aquanale / FSB 2021Webinar 2021Stand Planning #B-SAFE4business

June 17th, 2021

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• Application status aquanale and FSB 2021• Requirements of the authorities• Status stand offers / stand confirmations• Planning of the physical aquanale / FSB under Corona conditions

Update aquanale / FSB 2021

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• Early Bird extended until 28.02.2021; start of planning as of March 2021• Completely new hall planning for aquanale and FSB 2021• Stand offers/stand confirmations 90 % implemented• Exhibitor inquiries and uncertainties due to Covid19 situation and measures to be implemented as

part of trade show participation• No interest in digital trade show (exhibitor side) at either event• Special cancellation deadline until 26.07.2021• Invitation to the International Press Conference of aquanale / FSB 2021 for the respective exhibitor groups

of the trade fairs.• B-Safe program with various tool very helpful in current exhibitor consultation

Update aquanale / FSB 2021

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Application status / Status: May 2021

aquanale 2021Around 160 companies with over 10,000.00 sqm

• 80 % occupancy of Hall 7 • 60 % occupancy of Hall 8

FSB 2021Around 370 companies with a net occupancy of around 17,000.00 sqm

• 90 % occupancy of Hall 10.1• 65 % occupancy of Hall 9• 65 % occupancy of Hall 6Group participation: France

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Overview

aquanale 2021Hall 7 + 8Entrance North

FSB 2021Hall 6, 9, 10.1Entrance East

CC North + CC East for conferences, workshops and exhibitor meetings

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Specifics for stand planning at aquanale / FSB

• 1.5 m spacing throughout the premises• Wider aisles of 3.50-4.00 m to ensure counter-rotation in the aisles• Mandatory face masks• 12 sqm minimum stand size• Extension of the catering areas to include additional seating areas

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• Current rules and regulations

• #B-SAFE4business

VISIT SAFE, MEET SAFE, SHOW SAFE and STAY SAFE

• #B-SAFE4business Village

• New hygiene products and services

• Recommendations and specifications for stand construction/group stands

Agenda

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The measures for the event are based on the general rules and regulations updated daily:

• e.g. Coronavirus Protection Ordinance of the state of North Rhine-Westphalia • e. g. City of Cologne - Official Gazette• Koelnmesse in close coordination with the responsible authorities

In accordance with these requirements, Koelnmesse has developed a series of measures in close cooperation with the authorities in Cologne: the #B-SAFE4business campaign. This consists of the following four, interdependent sub-areas:

• VISIT SAFE, MEET SAFE, SHOW SAFE and STAY SAFE

The goal: to provide the highest level of safety - in a setting in which business can grow again.

Current rules and regulations regarding the pandemic

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Get an overview of the #B-SAFE4business concept with this film:

B-SAFE4business - film

Re-Start Koelnmesse #B-SAFE4business

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VISIT SAFE

DISINFECTION AND CLEANINGWe will place disinfectant dispensers at all essential points throughout the premises. Regularly touched surfaces (e.g. counters, tables, handrails) will be cleaned more frequently.

MANDATORY MOUTH NOSE PROTECTIONFor the protection of all trade fair participants, everyone on the trade fair grounds is obliged to wear a mouth nose protection. The only exceptions are seating areas, e.g. at exhibition stands or at places providing food. For those who do not have their own masks, we will provide mouth nose protections at the entrance.

SUFFICIENT VENTILATION Our exhibition space is equipped with modern ventilation systems that allow for separate exhaust and outgoing air control.

HYGIENE IN SANITARY FACILITIES Our sanitary facilities will be cleaned at frequent intervals. We will ensure the minimum distance for hand washing and disinfection facilities.

CONTACT-FREE PATHS ON THE TRADE FAIR GROUNDS All door systems except fire doors remain permanently open to reduce contact with surfaces.

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VISIT SAFE

STAY AT HOME IF YOU ARE ILL You are prohibited from entering the trade fair grounds with symptoms of illness such as cough, fever, cold, sore throat, general weakness, diarrhoea, loss of taste or smell!

RKI-CORONA-APPPlease use the RKI-Corona-App, which warns you if you have come into contact with people who have tested positive.

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MEET SAFE

NUMBER OF VISITORS ON THE TRADE FAIR GROUNDS With online registration and online tickets, we always have an eye on the number of visitors and ensure that the minimum distance of 1.5 metres can always be maintained.

EXPANSION OF THE TRADE FAIR AREASWe will check the floor space for each individual event and increase this if necessary. This will enhance the visitors’ and exhibitors’ opportunities to move around and ensure that distancing is possible.

ADAPTATION OF AISLE WIDTHS AND TRAFFIC AREASIn advance, we will determine the aisle widths and traffic areas for each event in a way that the minimum distance of 1.5 metres can be guaranteed.

REGULATIONS FOR CONFERENCESConferences are an essential part of many of our trade fairs. For the protection of all participants, we will adjust the seating and the number of seats. We will not offer standing room and we will specify separate entrances and exits where necessary.

SUFFICIENT SPACE IN THE ENTRANCE AND WAITING AREASWe will plan the entrance situation individually for each event and calculate passage speeds and the maximum number of peoplefor each of our entrances. We also stipulate minimum distances in the waiting areas.

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SHOW SAFE

CONSTRUCTION DESIGNIn the interests of a safe trade fair, the minimum distance also applies to the trade fair stands.

BUSINESS CONTACT ETIQUETTEIn order to protect everyone’s health, the minimum distance of 1.5 metres should also be maintained during

business meetings and physical contact and shaking hands should be avoided.

HYGIENEDisinfectants must be provided at each stand; surfaces need to be cleaned regularly or after each business

meeting.

EVENTS AT THE STANDSUnfortunately, we cannot allow any party-like events at stands in the time of coronavirus.

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STAY SAFE

MONITORINGWe will use technical devices to always keep an eye on and, if necessary, regulate the spread of trade fair participants and the flow of visitors. An app will be made available to exhibitors and visitors for this purpose.

DIGITAL SIGNAGE SYSTEMSWe already use our digital signage system in a large part of our exhibition grounds. This enables us to provide targeted information at central points and to draw attention to current regulations.

TRADE FAIR EVENTSKoelnmesse will review the feasibility of each event planned at the trade fair. Unfortunately, we cannot allow any party-like events at stands in the time of coronavirus.

INDIVIDUAL DESIGN OF CRUCIAL HUBS We know at which hubs queuing and increased visitor traffic can occur. In order to avoid this, special regulations for cloakrooms, bag checks, turnstiles, information counters, car park ticket machines or lifts will be introduced.

TRACKING VIA FULL REGISTRATION OF ALL PARTICIPANTSAll trade fair participants have already registered in advance via online ticket purchase or via their exhibitor pass in order to receive their access authorisation. This is to ensure that Koelnmesse can quickly identify the contacts of a person who tests positive for coronavirus.

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STAY SAFE

TICKET SALESTickets are sold exclusively online. The tickets are available on mobile devices and allow contactless access.

FOOD SERVICEOur food service partner has developed a comprehensive concept for hall and stand catering that meets all legal requirements. This includes measures such as contactless payment.

DIGITAL SERVICESWith a variety of digital services, we bring our customers together - not only on the trade fair grounds but also virtually. Each event offers exhibitors and visitors numerous opportunities to digitally participate in the trade fair.

MEDICAL CAREQualified medical care is available on site at all times.

YOUR STAY IN COLOGNEIn order to ensure your safety and health outside of the trade fair grounds as well, we work closely with the hotel and restaurant industry in Cologne. All hotels are obliged to implement the current hygiene and infection protection standards laid down in the Coronavirus Protection Ordinance of the state of North Rhine-Westphalia.

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#B-SAFE4business Village

• In October 2020, we brought our concept to life with the #B-SAFE4business Village with concrete examples that demonstrate how we are implementing the hygiene and distancing measures in accordance with coronavirus requirements in effect. In the #B-SAFE4business Village image film you get an insight.

• Not only do we promise to do our level best to ensure the safety of our exhibitors, visitors and partners. We also show it!

Explanation of some of the products and services presented in the film

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• This body scanner enables contactless screening of people in compliance with coronavirus regulations.

• Koelnmesse uses the HSR system at the entrances to the trade fair grounds.

• It is a free-flow system that enables safety screening of thousands of people per hour.

• It detects improvised explosive devices, firearms and other weapons, and it is perfectly designed to assist with distancing and low-contact security checks.

Human Security Radar (HSR)

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eGuard, a new smartphone app, is part of the measures Koelnmesse has put in place to ensure the highest level of professional safety.

In order for the app to deliver accurate information about visitor density at any point on the trade fair grounds, use of the app is mandatory for all people throughout their stay in the trade fair halls and must be actively running in the background of their smartphone.

The app does not collect any personal data. It gives users an opportunity to stay away from halls with high visitor density. It gives our safety teams a way to take steps to prevent or disperse large groups of people.

The anonymous smartphone app can be downloaded from the App Store: koelnmesse.com/app-eguard.

This explanatory video shows you how the smartphone app works.

eGuard App

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• Koelnmesse’s new eSlot Management is an online booking portal for arrivals to the trade fair grounds, complete with desired time window, during set-up and dismantling.

• The booking portal is used to register individuals and vehicles approaching. Also offered are dynamic retrieval management of vehicles to the parking position and intelligent target management using NUNAV routing technology.

• A self-check-in counter for arriving drivers as well as a mobile application for area/gate managers reduces personal contact on the trade fair grounds to a minimum.

eSlot Management

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Bild

• Hygiene Guard• #B-SAFE4business cleaning• Camera-based people-counting system• Content Creation Plus

All products and services are availablein our Service Shop:

https://service.aquanale.com/serviceshop/loginhttps://service.fsb-cologne.com/serviceshop/login

Additional hygiene products and services

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New Product: Hygiene Guard

In order to ensure compliance with defined hygiene standards at the stand, Koelnmesse developed the Hygiene Guard position.The duties of the trained hostesses and hosts include (as desired), for example, the following tasks:Supervision upon entry to the stand:• Mouth nose protection• Hand hygiene• Symptom detection (forehead measurement)• Maximum number of visitors

Hygiene on the stand:• Regular disinfection of surfaces• Filling of disinfectant dispensers (disinfectant must be

ordered separately)• Monitoring of the minimum distance

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• Coronavirus-compliant disinfection and cleaning of the contact objects/surfaces of your trade fair stand incl. disinfectant.

• Scope of cleaning determined by agreement.

New Product: #B-SAFE4business – Surface cleaning

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Easy recording and regulation of visitor flows• Incl. set-up and dismantling, 4 exhibition

days• Incl. data protection declaration of no

objection• On request (against surcharge) possible:

automatic check of wearing a protective mask

• Prices according to offer

New Product: Camera-based people-counting system

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Neues Produkt: Content Creation Plus

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Content Creation Plus: This is how your message gets across

With “Content Creation” we support exhibitors in the public editorialconception, production and publication of content for a wide variety ofcommunication channels - such as the digital offerings of Koelnmesse. In thisway you can reach partners and potential customers before the trade fair, directly on site and beyond in a targeted and location-independent manner.

Content Creation Plus - Produktprofil

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o Intensive advice on goal setting, channel selection, digital offerings from Koelnmesse

o Development and conception of the storyboard

o Implementation and production (editing, camera, sound engineering, editing)

o 1 x day shoot

o 1 x cut (inkl. 1 A author's correction)

o Integration of GEMA-free music

o Custom-fit file transfer for use on a platform of your choice (@ home platform from Koelnmesse, digital signage, customer channels, etc.)

Content Creation Plus - Scope of services

Recommendations and specifications for stand construction/

group stand construction

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Trade fair stands - catering, food, drinks

• Food sampling at the trade fair stand is permitted, either as part of a meeting at a table or as a presentation of samples to taste at the counter. The products must be presented by stand staff in observance of all hygiene regulations.

• The taste samples distributed may be packaged or unpackaged. Even if the samples are wrapped, self-service (e.g. from a bowl containing several taste samples) is not permitted.

• Exhibitors have permission to prepare food for their trade fair guests in their stand kitchen (no professional catering) as long as all of the requirements – e.g. those that also apply in the catering industry – are met.

• In this connection, please also consider the hygiene requirements that apply to table surfaces (regular wiping with changes in guests).

• Show kitchens are permitted provided that the cooking/preparation takes place behind a screen. Stand personnel are permitted to offer the prepared food to visitors of the demo. The show kitchen must be planned with a distance of 1.5 m from the hall aisle and with enough space for the spectators.

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Notes for stand construction• Recommendations and specifications for stand

construction

• Hygiene recommendations and specifications for trade fair stands

• Information on catering service at the trade fair stands

• Hygiene checklist for exhibitors/stand operators, incl.- Stand construction measures- Operation of the trade fair stand- Catering at the trade fair stand

See also #B-SAFE4business_Re-Start_Standbau

Stand construction - general information

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New Product: Booth Check Plus

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Playing it safe with stand construction

To ensure that our exhibitors can be confident that the current hygiene regulations have been fully taken into account in their stand construction, we offer them our Booth Check Plus.

We check the design of exhibitors' stands in detail and, if necessary, make recommendations for redesigning them to comply with the regulations - thus ensuring safe participation at the trade fair.

This service will be available from June in our Service Shop from e.g.: € 149.00 for exhibition stands up to 40 m².

New Product: Booth Check Plus

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New Product: Remote Booth Plus

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Participate from anywhere

With our Remote Booth Plus, exhibitors can reach their target groups without physically being at the show themselves.

We organize their booth on site and provide not only staff but also the necessary technical equipment to connect them virtually. This allows them to maintain their contacts in person, even from a distance.

This service will be available in June in our online booth plannerfrom e.g. € 12,799.00 for a 25 m² stand incl. staff.

New Product: Remote Booth Plus

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New Products: #B-SAFE4business Stand Concepts

Keep it safe and easy

Our booths are designed to give the exhibitoran easy way to participate in the show. All necessary hygiene measures are automatically taken into account.

• Regular carpet cleaning supplemented by surface cleaning

• Disinfectant dispenser• Furniture with protective screen• etc.

Book a #B-SAFE4business Stand Type A, Type B, Type C or Type D via our online booth planner: https://koelnmesse.mystand-configurator.de/en/home/

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Exhibits/Product display cases move into the stand space

Customer exhibits and product display cases should not be placed directly at the boundary of the stand but instead somewhat recessed (guide: 1–1.5 m) to keep people from congregating in the aisles between stands. Also, information counters or meeting areas should be set back from the aisle.

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The permitted number of people depends on the stand size and the individual facilities of the stand.

To calculate the maximum number of people, 1 person per 4 m² of freely accessible area can be taken as a rough estimate.

The amount of available seating can be added to this as far as the 1.5 m distance

rule still applies. However, the number of people may be higher in certain cases if

additional measures are taken (e.g. privacy screens between seats).

Please note that suitable measures must be taken to regulate the maximum

number of people at the stand.

Calculation of the number of people allowed in the area

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Minimum distance of 1.5 metres

• Minimum distance of 1.5 m between people

• Minimum axial distance of 2.0 m between people

• Mouth nose protections are worn 1.5 m0.5 m0.5 m

2.0 m

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Meeting of 4 people sitting in armchairs

• Minimum distance of 1.5 m between people

• Minimum axial distance of 2.0 m between people

• Mouth nose protections may be removed when seated

1.5 m

2.0 m

In meeting areas, seating distances between tables and chairs shall be chosen to ensure a minimum distance between people of at least 1.5 metres. Mouth nose protections shall be worn at the exhibition stand. These may be removed when seated (this also includes bar stools with a sufficient distance between them).

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Compliance with the minimum distance• Minimum distance of 1.5 m between people• Minimum axial distance of 2.0 m between

people• Mouth nose protections may be removed

Falling below the minimum distance• Is possible when using a protective screen and

privacy screen/shielding (elements in red)• Mouth nose protections may be removed

Meeting of 2 people at tables

In meeting areas, seating distances between tables and chairs shall be chosen to ensure a minimum distance between people of at least 1.5 metres. Mouth nose protections shall be worn at the exhibition stand. These may be removed when seated (this also includes bar stools with a sufficient distance between them).

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Compliance with the minimum distance• Minimum distance of 1.5 m between people• Minimum axial distance of 2.0 m between

people• Mouth nose protections may be removed

Falling below the minimum distance• Protected screen cross necessary• Mouth nose protections may be removed

Meeting of 4 people at tables

In meeting areas, seating distances between tables and chairs shall be chosen to ensure a minimum distance between people of at least 1.5 metres. Mouth nose protections shall be worn at the exhibition stand. These may be removed when seated (this also includes bar stools with a sufficient distance between them).

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• Exhibitors who wish to order a system stand independently of the stand area order this via the online booth planner.

• Stand planning is carried out in compliance with coronavirus regulations.

• Book a shell scheme stand via our online booth planner:https://koelnmesse.mystand-configurator.de/en/home/

Koelnmesse stand construction - exhibitors

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Koelnmesse stand construction – general hygiene adaptations

• disinfectant dispenser, either free-standing or wall-mounted

• Acrylic glass top (privacy screen) for tables, counters, table showcases and furniture packages

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• Exhibitors can also order a complete stand, in which the area rental price is already included in a system stand (Economy/Smart/Premium).

• Stand planning is carried out in compliance with coronavirus regulations.

• Items in addition to the complete stand can also be ordered in the online booth planner.

• Book your complete stand together with stand space at event-specific trade fair homepage.

Koelnmesse stand construction – exhibitors

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• We would be happy to plan and realise a group stand for you.

• In our online booth planner various models in system construction can be booked immediately; Impressions of modular or conventional group stands can also be viewed here and enquired about individually.

• Book/Plan your group stand here: https://www.koelnmesse.com/location-and-services/services/stand-planning/

Koelnmesse stand construction – group stands

picture of the configurator

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Group stand type F at #B-SAFE4business Village

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Important final information

All information from the webinar and in this PDF is based on the current May 2021 and assume that trade fairs can take place again under the maximum hygiene and safety regulations. If the pandemic situation should ease by October and some of the hygiene and safety measures described should no longer be necessary, these will of course be adapted or deleted.

We will keep you up to date! We promise that we will do everything possible to ensure the safety of our exhibitors, visitors and partners.

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See you in October 2021 in Cologne!