aquatic control engineering ltd

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Environmental Policy

Aquatic Control Engineering Limited Hall Farm,

Main Street, Rampton, Notts,

DN22 0HR.

INDEX:

• General Policy Statement

• Company Environmental Organisation

• Environmental Arrangements

• Appendix 1: Staff training and provision of environmental information

• Appendix 2: Contractor selection and monitoring

• Appendix 3: Risk Management

• Appendix 4: Pro-active Environmental Management

• Appendix 5: Environmental aspects of site work

• Appendix 6: Freshwater Biosecurity Plan

• Appendix 7: Waste Management Strategy

Document Title: Environmental Policy & Practice

AQUATIC

CONTROL ENGINEERING LTD

Aquatic Control Engineering Ltd Hall Farm, Main Street, Rampton, Notts, DN22 0HR.

Phone 01777 249080, Fax 01777 249069 Email [email protected]

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Environmental Policy

Phone 01777 249080 [email protected] www.aquaticcontrol.co.uk Company Registration No. 3108353



DN22 0HR.

Environmental Policy Statement Aquatic Control Engineering Ltd (ACE) Design, Supply, Project Manage, Install and Commission Water Level Control Equipment, Fish Migration Solutions and Waterway Maintenance Machinery. We are committed in developing innovative solutions with a strong belief that our products and service can make a major contribution to a more sustainable world. Therefore Aquatic Control Engineering Limited (ACE) is committed to proactive environmental management through its own operations as well as positively influencing key stakeholders, customers and our supply chain with this approach. Aquatic Control Engineering Limited (ACE) is committed to minimising its impact upon the environment by means of continual innovation and improvement by involving our staff, subcontractors and suppliers. ACE will continue to carry out measures to meet, develop and exceed the requirements laid out by law, policy and internal goals to improve its environmental performance year on year. ACE recognises the importance of environmental protection; it operates responsibly and in compliance with all environmental regulations, legislation and approved codes of practice. It is an objective of ACE to operate with, and to maintain good relations with all regulatory bodies. Key measures at the core of our current Environmental Policy include:

1. The regular assessment of the environmental impacts from organisational aspects 2. Training of employees in environmental issues 3. Minimising the production of waste 4. Minimising energy consumption 5. Minimising water consumption 6. Promoting the use of recyclable and renewable materials 7. Reducing and/or limiting the production of pollutants to water, land and air 8. Controlling noise emissions from operations on and off-site 9. Minimising environmental risks to the general public and employees

ACE’s ambition is to improve and extend its range of products and services with sustainable considerations; to provide products and services with low environmental impacts and high environmental benefits to our customers where possible. Environmental communication and reporting is filtered through all managerial levels at quarterly management reviews and features strongly in the heart of all our internal and external operations. An annual environmental plan sets goals and time frames for their achievements which are continually monitored by the Environmental Manager. Adequate financial and physical resources will be allocated to achieve ACE’s environmental goals. ACE will continue to carry out measures to meet, develop and exceed the requirements laid out by law, policy and internal goals to improve its environmental performance year on year. This is endorsed by management and policy is formulated by the Environmental Manager. However, it is the joint responsibility of the Environmental Manager and all ACE employees to implement as a team. Date: 15/01/2019 Signed:

Bas van Nieuwenhuyzen Marjon van Nieuwenhuyzen Managing Director (Sales) Managing Director (Business Services)

This Document is no longer considered controlled once it has been printed or E-mail

Date Reviewed: 15/01/2019 Next Scheduled Review: January 2020

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Environmental Policy &

Practice




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Environmental Policy - Organisational Structure: This Document is no longer considered controlled once it has been printed or E-mailed


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Environmental Policy &

Practice




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Environmental Policy - Arrangements ARRANGEMENTS INDEX

1. Environmental Management System Documentation 2. Environmental Aspects and Impacts 3. Product range Liaison 4. Environmental Improvement Program 5. Environmental Correspondence 6. Identification of potential environmental hazards 7. Reporting, recording and investigation of environmental incidents and accidents 8. Risk assessments and method statements 9. Training 10. Emergency Services. 11. Environmental Review. 12. Manuals. 13. Hazardous substances and processes 14. Company Cars 15. Premises 16. Reduce Reuse Recycle Think 17. Energy and water saving wherever sensible. 18. Safe Waste Disposal

ARRANGEMENTS 1. Environmental Management System Documentation The Environmental Management System is defined in the following documents:

1. Environmental System Policy Statement 2. Environmental System Policy Organisational Chart 3. Environmental System Policy Arrangements and Appendices 4. The Environmental Manual 5. Environmental Aspects and Impacts Log 6. Health & Safety emergency plans 7. ACE‘s environmental legislation list 8. ACE‘s ISO 9001:2000 Systems 9. ACE‘s Health & Safety System 10. Environmental and other Risk Assessments 11. COSHH Assessments 12. Product and Chemical Data Sheet 13. Work Instructions and Procedure Manuals

This Document is no longer considered controlled once it has been printed or E-mailed


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Environmental Policy & Practice




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2. Environmental Aspects and Impacts Up to date procedures are required to identify how ACE's activities, products or services, can affect the environment and what can be done, within reason, to control and influence their impact. ACE must ensure that the significant environmental aspects are taken into account in establishing, implementing and maintaining its Environmental Management System. Significant Aspects and Impacts are identified on ACE’s Environmental Aspects and Impacts Log which is reviewed and updated at least annually.

3. Product Range Liaison ACE aims to improve and extend its range of machinery and products very carefully and in close liaison with the manufacturers and our customers, taking into account the environmental benefits and/or reduction of the environmental impact of our range of machinery. 4. Environmental Improvement Program ACE is committed to its environmental improvement program based on environmental assessments, which are reported on and reviewed during the three monthly management reviews. Please forward any relevant documentation, information or suggestions to the environmental manager. 5. Environmental Correspondence Please forward to the environmental manager. All relevant correspondence is reviewed in ACE’s quarterly management reviews. 6. Identification Of Potential Environmental Hazards All employees and appointed subcontractors have a duty to report potential hazards that have no adequate control measures in place yet to the appropriate person and the environmental manager. 7. Reporting, Recording and Investigation of Environmental Incidents and Accidents All environmental incidents including accidents, dangerous occurrences or near misses arising out of or in connection with work should be reported to the appropriate person and the environmental manager. All incidents and near misses will be investigated and followed up. Overall statistics are reviewed and Environmental objectives set during the Company’s quarterly management reviews. An annual H&S Plan, containing these objectives, is produced and communicated with all staff. An annual accident and near misses statistics evaluation report is also produced and communicated with all staff.



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8. Risk Assessments and Method Statements In respect to potentially hazardous work, or other relating work, whether in the supply, installation/erection, maintenance of all plant equipment, it will be addressed by means of method statements and risk assessments to evaluate and reduce as reasonably practicable any risk to health, personal injury or environment. The ACE site supervisors and managers are trained to continuously identify hazards, assess risk and take action to eliminate or reduce risk, to monitor and review this in circumstances that may change rapidly. If changing circumstances require the risk assessment to be amended the risk assessment is revised (revision number is always noted in the title and on the risk assessment form) or signed and dated Hand-written notes are added to the risk assessment dynamically and while on site. Changes to the risk assessment are always reported to the ACE project engineer and where applicable to the Client. 9. Training ACE will provide, update, record and review training as necessary for all environmental aspects of the work of its employees. ACE will review the training needs of its employees and where necessary of its appointed subcontractors on a regular basis. All employees have a duty to report training needs of themselves and others. Training Records should be kept updated in the company‘s Training File. 10. Emergency Services If appropriate inform the emergency services of working from an elevated location, near or in water or slurries or in a confined space so they can be prepared in case of an emergency. IF NECESSARY OR IF IN DOUBT CALL THE EMERGENCY SERVICES Tel: 112 or 999

• Ask for the appropriate emergency service

• Speak clearly and state the address and location

• State if evacuation is required from an elevated location (with relevant details)

• State if evacuation is required from a confined space (with relevant details)

• State if evacuation is required from water or slurries (with relevant details)

• State if and what chemicals may be involved (with relevant details)

• Wait for the details to be repeated back to you before replacing the receiver.



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IN THE EVENT OF FIRE

• Raise alarm immediately

• Call for assistance and if it is safe to do so, attack the fire with an appropriate fire-fighting appliance

• Summon the Fire Brigade if necessary or if in any doubt

• Tel: 112 or 999

• Ask for FIRE Emergency Service

• When the Fire Brigade answers, speak clearly, stating the address and location of the fire.

• Wait for the details to be repeated back to you before replacing the receiver

• Leave the building calmly and quickly by the nearest safe escape route.

• Close all doors as you pass through them and do not open doors if you suspect there is a fire on the other side of the door.

• Make your way to the assembly point, which for Hall Farm is the nearest safe place out side the main gate. Make sure you do not block the entrance for the Emergency Services.

• Do not re-enter the building until instructed that it is safe to do so.

• Report to your manager. IN THE EVENT OF AN EXPLOSION

• Raise alarm immediately

• Ring: 112 or 999 for the Emergency Services

• Speak clearly, stating the address and details of the explosion and any chemicals that may be involved.

• Wait for the details to be repeated back to you before replacing the receiver

• Leave the building calmly and quickly by the nearest safe escape route.

• Close all doors as you pass through them and do not open doors if you suspect there is a fire on the other side of the door.

• Make your way to the assembly point, which for Hall Farm is the nearest safe place outside the main gate. Make sure you do not block the entrance for the Emergency Services if necessary.

• Do not re-enter the building until instructed that it is safe to do so.

• Report to your manager. IN THE EVENT OF A FLOOD

• Move to an area of safety and report to the Environment Agency

• Tel: 000 80 70 60

• Make your way to the assembly point if safe to do so.

• Report to your manager.



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IN THE EVENT OF A CHEMICAL SPILL or DISCHARGE

• Stop the discharge/spill at source if possible. i.e. right the drum, turn off fuel tank etc.

• Contain the spill, stop it entering watercourse/drain etc. using suitable materials identified in the COSHH Risk Assessment or Material Data Sheet

• Put used spill kit materials or contaminated soil in heavy duty plastic bags for disposal as hazardous waste – do not put in non hazardous skips i.e. general waste skip.

• For larger spills a cleanup contractor may be required

• Report to the Environmental Manager

• If the spill/discharge cannot be contained and resolved and becomes a pollution hazard then the Managing Director (Business Services) will report to the Environment Agency and/or Local Authority.

11. Environmental Review The environmental manager will monitor, review and update the company‘s environmental policy at least annually and environmental procedures at least every two years. The environmental performance will also be reviewed during the formal management reviews.

12. Manuals Manuals detailing safe operating methods should be provided with all products. Manufacturers are requested to include in the instruction manuals advice for the disposal and recycling of life-expired products. 13. Hazardous Substances and Processes Any hazardous substances that are going to be used, or processes which may produce hazardous materials, should be identified. The risks from work, which might affect workers or members of the public, should then be assessed and appropriate control measures put into place. All hazardous substances should be clearly labelled, stored safely and locked away when not in use. To enable the company to comply with the Control of Substances Hazardous to Health Regulations (COSHH Regulations) the company will endeavour to hold all the relevant data on the toxicity and potential hazard of all substances used within the premises. Regarding chemical anchors; clients should be made aware of the corresponding COSHH data when we supply them with chemical anchors. All employees have a duty under the COSHH regulations to:

• Take part in training programmes

• Read container labels

• Practise safe working and use control measures properly

• Report any hazard or defect to the Manager

• Use personal protective equipment provided

• Store equipment and tools properly

• Return all substances to their secure location after use



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COSHH Do’s and Don’ts Do:

• Read the label and any other information provided so that you understand the hazards of the job before you start work.

• Wear the required personal protective clothing and equipment until the job is completed

• Make sure the personal protective equipment is well maintained and fits properly

• Make sure all containers are closed when you are not using them

• Keep your work area clean and tidy

• Clean all spills as they occur

• Follow all instructions on the storage and transportation of chemicals

• Report all accidents or dangerous incidents, however minor

Do not:

• Taste chemicals or touch them with your bare hands

• Try to identify chemicals by their smell

• Smoke or drink in the workplace

• Leave unmarked chemicals around – label as original container

• Be afraid to ask questions

The new International symbols have replaced the European symbols. Some of them are similar to the previous symbols but there is no single word describing the hazard. 14. Company Cars ACE has a low emission car purchasing policy for its company cars. We encourage planning of travel to help reduce the environmental impact of the vehicular transport its activities generate. Navigation Equipment is supplied or available. 15. Premises ACE will maintain their buildings and grounds in a manner that avoids adverse environmental impact. 16. Reduce Re-use Re-cycle Think ACE is committed to good environmental practice by means of continual innovation and improvement by involving our staff, subcontractors and suppliers. All ACE employees and guests are responsible for the reduction of energy, waste and the safe recycling of it. ACE employees are expected to: Reduce

- Think about whether you need to print a document and aim to reduce your printing.

- Try to minimise the use of colour when printing.

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- Always try to print your documents double sided.

- Use low grade recycled paper for internal documents which have a much lower carbon footprint.

- Try to package products carefully to minimise the use of plastic and cardboard materials.

Re-Use

- Use their discarded paper for notes if possible.

- Store all good condition cardboard boxes in the warehouse for re-use in packaging.

Recycle

- Inform the Sustainability manager if you do not have the facilities to meet your obligations in this policy

or have unsafe disposal areas.

- Return all un-used and old mobile phones and printer cartridges for recycling.

- Recycle paper and cardboard in the bins provided.

- Segregate glass and metal in the bins provided for disposal.

Think

- Switch off lights, heating and your computers when possible.

- Close windows when the heating is on.

- Keep your bins neat, tidy and regularly empty to improve working environment.

- Ensure your guests operate in the same manner as this policy.

- Opt for car share to sites, fit in multiple appointments or take public transport.

- Use the lowest carbon vehicle appropriate for every visit where possible.

- Use the train where reasonably possible

- Organise tele conferences where possible

- Is recovery an option? (e.g. energy or water recovery)

Please do not dispose of any chemical materials, construction materials or other materials you are unsure of without seeking the advice of the Environmental Manager. 17. Energy and Water Saving Wherever Sensible

• The heating should be switched off when rooms are empty.

• The heating should not be used when the temperature in the building is above 20C. Windows should remain closed when the heating is on.

• All computer monitors should be switched off when not in use.

• All computers will go on standby mode if not used for half an hour. All lights should be switched of when not in use.

• Any other electronic equipment should be switched of when not in use. Communication should occur electronically where possible (i.e. e-mail, not paper).

18. Safe Waste Disposal Ensure all waste is segregated and disposed of in the correct container Segregate waste into the following main categories:

• plastic

• metal

• glass

• paper and other recyclables

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• compost

• other The environmental manager will ensure that the segregated waste is disposed of through approved third party waste disposal contractors. In the event of ACE having to dispose of:

• Empty or part empty paint, thinner and other protective coating tins.

• Unused chemicals, chemical containers or sacks containing chemicals.

• Used fluorescent tubes and sodium light bulbs

• Oils and soluble oil cutting fluids

• Waste electrical and electronic equipment

• Lead acid batteries

• Alkaline batteries (AAA, AA, A, C&D etc)

• Other environmentally unfriendly products The Health and Safety Director is to be informed who will organise disposal to a licensed waste disposal company. In case of spillage of any of the above the Health and Safety Director or Environmental Manager is to be contacted immediately who will advise on further action and notify the local authorities if necessary.


ENVIRONMENTAL POLICY -Appendices APPENDICES INDEX Appendix 1: Staff training and provision of environmental information Appendix 2: Contractor selection and monitoring Appendix 3: Risk Management Appendix 4: Pro-active Environmental Management Appendix 5: Environmental aspects of site work for ACE staff and Subcontractors Appendix 6: Freshwater Biosecurity Plan Appendix 7: Waste Management Strategy Appendix 1. Staff training and provision of environmental information Aquatic Control Engineering Ltd provides the following staff training: INTERNAL TRAINING:

• Induction training

• Emergency response training

• Informal staff training at Hall Farm

• Toolbox talks on working sites

• Desk Top Talks in Offices EXTERNAL TRAINING:

• Where appropriate our staff will attend induction training on working sites


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• External training courses for all staff as appropriate Aquatic Control Engineering provides Environmental Information for its employees by means of:

• Training (as described above)

• Environmental Manual, Policy and Procedures

• Risk assessments

• Method Statements

• Documented Standard Safe Environmental Systems of Work

• Pollution Prevention Guidance

• Safety Data Sheets

• Job Instruction Sheets

• O&M Manuals

• Regular meetings

• Posters, books and leaflets

• Access to relevant environmental websites

• Access to website www.environment-agency.gov.uk or www.gov.uk for environmental regulations and updates about changes to environmental legislation

• Access to a designated person for Environmental issues within the organisation

• Access to external advice where necessary Appendix 2. Contractor selection and monitoring Assessment of companies with whom Aquatic Control Engineering Ltd. places contracts Companies are assessed by means of:

• Their references and reputation

• Formal and informal interviews

• Our pre-qualification questionnaire

• By initially working alongside them, or supervising them, where appropriate

• By visiting their works

• Assessment of their services and products (aspects, impacts)

• Assessment of Environmental Performance (objectives, progress)

• Assessment of compliance with environmental legislation

• Location(s) of companies Monitoring of the competence of companies with whom Aquatic Control Engineering Ltd. places contracts Companies are monitored by means of:

• Ongoing liaison

• Customer feedback

• Supervision where appropriate

• Ongoing assessment of services and products

• Review of complaints, non-conformances, concerns, accidents, incidents, near misses, dangerous occurrences etc.

• Updating of relevant company information, staff qualifications and training records

http://www.gov.uk/

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ACE monitors all subcontractors and suppliers. If standards fall below the expected level then ACE will engage with the subcontractor or supplier to improve standards and to prevent reoccurrence. If however standards remain below the standards as set out in ACE’s policies and procedures then the sub-contractor or supplier will be removed from our approved supplier list and ACE will no longer engage with the subcontractor or supplier. Appendix 3. Risk Management Methods we employ for carrying out risk assessments prior to work commencing We obtain the relevant site specific information for our risk assessments by:

• Liaison with customers, suppliers, designers, planning supervisors, principal contractors and other contractors on site

• Consulting documents such as health and safety plans and files

• Where appropriate we visit the site prior to the work starting Aquatic Control Engineering Ltd will co-operate with the planning supervisor and other designers to ensure environmental problems can be suitably addressed and overcome. Where appropriate we will send our risk assessments and method statements to the principal contractor prior to the work commencing. At all times are we willing to discuss these. Programme of meetings we suggest for environmental management on this type of work Environmental issues raised on the agenda of supplier/client performance meetings with the meeting being fully documented. Where appropriate fully documented Environmental Reviews with representatives of the supplier and client present. Standard safe systems of work we use

a. Pollution Prevention

Plan - As part of our overall environmental responsibilities we plan before any of our work starts

on site to reduce the risk of pollution incidents. As part of this, we will evaluate how we will manage a pollution incident, if one occurs, with reference to relevant legislation & good practice.

Prepare – We document the site requirements by way of a Pollution Prevention Planning

Checklist, recording how we will manage the pollution risks identified. Each specific pollution prevention requirement is captured in our Pollution Incident Response Plan, by way of a method statement for the activity.

Prevent – Having identified the activities, appropriate control measures are put in place. These

may include secondary containment, designated areas procedures, screening, drainage separation, silt traps & settlement tanks. A designated ‘responsible person’ will monitor our activities on site and will have sufficient authority, and training to enable them to act to prevent a pollution incident and follow relevant site procedures. Appropriate spill equipment for the activities will be available and regular site inspections by the ‘responsible person’ will be carried out as part of the Pollution Incident Response Plan. A regular site inspection process will be set up to make sure that as the job progresses the response plan is relevant and each operative is aware of his/ her responsibilities, the risks and actions required.

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The above systems of work will be initially conveyed as part of the overall site induction and toolbox talk process.

b. Reduce Reuse Recycle Think Policy c. Waste Management Strategy d. Biosecurity - Check Clean Dry Procedures e. Environmental audits, inspections and reviews f. Environmental Consent Checklist g. Is your site right check list h. Site Survey checklist i. Environmental Incident Emergency Plan j. Reporting, recording and investigation of environmental incidents k. Supplier and (Sub)Contractor selection and monitoring

Steps we take at offices / sites to enforce our safety policy and site rules

• All staff to attend a site induction. Attendance documented and signed on our Method Statements.

• Provision of a site induction where this is not provided

• Start of Shift (SOS) briefing before starting work each day

• Supervisor briefing on method statements and risk assessments before commencing work

• We encourage good communication between all parties involved

• Toolbox talks documented and signed on our Method Statements

• Supervision where necessary

• Audits, Inspections and Reviews • Clients are asked to complete a Site Feedback/ Commissioning Sheet on completion of the

installation or repair works. These will be monitored and reviewed. Appendix 4. Proactive Environmental Management ACE’s PRO-ACTIVE ENVIRONMENTAL MANAGEMENT:

• Review of Staff Training

• Contractor selection and monitoring

• Assessing Quality of Risk Assessments and Method Statements

• Reporting and reviewing of:

i. *Concerns ii. *Near Misses

iii. *Complaints iv. *Non Conformities v. *Level of compliance with Environmental rules and procedures

vi. *Supplier and subcontractor Environmental Performance

• Environmental Reviews

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• The company has informal weekly staff meetings, formal three monthly management

• Reviews and e-briefs to cascade urgent environmental issues.

• Environmental Inspections (workplace and site visits)

• Yearly Internal Environmental Audit

• Yearly External Environmental Audit by QMS International plc

• Followed by appropriate action where necessary. Appendix 5. Environmental aspects of site-work for ACE Staff and Sub-Contractors Aquatic Control Engineering has a number of on-site environmental aspects which are considered and mitigated through risk assessment and site best practice. For a list of our current on-site aspects and impacts please see our Aspects and Impacts log 2015 These are mitigated and controlled through methodology statements and risk assessments and can include:

• Identification and special considerations for protected or designated special sites (including SSSI, National Heritage).

• Identification and special considerations for the ecological cycle of native fish, birds and other habituating flora and fauna.

• Identification and special considerations of sites which are known to contain invasive non-native species.

Standard inclusions are mitigated and reduced at all sites. These are:

• Reduction of noise and vibration (see section 14.24)

• Minimal destruction of vegetation and natural habitat

• Minimal interruption to quality of life to local communities

• Effective control and planning of waste (this can include SWMP, waste hierarchy and COSHH)

• Planning for the control and clearing of contamination to land, air and water Aspects and Impacts of on-site work are made available on site at all times to all employees and subcontractors. Subcontractors will be provided with aspects and impacts before commencement of works. Additional Environmental documents are made available on site which relate to this section, these can include:

• Environmental Management Systems Register

• Waste Hierachy Help Sheet

• COSHH Risk Assessments and material safety data sheets

• Recycling and spills site signage

• Methodology statements and site Risk assessments

• Biosecurity Plan

• Check, Clean Dry Poster There may be environmental aspects specific to each project and these will be identified and managed. In addition, the following environmental aspects must always be considered:

• Protection of Local Environment i.e. Flora, Fauna, Archaeology

• Non-Hazardous Materials Sourcing and Use

• Hazardous Materials Sourcing and Use

• Fuel Storage and Handling

• Discharge of Water

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• Air and Dust Emissions AIR POLLUTION Staff and Subcontractors must identify those activities, which have the potential to cause air pollution, and they must implement procedures to eliminate or minimize the risk. The controls must include the following:

• Do not cut, drill or grind materials near the site perimeter and where this is impracticable, provide screens

• Keep plant on haul roads and establish speed limits

• Damp down haul roads

• Apply water suppressants to stockpiles, crushing, cutting and screening activities

• Do not permit fires on site

• Do not position dust and fume generating plant near the site perimeter

• Shut down or switch off plant when not in use ARCHAEOLOGY Staff and Subcontractors engaged on projects where there are known, or suspected archaeological remains, must establish and implement systems of work for all activities, which could result in an archaeological find. On projects where there are no known archaeological remains, Staff and Subcontractors must establish a protocol whereby any unexpected finds which could be of archaeological interest result in the activity being immediately stopped and the matter reported to ACE and the site management for further investigation. CONTAMINATED LAND Staff and Subcontractors employed on sites where there are known or suspected contaminants, must establish and implement safe systems of work designed to prevent the contamination spreading and to protect the workforce, the public and the environment from its effects. On projects where there are no known contaminants, Staff and Subcontractors must establish a protocol whereby any unexpected materials, smells or spills which could be contaminated, result in the activity being immediately stopped and the matter reported to ACE and the site management for further investigation. Staff and Subcontractors must identify any materials, which could cause ground contamination and implement procedures to manage their use and prevent spillage. NATURAL ENVIRONMENT ACE and its Sub Contractors must identify the environmental aspects of their works, which have the potential to damage or endanger wildlife, plants and habitats. Controls must be implemented to minimize disturbance, including identifying sensitive locations where access of plant and persons is restricted and, where practicable, fencing and signage is erected. ENVIRONMENTAL NOISE If the Staff’s or Subcontractor’s activities are likely to generate noise levels, which could cause a nuisance to third parties, this must be identified and mitigating action implemented e.g. provision of screens, barriers, and hoardings. All noisy plant must be shut down/switched off when not in immediate use.

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Where possible; noisy equipment should be located away from site boundaries so it is less likely to cause a nuisance to third parties. WATERCOURSE POLLUTION It is imperative that Staff or Subcontractor activities do not pollute any watercourse either directly or through any drainage system. Staff and Subcontractors must identify any activity, which has the potential to pollute a watercourse, and they must implement procedures to eliminate or minimise the risk. The controls must include the following:

• Store oils, fuels and chemicals away from watercourses and drains

• Control surface water runoff from paved areas, wheel washes, roads, excavations, soil stripping, etc.

• Dispose of silty water (from dewatering etc.) in a manner agreed with ACE and the Client and never directly into a watercourse

• Prohibit washing any tools or equipment in watercourses

• Use drip trays underneath plant and empty them in a manner agreed with ACE and the Client Appendix 6. Freshwater Bio-security Plan

1. Introduction

1.1 What is Biosecurity? Biosecurity means taking action in order to minimise the introduction or spread of invasive non-native species, parasites and diseases.

1.2 Why do we need a plan? The nature of ACE’s work provides various opportunities for harmful Invasive Non-Native Species (INNS), Parasites and diseases to be transported across land, watercourses and their banks. The UK and Ireland have various legislative obligations to address and protect from the risk of these, namely The Wildlife and Countryside Act, Water Framework Directive and the Waste Management Licensing Regulations. In addition to this, ACE’s Environmental Policy highlights our aims to assess our environmental impact and minimise environmental risk. Furthermore it is the responsibility of each employee of ACE to familiarise themselves with these risks and deal with them responsibly with appropriate control measures in place.

2. What is the risk?

INNS, parasites and diseases can be transferred on our equipment, footwear, clothing and vehicles whilst we carry out our work. They can spread quickly, grow rapidly and take over an area completely. Many countries, authorities and individuals are now facing complex problems associated with these.

The negative effects of these include: economic costs, structural damage, environmental degradation, aesthetic degradation, biodiversity loss, loss of land function, access restrictions and increased risk to our own health and safety and animal welfare.

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Some can be poisonous, such as Giant Hogweed, even to the slightest touch. Familiarisation with these and recognising the most common will help in following the correct control measures, whilst caring out our work. Some of these measures can be simple and inexpensive, however we must be careful, as using the wrong method can make the problem worse and break the law. Our Biodiversity Plan will be based on ACE’s standard systems of work, Plan, Prepare & Prevent.

3. Plan, Prepare & Prevent

3.1 Plan As part of our overall environmental responsibilities we plan before any of our work starts on site. We capture an initial risk assessment in our Pollution Prevention Planning Checklist Biosecurity should be considered at the earliest stage when planning any field work, from surveying an area through to site removal of our gear. Some biosecurity measures can be as simple and as quick as making sure footwear is clean Staff to be trained in their awareness and familiarisation of INNS, parasites and diseases, http://www.nonnativespecies.org/index.cfm?sectionid=47 It is important to know, with the benefit of pictures in our Field guide, the most common invasive plants. http://www.nonnativespecies.org/index.cfm?sectionid=47 This information can be correlated at a planning stage from our initial site survey, customer input and/ or recorded sites. The GB non-native species secretariat provides a variety of information and sources http://www.nonnativespecies.org/home/index.cfm . Alternatively speak with ACE Environmental Manager for further guidance. 3.2 Prepare

From this we can then ascertain if we have appropriate control measures in place, as part of the good practice guidance specified within this Freshwater Biodiversity Plan below, or assess if additional measures would be required to reduce the risks further.

Where possible posters and signage should be put in place to make people aware of the risk, and provide advice on how to prevent spread.

A Pollution Incident Response Plan provides a contingency plan, to help detect, notify and isolate, whilst carrying out our in-river work/ associated banks and access across agricultural land. 3.3 Prevent Having identified our activities and the risks posed from INNS, parasites and diseases, appropriate control measures will be put in place. However the following biosecurity measures provide good practice guidance relevant to ACE’s generic activities. All ACE staff to be made aware of these via Tool Box talks and staff training. These are to be referred to as our generic method statement for reducing the risk of spreading. 3.3.1 General

• Plan visits so that the most risky visit is the last one of the day.

• Arrive at the site with clean footwear and vehicle.

• Ensure footwear is clean (visually from soil and debris) before leaving the site.

http://www.nonnativespecies.org/index.cfm?sectionid=47

http://www.nonnativespecies.org/index.cfm?sectionid=47

http://www.nonnativespecies.org/home/index.cfm

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• Ensure vehicle is kept clean - in particular remove any accumulated mud before leaving the site.

• Keep access to a minimum, even when entering a watercourse via its bank. Anything that comes in contact with the water, including boots, could accidentally spread non-native species and should be carefully cleaned.

• If practical, do not take vehicles onto premises, keep to established tracks and park vehicles on hard standing.

• Where possible avoid areas of livestock and areas with known plant disease.

3.3.2 Check

All clothing and equipment should be thoroughly inspected and any visible debris (mud, plant & animal matter) should be removed and left at the water body where it was found.

Particular attention must be paid to the seams and seals of boots and waders. Any pockets of pooled water should be emptied.

3.32 Clean

Equipment should be hosed down or pressure-washed on site. If facilities are not available then Virkon Aquatic for anglers, 500g, can be used to disinfect clothing and equipment, or alternatively be carefully contained, e.g. in plastic bags, until appropriate facilities can be found.

Washings should be left at the water body where the equipment was used, or contained and not allowed to enter any other watercourse or drainage system (i.e. do not put them down the drain or sink). Where possible, clean equipment should be dipped in disinfectant solution (e.g. Virkon S) to kill diseases, but note this is unlikely to kill non-native species, hence the practice of using Virkon Aquatic for Anglers instead.

3.3.3 Dry

Thorough drying is the best method for disinfecting clothing and equipment. Boots and nets should be hung-up to dry. Equipment should be thoroughly dry for 48 hours before it is used elsewhere. Some non-native species can survive for as many as 15 days in damp conditions and up to 2 days in dry conditions, so the drying process must be thorough. 4. Report Everyone can provide useful biological records of non-native species. Recording forms can be used and sent to Environmental Manager who will report to the relevant organisation if and when appropriate We also recommend the use of apps for identifying, recording and reporting purposes

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Appendix 7. Waste Management Strategy This strategy sets down the framework for all waste management within ACE and due to the diverse nature of activities within the company, a wide variety of wastes are produced and collected, ranging from general wastes, recyclable materials, through to special and hazardous wastes, either at our locations or at our customers sites. The company has a duty to ensure that all of these wastes are disposed of responsibly, using approved, registered waste contractors. ACE is committed to reducing the amount of waste that is produced and goes to landfill, ACE’s approach to waste will be wherever possible: Reduce Reuse Recycle Think (alternative solutions such as e.g. energy or water recovery) Safe Waste Disposal ACE will adopt the principles of the ‘best practicable environmental option’ in the delivery of its waste management strategy. ACE will be responsible for selecting and appointing waste collection suppliers to manage the waste the business currently produces, the waste collection suppliers will be responsible for providing management information broken down by European Waste Codes, on a monthly and yearly basis. Waste KPIs: ACE aims to reduce its waste for landfill per person employed and its waste for landfill per million turn-over. This is reviewed on an annual basis and reported on in the management review. Dry Material Recycling (DMR’s) bins are used for the disposal of:

• Cardboard

• Paper

• Cans

• Plastic bottles

• Shrink wrap and other clean plastic. Compost Bins are used for the disposal of:

• Food remains

• Coffee and tea remains

ACE promotes this Waste Management Strategy by: ➢ Inhouse Training ➢ Toolbox Talks ➢ Desktop talks ➢ Progression towards predetermined targets (KPIs) ➢ Staff suggestion ➢ Awards

To comply with the various regulations and the Duty of Care under Environmental Protection legislation, the company recognises the importance of meeting these legal requirements and to manage its waste responsibly, to reduce the volume of waste sent to landfill and maximise reuse and recycling where

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possible. The company requires all staff, contractors and anyone else making use of our premises to comply with this Policy to ensure compliance with all waste legislation. The company will fulfil the following Policy objectives: *To ensure that waste management is performed in accordance with all waste legislative requirements, including the duty of care, and to plan for future legislative changes and to mitigate their effects. *To minimise waste generation at source and facilitate reduce, reuse, recycle, think and recover over the disposal of wastes, where it is cost effective. *To provide clearly defined roles and responsibilities to identify and co-ordinate each activity within the waste management strategy. *To promote environmental awareness in order to increase and encourage waste minimisation, reduce, reuse, recycle and recover. *To secure where possible revenue for recyclable material. *To ensure the safe handling and storage of wastes at all operating locations within the business. *To provide appropriate training for staff on waste management issues. *To promote industry waste management best practice *To appoint competent person(s) to provide waste management advice Hazardous Waste Where hazardous waste is produced as part of the operational business only approved waste carriers are to be used to dispose of the hazardous waste. Consignment notes must be kept on record for a minimum of 3 years. Examples of hazardous waste include (this list is not exhaustive): Aerosols Fuel and Oil Filters Waste Paints and Solvents Spent Gas Monitor Sensors Waste Oils Lead acid batteries Oily Rags Absorbents Alkaline batteries (AAA, AA, A, C & D etc) Used Test Gas Bottles Sanitary Waste Spent Grease Cartridges Ink & Toner Cartridges Fluorescent light tubes Waste electrical and electronic equipment All types of waste are segregated and disposed of by the company and to maintain evidence of the correct methods of disposing of waste using registered carriers. Waste oils, oil filters, fuel filters, oily rags, used spill absorbents and used antifreeze are removed from ACE by an approved licensed waste contractor. Such wastes are classed as hazardous / special waste. A consignment note is filled in for each movement of hazardous / special waste and an electronic copy of the consignment note is kept on file. Waste batteries are stored in the depot in a suitable container to prevent leakage of acid. These are periodically collected when a sufficient quantity has accumulated.

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Waste Electrical and Electronic Equipment is segregated and disposed of through the approved licensed waste contractor and documented. The maintenance contractor who services the vehicles disposes of tyres. Contractors are to remove their own waste from site. Spill absorbents are disposed of in a separate container. If absorbents are used at client sites these are brought back to ACE and disposed of in an appropriate container. Printer and toner cartridges are sent to charities for recycling. Charities are exempt from registration as a waste carrier. All waste transfer notes and consignment notes must be retained on file at the depot for 3 years (these may be stored electronically). Emptying Equipment Bunds and Subsequent Disposal Emptying the bunds is important because, during transportation or lifting operations, whilst manoeuvring the equipment, the contents of the bund can slosh out. This can lead to environmental and health and safety problems, such as slippery surfaces on the load bed of vehicles. It is therefore important to empty the bund and dispose of the contents in the correct manner: 1. Wash the equipment using as little detergent as possible, these detergents only hold the oils in suspension and make it harder to separate them out during disposal. 2. Empty and collect the contents of the bund. Ensure you dispose of contents and rags as hazardous waste after use. 3. If the contents of the bund are primarily oils (diesel, petrol, engine or hydraulic oils and greases) with a small amount of water this should be treated as waste oil and put into a waste oil container. 4. The waste oil is allowed to contain up to 10% water content, so putting a small amount of wash water in the tank is acceptable. Construction Phase Waste Strategy. Aquatic Control Engineering Ltd. sets out to achieve a level of waste management and performance that complies with current good practice and legislation. This document sets out generic practical steps and strategies which are adopted on-site to achieve this high standard. Where necessary, additional plans and processes are produced to address the specific nature of each site. These can include:

1. List of waste types, quantities and disposal routes including COSHH

2. Consultation documents and consents (e.g. IPPC, EPP1)

3. Site specific waste management plans

The main aims of the Construction Phase Waste Management Strategy are to:

- Reduce waste and to ensure that created waste is re-used or disposed in the most sustainable

manner.

- Provide measures which ensure tidy sites, free from litter and with accessible facilities for waste

disposal to all site employees.

- Ensure that all waste management measures employed during on-site work comply with UK

legislation including, the Environmental permitting (England and Wales) Regulations , the

Environmental Protection (duty of care) regulations and Hazardous waste regulations

- Protect people and the environment.

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Waste is defined as anything that is intended to be discarded and has no specific proposed use at the time of its creation. Where waste is generated, it should be dealt with in a way that follows waste hierarchy and applies Best Available Techniques (BAT). These principles form the core basis of this document. This construction phase strategy is based on the adequate recognition and assessment of:

1. Scope of works on-site and the proposed timelines

2. Existing waste infrastructure in the surrounding area and its suitability for processing different

waste streams

3. Types and quantities of waste which are likely to be generated at each site

The Construction Phase Waste Management Plan, for each project, is structured in the following manner and covers the following headings: SCOPE -Timelines and construction objectives -Site information -Construction methods and associated assumptions EXISTING WASTE INFRASTRUCTURE -Local waste facilities and usefulness WASTE ANALYSIS -Types of waste expected -Volumes of Waste Expected -Schedule of waste production SWMP: WASTE PLAN (can include multiple sites under one project) -Responsibilities on site throughout the construction -Waste Management Methods -Materials and logistics required -Consents and permits required SUSTAINABILITY -Targets and assessment methods Each Construction Phase Waste Management Plan is made available on-site alongside relevant supporting documents. These include but are not limited to:

- Sustainability Management Systems Register - Waste Hierarchy Help Sheet - COSHH risk assessments and material safety data sheets - Recycling and waste hierarchy site signage - Environmental and waste related risk assessments



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