app & dunning
DESCRIPTION
APP & Dunning APP & DunningAPP & DunningAPP & DunningAPP & DunningTRANSCRIPT
All about Automatic Payment Run
Introduction
The Payment Process includes the Following Steps
1. Invoices are Entered
2. Pending Invoices are analyzed for due date
3. Invoices due for payment are prepared for review
4. Payments are approved or modified
5. Invoices are paid
A consistently high volume of invoices have to be processed. Accounts Payable Invoices have to be paid on time to receive possible discounts. The accounting department wishes to perform this processing of invoices automatically. The Automatic Payment Program is tools that will help users manage payable. SAP gives users the options to automatically:
1. Select Open(Pending) Invoices to be paid or collected
2. Payment Documents to be posted
3. Print Payment Media or generate EDI
The Automatic Payment Program has been developed for both national and international payment transactions with vendors and customers, and handles both outgoing and incoming payments.
Configuration
We can configure the Payment Program by selecting the Payment Program (Tcode – F110) Application menu Environment -> Maintain Config
The Settings for Automatic Payment program are divided into following Categories:
1. All Company Codes
2. Paying Company Codes
3. Payment Methods / Country
4. Payment Methods / Company Codes
5. Bank Selection
6. House Banks
All Company Codes: In this section we perform the following settings
1. Inter Company Payment Relationship
2. The Company codes that process payments
3. Cash Discounts
4. Tolerance days for Payments
5. The Customer and Vendor Transactions to be Processed
Paying Company codes: In this section we perform the following settings
1. Minimum Amounts for Incoming and Outgoing Payments
2. Bill of Exchange Parameters
3. Forms for Payment Advice and EDI
Payment Method / Country: In this section we perform the following settings
1. Methods of Payments – Cheques , bank transfers etc
2. Settings for individual Payment Methods -
1. Master record requirements
2. Document Types for Posting
3. Permitted currencies
4. Print Programs
Payment Method / Company Code: In this section we perform the following settings
1. Minimum and maximum payment amounts
2. Whether payments abroad and foreign currencies are allowed
3. Grouping Options
4. Bank Optimization
5. Forms for payment media
Bank Selection:
1. Ranking Order
2. Amounts
3. Accounts
4. Charges
5. Value Dates
Ranking Order
Bank Accounts
Available Amounts
Value Dates
Expenses / Charges
Execution:
After Configuration of the Payment Process we will enter parameters to execute the program.
Enter the Transaction code F110 in the SAP Command Field
Every Payment Program run is identified by two fields
1. Run date
2. Identification
In the Parameters Tab, We have to define the following
1. What is to be paid – Docs. Entered Up to
2. What payment methods will be used – Payment Methods
3. When will the payments be made – Posting Date
4. Which company codes will be considered – Company Codes
5. How are they going to be paid – Payment Method Sequence decides the Priority of the Payment Method
Save the Parameters Entered
After the Parameters are entered we execute the Program by pressing the proposal button in Application Toolbar
In the next dialog box, Check the “Start Immediately” and press Continue
A payment proposal is generated based on the parameters.
We can view the Proposal Log for possible errors by pressing the Proposal Log Button
We can edit the proposal to block the some payments if we want, Press the Edit Proposal Button
In the next screen , the Proposal List of Vendors is generated who are to receive the Payments
After edit the Proposal , and then run the payment run to release the payments. We can schedule the payment run by coming back to main screen pressing the Payment Run button
In the next Dialog box , Check “Start Immediately” to start the payment run instantly and Press continue
We can check the status of the Payment run on the Status Tab
How To Perform DunningDunning
It is the process of Correspondence with the Customer/Vendor about pending bills ( in sap as we call it open items). In SAP we can schedule the Dunning Process and maintain different Dunning Levels for Dunning run.The Dunning process involves the following steps:
1. Entering Parameters in the dunning program.The parameters of old dunning run can be copied and dates can be adjusted.
2. The Dunning run selects the accounts, examines them for overdue items, checks if they have to be dunned, and assigns dunning levels to them.All dunning data is stored in a dunning proposal.
3. The Dunning Proposal can be edited ,deleted and recreated as often as necessary until the dunning clerk is satisfied with the result.
4. If desired ,this step can be skipped and the dunning run can be followed directly by the printout of dunning notices.
5. In One Click,Dunning notices are printed and dunning data is updated in the master records and associated documents.
We will perform a Complete Dunning run as a background scheduled job-
Enter the Transaction F150 in the SAP Command Field
In the next screen ,Enter the Following
1. Enter the Dunning run date2. Enter the Dunning run Identification
In the Parameters Tab1. Enter the Dunning Date2. Enter the Date upto which the documents for dunning are to be considered
3. Enter the Company Code for dunning
4. Enter customers and vendors to be dunned
Save the Dunning Parameters
Schedule the Dunning run by pressing the Schedule button
In the next screen select the printer to print the dunning notices generated
In the next screen schedule the time of dunning run
Check the Status of the Dunning run
We can check the Dunning Notice in Spool Requests
