application software & microsoft office / word ii
TRANSCRIPT
Application Software & Microsoft Office / Word II
Lesson Objectives
Identify the categories of application software
Identify the categories of application software
Identify the key features of widely used graphics and multimedia programs
Identify the key features of widely used graphics and multimedia programs
Identify the key features of widely used home, personal, and educational programs
Identify the key features of widely used home, personal, and educational programs
Identify the types of application software used in communications
Identify the types of application software used in communications
Introduction to Microsoft WordIntroduction to Microsoft Word
Types of software continuedTypes of software continued
Formatting for standards using Microsoft Word
Formatting for standards using Microsoft Word
Summary of Lecture 4
Application software:
The role of system software
Starting and interacting with application software
Business software:
Word processing software
Developing a Document
Voice activation software
Microsoft Office Components
Business Software cont
Spreadsheet software
Columns identified by letters
Rows identified by numbers
A cell is the intersection of a column and row
Organizes dataPerforms calculations and recalculates when data changes
How is a spreadsheet organized?
Allows you to display spreadsheet data in graphical form
Business Software
What are the parts of a database?
A table contains records A record is a row in a
table that contains information about a given person, product, or event
A field is a column in table that contains a specific piece of information within a record
What is database software? Allows you to create and manage data Add, change, delete, sort, and retrieve data
Business Software
What is presentation graphics software? Used to create visual aids for
presentations A presentation is sometimes called
a slide show
How can slides be printed?
Notes along with each slide
Audience handout with two or more slides per page
Business Software - other
What is project management software? Allows you to plan,
schedule, track, and analyze the events, resources, and costs of a project
What is accounting software?
Helps companies record and report their financial transactions
Graphics and Multimedia SoftwareWhat is computer-aided design (CAD)? Software that allows you to create engineering,
architectural, and scientific designs
What is desktop publishing software? Enables you to design and produce sophisticated
documents that contain text, graphics, and brilliant colors
What is paint/image editing software?
Used to create and modify graphical images
Sometimes called illustration software
Graphics and Multimedia Software
What is video and audio editing software? Video editing software allows you
to modify a segment of a video, called a clip
Audio editing software allows you to modify audio clips
What is multimedia authoring software? Allows you to combine text, graphics, audio, video, and
animation into an interactive presentation
Allows users of all skill levels to create Web page
What is Web page authoring software?
Software for Home, Personal, and Educational Use
What software products are available for home, personal,and educational use?
Personal Finance
Legal
Tax Preparation
Desktop Publishing
Paint/Image Editing
Clip Art/Image Gallery
Home Design/Landscaping
Many More
InstantInstantmessagingmessaging
NewsgroupsNewsgroupsFTPFTP
Application Software for Communications
What software facilitates communication?
VideoVideoconferencingconferencingChat roomsChat rooms
WebWebbrowsersbrowsersE-mailE-mail
Applications on the Web
What is an application service provider (ASP)?
Self-directed, self-paced instruction on a topic on the Web Distance learning (DL) is the delivery of education
at one location while the learning takes place at other locations.
What is Web-based training (WBT)?
Third-party organization that manages and distributes software and services on the Web
Allows companies to outsource information technology (IT) needs
Learning Aids and Support Tools for Application Software
What is Online Help? Electronic equivalent of a user manual Context-sensitive help
A Web site linked from Online Help Provides updates and resources to respond
to technical issues about a program Often has a Frequently asked Questions (FAQ) page Some Web sites contain forums, the user can talk
directly with a technical support person
What is Web-based Help?
What is a wizard? An automated assistant that
helps you complete a task
The Microsoft Office Suite & Word
Overview of Microsoft Office continuedOverview of Microsoft Office continued
Introduction to MS WordIntroduction to MS Word
Formatting to StandardsFormatting to Standards
Microsoft FrontPage
FrontPage XP Window
MS FrontPage is a WYSIWYG (what you see is what you get) HTML editor.
Interface is similar to Word, similar menu and toolbars
As well as the WYSIWYG editing window it has a built in HTML editor and a preview option.
Microsoft Publisher
Publisher XP Window
MS Publisher is a desktop publishing program that can be used to create newsletters, flyers, brochures, and catalogues (to name some of many available options).
It has a large range of wizards to assist in publication design.
Wizards help with layout and colour scheme selection but can be edited by user.
Windows Text Editors
Notepad & WordPad Window
Notepad WordPad
Both Notepad and WordPad are supplied with the Windows OS.
Notepad is a basic text editor that can be used to create, edit and save text files , usually with the .txt extension.
WordPad is a cutdown version of Word. It is useful for reading and editing files that are too large for Notepad
WordPad can read and write simple text files, text only Word files and RTF (Rich Text Format) files.
PAINT
Another default inclusion with
the Windows OS is Paint.
Paint can be used to create
simple graphics elements using
tools that are simplified versions
of those found in other graphics
applications.
Images created can be saved in a
variety of standard graphic
formats.
(BMP, GIF, PNG, JPEG)
Features of Word
Cut, Copy and Paste: Copy highlighted text and drag or paste it into another position in document
Search and Replace: Search the entire document and replace all occurrences of a word or phrase
Format Font: Set the font type (Gothic, Script etc), size, colour and font style (bold, italic underline)
Format Paragraph: Set the left and right indenting, left, right or centre justification
Bullets: Insert a bulleted or numbered listInsert: Insert a picture, video, chart (or graph), or Excel
spreadsheet
Features of Word
Table: For presenting data or to manage page layout
Hyperlinks: Allows navigation through the document using hyperlinks and bookmarks
Headers and Footers: Inserted once and duplicated at the top or bottom of each page
Page Numbers: Inserts page numbers and automatically adjusts the number for each page
Insert Date/Time: Inserts current date or time
Features of Word
Spell check: Checks spelling when selected or as you write
Grammar check: Checks grammar when selected or as you write
Thesaurus: Look up a substitution for any word
Word Graphics
Images
ClipArt is a library of small images supplied with applications such as Word or Publisher. These images can be viewed and inserted into the document using the ClipArt management facilities available from the menu bar. (Insert/Picture/ClipArt)
Pictures from Files: Other image types including videos and sounds may also be inserted into a word document.
Word Graphics
WordArt allows the construction
Of large colourful headings or
Logos with a variety of textures,
curves and 3D effects.
Graphs
The facility to create graphs is available in Word 2000 and later. A variety of chart types are available including line, bar and pie charts.
Word Graphics
Drawing facilities are provided to draw basic shapes such as lines, arrows, rectangles and circles
Text Boxes can be moved freely around page. Parameters can be edited like regular text plus background colour and border style can be set.
Web Editing with Word
Word includes a fully featured web page editor.
(Word documents can be saved as HTML documents.)
[File/Save As, select Save as type: Web document (html)]
Files produced are excessively large with non-standard formatting.
Useful for converting existing Word documents to HTML.
(Suggest ‘cleaning’ in DreamWeaver or similar)
Formatting Documents to Standards
Many students are not aware of the formatting guidelines required for assignments.
Essays, lab reports and theses generally follow one of the major publishing guidelines for format and referencing.
The guidelines effect every aspect of a document
http://www.library.jcu.edu.au/LibraryGuides/refstyles.shtml
Such as – APA HarvardIEEE
Chicago (University of Chicago)Oxford (Deakon University)And many many more
Bibliographic Software
Managing references is a large part of essay writing and can become complex.
Bibliographic software handles the insertion and formatting of references as well as the associated cross referencing of information to assist in research.
EndNote and ProCite are common plug-ins to MS Word
Formatting considerations
The APA format for the header of a published work is: Placed on the top right of every page consists of the first 2 or 3 words from the title of the
work followed with 5 spaces then the page number
Page Headers
Tabs and Tab Stops The default tab intervals normally set from 0.7cm
to 1.2cm.
NOTE: Do not use multiple tabs as the document layout may change if it is opened on another computer with different default tab settings.
Margins - Left: 4cm, Right: 2.5cm, Top: 2.5cm, Bottom: 2.5cm.
Line spacing: Double spaced
NOTE: Margins and line spacing requirements often appear excessive, but are set to allow ease of reader or examiner.
Font Type: Times New Roman Arial
Font size: 12
Formatting considerations cont...
Formatting considerations cont…
Indenting allows the first line of each paragraph or a body of text to be offset from the left of the page.
Indenting
Page Breaks and Section Breaks
Hard page breaks may be inserted at any point in a page to insert a new page.
Do not insert blank lines to create a new page! A section break is used when the next page of the
document is required to have a different format to the previous page.
Formatting considerations cont…
no vertical borders no inner cell borders (just
three horizontal lines; one above the heading row, one below the heading row and one to mark the end of the table)
double spacing Table title at the top of the
table and in the following style Table 1. Title Case
Table Formatting (eg.APA)
Table 1. Search Engines
Article Number
Search Engine
URL of search Engine Search Criteria
Rating
1 Google http://www.google.com Anxiety children
5
2 Ixquick
http://ixquick.com/ Anxiety AND
children
5
Styles in Word
Styles provide a simple means to consistently apply a range of preset formats to different levels of text such as heading subheading and body text.
Each style may have individual settings for parameters such as font size, style, indent, and paragraph alignment.
Graphs in MS Word
Word 2000 has a graph facility, which will build a graph from data entered into a data sheet.
However, graphs can be created in Excel and then cut and paste or imported into the Word document.
Managing Multiple Documents
Word provides facilities in Outline view to create a single master document that consists of a set of subdocuments.
Blank subdocuments can be created and inserted at the press of a button.
All subdocuments are saved when the master document is saved.
Using Templates
A template is a partially completed document that contains formatting, text and graphics that you want to appear in a new document.
Word supplies a range of templates including letters, resume, reports, brochures, fax cover sheet and other business applications.
Custom templates may also be created by saving a document as a Document Template.
Illustrations
Theses and projects may require block diagrams and illustrations.
The Word Drawing Tool Bar is a very useful tool for this purpose, providing shapes, text boxes, arrows and callout boxes.
Callout Bubble
Using Graphics in Word
Word began as a simple word processor and the desktop publishing features were added later.
You need to maintain the desired relationship of objects such as images, drawing objects or WordArt to the body text and the page borders.
Text Wrapping Picture Position Locking the Anchor
Using Graphics in Word
Text Wrapping - defines whether or not the text is to wrap around the image and how.
In front of text floats the image over the top of the textIn line with text embeds the image into that position in the text and wraps the text around it.
Picture Positioning - allows you to align the image horizontally or vertically and in line with the margin, page, paragraph or position it absolutely (fixed).
Lock Anchor - Each object has an anchor that is inserted into the body text where the object is anchored.
Mail Merge
Mail Merge creates the same letter many times while changing the name, address and other information as appropriate from letter to letter.
File Formats
Word Document (.doc) - Word documents are saved by default with a .doc. There are some incompatibilities between different versions of Word.
Rich Text Format (.rtf) - Rich Text Format is independent of Word and can be read by most word processors (although some degree incompatible between different word processors does exist).
File Backup Options
AutoSave - Automatically saves your file at specified intervals such as 15 minutes.
Create Backup File - Saves a backup copy of the last saved version of the file when the current version is saved.
Auto Recovery - Creates a separate file which allows reconstruction of the document if it becomes corrupted.
Summary of Lecture 5
Business softwareBusiness software
•PRACTICAL is an introduction to using MS Word
• Link to CP1030 Schedule
http://www.it.jcu.edu.au/Subjects/cp1030/2004-2/Tsv/schedule.shtml
Application softwareApplication software
Introduction to Microsoft WordIntroduction to Microsoft Word
Formatting to StandardsFormatting to Standards
Graphics and multimedia softwareGraphics and multimedia software
Software for home, personal, and educational use
Software for home, personal, and educational use
Software for communicationsSoftware for communications
Applications on the WebApplications on the Web
Learning aids and support tools within an application
Learning aids and support tools within an application