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Application of Skills:Microsoft Excel 2013 Tutorial

Throughout this module, you will progress through a series of

steps to create a spreadsheet for sales of a club or organization.

You will continue to add to this spreadsheet in each of the steps.

You should keep a digital and printed copy of the completed

spreadsheet for your own records, then submit the digital

document for review in STAR-Online.

• The use of bullets indicate the exact

actions you need to perform to complete

the module.

Red bolded words indicate specific partsof the program you will use to completethe step.

Green italicized words indicate exacttext or numbers you will type in thedocument.

Green Underlined, italicized words areprompts for you to type individualinformation in the document.

Step 1

Open Excel.

• Click the Start button in the lower left hand corner of screen. Select AllPrograms > Microsoft Office > Excel 2013

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Open new workbook.

• When Excel is opened, the main Microsoft Excel window is displayed as theLanding Page, with different templates displayed.

• You can also click the File tab and select New from the list of commonly used templates.

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Step 2

Select cells within the worksheet.

• Select the entire first column (Column A) by clicking in the gray area containingthe letter A at the top of the first column.

• Select the entire first row (Row 1) by clicking in the gray area containing thenumber 1 on the left hand side of the worksheet.

o A line will highlight each sideof this cell, making it the ActiveCell

• Press the Enter key on the keyboard to move the cursor down one row. YourActive Cell is now Cell A2

• Press the Tab key on the keyboard to move the cursor over one column. YourActive Cell is now Cell B2

o Confirm you are in the correct cell by looking in the NameBox

• Click on Cell A1 (a cell is where a column and row intersect)

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• Click your cursor on any cell to make it the Active Cell

• Type B10 in the field

• Press the Enter key on your keyboard. Your Active Cell is now Cell B10

• Press the arrow keys to move left, right, up, or down from the Active Cell

• Click the down arrow located in the Name box above Columns A and B

Step 3

Enter labels (text) and values (numbers) in the cells.

You can enter text, numbers, and dates in the cells. In Excel, numbers anddates are called values, and text is referred to as a label.

By default, numerical values align to the right of the cell and text labels align to the left side.

Type Labels

• Click on Cell B1

• Type the label 1st Quarter Sales

Notice that as you type in the cell, the information also appears in the Formula Bar.

• The cursor will move over to Cell C1

• Press the Tab key and the label will appear in the cell

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Cell B1

Formula Bar

To edit information entered in a cell, select the cell, highlight the information, and retype the data. Press the Enter key on the keyboard to apply your changes to the cell.

You can also retype information in the Formula Bar at the top of the page. When you place the cursor into the formula bar, it changes to the shape of an "I". Highlight the text you want to change, retype it, and press the Enter key on the keyboard.

• In Cell C1 type the label 2nd Quarter Sales

• Press the Tab key and the label will appear in the cell

The entire label for Cell B1 may not appear now. You will learnto adjust column width and format cells in a later section of this lesson.

Type Values

• The cursor will move over to Cell D1

• In Cell D1 type the label 3rd Quarter Sales

• Press the Tab key

• In Cell E1 type the label 4th Quarter Sales

• Press the Enter key


• Type the value 300


• In Cell C2 type the value 525


• In Cell D2 type the value 450


• In Cell E2 type the value 550

• Press the Enter key5

Step 4

Copy contents and insert information from clipboard (Paste).

The cell will be highlighted by dashed, moving lines, or “dancing ants”.

If the “dancing ants” are still highlighted after pasting, press the Esckey to make them disappear.

• The value of Cell B2 should also be in Cell B3

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• or use Ctrl C

• In the Home tab, click the Copy button



• or use Ctrl V

• In the Home tab, click the Paste button

c

Remove contents of cell so it is saved to clipboard (Cut) and insert information from clipboard (Paste).

• Click on Cell C2

• In the Home tab, click the Cut button

The cell will be highlighted by dashed, moving lines, or “dancing ants”.

Cell C2 should not have a value in it.

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• or use Ctrl X


• or use Ctrl V

• In the Home tab, click the Paste button

• Click back on Cell C2


• Click on Cell D2

• Press the Esc key to deselect the cell with the “dancing ants” around it

Copy contents and insert information from clipboard (paste) multiple times.

• Press the Tab key on the keyboard

• In the Home tab, click the Copy button or use Ctrl C


• In the Home tab, click the Paste button or use Ctrl V

• Click on Cell E3

• In the Home tab, click the Paste button or use Ctrl V

Step 5

Adjust Column Width.

Use Column Width to adjust a column width so entire label appears in the cell.

• In the Home tab under Cells group , click the Format button

• Click the Column Width option from the list

• Select Column B

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• In the Column Width window, type 15

• Click the OK button

• Click cursor in the gray area containing the letter B at the top of the column

• Select Columns C, D, and E

• Click cursor in the gray area containing the letter C at the top of the column and drag over to the letter E so all three columns are highlighted in gray.

• Click the Column Width option from the list

• The columns should expand to show all text in each column heading.

• In the Home tab under Cells group, click the Format button

• In the Column Width window, type 15


Format labels.

• Select Cells B1 through E1

• Click the Bold button to bold the Column Heading

• Click on Cell B1 and continue to hold mouse to drag cursor over to Cell E1 so the four cells are highlighted

• Locate the Font group in the Home tab

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• In the Size: window, click up down and select 9

• Click the down arrow located in the Color: window

• Click the Red square

Now you have Column Headings that are Bolded and Red.

Justify text to center of cell.


• Click on Cell B1 and continue to hold the mouse to drag cursor over to Cell E1 so the four cells are highlighted

• Click on Center button in the Alignment group of the Home tab

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Step 6

Format values for currency.


• Click on Cell B2 and continue to hold the mouse to drag cursor over to Cell E2, then down to Cell E3

• Click the diagonal arrow in the lower right corner of the Font group, in the Home tab to open the Format cells dialog box

• In the Format Cells dialog box, click the Number tab

• Click on Currency in the Category:window

• Maintain the 2 in the Decimal places:window; use the up and down arrows to place a 2 in the window, if needed.


Review skills.

• Click on Cell A2 and type Concessions

• Click on Cell A3 and type Magazines

• Apply Bold formatting to Cells A2 and A3

Adjust Column Width using AutoFit Column Width option

• Select Column A

• Click cursor in the gray area containing the letter A at the top of column

• Click the Format button in the Home tab

• Click the AutoFit Column Width button

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The column will adjust in length to fit the

longest contents of the column.

Insert rows and columns in worksheet

By default, Excel inserts rows above the location of your cursor and inserts columns to the left of the present cursor location.

• Click on Cell A1

• In the Home tab, click the Insert button

• Click Insert Sheet Rows

• Click on Cell A1 again


There should now be two empty rows above the row containing the column headings.

There should now be an empty column in B and 1st Quarters Sales has moved to the right to Column C.

Delete rows and columns in worksheet.

To delete a row, choose Delete Sheet Rows

The column containing 1st Quarter Sales should be to the immediate right of the sale names.



• Click Insert Sheet Columns


• In the Home tab, click the Delete button

• Click Delete Sheet Columns

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• Click Insert Sheet Rows

Step 7

Redo and Undo previous actions

When you want to correct an immediate mistake, use the Undo action. Redo theaction if you want to go back before the Undo took place.

• Click the Undo button in the Quick Access Toolbar

The extra column between the sale names and 1st Quarter Sales should return.

The column containing 1st Quarter Sales should be to the immediate right of the sale names again.

Enter and format titles and dates.

• Click the Redo button in the Quick Access Toolbar

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• Type your first and last name

• Click the Bold button in the Font group in the Home tab

• Click the Center Align button in the Alignment group in the Home tab

Underlined, italicized words are prompts for you to type personalized information.

• Click on Cell A1 to select name again

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Format dates.

• Press the Enter key on the keyboard to enter the date into the cell


• Type today’s date as Month/Day/Year

• Click on Cell B1 to select the date again

• Click the Numbers arrow in the Home tab

• Click Format Cells at the bottom of the list

• Click the Number tab, if needed

• In the Category window, click Date

• In the Type window, click on 14-Mar option


Format titles

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• Select Cells A2 through E2

• Click on Cell A2 and continue to hold mouse to drag cursor over to Cell E2


• Type Fundraising Efforts for an organization or club of your choice


• In the alignment group, Click the Merge and Center button in the Alignment group in the Home tab

• Click the Bold button in the Home tab

• Click in blank cell on the worksheet to deselect the cell

Fill cell and apply borders

• Click on Cell A2 (which now extends to Column E but is one cell)

• Click the Yellow square in the Color Palette

• In the Font group in the Home tab, click on the down arrow to the immediate right of the Fill Color button (paint bucket icon)

• In the Font group in the Home tab, click on the down arrow to the immediate right of the Font Color button (A icon)

• Click the Dark Blue square in the Color Palette

• In the Font group in the Home tab, click on the down arrow to the immediate right of the Borders button (square icon)

• Click the Outside Borders option

• Click in blank cell on the worksheet to deselect the cell

Step 8

Review skills

Add more labels and values to expand your worksheet to include two more rows ofsales.

Add label and change justification to right of cell.

• Type the label Total Sales


• Justify the label to align to the Right

Insert rows


• Insert a new row


• Insert another new row

Add more labels


• Type the label Fruit


• Type the label T-shirts

Add Values









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• Press the Enter key on the keyboard









• Press the Enter key on the keyboard

Format for currency

• Select Cells B6 through E7 and format the cells for Currency, if needed. You can use the following method:

o Click the down arrow to the immediate right of the General button in theNumber group in the Home tab

o Click Currency

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Step 9

Save the workbook.

• Click the File tab

• Select Save As, then select Excel Workbook as save type

• In the Save As window, locate the File name: field at the bottom of the screenand type first initial last name sales.xlsx

Maintain the .xlsx extension to keep the file an Excel 2010 file.

• In the Save in: field located at the top of the screen, locate My Documents, your USB Drive, or another Disk

• Click the Save button

Exit Excel

• Click the Office Button in the top left corner of the window

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• Then click Close

Step 10

Open Excel.

• Click the Start button in the lower left hand corner of screen. Select All Programs > Microsoft Office > Excel 2013

Open a saved worksheet

• Click the File tab then, click Open

• Select your first initial last name sales.xlsx file, listed under Recent Workbooks on the right side of the window.

Step 11

Create formulas

Remember, all formulas start with the equal (=) sign.

Type an Addition Formula.


o Type the formula: = B4+B5+B6+B7

Colored squares should highlight each cell after you type it.

o Press the Enter key

The result $1,403.00 should be in Cell B8 and the formula you typed should be active in the Formula Bar as “ = B4+B5+B6+B7".


o Type the formula: = C4+C5+C6+C7

Colored squares should highlight each cell after you type it.

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The result $2,214.00 should be in Cell C8 and the formula you typed should be active in the Formula Bar as "= C4+C5+C6+C7"

Insert sum functions with a single action (AutoSum)


• Click the AutoSum Button on the Editing group

• Or on the Formulas tab

• Confirm that the “dancing ants” surround the range of Cells D4 through D7 and that the formula =SUM(D4:D7) appears in the cell

You can use your cursor to highlight the correct range if the “dancing ants” do not surround the range of cells needed.

• Click the AutoSum Button again

By default, Excel wants to add the range of cells above the Active Cell.

The result $1,953.00 should be in Cell D8 and the formula you typed should be active in the Formula Bar as "=SUM(D4:D7)".


o Add the Cells E4 through E7 using the AutoSum button

The result $1,945.00 should be in Cell E8 and the formula you typed should be active in the Formula Bar as "=SUM(E4:E7)".

Remove contents of selected cells.

• Click the Clear button in Home tab in theediting group

• Click on Cell B8 through E8

• Click Clear Contents

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There should be nothing in these cells now. The contents have been removed and cannot be pasted elsewhere.

Step 12

Use AutoSum function and Fill Handle.

The easiest way to copy a formula is with the Fill Handle in the lower right corner of the cell. Create your initial formula then position the mouse on the Fill Handle. When the cursor changes to a +, click and drag over the adjacent cells you want to copy the formula.


o Add the Cells B4 through B7 using the AutoSum button

• Place your cursor over the lower right corner of the Cell B8where a solid black square appears (the Fill Handle). Your cursor will change to a "+" sign.

• Click and drag your cursor to the right to highlight Cells C8 through E8 with a gray, dashed border. Release your cursor.

The Fill Handle adjusts the copied formula to reflect the correct Column and/or Row name for the cell.

In addition to the Fill Handle, Excel 2013 has a new Fill buttonin the Home tab. To use the Fillbutton:

• Click on Cell B8 containing the AutoSum formula, then hold and drag the cursor to the right to highlight Cells C8 through E8

• In the Home tab in the Edit group , click the Fill button

Exactly like the Fill Handle, the Fill button adjusts the copied formula to reflect the correct Column and/or Row name for the cell.

Confirm Formulas


o Locate the formula in the Formula Bar

• Click Right

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Notice the formula is =SUM(C4:C7)





Notice the formula is =SUM(D4:D7)

Notice the formula is =SUM(E4:E7)

Name selected range of cells


• In the Name: field of the New Namewindow that appears, type Concessions

o Click on Cell B4 and continue to hold mouse to drag cursor over to Cell E4

• In the Formulas tab, click the Define Name button, then click Define Name

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• In the Name: field of the New Name window that appears, type Magazines



• In the Name: field of the New Name window that appears, type Fruit




• In the Name: field of the New Name window that appears, type T-shirts


Show names

o The cells associated with the range Fruit are highlighted by a solid black box on the spreadsheet.

• Click on the down arrow to the right of the Name Box

• Select Fruit

• Click on the down arrow to the right of the Name Box

o The cells associated with the range Concessions are highlighted by a solid black box on the spreadsheet.

• Select Concessions

Step 13

Type a formula using range names.

• Click on Cell F4.

o Type the formula: =SUM(Concessions)

A blue border should highlight Cells B4 through E4 after you type the formula.

The result $1,700.00 (or 1700) should be in Cell F4 and the formula you typed should be active in the Formula Bar as "=SUM(Concessions)".



o Type the formula: =SUM(Magazines)

• Press the Enter key.

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o Type the formula: =SUM(Fruit)

The result $1,725.00 (or 1725) should be in Cell F5 and the formula you typed should be active in the Formula Bar as "= SUM(Magazines)".


The result $1,656.00 (or 1656) should be in Cell F6 and the formula you typed should be active in the Formula Bar as "=SUM(Fruit)".



o Type the formula: =SUM(T-shirts)

• Press the Enter key.


Format for currency

• Select Cells F4 through F7 and format the cells for Currency, if needed

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The result $2,434.00 (or 2434) should be in Cell F7 and the formula you typed should be active in the Formula Bar as "=SUM(T-shirts)".

Type an average formula.

This formula will add the contents of Cells B4 through E4 and divide the total by 4 to find the average sales for each item.

The result 425 should be in Cell H4 and the formula you typed should be active in the Formula Bar as =(B4+C4+D4+E4)/4

• Copy the formula from Cell H4 to Cells H5, H6, and H7 using Fill Handle or Fill button in the Formulas tab

• Click on Cell H4.

o Type the formula: =(B4+C4+D4+E4)/4


Step 14Review skills.

• Select Cells H4 through H7.

o Apply Currency

• Select Cells A8 through E8.

o Apply Bold formatting

• Select Cells B7 through E7.

o Click the down arrow to the right of the Borders button in the Home tab

o Click Bottom Border

• Click on Cell F3

o Type the label Total Item


• Click on Cell H3

o Type the label Average Sales


• Delete Column G

Average in Sales should now be to the immediate right of Total Item.

Type a subtraction formula

This formula will subtract the contents of Total Item from the sumof Cells B8 through E8 (or sales from each quarter).

The result $5,815.00 should be in Cell H4 and the formula you typed should be active in the Formula Bar as "=(B8+C8+D8+E8)-F4".

• Adjust Column Width of Column F and G to 14


• Click and drag your cursor to the right to highlight Cells F2 and G2 with a gray border. Release your cursor.

• Click the Merge and Center button twice in the Home tab


o Type the formula: =(B8+C8+D8+E8)-F4


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Create an absolute cell reference

To maintain cell address even if copied into other cells

To correctly copy the subtraction formula entered into Cell H4 into other cells, it must contain absolute cell references. In other words, Cells B8 through E8 must always be added together before each item total can be subtracted from it.

If you copied the formula using the Fill Handle or Fill button now, all of the cell names in the formula would change. Adding the $ sign to a formula ensures that the column and row references remain constant, or absolute.

• In the Formula Bar, edit the current formula by typing a $ in front of each letter (column) and number (row) contained within the ( ) of the formula.


The formula should now be: =($B$8+$C$8+$D$8+$E$8)-F4


The result $5,815.00 should have remained in Cell H4, but the formula in the Formula Bar should have changed to "=($B$8+$C$8+$D$8+$E$8)-F4".

• Copy the formula in Cell H4 to Cells H5, H6, and H7 using Fill Handleor the Fill button in the Formulas tab

Step 15Review skills: Adjust Column Width

• Adjust Column Width of Columns H and I using AutoFit Column Width

• Click the Insert Function button in the Formulas tab

• In the Insert Function window, click the down arrow for the Or select a category: field.

• Click on Cell H3o Type the label Difference from Total Sales


• Click on Cell I3

o Type the label Minimum Value


Display list of worksheet functions to create formulas

• Click on Cell I4

• Click Statistical

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Select and insert function that will return the smallest number (including numbers, logical values, and text) in a range of cells.

• With the Insert Function window still open, click the down arrow for the Orselect a category: field

• Click Statistical

• In the Select Function: click MINA

• Click OK button

• In the Value1 window of the Function Arguments window that appeared, type Concessions

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Concessions is the range name created in an earlier section.


• In the Value2 window, type Magazines


• In the Value3 window, type Fruit


• In the Value4 window, type Tshirts


The result 300 should be in Cell I4 and the formula you typed should be active in the Formula Bar as =MINA(Concessions, Magazines, Fruit, Tshirts)

Step 16Merge and Center an expanded title.

Save the worksheet.


• Click and drag your cursor to the right to highlight Cells I2 with a gray border. Release your cursor.

• Click the Merge and Center button twice in the Home tab


• Click Save, which then goes to Save As

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Step 17

Open saved worksheet.

• Click the File tab then click Open

• Select the file named your first initial and last name_sales.xlsx

• Or Click on the file named your first initial and last name_sales.xlsx under the Recent Workbooks on the right side of the window

Sort column alphabetically.

This feature will not work if there is a merged title in the column. First, you will copy your data to another sheet to perform this action then you will arrange the contents of selected rows so that each item in the first column will appear in alphabetical order.

Copy selected cells in sheet 1 to sheet 2 and paste multiple times.

• Select Cells A4 through F7

o Click on Cell A4 and drag your cursor to the right to highlight Cells B4 through F4, then down to F7 in gray. Release your cursor.

• Click the Copy button in the Home tab

• Click on Sheet2 tab at the bottom of the Excel worksheet

• Click on Cell A1 in the blank Sheet2

• Click the Paste button in the Home tab

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You should have two sets of the same data.


• Paste the selection again

• Adjust Column Width for Column A to 12

Sort contents alphabetically.

• Select Rows 1, 2, 3, & 4

o Click on the gray area containing the number 1 on the left hand side of the worksheet. Hold and drag cursor down to highlight numbers 2, 3, and 4. Release cursor.

• In the Data tab, click the Sort Ascending button in the Data tab

• Select Rows 8, 9, 10, & 11

• Click the Sort button in the Data tab

• In the Sort by area of the new Sort window, click the down arrow and select Column F

• In the Order area, click the down arrow and select Largest to Smallest


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The item names should be in alphabetical order: Concessions, Fruit, Magazines, T-shirts.

• Click in a blank cell to deselect the rows.

Sort cells by total.

Step 18

Remove cells permanently and shift remaining cells up.

The second set of data should move up to Rows 4, 5, 6, and 7.

Use AutoFilter.


o Click on Cell A1 and drag your cursor to the right to highlight Cells B1 through F1, then down to F4 in gray. Release your cursor.

• Click the Delete button in the Home tab

• Click Delete Cells

• Click the radio button in front of Shift Cells up


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AutoFilter allows you to quickly filter out information based on the data within the columns. We will return to the original worksheet for this activity.

• Click on Sheet1 tab at the bottom of the Excel worksheet


o Click on Cell A3 and drag your cursor to the right to highlight Cells B3 through F3. Release your cursor.

• Click the Filter button in the Data tab

Gray boxes with a down arrow will be placed at the right side of the selected cells.

• Click on the Filter button (down arrow in a gray box) located on the right of the 1st Quarter Sales (Cell B3)

o Click the Select All check box in the Number Filters section to deselect all the check marked choices

o Click the box in front of $300.00 to select only this option

A funnel with a blue arrow pointing down should replace the down arrow in the Filter button, signaling the use of a filter in that column.

o Click the OK button

• Concessions and Magazines should be the only two rows viewed in the worksheet

• Click on the Filter button (funnel with blue arrow pointing down) in Cell B3

o Click the Select All check box to place checks in front of all the choices

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• Turn AutoFilter off by clicking the Filter button in the Data tab


• All rows should be visible again

Step 19

Freeze Panes.


A black line will be viewable between Columns A and B and Rows 3 and 4, signaling that panes (or cell positions) have been frozen above and to the left of the Cell B4.

• Click the Freeze Panes button in the View tab

• Click Freeze Panes from the menu

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• Using the scroll bar on the right hand side of the worksheet window, scroll down to Row 50

Notice that the information contained in Rows 1-3 remains viewable as you scroll down. This is because you have frozen those panes.

• Scroll back up to top of worksheet

• Using the scroll bar at the bottom of the worksheet window, scroll to the right toColumn Z

Notice that the information contained in Column A remains viewable as you scroll right. This is because you have frozen that pane.

• Scroll left to view Column B and rest of worksheet contents

Unfreeze Panes


• Click the Freeze Panes button in the View tab

• Click the Unfreeze Panes from the menu

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A black line will be no longer be viewable between Columns A and B and Rows 3 and 4, signaling that panes (or cell positions) or no longer frozen above and to the left of the Cell B4.

Save the worksheet.



Step 20

Open Excel.

• Click the Start button in the lower left hand corner of screen. Select All Programs > Microsoft Office > Excel 2013

Open a saved worksheet.

• Or click on the file named your first initial and last name sales.xlsx that may be listed under Recent Workbook on the right side of the window

Create a 3-Column Clustered Chart.

1st-4th Quarter Sales for the four items should be highlighted.

• Click the File tab then, click Open

• Select your your first initial and last name sales.xlsx file, listed under Recent Workbooks on the right side of the window.

• Select Cells A3 through E7

o Click on Cell A3 and drag your cursor to the right to highlight Cells B3 through E3, then down to E7 in gray. Release your cursor.

• Click the Insert tab in the Ribbon at the top of the window

• In the Charts group, click the Column button

• Click the 3-D Clustered Chart from the menu

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A new column chart will appear on the current worksheet. You will now move it to its own sheet.

• Click on the chart on the current worksheet, if needed

• Click the Design tab now available under Chart Tools at the top of the window

• Click the Move Chart Location button

• In the Move Chart window, click the New Sheet radio button

• Maintain the name Chart 1


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The chart will now be placed on its on sheet, designated by a new Chart 1 tab located at the bottom left corner.

Save the workbook but do not close Excel.

Step 21

Edit the chart.

Notice that Total Item, Average Sales, and Difference in Total Sales will change because the formulas you previously entered reflect cell references and not actual number values.

Notice the chart has changed to reflect new values.

• From the Design tab, go to Chart Layout tab then Add Chart Elements

• Click the Add Chart Elements then Chart Title button, then select Above Chart from the menu

If any values are changed within the selected cells, it will automatically change on the chart.

• Click on Sheet1 tab at the bottom of the Excel worksheet.

• Click on any of the Cells B4 through E7

• Click on Chart1 tab at the bottom of the Excel worksheet.

o Change the value of the cell(s).

• Click on Chart1 to select it

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• Click the cursor in the Chart Titlefield that appears at the top of the chart

• Type Sales for Year in the Chart Title: field

• Click the Chart Layout tab for Add Chart Elements

• Click the Legend button

• Click Bottom

• Click the Design tab for Chart Layout Tools, if needed

• Click the Data Labels button

• Click Quick Access Chart Elements

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To change the way the chart looks, double click any of the chart items and use the Design and Format tabs that become available in the Ribbon under Chart Tools.

• Double click the last column bar available for 1st Quarter Sales.

• Click the Format tab for Chart Tools

• Click the Shape Fill button

• Click on the Orange square in the Standard Color area

The column color should have changed for all four columns associated with T-shirts

Save the worksheet but do not close Excel.

Step 22

Create a Second Chart.

You will now create a custom chart based on selected data that will include vertical columns and area.

• Select Cells B3 through B7 to select 1st Quarter Sales

o Click on Cell B3 and drag your cursor down to highlight Cells B4 through B7 in gray. Release your cursor.

Only 1st Quarter Sales should be highlighted.


• In the Charts group, click the Bar button

• Click on Sheet1 tab at the bottom of the Excel worksheet, if needed.

• Hold down the Control key (Ctrl) and select Cells D3 through D7 to highlight 3rd Quarter Sales

• Hold down the Control key (Ctrl) again and select Cells A3 through A7 to highlight Concessions, Magazines, Fruit, and T-shirts

• Click the Clustered Bar Chart in 3-D from the menu

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A new bar chart will appear on the current worksheet. Unlike the previous chart you moved to its own sheet, you will leave this chart as on object on this sheet.

• Click the Layout tab now available under Chart Tools in the Ribbon at the topof the window

• Click the Chart Title button, then select Above Chart from themenu

• Click the cursor in the Chart Titlefield that appears at the top of the chart

• Type Your First and Last Name Comparison of Sales in the Chart title: field

• Click the Layout tab for Chart Tools, if needed

• Click the Data Labels button

• Click Quick Access Chart Elements

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Step 23

Resize and move the chart.

• Place your cursor on the bottom right box of the chart border. The cursor willchange to a diagonal line with arrows on each end.

• Click and drag the chart out until the words at the bottom of the chart can beviewed on one line (i.e. Concessions is on one line).

• Move the cursor to a white area of the chart, free of text or items.

• Click, hold, and drag the chart down underneath the data in the chart, placing itin Row 11 and between Columns B and F

Step 24You will now prepare your Sales workbook to print. Open your saved Sales file if needed and continue with the following steps.

Change page orientation.

• Click the Page Layout in the Ribbon at the top of the window

• Click the Orientation button

• Click Landscape

• Click on Sheet2 at the bottom of the worksheet

• Repeat previous steps to change the page orientation for Sheet2 to Landscape

Change margins.

• Click on Sheet1 at the bottom of the worksheet

• Click the Page Layout tab in the Ribbon

• Click the Margins button

• Click Custom Margins at the bottom of the menu

• In the Left: field of the Page Setup window, click the down arrow to 0.5

• In the Right: window, click the down arrow to 0.5

• In the Center on page area toward the bottom of the window

o Click the box in front of Horizontally

o Click the box in front of Vertically


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Print with header.


• In the Text ribbon, Click Header & Footer button

The header will appear at the top of the worksheet.

• In the Center section: field (outlined box in the center of Header), type Sales for the Year

• Click in the Left section: field and type the current year

• Click in the Right section: field and type Your First and Last Name

• Click in any empty cell in the worksheet to deselect the Header

Step 25

Rename worksheets.

• Right click on Sheet1 tab at the bottom of the Excel worksheet

• Click on Rename

• With Sheet1 now highlighted, type Your Last Name Sales

Do not click in the tab to type or the highlighting will disappear.


• Click on Rename

• With Sheet2 now highlighted, type Your Last Name Copy

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Delete a worksheet.


• Click on Delete

There should now be Chart1, Sales, and Copy at the bottom of the Excel worksheet.

• Click on Sheet1 Sales tab to return to the first sheet

• Click the Page Layout tab in the Ribbon

• Click the Breaks button

• Click Insert Page Break from the menu


Begin new page at specified location (add page break).

View and hide gridlines in worksheet.

• Locate the Sheet Options group in the Page Layout tab

• Click the View box to remove the check

Notice that the worksheet is now completely white without gridlines.

• Click the View box again to place the check back in the box

Notice that the worksheet has the gridlines back.

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Step 26

Specify selected cells will be locked and protected.


• Click the Format button in the Home tab in the cells group

• Click Lock Cell in the Protection section of the menu

• Click the Format button in the Home tab

• Click Protect Sheet in the Protection section of the menu

NOTEHave to unprotect to go and make changes

Automatically check spelling.

• Click the Spelling button in the Review tab

• If there are incorrect spellings of words in the workbook, a window will open highlighting the words, one at a time

o Click Ignore button if the highlighted word does not need changed.

o Click Change button if the highlighted word needs changed to the correct spelling

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Find and replace text at once.

• In the Home tab, click the Find & Select button

• Click Replace from the menu

• In the Find what: field of the Findand Replace window, type Sales

• In the Replace with: field, type Profits

• Click the Replace All button

• Excel will indicate that it has completed its search and has made 7 replacements

• Click the Close button in the Find and Replace window


• Select Cells A2 through H8

o Click on Cell A2 and drag your cursor down to highlight Cells A3 through I8 in gray. Release your cursor.

• Click the Page Layout tab in the Ribbon at the top of the window

• Click the Print Area button

• Click Set Print Area

A dashed line should now surround the selected cells.

Step 27

Preview print area.

• Locate & click Print on the menu

• Click the File Tab

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• Click the Print Area button

• Click Clear Print Area

Clear print area.

The dashed line should no longer surround the selected cells. However, there should be a dashed line for each page on the worksheet

Print with gridlines.

• Click the box in front of Print for Gridlines to place a check in the box, if needed. If there is already a check in the box, do not click it because it will remove the checkmark.


• Locate the Sheet Options group

Step 28Specify worksheet will print on a single page.

• Click the diagonal arrow in the lower right corner to open the Page Setupwindow

• In the Scaling area of the Page Setupwindow, click the radio button in front Fit to:

• In the Fit to: fields, use the up/down arrows to select 1 for page and 1 for tall (see illustration below).


• Click Print Preview button at the bottom of the Page Setup window to view the worksheet

o Click the Close button located at the top of the Preview window to return to your worksheet


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Print entire workbook.

• Locate & click Print on the menu


• In the Copies: field of the Printwindow, click the up arrow or type the number 1

• In the Settings area at the bottom of the Print window, click the Print Active Sheets then EntireWorkbook button

Save the workbook.

Exit Excel.




• Click Close

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You are finished with the Excel module.

Please submit the Excel 2013 document through the Application ofSkills Submission assignment page in the Files area at the bottom ofthe Course Menu. Remember, keep your digital copy and printed copyof this document for your records.

You can now proceed to the Integration portion of the course whereyou will use what you learned with your students in the classroom.