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AOC’s Mission

Supporting the appropriate analytical services (e.g. Routine, Special, Field) to meet Superfund’s needs

Focusing on QA for all analytical needs and establishing information technology tools for data users

Managing Contract Laboratory Program (CLP)

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Critical CLP Functions Cradle-to-grave tracking of samples from

collection, through shipment, analysis, assessment, payment and cost recovery

Maintaining financial records of transactions from the initial payment through contract closeout

Data storage and reporting for project specific CLP Data

Quality Assurance oversight of all essential functions

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Analytical Services

Includes both organic and inorganic analytical services

Provides an economy of scale for lab analyses and eliminates duplication of effort for procurement, sample tracking and invoice processing

Provides data users with flexible method, detection limit and data turnaround options

CLP Key Functions & Users

SubmitData

Shipping

Submit Invoices

SiteEvaluation

Scheduling

Sampling

Data Evaluation

Site Planning

ContractManagement

AnalyzeSamples

ComplianceAssessment

Deliver Results

Process Invoices

CLASS

Regions and Field PersonnelEPA Headquarters

Contract Laboratories

BeginHere

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AOC Analytical Tool Box To develop a combination of integrated tools

and complimentary stand-alone applications which take advantage of recent advances in technologies, (e.g., high speed PCs, e-commerce through Internet)

This has led to the development of:Sample Tracking Software – FORMS II Lite Data Assessment Tool - DATWeb-based Invoicing System – WISSuperfund Electronic Data Deliverable – SEDDEnvironmental Data Management Warehouse - STORET

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FORMS II Lite

FORMS II Lite – Field Operations Reporting Management Systems

Electronically generates both CLP and non-CLP sample documentation

Produces tags, labels, and Chain-of-Custody/Traffic Report Forms

Runs on laptop computer with dot-matrix, ink-jet or laser printers

Captures sample information in a database

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DAT/CADRE DAT – The Data Assessment Tool

HQ contractor assesses CLP data for over 3,500 contract compliance and quality control parameters

Regional customers receive customized electronic files via E-mail within 24 to 48 hours of receipt of laboratory data.

Data validation can be faster to meet Superfund’s goals.

Since implementation, DAT has potentially saved over $2.8 million dollars in data validation costs.

Future – Web-based Data Assessment Will eliminate software distribution and confusion in

selecting latest software version

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Web Invoice System WIS – Web Invoice System

Automatically generates secure invoice, based upon information in EPA databases

All parties receive the same invoicing information at the same time

Reduces invoicing errors Reduces mailing costs Reduces labor costs

Future - Electronic Approval System (EASY – Agency System) Implementation will eliminate paper and all

mailing costs from the invoice approval process.

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SEDD Common structure and use of a common Data

Element Dictionary (DED) allows a variety of data to be reported to multiple customers.

Reduces the number of EDDs that laboratories would be required to support.

Common tool sets could be utilized for data verification, validation, and data processing.

The SEDD system can be used to easily develop site-specific EDDs through site-specific DTDs.

The SEDD system easily accommodates future requirement changes with minimal modifications to existing systems through modification of the DTDs.

The XML output file is independent of proprietary data systems.

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STORET

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Future Initiatives Lab Sample Login Interface with LIMS

Capitalizes on Electronic Chain of Custody (COC) Decreases Laboratory Data Entry Increases Accuracy

Electronic COC Submission Internet-Enabled COC Submissions Central Hub for COCs – Regions, CLASS/SMO,

Labs PDA Version

Gets Data at the Source More Convenient and Less Costly Than Using

Laptops

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Paper Based COC Flow

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Future Concept of COC Flow

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Willie Wong, USEPA OERR/AOC

703-603-8846 - wong.willie@epa.gov

Web Siteshttp://www.epa.gov/superfund/programs/clp/index.htmhttp://dyncsdao1.dyncorp.com/f2lite

FORMS II Lite Technical Support703-715-4474 (Monday-Friday, 9AM-5PM EST)

Contact Information