Applying for an Impact 100 Baldwin

County Grant

www.impact100baldwincounty.org

April 9, 20101

Our Mission

Impact 100 Baldwin County is a community of women seeking to transform lives in Baldwin County by awarding high impact grants to nonprofits in the areas of Arts and Culture · Education · Environment, Preservation and Recreation · Family · Health and Wellness.

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Arts and Culture Initiatives that cultivate develop and enhance the cultural and artistic climate of Baldwin

County.

 Education Initiatives that further the educational process or improve access to education for

children and/or adults in the Baldwin County area.

 Environment, Preservation and Recreation Initiatives that will restore, preserve, revitalize or enhance the facilities or surroundings

of the Baldwin County area.

 Family Initiatives that strengthen and enhance the lives of children and families living in the

Baldwin County area.

 Health and Wellness Initiatives that improve the mental and/or physical well-being of people living in

Baldwin County.

Grant Focus Areas

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“Never underestimate the difference you can make in one person’s life”

#1: Know that we want to award each of you a grant!

Project your organization into the future. Think BIG!

Start with the end in mind - look at your organization's big picture.

Create a plan for the future of your agency -not just a proposal.

  Impact 100 only serves Baldwin County and our

grant is “common sense” writing!

Demonstrate project sustainability and cost effectiveness.

Look around you – is the agency next to you a good partner?

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Applicants may not request funding for the following: General operating expenses or overhead Debt reduction or operational deficits Grants to individuals Endowment funding Interim or bridge funding Partisan, legislative, or political activity Projects of individual churches, religious organizations or

bodies of worship that are intended to benefit only their specific denominations or congregations, or are exclusive with respect to others of differing beliefs.

Grant Program

The 2010 Grant Award will be in the amount of $150,000!

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Monies must be spent for the benefit of Baldwin county.

May be a new program, an expansion of an existing program or a collaborative effort of several agencies.

Funds must be expended within 24 months, and preference may be given to projects that call for expenditures of funds within 12 months.

Submit only information that is requested in the required font (no smaller than 12) with the necessary number of copies (10).

Grant applications MUST be mailed Certified Mail, Return Receipt Requested by July 10 or hand delivered by July 10. Applications received after that will not be accepted.

Grant Program:

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IMPORTANT GRANT DEADLINESLetter of Intent must be postmarked no later than May 15, 2010!

You must attach a copy of IRS letter affirming your organization’s not-for-profit status 501(c)(3).

Grant applications due by July 10, 2010.Follow directions carefully!

Review Committee Work – August/September, 2010.

Mail finalists letters and rejection letters.

Meeting with finalists about Annual Meeting

Late October/November – Annual Meeting

MAY 15

July 10

October 8

October 14

Late October

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GRANT PROCESS

Step 1- Letter of Intent to Apply

Step 2- Grant Application

Step 3- Review of Applications

Step 4- Finalist Presentation

Step 5- Selection of Grantee

Step 6- Reports and Evaluation

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2010 Amount $will add tue

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Section One:Organization Data

The Grant Application

• Tax Exempt Name & Number• Agency Information• Focus Area• Contact Person• Authority to submit Grant• Project Information• Request amount-$150,000

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Summaries brief and no more than two pages!

Make sure that the organization’s history and vision are clear to reader.

Make sure that you have a clear description of current programs and activities.

Section Two:Profile of Organization

• Brief summary of organization’s history• Brief statement of organization’s vision/mission • Brief description of current programs/projects and activities• Description of organization’s constituency and geographic region

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Section Three:Project Information

1. Brief summary of project2. Description of program/project, including:

a) Goals/ Objectivesb) Target Population – Describe the need for your

project in the community. Who will be served through your proposed project? Include demographics on populations and geographic area to be served.

c) What is the duration of the program/project?

No More Than 5 Pages!

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2. Description of program/project…

d) Timetable for implementation – Describe the anticipated timeline for the distribution of grant funds.

e) What activities will accomplish the program/project?

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3. If your proposal is a collaborative effort, please describe the collaboration and list all partners.

4. Do you have other funding sources? If so, please list.

5. Why is your organization qualified and appropriate to address this need or benefit?

Section Three:

1. Measurement of short-term, intermediate and/or long-term outcomes.

2. Evaluation?3. How will the people served be involved in the

program/project evaluation?4. How will the results be used and disseminated?5. If this is an existing ongoing program/project, summarize

past quantitative and qualitative outcomes.

Section Four: Evaluation

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Section Five:Required Financial Attachments

• Project Budget for your entire project (sample form)

• Statement of Revenue/Support and Expenses for your organization’s most recently completed fiscal/calendar year

• Balance Sheet for most recently completed fiscal year

• Most recent, complete audit including auditor’s notes. If the organization does not have an audit done, then the most recent 990 is needed.

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IRS letter of determination 501(c)(3), or if such a letter does not exist, see specific funder requirements

Names, affiliations and demographics of board members

List of key staff members and qualifications or an organizational chart

Annual Reports

Do not include: Newsletters, Emails/Letters of Recommendations or Publicity Materials

Section Six: Required Non-Financial Attachments

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Every proposal should answer the question:

“Why is this project necessary?”

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Grant Review Process

GrantsReceive

d

•Chairs distribute to each committee member

•Review all grant applications- several meetings

Use Scoring Tool

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•What questions do we have about the application?

•What are strengths/weaknesses? IMPACT to Baldwin County?

SiteVisits

•Questions that need answers

•Helps to identify finalists

•Important – do’s and don’ts

•Committee completes executive summaries

Voting Process

•Finalist Summaries are mailed to each member

•Annual Meeting

•Each member has ONE vote

•All finalists placed on ballot

•Finalists allowed 6 minutes to present their grants at annual meeting

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Do your homework: statistics/needs/evidence Do follow directions carefully. Do make deadlines. Do set the stage for the importance and uniqueness of your project. Do complete all financial information needed. Do review the list of ineligible activities or expenditures.

Do not make assumptions about the reviewers. Do not write your grant for more or less than the 2010 amount. Do not have a large number of people at your site visit.

Do’s and Don’ts

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Questions?

Non-Profits

Committe

e

Chairs

Focus Area

Questions

Non-Pro

fit

Sharing

Frequentl

y

Asked

Question

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Focus Area Wrap-Up

Thanks for Attending!Please Complete the Evaluation!

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9:00-9:15 Welcome & Overview of Impact 100 Baldwin County(Irene) Mission

Five Focus Areas

9:15- 9:40 Impact 100 Grant Award Program(Jerry) Impact 100 Grant Process

Time-LineLetter of Intent

9:40-10:15 Impact 100 Grant Application(Savan) Organizational Data(Nancy) Profile of Organization

Project InformationEvaluation Financial Information

10:15-10:30 BREAK

10:30 – 11:00 Overview of Grant Review Process: (Cathy) Focus Group Committees/Site Visits/

Finalists/Annual Meeting  11:00 – 11:30 Non-Profit /Focus Area Break-Out Session(Group) Non-Profit Sharing

Frequently Asked Questions 11:30-12:00 Q & A(Irene) Wrap-Up

Possible adjusted Times for presenters – for our information only