aplic 2018 - exhibiting 2018...delegate list sent: 16 july 2018 exhibitor registrations deadline: 16...
TRANSCRIPT
ASIA-PACIFIC LIBRARY AND INFORMATION CONFERENCE 2018 | EXHIBITING: NEED TO KNOW
WELCOME TO THE ASIA-PACIFIC LIBRARY AND INFORMATION CONFERENCEThis is your go to manual for everything you need to know about exhibiting; from important dates, registration and general exhibition information. As always our goal is to ensure your success, and we hope this manual will get you off to a great start!
CONTENTSDATES AND DEADLINES 1
YOUR CONTACTS 2
YOUR BOOTH 3
REGISTRATION 5
INDEMNITY FORM 5
MOVE IN 9
MOVE OUT 12
EXHIBITION DISPLAY INFORMATION 13
GENERAL CONFERENCE INFORMATION 16
MARKETING 18
EXHIBITION FLOOR PLAN 21
CONFERENCE VENUE MAP 22
ASIA-PACIFIC LIBRARY AND INFORMATION CONFERENCE 2018 | EXHIBITING: NEED TO KNOW 01
DATES AND DEADLINES
Exhibitor prize competition Deadline: 4 June 2018
Company details for handbook Deadline: 4 June 2018
Custom stand plans Deadline: 19 June 2018
Moreton hire furniture and signage Deadline: 2 July 2018
GCCEC order forms (communications, catering, cleaning etc)
Deadline: 2 July 2018
Indemnity insurance or waiver form Deadline: 2 July 2018
Lead capture Deadline: 2 July 2018
Freight transport request form Deadline: 6 July 2018
Delegate list Sent: 16 July 2018
Exhibitor registrations Deadline: 16 July 2018
Move inMonday 30 July 2018 5:00pm – 7:00pm
Move outThursday 2 August 2018 4:00pm – 6:00pm
ASIA-PACIFIC LIBRARY AND INFORMATION CONFERENCE 2018 | EXHIBITING: NEED TO KNOW 02
YOUR CONTACTS
ALIA CONTACTOur events team will be available for the duration of the conference should you have any questions, suggestions or need any assistance. Please don’t hesitate to let us know if there is something that we can do to improve your experience.
We also have a conference kit available onsite with various supplies in case you need anything for your booth. Please visit the ALIA team at the registration desk to say hello and let us know of anything we can do to assist.
Christina GranataAssistant Director Conferences and Events +61 2 6215 8214 [email protected]
Michelle YimEvents Coordinator +61 2 6215 8219 [email protected]
Sarah HullGroups and Events Coordinator +61 2 6215 8220 [email protected]
EXHIBITION COMPANY AND SERVICES
MORETON HIRE
Jacky LeonardAccount Manager +61 7 3307 4434 [email protected]
CONFERENCE VENUE AND VENUE SERVICES
GOLD COAST CONVENTION AND EXHIBITION CENTRE
Wade RussellEvent Manager +61 7 5504 4032 [email protected]
FREIGHT
AGILITY FAIRS AND EVENTS
Katharine Barraclough Event Logistics Specialists +61 3 9330 9013 [email protected]
ASIA-PACIFIC LIBRARY AND INFORMATION CONFERENCE 2018 | EXHIBITING: NEED TO KNOW 03
YOUR BOOTH
BOOTH INCLUSIONS STAND NUMBER
FASCIA
WALLS 2400mm
600mm
LIGHTING
3000mm
3000mm
3000mm
Please note: all exhibition displays, furniture and equipment needs to be kept strictly within your allocated space.
Size 3m x 3m x 2.4m exhibition booth.
Walls 2400mm flush, slimline aluminium wall frame with removable white panels that allow for graphics.
Fascia 600mm high fascia to maximise presence.
Signage Seamless panel allowing for digital print.
Lighting Two x 150-watt spotlights per booth mounted on light track inside fascia.
Power 1 x 4amp power lead.
Size 2.3 x 1.15m.
Walls 2500mm high matt anodised aluminium frame with white laminated infills.
Fascia Matt anodised aluminium frame 380mm high with white laminate infill.
Signage One digital print lettering on white laminate infill per pod 1074 x 944.
Lighting 1 x 150-watt vario arm light.
Power 1 x 4amp power lead.
Equipment 1 x mode dry bar and 2 x spring stools
NETWORKING POD INCLUSIONS
Please note: all exhibition displays, furniture and equipment needs to be kept strictly within your allocated space.
ASIA-PACIFIC LIBRARY AND INFORMATION CONFERENCE 2018 | EXHIBITING: NEED TO KNOW 04
EXHIBITOR INCLUSIONS• Two exhibitor registrations which entitles you to access the conference sessions. These
registrations also include tickets to the welcome and member receptions. Conference dinner tickets can be purchased subject to availability during the registration process.
• Additional exhibition passes can be purchased for $450 (inc GST) per person, for all three conference days, for staff who may be attending to assist in staffing your stand. These registrations also include tickets to the welcome and member receptions. This does not include access to conference sessions. Conference dinner tickets can be purchased subject to availability during the registration process.
• Unlimited exhibition visitor passes to allow you to invite potential and valued clients to your stand. We do ask that these visitors not attend during planned catering breaks to allow us to plan catering and venue numbers. You can download the exhibition visitor passes here.
EXHIBITOR PROMOTIONAL ENTITLEMENTS• Acknowledgement and logo (linked to your website) on the conference website.
• Company contact details and 100 word promotional paragraph included in the conference handbook.
• Company logo and contact details included on the conference mobile app.
• One electronic delegate list two weeks prior to the conference and one post conference.
ORDERING FASCIA TEXT, FURNITURE, AUDIO VISUAL AND PLANTS
DEADLINE: 2 JULY 2018Additional equipment and display needs can be organised through our recommended supplier Moreton Hire. This includes electrical and lighting, signage, audio visual, furniture and plant hire.
Moreton Hire will contact you directly by 4 June 2018 via email to confirm your signage requirements and any additional services you may require. You need to have your ordered placed on or before 2 July 2018. Even if you don’t intent to order furniture please ensure that you return your signage requirements by this date.
In the meantime, please contact Jacky Leonard with your queries.
Jacky Leonard +61 7 3307 4434 [email protected]
ASIA-PACIFIC LIBRARY AND INFORMATION CONFERENCE 2018 | EXHIBITING: NEED TO KNOW 05
CUSTOM STAND BUILD AND DELIVERY
DEADLINE: 19 JUNE 2018Please advise us if you are building a custom stand for this exhibition. Contact details of the stand builder are required and all custom stands need to be approved by the GCCEC no later than one month prior to the event.
If you need walls removed, please ensure to let Moreton Hire know directly when booking your requirements.
REGISTRATION
DEADLINE: 16 JULY 2018All exhibitors are required to register for the conference. Most booths include complimentary registration for two attendees. This includes attendance at the welcome and member receptions. Conference dinner tickets can be purchased subject to availability during the registration process.
You may register additional staff members at a cost of $450 for the conference. This does not include access to conference sessions. Conference dinner tickets are not included in any registrations and can be purchased subject to availability during the registration process.
INDEMNITY FORM
DEADLINE: 2 JULY 2018ALIA and the Conference venue do not take responsibility for any damage or loss of items, before, during and after the conference and exhibition and requires that insurance cover be arranged by all exhibitors.
It is the responsibility of the exhibitor to hold adequate personal and public liability insurance coverage for their employees, guests, invitees or contractors while on site at the conference.
All exhibitors are financially liable for any damage sustained or loss incurred whilst participating in the Conference, through their own action or through the actions of their employees, guests, invitees or contractors.
Please fax or email the front page of your public liability cover to ALIA on +61 2 6282 2249 or [email protected] no later than 2 July 2018. You will not be able to set up your stand at the conference until this documentation is received.
If these documents are not readily available, please sign the following indemnity waiver and return by fax or email.
ASIA-PACIFIC LIBRARY AND INFORMATION CONFERENCE 2018 | EXHIBITING: NEED TO KNOW 06
INDEMNITY WAIVERGold Coast Convention and Exhibition Centre and Australian Library and Information Association shall not be held responsible for any liability for damages to exhibits by loss, injury, damage, theft, fire, water, storms, strikes, riots or any other cause whatsoever.
It shall be a precondition that the exhibitor arrange their own insurance of the exhibit and provide evidence of or sign this indemnity form, to cover loss or damage by any of the above mentioned mean and that the organisers shall be entitles to receive such indemnity prior to the exhibitor entering the exhibition.
Booth number ..........................................................................................................................................
Name of booth ........................................................................................................................................
Organisation name .................................................................................................................................
We hereby agree to indemnify all Asia-Pacific Library and Information Conference 2018 organisers and the contractor parties against any claims arising from loss or damage to exhibits. We accept responsibility for any damage cause to the space, walls, ceilings, furniture, fittings and furnishings caused by us, our agents or contractors at the exhibition venue during the move in period, occupancy and move out period.
Authorised by ..........................................................................................................................................
Position .....................................................................................................................................................
Signature ..................................................................................................................................................
Date ........ / ...... / ............
Please complete and send no later than 2 July 2018.
ASIA-PACIFIC LIBRARY AND INFORMATION CONFERENCE 2018 | EXHIBITING: NEED TO KNOW 07
LEAD CAPTURE
DEADLINE: 2 JULY 2018We would like to introduce a new and easy way to capture your leads. Please read through the instructions below, Cvent will get in touch with you to assist you in setting up your account. Don’t miss this opportunity to maximise your return on investment for your organisation.
As an Exhibitor Admin, you’ll play an integral part in your organization’s lead gathering. The first thing you’ll need to do is register your organization and purchase licenses for your booth staff through Cvent. These are the members of your team that will be on the front lines, representing your organization at the event and scanning potential leads. The instructions below will show you how to access the Exhibitor Portal, add your dream team, and export the leads they collect.
1 Access the Exhibitor PortalContact your planner to obtain your order site URL. The custom link will allow you to create an account for purchasing licenses, assigning booth staff, and exporting leads.
Log in to your account and complete the sign-in process by entering your email address, a new password, and your organization's name. The site will redirect you to the LeadCapture Welcome Page.
2 Purchase Your LicensesClick Buy Now, then Purchase. Next, select your desired license type. Bring Your Own Device Licenses require your booth staff to download the LeadCapture app on their own device in order to scan leads. Device Rental and Licenses include the scanning devices, which we ship to the site, ready to go.
Once you've made your selections, click Check Out to complete the transaction.
3 Add Your StaffClick Find Booth Staff. In order to add someone as Booth Staff, they need to be registered for your event as an attendee. Search for your team, check the box next to their names, and click Import Selected.
4 Assign LicensesYour staff won’t have access to the LeadCapture app untilyou assign them a license. To do so, click Assign Licenses from the home page or Licenses from the side nav. All your license codes will be listed. None available? Click the Purchase tab to buy more.
Click Options beside one of your unassigned license codes, then Assign License. Click the name of the person you want to assign the license to, and click Assign.
Once you’ve finished, that staffer will get an invitation emailed to them with instructions to download the app and start scanning leads.
ASIA-PACIFIC LIBRARY AND INFORMATION CONFERENCE 2018 | EXHIBITING: NEED TO KNOW 08
5 Create QuestionsWant additional info about each lead? You can create questions you want your staff to answer.
Click Lead Collection from the side nav. The Leads Collected tab opens by default. Click the neighboring tab, Custom Questions, then Customize Questions. Existing questions are listed on the left. Select a question type icon to add more.
6 Capture LeadsTo scan leads, instruct your booth staff to download Cvent LeadCapture from the App Store or Google Play and enter the license code from their emails. Renting the scanners? Simply find your Onsite Solutions rep and they'll get you set up and scanning.
7 Export the LeadsAfter the event, you can export and save your scanned leads as an excel file from the Exhibitor Portal by clicking Export Leads at the bottom of the home page.
Watch this video on how to set up your lead gathers
Watch this video on how to scan leads
ASIA-PACIFIC LIBRARY AND INFORMATION CONFERENCE 2018 | EXHIBITING: NEED TO KNOW 09
MOVE IN
TIMINGS Monday 30 July 2018 5:00pm – 7:00pm
Exhibitors must adhere to the access time specified above. Access into the exhibition space prior to the scheduled time cannot be permitted.
Please note all displays must be set up by 8:00am Tuesday 31 July 2018 ready for the conference and exhibition opening.
CONFERENCE VENUEGold Coast Convention and Exhibition Centre Cnr Gold Coast Highway & TE Peters Drive, Broadbeach, QLD, 4218 Phone: +61 7 5504 4000 Website: www.gccec.com.au
FREIGHT You are required to organise delivery of your exhibition goods and equipment directly to the venue. Once your freight has been delivered the venue will arranged for your items to be delivered to your booth ready for you to unpack and more in. Empty boxes and pallets can be removed for you.
Agility Fairs & Events (a specialized exhibition & event logistics provider) is the recommended freight forwarder for domestic and international freight for the Asia-Pacific Library and Information Conference 2018. Agility can arrange all local, interstate and international transport services to the venue. Prior to the exhibition, Agility will contact all exhibitors to discuss specific transportation and other logistics requirements.
We recommend using Agility as their service is door-to-venue and they work weekends and outside normal business hours.
If you are using Agility for freight, your goods will be delivered to the nominated loading dock at the venue.
Please note, that Agility is not onsite at this show. Therefore, exhibitors should make arrangements directly with the venue, for the movement of their goods from the loading dock to the exhibition stand. This includes all materials handling (forklifts, pallet jacks, trolleys) requirements.
To request a quote or to book these services, please complete and return the Transport Request Form. For more information, please contact:
Katharine Barraclough
Event Logistics Specialists
Agility Fairs and Events +61 3 9330 9013 [email protected]
PLEASE NOTE:
• Agility is not providing onsite services at this show.
• If you are using your own courier, please refer to the venue Loading Dock information, for specific details on access and vehicle limitations.
ASIA-PACIFIC LIBRARY AND INFORMATION CONFERENCE 2018 | EXHIBITING: NEED TO KNOW 10
LOADING DOCK DELIVERIESGCCEC has four loading docks which can be accessed from the Gold Coast Highway at the northern end of the GCCEC. Goods will not be accepted at any other point.
Please ensure that ALL deliveries coming into GCCEC are labelled with the provided delivery label. Place label on ALL items being sent and ensure that all information is complete and accurate.
If you are using a courier please ensure you bring a copy of your consignment note for enquiries in the event that goods do not arrive.
Please ensure that you or your courier receives a signature for the GCCEC loading dock representative on delivery.
Loading dock hours are from 7:30am to 4pm Monday to Friday. Please note that goods will not be accepted more than 24 hours before the event.
STORAGEThere will be a designated area in the loading dock for exhibitor storage. Please do not leave valuable items in the storage area.
LIFTING EQUIPMENTThe GCCEC has a forklift, scissor lift and boom lifter for hire (subject to availability). This service needs to be organised no later than 14 days prior to the event.
PARKINGThe GCCEC operates an automated car parking system. The cost is $5.00 per vehicle per entry payable upon exiting the centre. There are pay stations positioned throughout various locations in the centre. These accept both cash and credit card.
Please note parking rates are subject to change without notification.
SAFETY — HIGH VISIBILITY VESTSAll contractors, tradespeople, exhibitors, sponsors and anyone else required to access the exhibition hall and loading dock during set-up and tear-down will be required to wear identification tags and high visibility safety vests at all times whilst in the exhibition hall and loading dock areas.
High visibility vests must comply with Australian safety standards and it is the responsibility of the individual to bring their own.
ASIA-PACIFIC LIBRARY AND INFORMATION CONFERENCE 2018 | EXHIBITING: NEED TO KNOW 11
Tuesday 31 July 2018
8:30am – 7:00pm
Wednesday 1 August 2018
8:30am – 5:00pm
Thursday 2 August 2018
8:30am – 4:00pm
Please see the conference website for a listing of all exhibitors to date and a map of the exhibition halls.
REGISTRATION DESKThe registration desk will be located in the main entrance of the Gold Coast Convention and Exhibition Centre. ALIA Staff will be located at the desk to assist with your conference enquiries.
REGISTRATION DESK OPENING HOURS
Monday 30 July 2018
3:00pm – 7:00pm
Tuesday 31 July 2018
8:00am – 5:00pm
Wednesday 1 August 2018
8:00am – 5:00pm
Thursday 2 August 2018
8:00am – 5:00pm
You can contact the registration desk during conference opening hours on +61 499 330 956.
EXHIBITION DETAILSThe exhibition will be held at the Gold Coast Convention and Exhibition Centre, ground floor.
EXHIBITION OPENING HOURS
ASIA-PACIFIC LIBRARY AND INFORMATION CONFERENCE 2018 | EXHIBITING: NEED TO KNOW 12
MOVE OUT
THURSDAY 2 AUGUST 2018
4:00PM – 6:00PMAll exhibitors must be fully packed down by 6:00pm Thursday 2 August 2018.
Please note you will not be allowed access to the exhibition area after 6:00pm due to health and safety regulations.
PACK DOWNEnsure all boxes are taped shut, and clearly labelled for dispatch. Leave all hired furniture (and keys) within your booth, and ensure all rubbish has been disposed of accordingly.
COLLECTION OF GOODSIt is the exhibitor’s responsibility to organise clear and accurate dispatch labels, consignment notes and couriers for the collection of any goods left at the venue on conclusion of the conference. Neither venue nor ALIA Staff will not fill in or sign consignment notes on behalf of the company. Courier companies must be told exactly how many boxes, the size and weight of the freight. All details must be provided by the company organising the collection of goods.
Exhibitors are able to leave packaged items within their allocated booth for dispatch and venue staff will move the items to the loading dock for collection.
All items are to be collected from the loading dock within 24 hours of the conference close. Any goods not collected by this time will be disposed of at the cost to the individual exhibitor. GCCEC and ALIA accept no responsibility for goods left behind after the closure of the exhibition.
ASIA-PACIFIC LIBRARY AND INFORMATION CONFERENCE 2018 | EXHIBITING: NEED TO KNOW 13
EXHIBITION DISPLAY INFORMATION
ACCREDITATIONGCCEC require that all exhibitors wear an accreditation pass (your name badge) at all times when entering the GCCEC. Please ensure that all staff intending to attend the event are registered otherwise they will not receive a name badge and will not be able to access the conference and exhibition.
BALLOONSHelium filled balloons used in the exhibition area must be approved by GCEC. There will be a charge incurred for the retrieval of loose balloons.
BOOTH CLEANINGExhibitors are responsible for keeping their own stands clean and tidy for the duration of the conference. Rubbish such as boxes and printed materials, must be removed from the venue completely by the exhibitor.
Exhibitors can order stand cleaning services through GCCEC. Please complete the stand cleaning form and return no later than Sunday 8 July 2018.
CABLESAll cables need to be covered with a cable tray or be taped down to ensure that no trip hazard is caused.
COMMUNICATIONTelephone, fax, modem, data and RF TV lines can be provided by GCCEC for exhibitors on request. Please complete the application form and return no later than Sunday 8 July 2018.
EXTERNAL CONTRACTORSAll persons undertaking work at the GCCEC must comply with the following requirements:
• Enter into a contractors agreement which must be completed and returned no later than Sunday 8 July 2018.
• Comply with pass requirements
• Advise the security communications room of the details of all persons requiring a pass before they arrive at the GCCEC (email [email protected] or phone 07 5504 4050)
• Return the pass each time you leave GCCEC.
• All supervisors are responsible for the passes of their employees. Failure to return the pass will result in a charge of $300.
ASIA-PACIFIC LIBRARY AND INFORMATION CONFERENCE 2018 | EXHIBITING: NEED TO KNOW 14
FOOD AND BEVERAGEGCCEC has the sole catering rights to all food and beverage products. Exhibitors are not permitted to bring food and beverage into the venue from outside caterers.
Catering can be pre-ordered for your booth during the exhibition. You will need to complete the Exhibitor Catering form and return no later than Sunday 8 July 2018.
FIXINGNo items or material can be taped, tacked, stapled, drilled or affixed to any surface of the venue in any way without the written permission of the venue.
Exhibition panel walls are compatible with self-adhesive velcro only. Please do not use pins, nails, tape or tacks on the exhibition stand or any other surface of the venue.
SIGNAGEAll signage and banners should be hung within the stand boundaries. Please do not allow your banners to hang over aisles, public areas or encroach upon adjoining exhibition stands.
Your booth comes with standard signage included. Additional signage can be arranged through the exhibition supplier, Moreton Hire.
SMOKINGGCCEC is a total non-smoking venue. Smoking is permitted at clearly signed designated areas outside GCCEC.
TESTING AND TAGGING/ELECTRICAL APPLIANCESIt is a legal requirement in all exhibition areas that all electrical equipment be tested and tagged in accordance with Australian Standard 3760 – 2003. This applies to all contractors working on site and exhibitors who bring in electrical leads and appliances for their stands during exhibitions.
The GCCEC management reserves the right to demand removal from the site of any electrical equipment it deems to be non-compliant or suspect.
All electrical installations, motors, generators etc must be approved by GCCEC management and installed by a licensed electrical contractor.
WEIGHT LOAD CAPACITIESThe floor load allowances for GCCEC are as follows:
• Arena 15 kPa
• Central rooms 15 kPa
• Halls 20 kPa
• Rooms 1-12 5.0 kPa
Should you plan on bringing heavy equipment you will need to submit dimensions, weights and specifications in writing to GCCEC for approval.
ASIA-PACIFIC LIBRARY AND INFORMATION CONFERENCE 2018 | EXHIBITING: NEED TO KNOW 15
WORKPLACE HEALTH AND SAFETYPlease ensure that you are familiar with the GCCEC Workplace Health and Safety policies as all exhibitors and their contractors are required to comply with these at all times.
The pre-event health and safety checklist should be completed and returned no later than Sunday 8 July 2018.
ASIA-PACIFIC LIBRARY AND INFORMATION CONFERENCE 2018 | EXHIBITING: NEED TO KNOW 16
GENERAL CONFERENCE INFORMATION
ACCOMMODATIONSponsors and exhibitors can receive a special rate at participating local hotels. If you wish to book this rate please visit the conference website for more information.
CATERINGLunch, morning and afternoon teas will all be served in the exhibition halls.
Exhibitor catering will be served 10 minutes prior to the delegates in order to give you a chance to eat before they break from the sessions.
Every effort will be made to accommodate all special dietary requirements; however, advance notification is required. You will be able to advise us of your dietary requirements during the registration process.
DISCLAIMER OF LIABILITYALIA will not accept any liability for damages of any nature sustained by participants or their accompanying persons or loss of or damage to their personal property as a result of the conference or related events.
EVACUATION PROCEDUREIn case of an emergency, please follow the instructions of GCCEC staff for evacuation procedures. Please refer to the Events Health and Safety Guidelines for detailed information.
FIRST AIDA fully equipped first aid room is located near the Security office on ground level.
INSURANCEIt is recommended that exhibitors arrange adequate insurance cover for their booth, products and personnel.
All exhibitors must hold current public liability insurance before coming onsite. ALIA accepts no responsibility for loss of product or damage by any means whatsoever. Please extend your public liability to cover your display and return the enclosed indemnity form or front cover of your public liability policy by fax to ALIA at +61 2 6282 2249 or by email to [email protected].
ASIA-PACIFIC LIBRARY AND INFORMATION CONFERENCE 2018 | EXHIBITING: NEED TO KNOW 17
PRIVACYALIA complies with the National Privacy Principles set out in the Commonwealth Privacy Act 1988 and reaffirmed in the Privacy Act (Private Sector) Amendment Act 2000 which came into effect in law in December 2001.
Unless required by law the Association will not disclose personal information about an individual unless the individual has provided consent, either at the time of providing the information or following a specific request.
In registering for this conference, your relevant details (limited to full name, organisation, state and email) have been included on a delegate list which will be distributed to all delegates, sponsors and exhibitors and future conference organisers. Sponsors and exhibitors are entitled to be provided with the delegate list subject to privacy restrictions.
ASIA-PACIFIC LIBRARY AND INFORMATION CONFERENCE 2018 | EXHIBITING: NEED TO KNOW 18
MARKETING
HANDBOOK AND MOBILE APP
DEADLINE: 4 JUNE 2018Please complete the below information as you would like it listed in the conference handbook and mobile app. This will be used by delegates to visit your booth and contact you so please ensure that it is complete and accurate.
Company name ......................................................................................................................................
Booth number(s) ......................................................................................................................................
Contact name .........................................................................................................................................
Phone ........................................................................................................................................................
Email .........................................................................................................................................................
Website .....................................................................................................................................................
Company blurb (max 50 words)
....................................................................................................................................................................
....................................................................................................................................................................
....................................................................................................................................................................
....................................................................................................................................................................
....................................................................................................................................................................
....................................................................................................................................................................
....................................................................................................................................................................
....................................................................................................................................................................
....................................................................................................................................................................
....................................................................................................................................................................
Please also check the conference website to ensure that your logo is correct and ensure that you provide us with a new copy if it has been changed.
ASIA-PACIFIC LIBRARY AND INFORMATION CONFERENCE 2018 | EXHIBITING: NEED TO KNOW 19
EXHIBITOR PRIZE COMPETITION
DEADLINE: 4 JUNE 2018We will be developing a prize draw to actively encourage delegates to visit as many exhibition booths as possible and network with exhibitors. To assist with this we are asking for exhibitors to assist in providing prizes for the prize draw. Prizes will be drawn on the final day of the conference. If you are able to support this initiative please contact us on 02 6215 8222 or email [email protected].
COMPETITIONS AND ACTIVITESDo you have a competition, a product to try, sample to give away or an activity at your stand? We would love to help you promote it and get delegate traffic to you. Send us 50 words outlining the competition or event and we will add it to the ‘Exhibition competitions and activities’ page located under the ‘exhibition’ page on the conference website. Contact [email protected].
DELEGATE LIST
WILL BE SENT: 16 JULY 2018A copy of the delegate list will be sent two weeks prior to the start of the conference (once registrations have closed). Attendees that have opted out of having their details distributed will not be included in this list. You will also receive a current printed delegate list in your registration pack onsite. A final copy of the list will be sent two weeks post conference.
MARKETING BANNERSWe encourage you to utilise the free and easy marketing resources we have provided to reach out to your existing and potential customers. Simply click on the image to download.
Email signature — generic
Email signature — Proud sponsor of Email signature — We're exhibiting
Email signature — We're proudly sponsoring
ASIA-PACIFIC LIBRARY AND INFORMATION CONFERENCE 2018 | EXHIBITING: NEED TO KNOW 20
LET’S GET SOCIAL Connect with your audience and join in on the conversation by following us on:
Twitter: @ALIAconference #APLIC18 Facebook: facebook.com/ALIAnational
VISITORS We encourage you to invite your clients to visit the exhibition.
All visitors must check in at the registration desk. Visitors must wear an ‘exhibition visitor pass’ at all times. These are available at the registration desk or you can send the passes to your clients with an invitation. You can download passes here. Please note that this will only allow visitors to visit the exhibition. Anyone wishing to attend conference sessions should register as a delegate.
Please note: We do ask that these visitors not attend during planned catering break to allow us to plan cantering and venue numbers.
Should you have queries about anything not covered in this manual please refer to the full GCCEC exhibition manual for further details.
ASIA-PACIFIC LIBRARY AND INFORMATION CONFERENCE 2018 | EXHIBITING: NEED TO KNOW 21
EXHIBITION FLOOR PLAN
Please note: the floor plan is indicative at this stage and is subject to change.
Main entrance
ASIA-PACIFIC LIBRARY AND INFORMATION CONFERENCE 2018 | EXHIBITING: NEED TO KNOW 22
CONFERENCE VENUE MAP
GOLD COAST CONVENTION AND EXHIBITION CENTRE
GROUND FLOOR
VENUE MAPGold Coast Convention
and Exhibition Centre
GROUND FLOOR
Main entrancee Exhibition hall
Conference dinner venueRegistration deskr dMain plenaryp
Concurrent room 2c
dCONFERENCE
DINNER
MAIN ENTRANCE
REGISTRATION DESK
r
e
ATMLifts
Disabled restrooms�
Public restrooms♀ ♂
ex
EXHIBITIONHALL
ex
♀ ♂
♀ ♂
♀ ♂
♀ ♂
�
�
�
MAIN PLENARY
p
CONCURRENT ROOM 2
c
Lift
ARENA 1A
ARENA 2
FOYER C
ARENA 1B
CENTRALROOMS
HALL 1
ASIA-PACIFIC LIBRARY AND INFORMATION CONFERENCE 2018 | EXHIBITING: NEED TO KNOW 23
VENUE MAPGold Coast Convention
and Exhibition Centre
FIRST FLOOR
♀ ♂
�
♀ ♂
�
♀ ♂ �
Lifts
Lift
♀ ♂
�
♀ ♂�
♀ ♂
�
Breakfast workshopsbPre conference workshops
Concurrent room 3
ws
ws
b
BREAKFAST WORKSHOPS
CONCURRENT ROOM 3(5 and 6)
c Disabled restrooms�
Public restrooms♀ ♂
FOYER E
ROOM 8
ROOM 7
ROOM 6
ROOM 5
c
CONFERENCE VENUE MAP
GOLD COAST CONVENTION AND EXHIBITION CENTRE
FIRST FLOOR
ASIA-PACIFIC LIBRARY AND INFORMATION CONFERENCE 2018 | EXHIBITING: NEED TO KNOW 24
aplic.alia.org.au#APLIC18