEPT CODE "AC001" REF*1K*111111111111111111111111 REF*BLT*111 REF*EA*1111111111 DTP*472*RD8*19991231-19991231 HL*5*3*PT NM1*QC*1*LASTNAME*FIRSTNAME****MI*111111111 TRN*2*1234567890002 STC*A3:RJ001*19991231*U*1770.7 <<< GENERIC REJECT CODE "RJ001" REF*BLT*111 REF*EA*1111111111 DTP*472*RD8*19991231-19991231 SVC**1770.7 STC*A3:F0155**U <<< SYSTEM REJECTED “F0155" REF*FJ*1 DTP*472*D8*19991231 HL*6*3*PT NM1*QC*1*LASTNAME*FIRSTNAME****MI*111111111 TRN*2*LTCPROF06 STC*A3:RJ001*19991231*U*900 <<< HIPAA REJECTED “0x3938c58" STC*R3:0x3938c58*19991231*U*0********Loop 2310B (Rendering Provider Name) is missing. It is expected to be used when loop 2420A is used with the same value in every loop 2400.{br}{br}This loop was expected after:{br}{tab}Segment Count: 22{br}{tab}Character: 747 REF*EA*1111111111 DTP*472*D8*19991231 SVC*HC:S5125*900 STC*A3:F0077**U REF*FJ*1111111111



DTP*472*D8*19991231 SE*46*0046 GE*1*1 IEA*1*000000001 Encounters: Refer to Encounters Submission Guidelines



Appendix C: Summary of Version Changes

The following is a log of changes made since the original version of the document was published.

Date Reference Description

03/25/11 N/A Published

09/29/11 ISA11 Corrected Data Element Name – Prior read “Interchange Control Standards Identifier”

09/29/11 2000B HL02 Removed note “Asterisks Place Holder” with HL02 description.

09/29/11 2200B QTY 2200B AMT These fields are now returned with total accepted and rejected totals. Previously these were not mapped.

09/29/11 2100C NM109 Note - In absence of the NPI the API (2010BB REF (G2) will be returned when present.

09/29/11 2200D STC03 2220D STC03

Removed note “Asterisks Place Holder” this will now appear with Action Code “U” (REJECT) or WQ” (ACCEPTED).

09/29/11 2220D STC02 2220D STC04

Removed description and replaced with NOT USED - Asterisks Place Holder

09/29/11 2200D STC* 2220D STC*

Added reference to Appendix A. Added generic header codes, and correct length - “HIPAA Rejection” codes are 9AN.

09/29/11 2000A HL02 2200D STC01-4 2200D STC10-4 2200D STC11-4 2220D STC01-4 2220D STC04 thru STC09 2220D STC10-4 2220D STC11-4

Removed note “Asterisks Place Holder” to clarify usage: Not Used

09/29/11 2100A NM104 thru NM107 2200D STC01-3 2200D STC05 thru STC09 2200D STC10-3 2200D STC11-3 2220D STC01-3 2220D STC10-3 2220D STC11-3

Removed note “Asterisks Place Holder” to clarify usage: Not Mapped

09/29/11 2200D STC12 2220D STC12

Corrected the Max/Min Number of characters. Prior read 1/20. Updated reference to Appendix A.

09/29/11 Appendix Added and Re-Ordered - Appendix A, B, C



Date Reference Description

09/29/11 TMHP Example New TMHP Example Transactions

02/28/12 Transaction Set Header Additional Description: When multiple ST-SE transaction sets are received TMHP will return each ST-SE in its own enveloping.

02/28/12 BHT03 Corrected Comments and Usage. Prior Read: TMHP generated Original Claim Transaction Number

02/28/12 2200D STC Claim Level Status Information

Additional Description: 2200 STC repeats for each Code Returned

02/28/12 2200 STC02 Removed Not Used. CCMMCCYY will be returned

02/28/12 2200 STC04 Removed Not Used. Amount Billed will be returned

02/28/12 2200D STC10-1 2200D STC11-1 2220D STC10-1 2220D STC11-1

Removed Usage for “"A2" Accept, "A3" Reject, or “R3” Warning” Replaced with Not Used

02/28/12 2200 STC10-2 2200 STC11-2 2220 STC10-2 2220 STC11-2

Updated Usage for HEALTH CARE CLAIM STATUS and HIPAA Rejection. Replaced with Not Used

02/28/12 2200D STC12 Removed and Updated HEALTH CARE CLAIM STATUS and HIPAA Rejection. STC12 will now contain HIPAA Detailed Narrative Description up to 264 characters.

02/28/12 Appendix B Updated TMHP Example Transactions

07/07/14 ISA15 Removed ‘T = Test'

07/07/14 ISA16 Replaced ‘"~" Tilde’ with ‘”:” Colon ‘

07/07/14 Section 1.1 Purpose Updated TMHP EDI Connectivity Guide link.

07/07/14 TMHP Example Example transactions updated.

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