apc mid-term assessment apc lac member meeting, montevideo, november 2006 anriette esterhuysen

APC Mid-Term AssessmentAPC LAC Member Meeting,

Montevideo, November 2006

Anriette Esterhuysen

Association for Progressive Communications

Where are we in our planning cycle?

• Strategic priorities agreed on in Cartagena, November 2003

• Strategic plan finalised with EB and reviewed by members, 2004

• Fundraising drive, 2004• Implementation started 2004 but

really took off in 2005 through BCO and DGIS grants


APC planning cycle

Year Cycle New mandate Action plan Council meeting Renewal of

Mandate Reporting and assessment

Mid term and end of term reviews

2000 1 X X 2001 2 X X X X 2002 3 2003 4 X X X 2004 5 1 X 2005 2 X X 2006 3 X 2007 4 X X 2008 1 5 X X 2009 2 2010 3 2011 4 X 2012 5


Actions for 2006-7

• Mid-term assessment of implementation of the 2004-8 plan– Staff and members to do exercise to

measure contribution and relevance of our activities in terms of meeting agreed priorities

• Agree on priorities for 2008-12 plan– Regional meetings in 2006, 2007– Further interaction with members prior to

2007 Council meeting


Goals of the mid-term assessment• Assess the relevance and contribution of our

work to achieving the goals in the 2004-8 plan• Members to assess how relevant their work is

to meeting agreed priorities• Prepare for the next round of strategic

planning which will start with members setting priorities at the 2007 council meeting

• Develop the basis for a simple, reusable monitoring and evaluation framework for APC

• Do ground work for end-of-term assessment• Learn about our work, what we do well and

what not so well, and why, and how to plan better and more realistically.


What the mid-term assessment IS and IS NOT

• It is not an impact assessment• It is checking if WHAT we do is contributing

meeting APC strategic priorities: – are we making the right choices?– are we investing time / resources appropriately?– looking back on completed activities, did they

contribute to realising the strategic plan?

• Impact assessment will follow closer to the end of the 2004-8 cycle


Actions for staff

• Develop a ‘rating’ system that is part of the APC project management space

• Rate activities for relevance and contribution to APC strategic priorities, key result areas (goals) and thematic cross cuts


Actions for the EB

• Rate, from their perspective, the contribution and relevance of APC activities to the strategic plan

• Staff and EB to compare their ratings• Make recommendations as to what

should be prioritised, or de-prioritised for the duration of this planning cycle


Actions for members

• Discuss in their own organisations, or as regions, how their activities relate to the APC strategic priorities and goals

• Consider, and do some brainstorming, on priorities and goals that should be addressed in the next APC planning cycle


Other tasks that form part of the MTA• Member completion of abbreviated database fields after

discussion in their own organisation, or as region• Examination of reports to donors as well as funding

proposals• Interviews with APC staff• Interviews with member organisations • Interviews with representatives of people working in

same field• Interviews with key donors and partners• Electronic requests for information• Documentary and related review• Analysis of budgets / financial reports to get patterns of

support provided• Analysis of web-site statistics


What happens after the Mid-Term Assessment?

• Based on lessons from MTA:– reassess activities revealed as

questionable– reassess KRAs based on ratings and

feedback from raters– design the end-of-term assessment

– ‘broader’ focus: wider informant group– ‘narrower’ focus: going ‘into’

programmes and projects

apc mid-term assessment apc lac member meeting, montevideo, november 2006 anriette esterhuysen

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