apa 6th ed - ms word advanced editing v1

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Michelle Post, Ph.D.

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This brief tutorial teaches the end user how to setup advanced editing features in MS Word 2003, 2007, and 2010.

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Page 1: APA 6th Ed - MS Word Advanced Editing v1

Michelle Post, Ph.D.

Page 2: APA 6th Ed - MS Word Advanced Editing v1

What is MS Word Advanced Editing?

Locating and Setting the Advanced Editing Feature in MS Word 2003

Locating and Setting the Advanced Editing Feature in MS Word 2007

Locating and Setting the Advanced Editing Feature in MS Word 2010

References

7/25/2012 2 ©Michelle Post, Ph.D.

Page 3: APA 6th Ed - MS Word Advanced Editing v1

Microsoft’s Word application comes set with default settings of Grammar only; however, the application can be set for more extensive editing features with the setting of Grammar and Style Settings.

These features are invaluable when self-editing a paper, especially an APA 6th Edition paper.

7/25/2012 3 ©Michelle Post, Ph.D.

Page 4: APA 6th Ed - MS Word Advanced Editing v1

7/25/2012 4 ©Michelle Post, Ph.D.

Page 5: APA 6th Ed - MS Word Advanced Editing v1

Locating & Setting the Advanced Editing Features 1. From the Menu Bar, select

Tools > Options 2. From the New Window,

select the Spelling & Grammar Tab

3. From the Grammar section in this window, select Writing style, using the drop down arrow choose Grammar & Style

4. Click on the button titled Settings . . .

7/25/2012 5 ©Michelle Post, Ph.D.

Page 6: APA 6th Ed - MS Word Advanced Editing v1

Locating & Setting the Advanced Editing Features, Cntd. 5. From the new window

make sure that all the boxes are Checked under the Grammar section

6. From the same window make sure that all the boxes are Checked under the Style section

7/25/2012 6 ©Michelle Post, Ph.D.

Page 7: APA 6th Ed - MS Word Advanced Editing v1

Locating & Setting the Advanced Editing Features, Cntd. 7. From the Grammar Settings

window, locate the Require section, for this is where you can set APA specific rules

8. Comma required before last list item: Select always from the drop down menu

9. Punctuation required with quotes: Select inside from the drop down menu

10. Spaces required between sentences: Select either 1 or 2, they both are right for APA 6th edition

11. Click on the OK button, click on the OK button on the Options window

Comma: Use a comma between elements (including before and and or) in a series of three or more items (APA, 2010, p. 88).

Chapter 4: Section 4.03 – Comma (p. 88)

Double or Single Quotation Marks with other punctuation: ―Place periods and commas within closing single or double quotation marks. Place other punctuation marks inside quotation marks only when they are part of the quoted material‖ (APA, 2010, p. 92).

Chapter 4: Section 4.08 – Double or Single Quotation Marks (p. 92)

Spacing After a Period: ―Spacing twice after punctuation marks at the end of a sentence aids readers of draft manuscripts‖ (APA, 2010, p. 88).

Chapter 4: Section 4.01 – Spacing After Punctuation Marks (p. 88)

APA 6th Edition Rules Location

7/25/2012 7 ©Michelle Post, Ph.D.

Page 8: APA 6th Ed - MS Word Advanced Editing v1

7/25/2012 8 ©Michelle Post, Ph.D.

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Locating & Setting the Advanced Editing Features 1. From the Main Word window

select the Office Button 2. From the Office Button,

select Word Options 3. From the New window,

select Proofing from the left menu

4. From the When correcting spelling and grammar in Word section in this window, select Writing style, using the drop down arrow choose Grammar & Style

5. Click on the button titled Settings . . .

7/25/2012 9 ©Michelle Post, Ph.D.

Page 10: APA 6th Ed - MS Word Advanced Editing v1

Locating & Setting the Advanced Editing Features, Cntd. 6. From the new window

make sure that all the boxes are Checked under the Grammar section

7. From the same window make sure that all the boxes are Checked under the Style section

7/25/2012 10 ©Michelle Post, Ph.D.

Page 11: APA 6th Ed - MS Word Advanced Editing v1

Locating & Setting the Advanced Editing Features, Cntd. 8. From the Grammar Settings

window, locate the Require section, for this is where you can set APA specific rules

9. Comma required before last list item: Select always from the drop down menu

10. Punctuation required with quotes: Select inside from the drop down menu

11. Spaces required between sentences: Select either 1 or 2, they both are right for APA 6th edition

12. Click on the OK button, to save the new settings and close the window

Comma: Use a comma between elements (including before and and or) in a series of three or more items (APA, 2010, p. 88).

Chapter 4: Section 4.03 – Comma (p. 88)

Double or Single Quotation Marks with other punctuation: ―Place periods and commas within closing single or double quotation marks. Place other punctuation marks inside quotation marks only when they are part of the quoted material‖ (APA, 2010, p. 92).

Chapter 4: Section 4.08 – Double or Single Quotation Marks (p. 92)

Spacing After a Period: ―Spacing twice after punctuation marks at the end of a sentence aids readers of draft manuscripts‖ (APA, 2010, p. 88).

Chapter 4: Section 4.01 – Spacing After Punctuation Marks (p. 88)

APA 6th Edition Rules Location

7/25/2012 11 ©Michelle Post, Ph.D.

Page 12: APA 6th Ed - MS Word Advanced Editing v1

7/25/2012 12 ©Michelle Post, Ph.D.

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©Michelle Post, Ph.D. 13

Locating & Setting the Advanced Editing Features 1. From the Main Word window

select the File Tab 2. From the File Tab, select

Options 3. From the New window,

select Proofing from the left menu

4. From the When correcting spelling and grammar in Word section in this window, select Writing style, using the drop down arrow choose Grammar & Style

5. Click on the button titled Settings . . .

7/25/2012

Page 14: APA 6th Ed - MS Word Advanced Editing v1

Locating & Setting the Advanced Editing Features, Cntd. 6. From the new window

make sure that all the boxes are Checked under the Grammar section

7. From the same window make sure that all the boxes are Checked under the Style section

7/25/2012 14 ©Michelle Post, Ph.D.

Page 15: APA 6th Ed - MS Word Advanced Editing v1

Locating & Setting the Advanced Editing Features, Cntd. 8. From the Grammar Settings

window, locate the Require section, for this is where you can set APA specific rules

9. Comma required before last list item: Select always from the drop down menu

10. Punctuation required with quotes: Select inside from the drop down menu

11. Spaces required between sentences: Select either 1 or 2, they both are right for APA 6th edition

12. Click on the OK button, to save the

new settings and close the window

Comma: Use a comma between elements (including before and and or) in a series of three or more items (APA, 2010, p. 88).

Chapter 4: Section 4.03 – Comma (p. 88)

Double or Single Quotation Marks with other punctuation: ―Place periods and commas within closing single or double quotation marks. Place other punctuation marks inside quotation marks only when they are part of the quoted material‖ (APA, 2010, p. 92).

Chapter 4: Section 4.08 – Double or Single Quotation Marks (p. 92)

Spacing After a Period: ―Spacing twice after punctuation marks at the end of a sentence aids readers of draft manuscripts‖ (APA, 2010, p. 88).

Chapter 4: Section 4.01 – Spacing After Punctuation Marks (p. 88)

APA 6th Edition Rules Location

7/25/2012 15 ©Michelle Post, Ph.D.

Page 16: APA 6th Ed - MS Word Advanced Editing v1

American Psychological Association. (2010). Publication manual of the American Psychological Association (6th ed.). Washington, DC: American Psychological Association.

7/25/2012 16 ©Michelle Post, Ph.D.

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Michelle Post, Ph.D., MBA, A+

URL: http://reachyourpotential.info/

Twitter: @MichellePost

Linked-In: http://www.linkedin.com/in/michellepostphd

Copyright 2012 Michelle Post, All Rights Reserved.

©Michelle Post, Ph.D. 17 7/25/2012