appendix r project management plan

Appendix RProject Management Plan

INTERSERVE CONSTRUCTION Q201

PROJECT MANAGEMENT PLAN Page 1 of 19

Q201 16042014

MANAGEMENT PLAN

(Incorporating the Construction Phase Health & Safety Plan as required by the CDM Regulations, the Fire Safety Plan, the Site Waste

Management Plan as required by the Site Waste Management Plans Regulations 2008 and the Project Business Continuity Plan)

FOR

Customer : Education Funding Agency

Contract Name : Gnosall St Lawrence Primary School

Contract No : WM53---

Customer Project No : TBC End User Project No : TBC

Contract Address : Gnosall St Lawrence Primary School,

Lowfield Ln,

Gnosall,

Staffordshire

ST20 0ET

Issue Status/No Prepared By Signed Approved By Signed Date

Preliminary P.Lockhart

Record Of Issue

Issued To Company



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Introduction This Plan is owned by the Project Manager and sets down the manner and means whereby Interserve Construction will achieve the customer's critical success factors for time, cost and quality. Eliminating, for all parties, as far as reasonably practicable, the risk of injury, ill health and environmental damage in a non confrontational manner. The Plan also sets out the measures to ensure continuity of service following an emergency or disaster situation, and as such is complementary to the Business Continuity Plan prepared in the Business Unit office. Interserve Construction operates a business management system that embraces health and safety, quality, environmental and employee development in an integrated manner complying with current Health, Safety and Environmental Legislation as a minimum. This is achieved through the use of standard processes and their related forms, meeting agenda, control records and operational guidance. The corporate aims of Interserve Construction, with respect to sustainability/corporate responsibility, health and safety, quality, environment and employee development are embodied in our policy statements, which are displayed on the site notice boards. This plan details project specific information to expand and explain, where appropriate, the companies standard policies and processes relating to the specific aspects of this project. The Project Manager will discuss and agree with the Project Team Representatives the means by which information will be transmitted and recorded where appropriate. All verbal discussions relevant to the project will be recorded in writing and transmitted to the appropriate Project Team Member. This Plan is a living document and will be updated as the project progresses.

Our supply chain members (designers, sub-contractors, suppliers etc) are expected, as an integral part of the management of the project, to assist and support the company in the operation and continuous improvement of our processes. The contents of this plan will be made available to all personnel engaged in the construction of the works and all subcontractors. For further details of how our Business Management System complies with international standards such as ISO 9001:2008, ISO 14001:2004 and BS OHSAS 18001:2007, please refer to our System Description Document O51.



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Contents Page No Description

Intr

oducti

on a

nd P

roje

ct

Wid

e

Ele

ments

Description of Project

Critical Success Factors for the Project

Project Team

Programme / Duration

Methodology Overview

Measurement and KPI's

Contr

act

and

oth

er

Docum

enta

tion

Contractual Documentation

Existing Health & Safety File(s) and other Information Relevant to the Conditions or Hazards Present in Existing Structures

Health & Safety File Arrangements

Com

pete

nce

Organisations – Selection and Assessment of Contractors and Suppliers

Individuals – Competence Standards

Pla

nnin

g t

he W

ork

s Project Assurance Planning Overview

Planning the Works and Identification of Necessary Controls

Public Liaison

Waste Management Planning

Undert

akin

g t

he

Work

s

Co-ordination Arrangements and Exchange of Information

Information and Training for People on Site

Monitoring the Works

Unpla

nned

Events

Unplanned Events Reporting & Investigation

Project Emergency Arrangements

Business Continuity Plan

List of Appendices



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Order Value: £approx 3.25M

The project is the design & construction of a 1.5 FE primary school following partial demolition of the existing school. The two storey timber sips panel construction will be clad externally with a combination of brick and render. Punched out windows will be upvc and ppc aluminium doors. Internally works comprise plasterboard, skim, decorations, joinery, M&E, ceiling and floor finishes. Externally new hard and soft play grounds will be formed along with paths. A second phase of works will be the demolition of the existing school building.

Critical Success Factors for the Project

The upfront demolition and the construction of the new building will be undertaken with the minimum disruption to the ongoing teaching in the existing building. Similarly the later demolition of the old school building will be carried out likewise. The development shall be carried out using good quality materials and in accordance with the drawings, specifications and design brief; all appropriate British Standards and codes of practice; all relevant Acts of Parliament or regulations made there under; all regulations and codes of practice of any local or statutory authority. The Contractor shall ensure that vehicular and pedestrian access is maintained at all times to properties in the roads adjoining the sites and shall carry out the works in such a manner as to cause the minimum of inconvenience and disruption to the occupiers and users thereof. We will work in the sprit of BREEAM and will take all necessary steps to ensure that the development would achieve a minimum score of ‘Very Good’. Soft Landings are a key component of the successful handover of the project

Project Team

Client : Education Funding Agency

Principal Contractor (CDM Regulations)

: Interserve Construction Ltd, West Midlands Building Division

CDM Coordinator : Mott MacDonald

Lead consultant & Architect: Maber Structural & Civil Engineer: ARUP M&E Design Engineers: Subcontractor Design – RPS Structural Frame: Innovare Acoustic Consultant: RPS Cost Consultants: RLF BREEAM Advisors: RPS M&E Installers: TBA. Programme / Duration

Planned Commencement Date:February 2015 Planned Completion Date:May 2016

Programme reference WM3419 G01. The partial demolition and new build period is 48 weeks in duration with a 4 week mobilisation period prior. There is a 2 week decant period followed by a



Q201 16042014

further 14 weeks of demolition and external works.

Methodology Overview

The main construction works for Gnosall St Lawrence Primary School will commence February 2015. Mobilisation & Site Set-up We will mobilise to site and establish site boundary with timber hoarding and heras fencing. Partial Demolition In order to progress the asbestos removal and demolition works on Possession of Site we have programmed the Refurbishment & Demolition Survey to be undertaken during the October Half Term 2014. Once the demolition is complete we’ll move from using a single mobile welfare unit to create an established, fully equipped site compound area. Substructure Works The top soil strip will be stock piled for reuse in Phase two. An existing storm drain will be diverted prior to the reduce level dig. With the footprint of the new build over sailing an existing embankment, a section of cut and fill will be undertaken. Due to the nature of the ground conditions, piling will also be carried, with works to form the foundations and ground floor slab to follow. Typical site traffic will include excavation machines, dumpers, vibrating rollers, tipper Lorries for delivery of stone and removal of spoil from site; skip wagons, concrete wagons and concrete pumps, steel, drainage & pre cast concrete delivery wagons Superstructure works The superstructure will be constructed using a small crane and fork lift. The structure is a SIP’s (Structural Insulated Panel) solution utilising a timber frame. Construction of the SIP’s frame will take approximately 9 weeks and following this the external envelope will commence. The SIP’s frame will be erected by use of a crane. The external envelope comprises of facing brick work, render and upvc windows & aluminium curtain walling. The roof is a standing seam, with an area of flat single ply over the hall and kitchen / plant room. Typical site traffic will include skip wagons, delivery vehicles for SIP’s, Bricks, roofing and scaffold and windows and doors. There will also be MEWP’s around site for access as well as the use of the forklift. We will also use the forklift to distribute materials to site from the storage area. External Works New tarmac hard play and footpaths will be formed. Any works outside of the site boundary, normally to existing services, will be protected using



Q201 16042014

appropriate barriers, signage and traffic management as required to segregate the works from school users. Fit out and commissioning works These will be all the works necessary inside the shell to complete the school and provide a fully functional building. Including decorations, ceiling finishes, floor finish and mechanical, electrical & plumbing installations. Typical site traffic will include fit out and service delivery wagons, forklifts, MEWP’s. Demolition Following completion of the new building and subsequent decant by the school the existing building will be demolished and new soft landscaping works completed. Typical site traffic will include excavation machines, dumpers, vibrating rollers, tipper lorries for removal of stone and delivery of topsoil from site; skip wagons.

Measurement and KPI's

Contribute to Business Unit Targets contained within the Annual Business Unit Business Plan (X60) and report on them via the X62 KPI data collection process.

Our Key Clients and the Annual Business Unit Business Plan (X60), require us to provide evidence that demonstrates Continual Improvement of our Performance, project by project and year on year.

The Project Management Team Must:

Provide the data required supporting the targets detailed within Company and Business Unit Business Plans.

Define project specific objectives and targets (including measurement rules). Any additional

Review all these measurements and assessments to ensure Continual Improvement is driven for performance improvement of projects.



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Contractual Documentation

The Building Contract will be the EFA standard form D&B lump sum contract, with EFA terms.

Existing Health & Safety File(s) and other Information Relevant to the Conditions or Hazards Present in Existing Structures

Existing Health and Safety files are available for the following structures in relation to the project:

Structure Document Reference

Asbestos Management Survey CO 4527-05 dt 17/9/13

Additionally the following surveys/registers are available:

Survey/Register Document Reference

Acoustic survey Rev A dt Aug 13

Arboricultural survey Rev A dt Oct 13

Ecological survey Rev A dt Aug 13

Flood drainage assessment Rev A dt Aug 13

GI Desktop Survey Rev A dt June 13

GI Intrusive survey D3110-13 dt Nov 13

Topographical survey Greenhatch drwg 18780_OGL Rev 1

Underground utility survey Drwg 18780 Rev1 (6 drawings)

All the above surveys can be found at H:\Estimating Common\01 DESIGN & BUILD\Wdbxxxxx PSBP Future Schools\Wdb3419 Gnosall St Lawrence\A-contract, legal & insurance\ITT Client Documents\Volume 4 Survey Information

Note: It is an Interserve Construction requirement that a Refurbishment and Demolition Survey is always completed prior to refurbishment or demolition of structures/buildings that

could contain asbestos Supply chain members are to consider all relevant information detailed in the above when planning and undertaking their works (e.g. presence of deleterious materials inc. asbestos,

services, max floor loadings, demolition sequences etc.).

The information can be obtained/viewed at site, by contacting ------------------.

Health & Safety File Arrangements

Interserve Construction will collect and collate information on aspects of the design, the materials and the construction processes that will assist the owner and / or occupier.

Our supply chain members are obliged to provide all such information in a timely manner.



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Details of project specific information required, number of copies and format required will be detailed on O & M Manual Requirements (Q265). Information will be passed to the CDM Co-ordinator for review prior to inclusion in the Health & Safety File for forwarding to the Client.

Further details of co-ordination arrangements may be developed commensurate with the complexity of the project and degree of information and detail required.

Organisations - Selection and Assessment of Contractors and Suppliers.

In order to adequately control Health & Safety and Environmental risks, we require all supply chain members to be competent and have adequate resources to undertake the project works.

As part of the selection process we utilise mandatory questionnaires (K29 & L23) which, when completed by potential supply chain members, are assessed against established criteria to establish the standard of arrangements. This data is then used in assessing competence to undertake the works.

Where supply chain members wish to further sub-let the project works they shall seek the approval of Interserve Construction prior to doing so, in accordance with their subcontract conditions and have comparable systems that ensure the competence of those appointed / contracted.

To ensure consistent standards with regards to the management of the works, including control of health and safety hazards and environmental impacts, supply chain members are contracted to the standards defined within the Interserve Construction “Health, Safety and Sustainability Codes for Subcontractors”, reference L8.

All supply chain members shall, following completion of their works, undergo a Performance Assessment (K9b, K9d or P9b). They then have the opportunity to assess (K9c, K9e or P9c) the company’s project performance relevant to their scope of works.

The purpose of these assessments is to support continuous improvement of our supply chain management.

Individuals – Competence Standards

All Persons

All persons on the project are to be competent and experienced for the duties they are required to undertake.

For site based personnel this includes the individual holding a current and relevant Construction Skills Certification Scheme (CSCS) card.

Note:

CSCS cards include, where appropriate, other schemes affiliated to CSCS such as CPCS for plant operations and CISRS for scaffolding.

We recognise that there may be occasions where individuals do not hold relevant cards.



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Such individuals may be permitted access to site only with prior agreement of the Interserve Construction site management, and only where their employer has demonstrated the individual’s competence via an acceptable Employer’s Declaration (O57b).

Specific Training Requirements for Operatives In addition to the general competence requirements detailed above, Interserve Construction introduced specific minimum training requirements for operatives on all subcontracts placed from 1st October 2012. The minimum standard is the Construction Skills 1 day Health and Safety Awareness Course. Specific Training Requirements for Supervisors

In addition to the general competence requirements detailed above Interserve Construction has a specific minimum training requirement for supervisors. The minimum standard is the Construction Skills 2-day Site Supervisors Safety Training Scheme course within the last 5 years. Specific Training Requirements for Managers In addition to the general competence specified in the Health, Safety and Sustainability Codes for Subcontractors, Interserve Construction is introducing minimum training requirements for Managers. The expectation is that by July 2014 Managers will have achieved the ConstructionSkills 5-day Site Managers Safety Training Scheme.

Interserve Construction reserves the right to refuse entry should the individual’s competence not be considered sufficient.

Interserve Construction requires supply chain members to demonstrate these competence levels by the production of the appropriate operative record scheme skills card or training certificate prior to, and during, the contract works. Details of competence are to be recorded.



Q201 16042014

PR

OJEC

T A

SSU

RA

NC

E O

VER

VIE

W

New Contract Pre-

Commencement

Meeting

PDC 1.0

Environmental

Impact Assessment

and Emergency

Response

EIW 5.0

Quality Assurance

Quality Control

Process Surveying

Project

Management Plan

PDC 2.0

Stakeholder

Communication and

Liaison

PM 5.0

Risk Assessment

LP 220

Environmental Site

Controls

EIW 6.0

Safe Systems of

Work

LP 250

Permits to Work

LP 260

Operational Control

Subcontractors

LP 340

Work Equipment

and Statutory

Inspections

LP 350

Work Place

Inspections

LP 410

Subcontr

acto

r and D

esi

gners

Subcontractor

Procurement

PR 6.0

Change to the

Contract

Requirements

CM 8.0

Subcontractor

Payments

CM 15.0

Project Assurance

Plan

QA 1.0

CI & TP

Preconstruction

Submittals

QA 2.0

Manage Technical

Submittals

QA 3.0

Prepare Project

Handover

Requirements

QA 6.0

Inspection and Test

Records

QA 4.0

Final Inspection and

Snagging

QA 5.0

Visiting Manager’s

Review

PM 2.0

Process

Improvement

Surveying and

Reporting

QA 7.0

System Non

Conformance

Reporting

SB 3.0

Prepare Project

Handover

Requirements

QA 6.0

Document

Management

Setting up the DSM

ISDM 5.0

Document

Management During

the Project’s Life

ISDM 6.0

Assessment of

Subcontractor /

Designer

PR 7.0

Customer Project

Review

PC 1.0

Post Project Review

PC 2.0



Q201 16042014

Planning the Works and Identification of Necessary Controls

Interserve Construction requires the following to be prepared and monitored throughout the project period.

Project and activity specific Impact and Risk Assessments/Method Statements that detail the requirements for Safe Systems of Work and measures to minimise impact upon the environment.

Project Specific Assurance Plan (Q205) to plan completion of all aspects of the works scope.

Pre-construction Submittals (Q208) and Inspection and Test Plans (Q204) to ensure compliance with specified requirements and controls for all aspects of the work scope.

Appendix 12 of this plan details the Activities/Packages involved in this project, anticipated hazards and impacts for each activity/package and whether risk assessments and method statements and temporary works checks are required. Note: these are an overview and may not be exhaustive .

As specified within the sub-contract documentation supply chain members will need to submit the above for review by Interserve Construction. Activities may not commence until Interserve Construction confirms the submitted documentation is acceptable (L9a).

Public Liaison

The project will be registered with the Considerate Constructors Scheme. An introductory letter will be posted to all local residents bordering the site advising of the works and contact numbers for key Interserve staff. In addition the site will produce a monthly newsletter to update local residents on site progress. This will be posted, added to site notice boards and added to school web site (with schools permission. At the start of the project and other appropriate times through the duration we will hold an open evening. We also propose being present at any school parents evening to be available to answer any questions. Procedure 3/DW/C/D/b1 – Customer/Public liaison and Communication Operational guidance O711/A3400 Project Stakeholder/Public Liaison and Communication.

Waste Management Planning

Interserve is committed to reducing waste associated with design and construction activities through:

designing out waste principles

efficient materials procurement & management

efficient construction techniques

implementation of the waste hierarchy throughout the project life-span

Interserve develops, prepares and implements Site Waste Management Plans (SWMPs) for all construction projects. Through our membership of UKCG we have committed to using SWMPs on our projects as industry best practice (even where not a legal requirement). We expect our supply chain to support us in the implementation of the project SWMP to achieve our objectives and targets in relation to waste reduction, reuse and recycling.



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Responsibilities and approach

The project’s Waste Manager (see Appendix 2: Responsibilities) is responsible for preparing and maintaining the project SWMP, as well as ensuring compliance with duty of care responsibilities and monthly reporting of waste data.

The SWMP template to be used on this project will be the Interserve SWMP template (R210)

The SWMP forms part of the live project documentation and is updated as necessary throughout the project lifespan. Updating of the SWMP includes recording and tracking of waste reused or removed from site, implementation of identified opportunities to reuse or recycle, as well as any changes (e.g. differences in quantities, changes as a result of altered design or scope).

SWMP review

The SWMP is reviewed throughout the construction phase, and on project completion, to assess the impacts of any changes on predicted waste quantities and costs, and to review implementation of identified opportunities.

Co-ordination Arrangements and Exchange of Information

To facilitate the effective and efficient transfer of information all communication relating to the project shall flow through Interserve Construction. All verbal discussions relevant to the project will be recorded in writing and transmitted to the appropriate Project Team Member.

This being in order to avoid misunderstanding within the application of the terms of the contract or subcontract agreements.

Co-ordination arrangements will vary greatly, dependent on both the size and nature of the work being undertaken.

The following arrangements will be implemented:-

All contractors’/subcontractors’ risk assessments and method statements will be vetted prior to work commencing.

Where contractors/subcontractors are exposed to common/shared risk factors, Interserve Construction will co-ordinate control measures common to all contractors concerned.

Each contractor’s/subcontractor’s work package will be programmed and co-ordinated to eliminate safety risks arising to other parties where possible.

Where an interaction issue exists, Interserve Construction will take a positive role in ensuring all general principles of control that were agreed are effectively put into place including the exchange of health and safety information between contractors

Regular site co-ordination meetings will be held with clients, CDM Co-ordinators, contractors and sub-contractors during which health and safety issues and any other concerns will be discussed for appropriate address.

How design changes are handled and how information is exchanged between the client, designers, CDM Co-ordinator and contractors on site.

Information and Training for People on Site



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Induction

An Induction will be provided to all people before beginning work on site for the first time.

The induction will be provided directly by Interserve Construction or by arrangement with the individual's employers.

A signature record will be required and kept for all induction attendees.

Information will be provided on:-

Outline of the Project

Site Organisation and Key Personnel

Client requirements and constraints.

Any other constraints inc. permit regime

Site Security

Traffic routes, parking etc

Site Rules.

Site specific hazards.

Environmental Issues.

General welfare facilities, including first aid.

Emergency Procedures.

Personal Protective Equipment (PPE) standards

It should be noted that the above information covers general site wide arrangements and does not replace requirements for construction skills or activity training.

All people will be encouraged, at their induction, to bring to the attention of Interserve Construction, or their own management, any health and safety matters that give rise for concern during their employment on this project.

Supervisors Induction

In addition to the induction detailed above all supervisors will be provided with a Supervisors Induction.

The Supervisor Induction will be provided directly by Interserve Construction.

The Supervisors Induction reinforces the key duties and responsibilities of supervisors on the project.

Other Training and Information

Interserve Construction require Toolbox Talk training to be given and recorded for groups or individuals as required.

Interserve Construction will require supply chain members to undertake and record activity briefings for their employees, and others who may be affected, on the accepted Risk Assessments / Method Statements for activities prior to their commencement.

Safety training sessions on specific activities will be arranged for groups or individuals as the need arises and may be provided on site or by external arrangement.



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Monitoring the Works

Don’t Walk By

Interserve Construction operate a “Don’t Walk By” regime and requires all Supply Chain members to promote and participate in its implementation to support us in improving “behavioural safety”.

Formal Inspections

It is essential for the successful completion of the project that all works are carried out as planned.

We have an established inspection regime that includes Health, Safety and Environmental inspections.

These inspections will include the works of supply chain members who are to co-operate fully, and address any issues identified with their works.

Details of these arrangements are included in Appendix 11 of this plan

The Interserve Construction regime described above does not negate the need for supply chain members to monitor their own works and who are expected to have comparable regimes in place.

Unplanned Events Reporting and Investigation

Interserve Construction will:-

Make available and maintain an Environmental and Health & Safety near miss log.

Make available and maintain an accident record book.

Periodically inspect all supply chain members' accident books to ensure correct accident reporting procedures are followed.

Monitor supply chain members' RIDDOR reporting.

Report to the HSE all RIDDOR accidents and diseases relating to its employees or the general public and all RIDDOR reportable dangerous occurrences.

Record any Health & Safety, Environmental and Quality operational non compliances on Q718 notices and issue to the appropriate supply chain member.

Maintain records of environmental incidents.

Report to the Environment Agency all environmental incidents resulting in pollution.

Investigate all RIDDOR reportable events and pollution or other environmental incidents to determine root cause and appropriate action to prevent recurrence.

Interserve Construction Supply Chain Members will:-

Encourage their employees in the logging of Environmental and Health & Safety near misses.



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Make available and maintain their own accident record book.

Notify Interserve Construction of all RIDDOR reportable events or other environmental / pollution incidents.

Report RIDDOR reportable accidents or diseases relating to their own employees to the HSE.

Copy all HSE RIDDOR report confirmations to Interserve Construction immediately upon receipt.

Provide a timely response to any Q718 notices issued to them by any Interserve Construction employee.

Co-operate fully and assist Interserve Construction during their investigation of any accident or incident including provision of information and documentation as necessary to allow a thorough and timely investigation.

Project Emergency Arrangements

All people involved in the project are required to familiarise themselves with project specific emergency procedures detailed in appendix A6 of this plan and the information provided on the following notices located as detailed in appendix A10 of this plan.

L100 Emergency Procedures (inc Disaster Recovery)

L108 First Aider Notice

L72a Fire Action Notice

Emergency Exit routes

Site Facilities Drawings

Route to Hospital (where applicable)

RVP Access Points (where applicable)

For project specific fire safety arrangements refer to appendix A5 of this plan.

Additional emergency arrangements necessary, including details of any tests and inspections required, are included in appendix (A6).



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Business Continuity Plan

The aim of this plan is to manage and minimise the business effect, to both the customer and Interserve Construction, of a partial or total disaster / major incident scenario at the site of the project works. Such a scenario could develop from one of a number of circumstances e.g. a major fire, flood, power failure or an act of civil disturbance or terrorism.

The following process shall be followed

Responses to such an incident are detailed within Appendices 3, 3A, 5 and 6 of this plan together with Emergency Procedures L100

Senior members of the project team shall retain a copy of the current edition of L100, Q201 App 3 and 3A, and the Major Incident Response Checklist, F101 in a location remote from the site offices

In the event of an incident the senior manager available shall initiate a response using the F101 checklist



Q201 16042014

Contract : Gnosall St Lawrence Primary School Contract No : WM53---

Appendices Rev. A B C D E

A1 Management Organisation

This details the management structure and reporting lines for the project. All parties to the project will be requested to issue a similar statement for their organisation with sufficient details and contacts to cover emergencies.

A2 Responsibilities

The Manager of the Project will appoint project staff to the specific roles listed in this appendix.

A3 Project Directory

The project directory contains names and contact details for all key project personnel including appropriate sub-contractors in order to facilitate communication.

A3A Business Continuity Plan

The Business Continuity Plan and key project personnel in order to ensure business continuity.

A4 Site Facilities

This details the site accommodation, access and parking arrangements for the project. If appropriate reference may be made to a facilities layout drawing.

A5 Project Fire Safety Arrangements

Provides project specific details of fire prevention, detection, test, inspection and fighting equipment arrangements.

A6 Project Specific and Emergency Procedures, Permits and Constraints

This details project specific requirements and constraints imposed by the customer and / or Interserve Construction

A7 Site Rules

Contains specific rules applicable to all personnel employed by the customer and all supply chain partners.

A8 Consultation with Workforce

This details the communication methods of consultation at various levels in the project organisation.

A9 Schedule of Management Meetings

Provides details and frequency of all project meetings.

A10 Schedule of Documented Information to be Displayed

Provides specific locations where document information is displayed.

A11 Monitoring Arrangements / Audit Schedule.

Provides details of periodic inspections and audit arrangements.

A12 Hazard Identification for Activities that Contain Risk

Provides details of the significant hazards, which should be considered by all parties when committing to undertaking the works.

A13 to A18 inclusive - Not used



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A19 Stakeholder Communication Strategy Matrix

Detail the measures to be undertaken to ensure effective communication with interested stakeholders.

A20 Construction (Design & Management) Regulation 2007 Matrix

Details the relationship between the relevant ACOP and the PMP.

All appendices are first issued as Rev 0. Subsequent revisions will increase alphabetically commencing at A. The date of receipt and revision status of revised appendices is to be updated electronically DD/MM/YY or by hand on this page.

INTERSERVE PROJECT SERVICES LIMITED Q201

PROJECT MANAGEMENT PLAN Appendix 1

IPSL Q201 04-07


Management Organisation Sheet 1 of 1 Rev 0

Interserve

Construction

Project Manager

TBA

Employers Agent

Mott MacDonald

Paul Webb

John Strike Commercial

Manager

CDM C0-ordinator Mott MacDonald

Jacqueline

Mitchell Design Team Maber, ARUP, RPS Innovare

Interserve Supply Chain

EFA

Tim Westwood

General Foreman

TBA

Interserve Building

Simon Butler

Contracts Manager

TBA

Surveyor

TBA

Mechanical

TBA

Mechanical Foreman

TBA

Design Manager

Mike Taylor

Electrical Foreman

TBA

Safety Advisor

George Lamplough

BREEAM Advisor

RPS

Engineer

TBA

Senior Surveyor

TBA

Bid Manager Matt Talbot

Electrical

TBA



Q201 16042014

Contract : Gnosall St Lawrence Primary School Contract No : WM53--- Responsibilities Sheet 1 of 1 Rev 0

Role

Co-ordinators Permits Inspections Others

Tem

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ry W

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s

Pu

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Lia

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En

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CO

SH

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Fire

Sa

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Wa

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Liftin

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Cra

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L7

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L7

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L7

4b G

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L7

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L7

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L9

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ent

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Mate

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Firs

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Fire

Ma

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ll

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Insta

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En

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Tim

ber M

an

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Bio

div

ers

ity C

ham

pio

n

DS

E A

ssesso

r

Nominated Person *

Site Manager M D S M D S D D S M S D S M M M D D D D D D D S S

QS S S S D

Engineer/Foreman D D D M M S S D D S D M S S S M D S D D D

Not applicable N

M&E Subcontractor D D D

Subcontractor D D D D D D D D D

Key: D Designated M Manage (Responsible for managing others) Applicable to Inspections only

N Not Applicable. S Substitute (in the event that the designated person is unavailable)

* Where responsibility has been given to a third party (e.g. Electrical Permits to a competent electrical contractor) then detail the organisation.



Q201 19072011

Contract : Gnosall St Lawrence Primary Schooll Contract No : WM53---

Project Directory Sheet 1 of 5 Rev 0

Organisation Role Name Tel * Mobile* E-mail*

Interserve Construction Ltd, 395 George Rd Erdington, B23 7RZ

Contracts Manager


Project Manager


Project QS


Design Manager Mike Taylor 0121 344 4888 07731 922185 [email protected]

Education Funding Agency: London Organisation type: Other 33 Greycoat Street London SW1P 2QF

EFA Project Directory Tim Westwood 0370 000 2288 07770646381 [email protected]

Education Funding Agency: London Organisation type: Other 33 Greycoat Street London SW1P 2QF

EFA Project Manager Fred Ward

0370 000 2288 07876 875721

[email protected]

Mott MacDonald Ltd, 35 Newhall Street Birmingham B3 3PU

Senior Engineer Edward Woodhouse 0121 234 1667 [email protected]



Q201 19072011

Mott MacDonald Ltd, 35 Newhall Street Birmingham B3 3PU

Project Manager Paul Webb 121 234 1667 [email protected]

Mott MacDonald House ,1 St Mary’s Road, Sheffield, S2 4AP

CDMC Jacqueline Mitchell +44 (0)114 228 3966

[email protected]

The Arup Campus Blythe Gate Blythe Valley Park Solihull West Midlands B90 8AE

Lead Structural Engineer

Philip Monypenny 0121 213 3000 07986 649 254 [email protected]

The Arup Campus Blythe Gate Blythe Valley Park Solihull West Midlands B90 8AE

Senior Structural Engineer

Andrew Godber 0121 213 3000 07825 997 105 [email protected]

Robinson Low Francis (RLF) 7th Floor 54 Hagley Road Edgbaston Birmingham West Midlands B16 8PE

Cost Advisor Paul Anderson 0121 456 1474 07785 708012 [email protected]

Robinson Low Francis (RLF) 7th Floor 54 Hagley Road Edgbaston Birmingham West Midlands B16 8PE

Cost Planner Chris Barker 0121 456 1474 07969 982 816 [email protected]

Maber Associates Ltd • 8 Riverside Court • Pride Park • Derby • DE24 8JN

Maber - Project Director

Ian Harris 01332 208 800 07929 010416 [email protected]

mailto:[email protected]





Q201 19072011


Maber - Project Architect

Steve Basran 01332 208 800 07977 557409 [email protected]


Maber - Landscape Architect

Joe Boyce 01332 208 800 [email protected]


Maber - Interior Designer

Chris Radcliffe 0115 941 5555 [email protected]

RPS Planning & Development Highfield House 5 Ridgeway Quinton Business Park Birmingham B32 1AF

Acoustic Engineer RPS Ben Burgess 0121 213 5500 07919 327 616 [email protected]


Senior Electrical Engineer

Ian Thomas 0121 213 5500 [email protected]


Mechanical Associate Laurie Taylor 0121 213 5500 [email protected]








Q201 19072011


Technical Director

Dave Callaghan M.Inst.R CIBSE

0121 213 5500 07825 603 035 [email protected]


Planning Associate Joe Murphy BSc(Hons) DipTP MRTPI

0121 213 5500 07970 225 215 [email protected]

Innovare Systems Ltd Unit B, Earlplace Business Park, Coventry CV4 9XL

Managing Director Innovare

Pete Blunt 0845 6740020 07972 007938 [email protected]


Business Development Manager Innovare

Kerry Mihailovich 0845 6740020 07736 597155 [email protected]


Technical Manager Innovare

Sam Dawe 0845 6740020 07736 597345 [email protected]


Estimator Innovare Laura Twigg 0845 6740020 [email protected],





Q201 19072011

Approved Design Consultancy Limited 11 Morston Court, Kingswood, Lakeside, Cannock, WS11 8JB

Approved Inspector Neil Eggington 01543 509 456 07812 028375 [email protected]

Approved Design Consultancy Limited 11 Morston Court, Kingswood, Lakeside, Cannock, WS11 8JB

Approved Inspector Steve Hilditch 01543 509 456 07976 000 792 [email protected]

ESA McIntosh, Westway, Hillend Industrial Park, Dalgety Bay, Fife, KY11 9HE

FF&E Manager Gary James 01383 823 636 07773 312 242 [email protected]

* Interserve Construction Employees should ensure that Contact Details on IRIS are updated to reflect current situations.


PROJECT MANAGEMENT PLAN Appendix 3A

Q201 03112011

As this schedule may include home phone numbers if should not be included in any copy of the PMP issued to third parties or on public display.


Business Continuity Plan – Interserve Construction Team Sheet 1 of 1 Rev 0

Role Name* Contact Tel Number Mobile E-mail

BU Director / Manager Simon Butler 0121 344 4888 TBC [email protected]

Safety & Environmental Advisor

George Lamplough 0121 344 4888 TBC [email protected]

Sustainability Advisor Jon Boyce 0121 344 4888 TBC [email protected]

Contracts Manager 0121 344 4888 TBC

Communications & IT Charlie Scott 0121 344 4888 TBC [email protected]

Accommodation Ken Kendal 01922 749 000 TBC [email protected]

Insurance Declan Timmins 0121 344 4888 TBC [email protected]

PR & Media / Business Development

Holly Chapple-Hyam (interim) 0121 344 4888 TBC [email protected]

* All members of the project team should be included on this schedule. A copy of this schedule (together with App 3, L100 and F101) should be retained by senior members of the project team at a location remote from the project offices.





Q201 16042014


Site Facilities Sheet 1 of 1 Rev 0

Interserve Construction will not be responsible for any loss by supply chain members who must

take precautions to safeguard their plant, materials, offices, stores, compounds etc.

Supply chain members providing their own facilities are responsible for the provision of adequate maintenance and will permit Interserve Construction to inspect the facilities at all reasonable times. Layout plans are to be provided for site facilities.

The layout plans include the following:

Overall site layout (including traffic management) plan.

Fire and emergency arrangements plan.

Office accommodation (including welfare) plan.

The office accommodation (inc welfare) plan is to include offices for site staff and sufficient welfare facilities to meet the numbers on site in accordance with CDM regulations.

The arrangements to be detailed are:-

Overall Site Layout (inc Traffic Management) Plan Site fencing / hoarding and sign board locations Site entrance(s) Vehicle routes including one way systems and turning areas. Pedestrian routes (segregated) Vehicular and pedestrian barriers and signage Car parking areas Office and welfare locations Delivery points and storage areas Fire and Emergency Arrangements Plan Emergency vehicle access and assembly points Fire hydrant points Fire fighting equipment locations Fire escape and assembly points Office Accommodation (inc welfare) Plan Emergency exit routes Assembly points Emergency signage Call points Smoke / heat / flame detectors

Public footpaths / routes LPG and Fuel storage areas Waste Collection / Storage areas Crane location and operating radius exclusion zones Overhead services Wheel wash arrangements and location Items for preservation / protection Designated mobile phone areas Designated smoking areas Site security arrangements Fire detection equipment Fire alarms First Aid equipment and room locations Spill kit locations Fire alarms Fire fighting equipment Emergency lighting First aid provision

Note: For multi-storey buildings and offices plans are required for each floor.



Q201 16042014


Project Fire Safety Arrangements Sheet 1 of 3 Rev 0

Responsible Persons

A Fire Safety Coordinator and if necessary Fire Marshall(s) have been appointed for the Project and are detailed in the "Responsibilities" section of this Project Management Plan (Appendix 2).

Reducing the Risk of a Fire Starting

For a fire to start a source of ignition, a source of fuel and oxygen are all needed. Taking measures to eliminate or reduce any of these will reduce the risk of a fire starting. A fire risk assessment has been completed for this project, and is included at the end of this Appendix 5, “Project Fire Safety Arrangements”. Supply Chain members are to comply fully with the controls identified in the fire risk assessment, incorporating these controls into their risk assessments and method statements as appropriate. The fire risk and controls necessary will change as the project progresses. Examples include:

The point at which structures become substantially enclosed.

When the fire load increases or when flammable material in the permanent works are introduced

When additional ignition sources are introduced such as energisation of the permanent works electrical supply.

Where the structure reaches the criteria for a high rise construction Supply Chain members are to comply fully with any revised controls identified in the revised fire risk assessment, reviewing and revising the risk assessments and method statements for their works as appropriate. Reducing the Risk of a Fire Starting

Hot works Permits to be issued.

No bonfires on site.

Keep skips away from site boundary to reduce risk of arson.

The requirements for permits and the details of site constraints are listed in Appendix 6, “Project Specific and Emergency Procedures, Permits and Constraints” and where appropriate Appendix 7, “Site Rules”. Reducing the Risk of Fire Spreading Compartmentation Requirements To reduce the risk of fire spreading and provide a safe means of escape, buildings and other structures are divided by fire resisting walls and floors. This compartmentation will be an integral part of the structures permanent works design, of which installation at the earliest opportunity should be considered, and may include temporary compartmentation to reduce the risk of fire spreading and providing safe escape during the construction phase.



Q201 16042014

HSE guidance HSG168 Fire Safety in Construction will be followed for maximum escape route distances and therefore inform where temporary compartmentation will be required. Emergency Arrangements

Arrangements are established to enable people to evacuate the worksite and reach a place of safety in the event of a fire or other emergency. Fire Detection and Alarm System Smoke detectors will be fitted within all site accommodation as a fire detection system. Within the new build the fire alarm system will be installed and commissioned as soon as practical within the programme. A wireless audible alarm will be used on site and in the site accommodation. Locations of fire detection and alarm equipment detailed on the plans referenced in Appendix 4 “Site Facilities”. Fire Fighting Equipment Portable fire extinguishers will be used on site and in the site accommodation. Locations detailed on the plans referenced in Appendix 4 “Site Facilities”. Emergency Action Plans On discovering a fire activate the fire alarm to advise others to evacuate. Only tackle the fire with the portable fire extinguishers available if confident and trained to do so. On hearing the alarm evacuate the building by the nearest fire escape route. Assemble at the fire assembly point located ????? On hearing the alarm the fire marshal/ fire coordinator to call 999. On hearing the alarm the project manager is to notify the school office to advise of the need for the school to evacuate. Subcontract supervisors are to carry out a head count and notify of any missing persons. Fire co-ordinator to check head count against signing in book. Fire marshal to meet attending emergency services at the site entrance and direct to the scene, briefing and informing of site risks i.e. gas / flammable stores that may be involved or in the vicinity of the fire. No one is to leave site or return to work until advised by the fire marshal it is safe to do so. The fire marshal will take direction from the attending fire officer. Communication of and Training in the Established Arrangements The locations of the arrangements that are in place to fight fires and evacuate the worksite can be found on the “Site Facilities” section of this Project Management Plan (see Appendix 4). The locations of the arrangements that are in place to fight fires and evacuate offices and welfare accommodation can also be found on the “Site Facilities” section of this Project Management Plan (see Appendix 4).

These will detail:



Q201 16042014

Fire fighting equipment locations

Fire alarm / call points

Escape routes and fire exits

Muster points (Assembly Points)

Emergency vehicle access and assembly points

Emergency contacts are indicated on the Emergency Procedures Notice (ref L100) detailed on the project notice board and the fire action notices (ref L72a) situated at the fire alarm / call points. In case of fire the alarm is Siren , vacate the affected area and move to the Assembly Points. Monitoring, Inspection, Testing and Audit

Type Frequency

Fire Arrangements Inspection Weekly (“L4” Inspection regime) Fire precautions monitoring

inspection Weekly by Fire coordinator or deputy

Alarm Test Weekly Detection Device Test Weekly Fire Drills / Evacuation Plan At least every 6 months Fire Fighting Equipment Service At least every 12 months Fuel Bund Integrity Inspection Weekly Other Fire arrangements check Done during first 2 weeks then every 2 list (L72b) months

Co-ordination of Fire Arrangements with Client or Adjacent Employers / Sites On hearing the alarm the project manager is to notify the school office to advise of the need for the school to evacuate. If the school fire alarm is activated the construction site will evacuate until it is established it is safe to return to work (false alarm or fire officer advises ok). Fire Service Liaison Upon contract award the local fire station will be contacted to advise of the construction works and also requested to visit site to establish access routes to the existing and new build. Details of the local fire station are:- Gnosall Community Fire Station Wharf Lane Gnosall Staffordshire ST20 0D



Q201 19072011


Project Fire Safety Arrangements Sheet 1 of 1 Rev 0

Hazard / Risk

Risk Level Before Controls

Those at Risk Controls

Risk Level After Controls

L Sv R L Sv R

Hot works 3 3 9 Operatives and Members of the public

Hot Works permits to be issued for each operation. Area to be checked prior to start of work & at least 1hr after Hot works have finished, to be counter signed by issuer and permit holder. Appropriate extinguisher to be at hand.

1 3 3

Electricity 2 3 6 Operatives and Members of the public

Equipment to be tested in accordance with current regulations and recorded. Tools and equipment except safety lighting to be disconnected when not in use.

1 3 3

COSHH 2 3 6 Operatives and Members of the public

Substance to be stored in accordance with COSHH assessment sheets, in sub contractor vehicles or in lockable container. Operatives to be given tool box talks on use of substances if necessary.

1 3 3

Flammable liquids & gasses 3 3 9 Operatives and Members of the public

Empty & full containers to be stored separately. Hazard warning signs to be placed appropriately, when needed to identify risk to workforce and others. Liquids to be stored in bunded container volume to be volume plus ten percent.

1 3 3

Arson 3 3 9 Operatives and Members of the public

Site to be kept secure at all times. Materials stored in controlled environments. Rubbish removed to skips at the end of each shift. Skips to be lockable when necessary.

1 3 3

Smoking 2 3 6 Operatives and Members of the public

Designated smoking areas to be located outside of construction zone and away from material stores.

1 3 3

Environmental factors 2 3 6 Operatives and Members of the public

Flammable and explosive materials to be stored away form delight sunlight in properly ventilated areas

1 3 3

Assessment Date: Next Review Date:

Key: L = Likelihood Sv = Severity R = Risk Rated 1 to 3 - 1 low, 3 high L x Sv = R

NB. This Risk Assessment should be reviewed on a regular basis and following any change in circumstances (LP220 cl. 5.2.6 refers)



Q201 19072011

Contract : Gnosall St Lawrence Primary School Contract No : WM53--- Project Specific and Emergency Procedures, Permits and Constraints

Sheet 1 of 1 Rev 0

The following will be operated for the activities or locations listed in order to control the risks associated with those activities or locations.

Project Specific Procedures Required Activity / Location

Identification Cards Yes Any works in existing building

Considerate Constructor Scheme Yes Site, public relations

Working Hours Yes Site working as per contract documents.

Drugs and Alcohol Monitoring Yes Site as per U11

Project Emergency Procedures Required Activity / Location

Emergency contacts L100 Yes Site

Fuel/Chemical Spillage R105 Yes Site

Bomb Threat O69 Yes Site and welfare facilities.

Permit Type Required Activity / Location

L74 Permit to work - General Yes For access to restricted areas.

L74a Hot Work Permit Yes Cutting, welding, grinding, soldering etc.

L74b Ground Disturbance Permit Yes RLD, excavations, fencing, landscaping .

L74c Electrical Work Permit Yes Issued By Sub contractor ONLY

L74d Confined Spaces Permit Yes Deep drainage, small rooms.

L74e Healthcare Infection Permit N/A

G95-96-97 Permit to Load / Unload

Yes propping for floors/ walls

Q715 Permit to Close Yes Walls/ Ceilings

Other

Constraints Permitted Activity / Location

Bonfires No

Smoking No Except in designated areas

Radios No Site

Mobile Phones Yes Site / Red Hat supervisors when safe to do

The persons responsible for the issue or co-ordination of permits are detailed in Appendix A2 of this plan.



Q201 16042014

Contract : Gnosall St Lawrence Primary School Contract No : WM53--- Site Rules Sheet 1 of 3 Rev 0

General Site Rules

The wearing of Safety Footwear, High Visibility Clothing and Safety Helmet is a mandatory requirement. The only exceptions are whilst in the site offices, welfare facilities, or by written authority from the Manager of the Project. All personnel working on site and/or Visitors to Site are to sign in at reception/other location using the Site Visitors Book O28 and/or other arrangement. Parking is only permitted in the designated areas. Do not obstruct neighbours driveways. Use the designated walkways to and around the site.

No activity can start on this project unless it has been properly planned; this is normally detailed in a method statement. No person is to start any activity unless they have been briefed and you understand how to carry out the task. If in doubt stop work and ask.

A permit to work is required for any work that involves ground disturbance, entry into confined spaces and hot work.

The wearing of shorts is not permitted.

The taking of alcohol and/or non-prescribed drugs is strictly prohibited on site. Anyone found or believed to be under the influence of either or both will not be permitted to continue working, and will be instructed to leave the site.

The site is no smoking, other than in designated areas.

The use of mobile phones is not permitted, other than in designated areas.

The use of radios is not permitted.

The use of headphones and earphones to listen to music from a personal music device while carrying out vehicle and plant movements is prohibited. No food or drink consumption other than in the canteen area. No pets on site. Do not attempt to lift any load which is too heavy for you. Get help. Do not indulge in horseplay.

We are an Investors in Diversity company and therefore respectful behaviour is expected at all times on sites including dealing with sub-contractors, clients, third parties and members of the general public. This includes any acts that could be perceived as bullying and harassment, for example, violence, aggression, offensive language, intimidation, acts of discrimination e.g. sexist, racist or ageist comments or behaviours. This list is not exhaustive. Incidents of this nature will be considered as serious and appropriate action will be taken dependent on the circumstances.

Welfare and other facilities are to be used and not abused. Treat in a manner you would expect to find them. Good hygiene can prevent conditions such as Leptospirosis or dermatitis. Report missing toiletries to a member of staff.

Any problems or concerns are to be reported straight away to an immediate supervisor or any



Q201 16042014

member of the Interserve site team. Any incidents/accidents involving operatives or the public must be recorded and reported to the Site Management

Any enquiries or complaints from the public or local inhabitants must be referred to the Interserve site team. Site Health & Safety Rules

ALL operatives MUST sign in and out in case of an emergency Site hours 7.30 – 17.30 No Deliveries between 8.30 to 9.15am and 2.45 to 3.15pm Mon-Fri “All persons are to stop, not disturb, and report to their supervisor and Interserve management should they come across any material that they suspect may contain asbestos”

No person will be allowed to drive any item of plant unless a current competence card is held. A valid driving licence is also required if driving on a highway. Keep to designated vehicle/plant routes and keep within the site speed limit. Vehicles reversing on site should do so with the aid of a banksman.

All plant shall be inspected before use to ensure it is fit for purpose and well maintained. Only plant in good condition with proper exhaust arrangements will be utilised.

No young person (Under 18 years) will be allowed to work on site unless their employer has completed a risk assessment.

All work areas must be kept tidy and cables elevated wherever practical.

Work at height must be carried out from work platforms unless suitable edge protection is in place. A specific risk assessment must be in place to justify the use of ladders or stepladders. When working at height do not work above other trades.

Scaffolds must only be erected or altered or adjusted by trained persons.

Objects or materials must not be thrown down from height.

Only 110volt and battery operated tools are to be used.

Unauthorised tampering with electrical equipment, guards, barriers and covers or the abuse of any thing that is there to protect you or others is not permitted.

Site Environmental Rules Where practical all plant must be shut down when not required, including during breaks to avoid fuel wastage and unnecessary noise.

All standing plant must be provided with a suitable drip tray.

Plant must only be refuelled in designated areas.

Any spillages must be reported to site management and be cleaned up as soon as possible.

Materials are to be stored only in designated areas. A high standard of cleanliness shall be maintained and rubbish and debris collections shall be as appropriate to achieve this. All operatives are to minimise the wastage of materials. Reusable materials should be stored safely

Use double sided copying wherever possible.



Q201 16042014

Waste paper must be collected for recycling.

Switch off lights, heating and computers when not required.



Q201 16042014


Consultation with Workforce Sheet 1 of 1 Rev 0

Interserve operates an open policy on receiving advice and views from persons at work and welcomes such information. Any member of the site management team may be approached and informed of any concerns that an individual or collective group may have. In addition the following methods of consultation are used on this project.

Project Level (Use drop down menu to change)

Method of Consultation Methods selected

1. Induction Yes

2. Site Progress Meeting (Interserve Construction Team) Yes

3. Notice Boards Yes

4. Safety forum / group Not Applicable

5. Appointed Safety Representatives Not Applicable

6. Elected Representatives Not Applicable

7. S/C Co-ordination Meeting Yes

8. L32-21 Consultation Yes

9.

Work gang Level


1. Activity Briefings Yes

2. Toolbox Talks Yes

3.

4.

5.

Individual Level


1. Open Door Policy Yes

2. Directly with each employee Yes

3. Feedback / Suggestion Boxes Yes

4. Confidential Reporting Procedures. Yes

5. Interserve Construction Employee Assessment Not Applicable

6.

7.

8.

All personnel will be informed of this communication process during the site induction. Posters / Notices will be placed at strategic locations to this effect. (See Appendix 10)



Q201 16042014


Schedule of Management Meetings Sheet 1 of 1 Rev 0

Ref Name Frequency Record

F201 New Project Pre-commencement Date held: F201

F211 External Pre-commencement Once F4a+b

F701 Internal Site Progress Meeting As required F4c

Site Meeting with Client Monthly F14

F723 Subcontractor Post Tender Review Once each Sub Contractor F723Mi

F724 Subcontractor Initial Contract Part A and B as appropriate

Once each Sub Contractor F724Mi

F725 Prestart Safety & Environmental Induction

Once each Sub Contractor F725Mi

F726 Subcontractor Progress As required F726Mi

F731 Site Safety and Environmental Meeting (All S/C)

Monthly F4a+b

F751 Construction Stage Initial Design Team Meeting

Once F4a+b

F754 Design Team Meeting (D&B) As required F4a+b

F941 Project Post Completion Review Once F4c

X28 Customer Satisfaction Once at end of project X28



Q201 19072011


Schedule of Documented Information to be Displayed Sheet 1 of 1 Rev 0

Mandatory Optional as Required

Location Q201 P

roje

ct

Mana

ge

ment P

lan

Em

plo

yers

Lia

bility

In

sura

nce

HS

E F

10

Health

& S

afe

ty

Polic

y B

ookle

t

Code fo

r S/C

’s

(L8)

Accid

en

t Book

Site

Facilitie

s

Vis

itors

Notic

e

Site

Ru

les

L100

L108

- Firs

t Aid

er

L120

- Firs

t Aid

Notic

e

L72a

Fire

Actio

n

Health

& S

afe

ty

Law

O50 P

olic

y

Sta

tem

ents

Consulta

tion w

ith

Work

forc

e L

32

-21

Em

erg

ency E

xit

Route

s

Route

to H

ospita

l

RV

P A

ccess

Poin

ts

Obje

ctiv

es

Fuel/C

he

mic

al

Spilla

ge (R

10

5)

No S

mokin

g s

igns

Every Office D N D

Common Areas N D D

All fire call points N D

Reception notice Board Upstairs

D D D D D D D D D D N D D D D D D D

Canteen D D D D D D D D D D N D D D D D D D

Toilets D D N D D

Induction Room D D D D D D D D D D D N D D D D D D D D D

Key: D Designated N Not Applicable



Q201 19072011 Key: D Designated N Not Applicable For System and Safety Audits enter a planned date or Frequency / Interval i.e. 3M = 3 monthly - for all others enter D


Monitoring Arrangements / Audit Schedule Sheet 1 of 1 Rev 0

Person Responsible

Exte

rna

l Syste

m

Aud

it

Inte

rna

l Syste

m A

ud

it

Safe

ty A

udit

Safe

ty A

dvis

or's

Month

ly In

sp

ectio

n

Contra

ct M

an

agers

Month

ly P

roje

ct P

lan

Valid

atio

n &

Syste

ms

check

L91 In

spectio

ns

(Weekly

)

L4 &

L4

a H

&S

, Env.

Inspectio

ns (W

eekly

)

On-lin

e D

ispla

y

Scre

en A

ssessm

ent

(Once)

H1 D

aily

Dia

ries

H27 D

aily

Allo

ca

tions

Safety Advisor – George Lamplough

As d

ete

rmin

ed

by c

urre

nt B

M

Tra

da A

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rogra

mm

e

As d

ete

rmin

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it

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it

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are

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& S

Co

rpo

rate

Se

rvic

es

D D

Contract Manager – TBC D

Project Manager – TBC D D D D

Engineer – TBC S S

BIM- Colin Wright

B.M.Trada

Project Validation Record to be completed by Contracts Manager or other Senior Manager designated to undertake monthly validation of the plan and Visiting Managers (Monthly) Integrated Systems Check and Review (Q22F)

Print Initials

Month/Year



Note: The hazards and issues above have been identified by Interserve Construction to assist those planning the works, they may not be exhaustive and need to be supplemented where appropriate by trade specialists or where required by site conditions. Where indicated risk assessment and method statements are required, detailing controls that address the hazards and issues indicated. Works are not to commence until Interserve Construction have reviewed the submitted documentation and confirmed that it is adequate for work to commence. Minimum controls are detailed in the Interserve Construction health and safety, and environmental management systems, and duplicated in the Interserve Construction Health, Safety and Sustainability Codes for Subcontractors (L8). Use L9r to register receipt and status of the System of Work

Q201 16042014


Hazard Identification for Activities that Contain Risk (A copy of this Appendix must be provided to all Supply Chain Members) Sheet 1 of 2 Rev 0

Hazards / Impacts

D1

D1a

D2

D3

D4

D5

D6

D7

D8

D9

D10

D11

D12

D13

D14

D15

D16

D17

D18

D19

D20

D21

D22

D23

D23

a

D24

D25

D26

D27

D28

D29

D30

R20

2-R

1

R20

2-R

2

R20

2-R

3

R20

2-R

4

R20

2-R

5

R20

2-R

6

R20

2-R

7

R20

2-R

8

R20

2-R

9

R20

2-R

10

R20

2-R

11

R20

2-R

12

R20

2-R

13

Activities / Packages

Ve

hic

le &

Pla

nt M

ove

me

nts

Deliv

erie

s, L

oa

din

g a

nd U

nlo

ad

ing

Pu

blic

Fla

mm

ab

le S

ub

sta

nce

s

(Fire

/ Exp

losio

n)

Und

erfo

ot C

on

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ns

(Slip

s, T

rips a

nd

Fa

lls)

Wo

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Wo

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s)

Dis

pla

y S

cre

en

Eq

uip

men

t

Non

-ion

isin

g R

ad

iatio

n

Incle

me

nt / E

xtre

me

Wea

the

r

Non

-Haza

rdo

us W

aste

Con

tam

ina

ted

La

nd

Dem

olitio

n

Exca

va

tion

an

d F

illing

Haza

rdo

us W

aste

Sp

ecia

l Waste

Cultu

ral H

erita

ge

Em

issio

ns to

Air

Use o

f En

erg

y a

nd

Wate

r

Site

Ma

na

gem

en

t of M

ate

rials

Raw

Ma

teria

l Se

lectio

n

Eco

log

y

Nuis

an

ce

(inc T

ran

sp

ort)

Dis

ch

arg

es to

La

nd

an

d W

ate

r

Cou

rse

s

Ris

k A

sse

ssm

en

t an

d M

eth

od

Sta

tem

en

t Requ

ired

Te

mp

ora

ry W

ork

s C

he

ck R

equ

ired

Site Cabins X X X X X X X X X Y Y

Hoarding/Heras Fencing X X X X X X X X X X X X X X Y Y

Drainage X X X X X X X X X X X X X X X X X X X X X X Y Y

Groundworks X X X X X X X X X X X X X X X X X X X X X X X Y Y

Concrete X X X X Y Y

Incoming Services X X X X X X X X X X X X X X X Y Y

SIPS Frame X X X X X X X X X X X X X X X Y Y

Brickwork X X X X X X X X X X X Y Y

Render X X X X X X X X X Y Y

UPVC Windows X X X X X X X X X Y Y

Aluminium Curtain Walling X X X X X X X X X Y Y

Standing Seam Roof X X X X X X X X X X X Y Y

Single Ply Roofing X X X X X X X X X X X X X Y Y

Scaffolding X X X X X X X X X Y Y

Canopies X X X X X X X X X Y Y

Dryling/Plaster/Skim X X X X X X Y Y

Ceilings X X X X X X Y Y

Joinery X X X X X X Y Y

Decorations X X X X X X X Y Y

Mechanical X X X X X X X X X X X X X X Y Y

Electrical X X X X X X X X X X X X X X X X Y Y

Floor Finishes X X X X X X X Y Y

Tiling X X X X X Y Y

Fencing X X X X X X X X X x X X X Y Y



Note: The hazards and issues above have been identified by Interserve Construction to assist those planning the works, they may not be exhaustive and need to be supplemented where appropriate by trade specialists or where required by site conditions. Where indicated risk assessment and method statements are required, detailing controls that address the hazards and issues indicated. Works are not to commence until Interserve Construction have reviewed the submitted documentation and confirmed that it is adequate for work to commence. Minimum controls are detailed in the Interserve Construction health and safety, and environmental management systems, and duplicated in the Interserve Construction Health, Safety and Sustainability Codes for Subcontractors (L8). Use L9r to register receipt and status of the System of Work

Q201 16042014


Hazard Identification for Activities that Contain Risk (A copy of this Appendix must be provided to all Supply Chain Members) Sheet 2 of 2 Rev 0

Hazards / Impacts

D1

D1a

D2

D3

D4

D5

D6

D7

D8

D9

D10

D11

D12

D13

D14

D15

D16

D17

D18

D19

D20

D21

D22

D23

D23

a

D24

D25

D26

D27

D28

D29

D30

R20

2-R

1

R20

2-R

2

R20

2-R

3

R20

2-R

4

R20

2-R

5

R20

2-R

6

R20

2-R

7

R20

2-R

8

R20

2-R

9

R20

2-R

10

R20

2-R

11

R20

2-R

12

R20

2-R

13

Activities / Packages

Ve

hic

le &

Pla

nt M

ove

me

nts

Deliv

erie

s, L

oa

din

g a

nd U

nlo

ad

ing

Pu

blic

Fla

mm

ab

le S

ub

sta

nce

s

(Fire

/ Exp

losio

n)

Und

erfo

ot C

on

ditio

ns

(Slip

s, T

rips a

nd

Fa

lls)

Wo

rkin

g a

t Heig

ht - G

en

era

l

Wo

rkin

g a

t Heig

ht - S

ca

ffold

s

Wo

rkin

g a

t Heig

ht - M

EW

P's

Se

rvic

es (|B

urie

d / O

ve

rhe

ad

)

Exca

va

tion

s

Pla

nt &

Eq

uip

me

nt

Liftin

g O

pera

tion

s - C

ran

ea

ge

Liftin

g O

pera

tion

- Exca

va

tors

Ma

nu

al H

and

ling

Ele

ctric

ity

Haza

rdo

us S

ub

sta

nce

s (C

OS

HH

)

Le

ad

Asb

esto

s

Nois

e

Vib

ratio

n

Con

fine

d S

pa

ce

s

Dem

olitio

n

Roa

dw

ork

s

Mic

rob

iolo

gic

al H

aza

rds

Mic

rob

iolo

gic

al H

aza

rds H

ea

lthca

re

Wo

rkin

g O

ve

r / Nea

r Wate

r

Stru

ctu

ral In

sta

bility

Lo

ne

Work

ing

Fo

od

Pre

pa

ratio

n

(Can

tee

n F

acilitie

s)

Dis

pla

y S

cre

en

Eq

uip

men

t

Non

-ion

isin

g R

ad

iatio

n

Incle

me

nt / E

xtre

me

Wea

the

r

Non

-Haza

rdo

us W

aste

Con

tam

ina

ted

La

nd

Dem

olitio

n

Exca

va

tion

an

d F

illing

Haza

rdo

us W

aste

Sp

ecia

l Waste

Cultu

ral H

erita

ge

Em

issio

ns to

Air

Use o

f En

erg

y a

nd

Wate

r

Site

Ma

na

gem

en

t of M

ate

rials

Raw

Ma

teria

l Se

lectio

n

Eco

log

y

Nuis

an

ce

(inc T

ran

sp

ort)

Dis

ch

arg

es to

La

nd

an

d W

ate

r

Cou

rse

s

Ris

k A

sse

ssm

en

t an

d M

eth

od

Sta

tem

en

t Requ

ired

Te

mp

ora

ry W

ork

s C

he

ck R

equ

ired

Kerbs, Edgings x X X X X X X X X X Y Y

Paving, slabing x X X X X X X X X Y Y

Tarmac X X X X X X X X X Y Y

Soft Landscaping X X X X X X X X X X X X X X Y Y

External furniture X X X X X X X Y Y

White Lining X X X X X Y Y

INTERSERVE CONSTRUCTION

STAKEHOLDER COMMUNICATION STRATEGY MATRIXAppendix 19

Contract No: Revision No:

Name Frequency

Project Team

Client Education Funding Agency

33Greycoat Street, London, SW1P 2QF

Tim Westwood/ Fred

Ward

Project Manager Project Manager Monthly Monthly progress

meetings

Minutes of meetings ICL/EFA NO B

Material Supplier Interserve Construction Buying Department,

Karen Perks, George Road Offices

Karen Perks As required P66 order Email saved on H

drive

NO P

Sub Contractor Various Supply Chain Various During enquiry,

as required,

during site

progress

meetings

Email and site

meetings

Email saved on H

drive, metings (F)

As required NO K/F

Statutory Bodies

District Council Weekly, monthly

meetings

Weekly, monthly client

progress meetings

Minutes of meeting,

diary input

All main parties if

required

NO B/H1

Environment Agency / SEPA National customer contact centre, PO Box

544 Rotheram, S60 1BY, 03708 506 507

Project Manager As required As required Minutes of meeting,

diary input

All main parties if

required

NO B/H1

Highway Route Manager

Statutory Undertakers

Health & Safety Executive 1 Hagley Road, Birmingham, B16 8HS Project Manager As required on site meetings, email minutes of meeting All main parties if

required

NO L

Environmental Health Environmental Health Area Office North, 581

Tyburn Road, Erdington, Birmingham B24

9RX

Project Manager As required on site meetings, email minutes of meeting All main parties if

required

NO B/R

Local Community

Emergency Services

Local Authority / Parish Council

Land Agents n/a

Land Tenant n/a

Landowners

Public

Local Residents Surrounding residents and businesses Project Manager Project Manager Monthly basis letter drop Saved on H drive to school and project

officer

B

Utilities

Severn Trent Water Authority 0800 783 4444 Project Manager As required on site meetings, email minutes of meeting All main parties if

required

NO B

Western Power Distribution 0800 328 1111 / 0121 623 9780 Project Manager As required on site meetings, email minutes of meeting All main parties if

required

NO B

British Telecom 0800 917 3993 Project Manager As required on site meetings, email minutes of meeting All main parties if

required

NO B

Gas 800 111 999 Project Manager As required on site meetings, email minutes of meeting All main parties if

required

NO B

1 = Interserve 2 = Client 3 = Designer 4 = CDM Co-ordinator

WM53--- 0Continuing/Development

Interserve Construction Record of

Communication

Circulation

Requirements File

Refe

r

ence

A21

(Yes /

No)

Means Of

Communication with

Stakeholder

Stakeholder Contact Details

(Name, Address and Telephone No.)

Stakeholder Contact

(Name)

Initial Interserve

Construction Contact

Gnosall St Lawrence Primary SchoolContract:

Q201 16042014

Resp

onsib

l

Stakeholder


CONSTRUCTION (DESIGN & MANAGEMENT) REGULATIONS 2007 Appendix 20

Q201 16042014

Schedule of Construction Phase Plan Requirements (As Appendix 3 of the CDM ACoP) including Reference to the Appropriate Sections of the Interserve Construction Project Management Plan (Q201) Extract from Appendix 3 of the CDM ACoP, “When drawing up the construction phase plan, you should consider each of the following topics. Information should be included in the plan where the topic is relevant to the work proposed. The plan sets out how health and safety is to be managed during the construction phase. The level of detail should be proportionate to the risks involved in the project”. Extract from paragraph 163 of the CDM ACoP, “The topics that need to be addressed when developing the construction phase plan are shown at Appendix 3. Where other available documents address these issues appropriately, the plan may refer to them; the information does not need to be repeated”.

ACoP Description Q 201 Section


(a) Project description and programme details, including any key dates; “Description of Project”, “Programme Duration” and “Methodology Overview”

(b) Details of client, CDM co-ordinator, designers, principal contractor and other consultants;

“Project Team”

(c) Extent and location of existing records and plans that are relevant to health and safety on site, including information about existing structures when appropriate.

“Existing Health & Safety Files and other Information Relevant to the Conditions or Hazards Present in Existing Structures”

Management of the Work

(a) Management structure and responsibilities; Appendix A1, “Management Organisation” and Appendix A2, “Responsibilities”

(b) Health and safety goals for the project and arrangements for monitoring and review of health and safety performance;

“Introduction” and “Measurement and KPI’s”

(c) Arrangements for:-



Q201 16042014

(i) regular liaison between parties on site, “Public Liason” and Co-ordination Arrangements”

(ii) consultation with the workforce, Appendix A8, “Communication with Workforce”

(iii) the exchange of design information between the client, designers, CDM co-ordinator and contractors on site,

“Co-ordination Arrangements”

(iv) handling design changes during the project, “Co-ordination Arrangements”

(v) the selection and control of contractors, “Organisations - Selection and Assessment of Contractors and Suppliers”

(vi) the exchange of health and safety information between contractors, “Co-ordination Arrangements”, “Information and Training for People on Site” and Appendix A9, Schedule of Management “Meetings”

(vii) site security, Appendix A4, Site Facilities”, Appendix A6,”Project Specific and Emergency Procedures, Permits and Constraints”, Appendix 12, “Hazard Identification for Activities that Contain Risk” (D2 Public)

(viii) site induction, “Information and Training for People on Site”

(ix) on-site training, “Information and Training for People on Site”

(x) welfare facilities and first aid, Appendix A4, “Site Facilities”, “Project Emergency Arrangements” and Appendix A6, “Project Specific and Emergency Procedures, Permits and Constraints”

(xi) the reporting and investigation of accidents and incidents including near misses,

“Unplanned Events Reporting and Investigation”

(xii) the production and approval of risk assessments and written systems of work;

“Planning the Works and Identification of Necessary Controls”, Appendix 12, “Hazard Identification for Activities that Contain



Q201 16042014

Risk” and “Co-ordination Arrangements and Exchange of Information”

(d) Site rules (including drug and alcohol policy); Appendix A7 “Site Rules”

(e) Fire and emergency procedures. “Project Emergency Arrangements”, Appendix A4, Site Facilities”, Appendix A5 “Project Fire Safety Arrangements” and Appendix A6,”Project Specific and Emergency Procedures

Arrangements for Controlling Significant Site Risks

(a) Safety risks, including:- Through the risk assessment and method statement process described in “Control of the Works”, Appendix 12, “Hazard Identification for Activities that Contain Risk” and “Co-ordination Arrangements”

Minimum controls and arrangements are detailed in the Interserve Construction management systems, specifically in procedure LP 220, “Risk Assessment, Appendix LP220/D.

These minimum controls/arrangements are mirrored in the Codes for Subcontractors (L8) to ensure consistency of standards for both direct Interserve Construction and subcontract works.

(i) delivery and removal of materials (including waste) and work equipment taking account of any risks to the public, for example during access to or egress from the site,

LP 220, “Risk Assessment, Appendix LP220/D – D1a

(ii) dealing with services – water, electricity and gas, including overhead powerlines and temporary electrical installations,

LP 220, “Risk Assessment, Appendix LP220/D – D8 & D14

(iii) accommodating adjacent land use, LP 220, “Risk Assessment, Appendix LP220/D – D2

(iv) stability of structures whilst carrying out construction work, LP 220, “Risk Assessment, Appendix LP220/D – D25



Q201 16042014

including temporary structures and existing unstable structures,

(v) preventing falls, LP 220, “Risk Assessment, Appendix LP220/D – D5, D6, & D7

(vi) work with or near fragile materials, LP 220, “Risk Assessment, Appendix LP220/D – D5

(vii) control of lifting operations, LP 220, “Risk Assessment, Appendix LP220/D – D11 & D12

(viii) the maintenance of plant and equipment, LP 220, “Risk Assessment, Appendix LP220/D – D10

(ix) work on excavations and work where there are poor ground conditions,

LP 220, “Risk Assessment, Appendix LP220/D – D9

(x) work on wells, underground earthworks and tunnels, LP 220, “Risk Assessment, Appendix LP220/D – D9

(xi) work on or near water where there is a risk of drowning, LP 220, “Risk Assessment, Appendix LP220/D – D24

(xii) work involving diving, Specialist works, no standard controls, specialist competent contractors would be engaged as “Organisations - Selection and Assessment of Contractors and Suppliers”, specific risk would be added in “spare” column of Appendix 12, “Hazard Identification for Activities that Contain Risk”, specialist competent contractor to develop risk assessment and method statements as described in “Control of the Works”

(xiii) work in a caisson or compressed air working, As above

(xiv) work involving explosives, As above

(xv) traffic routes and segregation of vehicles and pedestrians, LP 220, “Risk Assessment, Appendix LP220/D – D1

(xvi) storage of materials (particularly hazardous materials) and work equipment,


General storage arrangements in Appendix A4, Site Facilities”,



Q201 16042014

(xvii) any other significant safety risks. Specific risk would be added in “spare” column of Appendix 12, “Hazard Identification for Activities that Contain Risk”, specialist competent contractor to develop risk assessment and method statements as described in “Control of the Works”

(b) Health risks, including:- Through the risk assessment and method statement process described in “Control of the Works”, Appendix 12, “Hazard Identification for Activities that Contain Risk” and “Co-ordination Arrangements”

Minimum controls and arrangements are detailed in the Interserve Construction management systems, specifically in procedure LP 220, “Risk Assessment, Appendix LP220/D.

These minimum controls/arrangements are mirrored in the Codes for Subcontractors (L8) to ensure consistency of standards for both direct Interserve Construction and subcontract works.

(i) the removal of asbestos, LP 220, “Risk Assessment, Appendix LP220/D – D17

(ii) dealing with contaminated land, LP 220, “Risk Assessment, Appendix LP220/D – D15

(iii) manual handling, LP 220, “Risk Assessment, Appendix LP220/D – D13

(iv) use of hazardous substances, particularly where there is a need for health monitoring,


(v) reducing noise and vibration, LP 220, “Risk Assessment, Appendix LP220/D – D18 & 19

(vi) work with ionising radiation, Specialist works, no standard controls, specialist competent contractors would be engaged as “Organisations - Selection and Assessment of Contractors and Suppliers”, specific risk would be added in “spare” column of Appendix 12, “Hazard Identification for Activities that Contain Risk”, specialist competent



Q201 16042014

contractor to develop risk assessment and method statements as described in “Control of the Works”

(vii) exposure to UV radiation (from the sun), LP 220, “Risk Assessment, Appendix LP220/D – D29

(viii) any other significant health risks, Specific risk would be added in “spare” column of Appendix 12, “Hazard Identification for Activities that Contain Risk”, specialist competent contractor to develop risk assessment and method statements as described in “Control of the Works”

The Health and Safety File

(a) Layout and format; Health and Safety File Arrangements”

(b) Arrangements for the collection and gathering of information; Health and Safety File Arrangements”

(c) Storage of information. Health and Safety File Arrangements”