April 2015

Sagkeeng Employment & Income Assistance

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DeliveryTotal Revenue

$5,953,834.00Basic Needs

$5,745,470.00 Special Needs

$172,364.00Province of Manitoba

$36,000.00 *figures based on previous

years

Total Revenue $144,204.00

BEB Transfer ($6,277.00)

Expenses – office supplies; salaries/wages; payroll costs; telephone/internet; equipment; CRW fees; and travel/training

Social Services Administration

Operating

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Hours of Operation8:30 a.m. – 4:30 p.m.Monday thru FridaySagkeeng Arena Multi-

plex Applications accepted

on walk-in basis 9:00 a.m. – 12:00 p.m.

Hours subject to change under directive from C & C

Director18-29 Age Range

Intake/Caseworker30-44 Age Range

Intake/Caseworker45-65 Age Range

Intake/ESD Caseworker

Receptionist

Departmental Information

Staff

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Application/Intake Process

Case workers interview applicants one on oneCase workers present application to Director for

review and decision. If approved, client receives basic needs for the month after 3pm that same day. If no decision is made, file remains in pending until all documentation is verified

Reception completes intake triage: photocopies id/income tax/bank statements/medicals and/or residency

Intake worker case manages clients aged 45-65+ years

Intake worker case manages clients aged 30-44 yearsIntake worker case manages clients aged 18-29 years

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ALL clients must complete the financial needs assessment before an application is approved

2 pieces of identification on file; one with photo and other with local mailing address

Income tax or Notice of Assessment from CRA for latest tax year (e.g. 2015-16 fiscal requires 2014 NOA)

Or 60 days most current bank statementThis ensures client has a financial need; no financial

claw back from AANDC will occur for benefits paid Emergency foods will be issued until applicant

submits required documentation to social departmentHome visits conducted to verify residency

Financial Needs Assessment

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Why the FNA is ImportantPast compliance ratios

resulted in financial claw backs of thousands of dollars for SFN

Social department was informed in December 2014 that auditors would be here 2 weeks in January 2015

Approximately 278 files were pulled for review

2009-2010 - $188,438.622010-2011 - $161,755.692011-2012 - $185,412.982012-2013 – Waiting for

compliance results; auditors were here in January 2015

EFFECTIVE 2012/2013, the First Nation is funded at 100% ratio

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FNA ChecklistDocument filled in

by case worker during intake interview

Form mandatory in each file for compliance purposes

Renewed every year on/or before April 1

Must be signed and dated by applicant/spouse

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Economic – employable; applied for EI; supplementary income; single parents with children older than 6 years; variable rate codes (BN single $220)

Health – medically assessed as physically/mentally disabled; expectant mothers up until birth; variable rate codes (BN single $275)

Social - unemployable; aged 55 to 64; single parents with children under age 6; parents with disabled children; Children Out of the Parental Home (COPH); special cases/minor applicants; variable rate codes (BN $275)

Categories

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Income Assistance SoftwareCRW Systems Inc.

3111 Portage Ave, Suite 204

Winnipeg, MBR3K 0W4

Chris R Woods; owner/founder

Sagkeeng purchased software for $10,500.00

Annual fees of $2,700.00

SQL update $4,500.00?

Access databaseData stored in Winnipeg

on CRW serverGlitchesZaps users when fees

not paid

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CRW System

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Income Assistance ReportsNathan Nuytten at AANDC Part A – Quarterly Q1 – April, May, JuneQ2 – July, August, SeptemberQ3 – October, November, DecemberQ4 – January, February, MarchPart B – Monthly on the 15thProvincial bill backs mailed to Beausejour,

MB on a monthly basis

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Sherry Beardy at AANDC Quarterly

ESD Reports

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HouseholdsPro-rated67% of homes on-

reserveIncorrect

data/transientsPeople switch names

when employedSentinel lights Off-reserve

Customer Care & Marketing

First Nation Accounts Administrators6th Floor – 360 Portage

Powerview District Office

Hydro Accounts/Payments

Contact Information

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Medical DietsValid for one yearVariable diets/ratesRegistered DieticianPhysicianRegistered Nurse

PractitionerRegistered NurseLicensed Practical

Nurse

Non-variable $105 Valid for time

stipulated by health professional

PhysicianPsychologistRegistered Nurse

Practitioner

Medical Forms/Allowances

Disability Allowance

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Work Opportunity ProgramUp to 1 yearNo hydro paid when

on WOP because clients earn an income

Social dollars transferred to employers

Cyclical program for some clients

Clients go on EI; then back to social (no jobs)

SETS (local/Winnipeg)SFNTim Horton’sSagkeeng Jr High

SchoolMiikinaakeSagkeeng SuperstoreDPWSouth Shore Sales

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Special Needs$172,364.00 year or$14,306.00 monthDave’s Furniture

Donates back to community during Treaty Days.

Lou CharbonneauSmall appliance repairs

Consistency in requests and products

Double BedsTable & 4

Chairs/BenchTwin Bunk bedsWasherRefrigerator StoveDryers are ineligible

but if client agrees to a recovery of $399.00 we will provide one

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Enhanced Service Delivery4 Year pilot project$132 million across Canada2013-14 through 2016-1718-24 year oldsESD Case WorkerFNJF Youth WorkerBring in pre-employment

trainingCase manage youthCoordinate workshopsAssist with ID/DLCounseling/Life skills

Empower youth to transition from social dependency to the workforce or further education

First AidCPR/AED Level CJob ReadinessFood Handler’sWHMISDriver’s License Heavy Equipment

Operator

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Short TermBudget IncrementPerformance

Review/staffTraining/retreatMonday/Tuesday BingoTentative Issue Days –

AANDC transfers on 1st while provincial is 3rd last business/banking day

Own buildingFile cabinets with

locksNew green folders to

improve record management for clients

Create own database

Plans for 2015-16

Long Term Plan