april 2010 april 12 th, 2013 maryland state approving agency veterans affinity group meeting howard...

April 2010 April 2010 April 12th, 2013

Maryland State Approving Maryland State Approving AgencyAgency

VETERANS AFFINITY GROUP MEETING

HOWARD COMMUNITY COLLEGEAPRIL 12, 2013

Trish Gordon-McCownState Approving Agency Director/ VA Coordinator

Brian GibbonsState Approving Agency Senior Analyst

Shawn GroveState Approving Agency Analyst


Staff DirectoryStaff Directory

Hours of Operation: Monday through Friday 8:30 AM to 4:30 PM

FOR GENERAL INQUIRIES: [email protected]

VA Contact – General Inquiries 1-888-GIBILL-1 (888-442-4551) Monday – Friday 7am – 7pm

Name Position Title Phone Email

Trish Gordon-McCown State Approving Agency Director 410-767-3098 [email protected]

Brian Gibbons Senior Veterans Affairs Analyst – IHL Specialist 410-767-3067 [email protected]

Shawn Grove Veterans Affairs Analyst – NCD Specialist 410-767-3091 [email protected]

NCD/Private Career Schools Only

Amy Kania Education Analyst-Career/Workforce Education 410-767-3296 [email protected]

Stephanie Baker Education Analyst-Career/Workforce Education 410-767-3297 [email protected]

MHEC Switchboard Operator 410-767-3300



Financial Offset, Tuition Assistance/ Financial Offset, Tuition Assistance/ Sequestration Update – Brian GibbonsSequestration Update – Brian Gibbons

Compliance Survey – Trish Gordon-Compliance Survey – Trish Gordon-McCownMcCown

VRAP – Shawn GroveVRAP – Shawn Grove

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Financial Offset Tuition Assistance

& Sequestration Update

44


TREASURY OFFEST PROGRAMTREASURY OFFEST PROGRAM

How does an offset occur?

What should I do?

Who should I contact?– Debt Management Center (800) 827-0648

Debt Management Center website: Debt Management Center website: www.va.gov/debtmanwww.va.gov/debtman

– SCO Hotline (855) 225-1159Must have your facility code & file number available

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DEBT COLLECTION NOTICEDEBT COLLECTION NOTICE

Institution receives a debt collection notice from the Debt Management Center– Do not take action until you receive a Do not take action until you receive a

letterletter

Submit checks to Debt Management Center in Minneapolis– Keep a copy of the transaction in the

student’s VA file

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22ndnd NOTICE NOTICE

If you do not respond, the VA will notify If you do not respond, the VA will notify the Treasury which will pull money from the Treasury which will pull money from

your school’s fundsyour school’s funds

SCO Handbook (Pages 88 – 89)SCO Handbook (Pages 88 – 89)

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REFUNDSREFUNDS

If a student receives a refund during drop/add period:

– Advise the student (preferably in writing) explaining the refund and he/she should expect to repay the VA.

– Keep a copy of the memo/notice in the student’s VA file.

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TUITION ASSISTANCE UPDATETUITION ASSISTANCE UPDATE

Notification from Department of Defense Notification from Department of Defense (DoD) of Tuition Assistance Suspension(DoD) of Tuition Assistance Suspension

Included Marine Corps, Army, Air Force and Included Marine Corps, Army, Air Force and the Coast Guardthe Coast Guard

Navy did not suspend Tuition AssistanceNavy did not suspend Tuition Assistance

Army lifted its suspension on April 10, 2013Army lifted its suspension on April 10, 2013

99


CONTACT INFORMATIONCONTACT INFORMATION

DEPARTMENT OF DEFENSE (DoD)DEPARTMENT OF DEFENSE (DoD)WWW.DODMOU.COM

(850) 452-1111, ext. 3175(850) 452-1111, ext. 3175

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THANK YOU!!!

QUESTIONS & ANSWERS

1111


Compliance surveys are conducted in order to ensure that schools and training establishments, and their approved courses, are in compliance with all applicable provisions of the laws administered by VA.

(Public Law 111-377, Section 3673)

Assist the school and beneficiaries in understanding laws as they apply to VA beneficiaries

Verify and assure the correctness of VA educational benefit payments

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WHY COMPLIANCE WHY COMPLIANCE SURVEYSSURVEYS


Academic Records

– Application for Admissions

– VA applications and Certificates of Eligibility (COE)

– All Enrollment Certifications & Change in Student Status

Forms

– Students Unofficial Transcripts

– Registration Information

– Drop/Add Slips

– Prior Credit Evaluation• Proof of an evaluation process, documentation and/or waiver(s)

1313

REQUIRED DOCUMENTS & REQUIRED DOCUMENTS & RECORDSRECORDS


Student Catalog(s) and Schedule of Classes – For the survey period time

Student Payment Records – Schedule of Tuition & Fees

Tuition & Fees Payment Ledger– Full payment ledgers including all

transactions– Clearly detail VA transactions

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REQUIRED DOCUMENTS & REQUIRED DOCUMENTS & RECORDSRECORDS


Documents Verifying compliance with the 85-15% ratio

– Number of total students enrolled and number of VA students by Chapter

School’s Advertising Materials

The following items may not apply to all institutions:

VA Tutorial Assistance VA Work Study Yellow Ribbon Program

1515

ADDITIONAL ITEMS FOR REVIEWADDITIONAL ITEMS FOR REVIEW


KEY PLAYERSKEY PLAYERS

SCHOOL CERTIFYING OFFICIAL(S)

REGISTRAR – BUSINESS OFFICE MANAGER

FINANCIAL AID DIRECTOR/REPRESENTATIVE

DEAN/DIRECTOR OF EDUCATION

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WHAT TO EXPECT WHAT TO EXPECT DURINGDURING THE VISIT THE VISIT

Entrance Interview Tour of the facility Records Review

– Enrollment Certifications• Reporting of changes in student status• Termination/Graduation of student

– Transcript Review– Payment Ledger Review– Review of advertising materials,

student catalogs, handbooks

Exit Interview

1717


WHAT TO EXPECT WHAT TO EXPECT AFTER THE THE VISITVISIT

SAA Finalizes the Compliance Survey Reports & identifies corrections needed

Compliance Summary Letter sent to School Officials

Compliance Survey is sent to ELR/VA Regional Office

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THANK YOU!!!

QUESTIONS & ANSWERS

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VRAPApril 12th 2013

Shawn GroveState Approving Agency – VA Analyst


Benefit Payments

Fulltime payment rate under Montgomery GI Bill

$1,564 Monthly (Effective October 1st, 2012)

Application submission deadline is October 1, 2013

No payments for attendance after March 31st, 2014

VA determines fulltime status*

* Refer to page 55 in SCO handbook (2nd Edition)


Rate of Pursuit

Must attend fulltime

Non-Standard Terms

VA determines fulltime status


CertificationAccuracy

Academic Probation

Graduations, Withdrawals, and Dismissals

VA determines fulltime status



THANK YOU!!!

QUESTIONS & ANSWERS

april 2010 april 12 th, 2013 maryland state approving agency veterans affinity group meeting howard...

Documents

tuition assistance army

tuition assistance navy

debt management center

students va file

va contact general inquiries

marine corps

air force

coast guard navy