appendix a owner’s preliminary program ??s preliminary program narrative project: hallford...

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  • APPENDIX A OWNERS PRELIMINARY PROGRAM NARRATIVE

    PROJECT: Hallford Stadium Improvements Project RFP No. 16-752-004 DCSD # 206-422, Hallford Stadium Improvements

    3789 Memorial College Ave Clarkston, GA 30021

    Stadium Improvements - The Hallford Stadium Improvements Scope and related components include:

    Replacement of stadium and parking lot lights. Replacement of Fencing with Vinyl Coated Fencing. Replace Track Surface with a Polyurethane Surface. Perform Detailed Engineering Survey of the Stadium Facility.

    Design Deliverables:

    1. Provide a Structural Engineering Survey of the existing stadium seating structure. This survey will be a project deliverable, and the basis for potential owner change directives as it relates to the structure of the stadium seating. The Engineering Survey is to be a report indicating where there are structural issues, magnitude / severity of the issue, possible solution and an order of magnitude cost for proposed solution. This is not an in-depth structural analysis involving calculations. The Survey is to be completed within 30 calendar days after NTP.

    2. Design Development Documents submitted no later than 30 calendar days after award.

    3. DCSD Review completed no later than 15 calendar days after submission of DB Design Development Documents.

    4. Work on Construction Documents shall continue during the Design Development Documents review and once Design Development review comments are received they shall be addressed and incorporated in the Construction Documents.

    5. 100% Draft DB Construction Documents and written responses to the DCSD DB Design Development Document Review Comments submitted no later than 30 calendar days after submission of DB Design Development Documents.

    6. DCSD Review completed no later than 15 calendar days after receipt of 100% Draft DB Construction Documents.

    Site Evaluation:

    1. It shall be the responsibility of the Contractor to obtain, evaluate, and field verify existing survey information for each site as required for use in designing and permitting requirements.

    Owners Preliminary Program Narrative Page 1 of 11 August 2015 Hallford Stadium Improvements #206-422

  • 2. It shall be the contractors responsibility to locate, identify, and protect all underground utilities located in the area of construction. Contractor shall repair any utilities that may be damaged as a result of construction activities

    3. Contractor is responsible for providing complete field design documents illustrating the existing conditions and elevations and plans for each step of the construction process required to obtain all required permitting, including but not limited to Land Disturbance Permit and Building. These documents include, but are not limited to:

    a. Erosion Control Details b. Grading Details c. Drainage Details d. Perimeter Details e. Goal Post and Event Details

    4. Provide 1-year warranty on all sub-surface components covering defects in materials and workmanship, unless otherwise specified.

    5. The Contractor is responsible for upholding the erosion control standards for Georgia.

    6. The Contractor shall obtain all applicable permits required for construction.

    7. The Contractor shall be responsible, if required by the Authority Having Jurisdiction, to prepare and submit stamped signed Civil Engineering Drawings to obtain all applicable permits required for construction including, but not limited to Land Disturbance Permit and Sediment & Erosion Controls.

    8. The Contractor is responsible for notifying all utilities prior to construction and verifying location of all utilities shown or not shown.

    9. The Contractor shall complete all of his work in strict accordance with all applicable local, state, and federal codes and guidelines.

    Stadium LED Lighting Manufacturer Qualifications: Manufacturer to provide a list of project references of similar outdoor LED Sports Lighting completed within the past three years. List must be of projects using the exact technology being proposed for this project. Stadium LED Lighting Performance Specifications:

    1. Lighting Design for each of the Dekalb County Football Stadium must have 50 footcandle light levels with a 2.0:1.0 uniformity. using 72 grid points (30 x 30 grids).

    2. LED life expectancy rating at L70 ratings per TM-21

    3. Wattage for the entire system with all fixtures operation shall not exceed and average of 54 kW.

    4. Mounting heights shall be at a height to insure a minimum aiming angle of 25 degrees for each fixture

    while achieving the required off-site candela values contained in these guidelines.

    5. Provide maintained light scans. These are the target footcandles levels will not drop below during the guarantee period 10 years.

    Owners Preliminary Program Narrative Page 2 of 11 August 2015 Hallford Stadium Improvements #206-422

  • 6. Lighting system must be designed to comply with current applicable building codes and minimum 100

    mph wind speed. Cross arms shall be designed to withstand minimum 150 mph winds and maintain luminaire aiming alignment.

    7. Momentary power interruption illumination system shall be provided to provide coverage during failure of primary system. Emergency Egress lighting must be provided at Stadium per current Georgia Life Safety Code.

    8. Manufacturer shall provide software that allows DCSD the ability to control settings of stadium lights while mobile.

    9. All components shall be UL listed.

    10. Lighting design drawings showing spill light levels in footcandles at 300' from the perimeter around the field. Max vertical footcandles shall not exceed .15 footcandles. Max candela glare shall not exceed 4000 candela.

    11. Remote ballast, capacitors, fusing and safety disconnects for luminaries shall be located in an aluminum

    enclosure on each pole approximately 10 above grade.

    Stadium LED Lighting Required Submittals: Provide a comprehensive lighting drawing(s) and plan submittal with appropriate data including:

    1. System design with details on steel poles, foundations meeting IBC Building Code 2012 addition, 115 mph winds.

    2. Structural Design: The stress analysis and safety factor of the poles shall conform to AASHTO, Standard

    Specifications for Structural Supports for Highway Signs, Luminaires and Traffic Signals.

    3. The foundation design shall be based on soils that meet or exceed those of a Class 5 material as defined by IBC.

    4. Crossarm/fixture configuration design including wind-loading certification to meet 150 mph requirements.

    5. Remote electrical enclosure at the base of each pole for all drivers and associated electrical

    components.

    6. Overcurrent protection to include surge protection, fusing, and grounding for poles, fixtures and electrical enclosures.

    7. Internal wiring.

    8. Fixture construction (with LED lense protection) and thermal management strategy.

    9. UL Listing on system and components.

    10. Pole locations.

    11. Outline of field being lighted, as well as pole locations referenced to the center of the field (x & y).

    Illuminance levels at grid spacing specified.

    12. LED cut sheet from the chip manufacturer Owners Preliminary Program Narrative Page 3 of 11 August 2015 Hallford Stadium Improvements #206-422

  • 13. Summary table showing the number and spacing of grid points; average, minimum and maximum illuminance levels in foot candles (fc); uniformity including maximum to minimum ratio, coefficient of variance and uniformity gradient; number of luminaries, total kilowatts, light loss factor and applied lumens per watt values for specific design.

    14. Lighting design drawings showing spill light levels in footcandles at 300' from the perimeter around the

    field. Max vertical footcandles shall not exceed .15 footcandles. Max candela glare shall not exceed 4000 candela.

    15. Luminaire Aiming Summary - Document showing each luminaires aiming angle and the poles on which

    the luminaries are mounted. Each aiming point shall identify the type of luminaire.

    16. Control and Monitoring - Manufacturer shall provide written definition and schematics for automated control system to include monitoring. They will also provide examples of system reporting and access for numbers for personal contact to operate the system. Manufacturer must also disclose any monitoring costs for 25 years and who is responsible for monitoring. If the manufacturer is not the monitoring agent, information on the company responsible for monitoring must be provided.

    17. Photometric reports by a certified, accredited laboratory must be provided to demonstrate the fixtures ability to achieve the specified performance. Reports shall be certified by a qualified independent testing laboratory with a minimum of five years experience or by a manufacturers laboratory with a current accreditation under the National Voluntary Laboratory Accreditation Program for Energy Efficient Lighting Products.

    18. Field test report from licensed professional engineer will be required to substantiate the ability to maintain light levels for 10 years or 10,000 hours. Engineer conducting the report must have no affiliation with the manufacturer and report must be based on actual testing data.

    Stadium LED Lighting Warranty:

    Warranty - Provide written warranty information including all terms and conditions. Include coverage for equipment replacement for all components (foundation to pole top), labor and light level guarantees. Warranty

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