Archive Service AccreditationDigital DevelopmentsMelinda Haunton and William Kilbride 1 September 2016

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DRAMBORADigital Repository audit based on risk assessment

OAIS Compliance?Data Seal of Approval

Lightweight self certification methodology for research data archives.

Nestor KriterienkatalogParticipation in distributed network for preservation, national basis DIN 31644

ASD-STAN LOTARIndustry specific project to integrate OAIS with STEP to ensure legal verification of CAD / CAM and PDM data

Trusted Digital RepositoryCriteria describing ‘trust’ in preservation

TRAC and ISO 16363Certification of trustworthy status

3

OAIS Compliance?

• Negotiate with for appropriate content• Obtain sufficient control• Determine the scope of the community• Ensure independent utility of data• Follow procedures for preservation• Disseminate data to community

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Trusted Digital Repository…1.Compliance with OAIS2.Administer responsibly3.Organizational viability4.Financial sustainability5.Technological and procedural6.System security7.Procedural accountability

Trustworthy Repository Audit and Certification (TRAC)1.Organisational Infrastructure

Governance, Staffing, Policy Finance, Legalities

2.Digital Object ManagementAcquisition of Content, Creation of AIP, Preservation Planning, Archival Storage, Information Management, Access Management

3.Technology, infrastructure and SecuritySystem infrastructure, Appropriate Technologies, Security

ISO 16363•Development of TRAC•Organisational Infrastructure•Digital Object Management•Security Risk Management

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Integrated framework to unify:‘basic’, ‘extended’ and ‘formal’ certification•ISO16363 •DIN 31644•Data Seal of Approval

In ActionISO 16939Standard for a certification authority‘PTAB’

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Are these standards mature?Need to read across into Archives AccreditationLack of transparency / authority / credibilityDifferent routes for different types of archive?OAIS ReviewOAIS Obsolescence•File as atomic unit•Repository as metaphor•Collaboration

Functional AuditInstitutional Readiness

In summary

How do these

help you to

preserve better?

Meanwhile …Assessing your organisation’s capability to undertake digital preservationBenchmarking•Strengths and weaknesses•Goals and timescales•Incremental•Planned improvements•Not just about techniques

PEOPLE AND

OPPORTUNITY NEED TO BE CENTRAL

Archive Service Accreditation• UK management standard for archive

services• Launched 2013, roll out to end 2017, then

review/develop• Co-created with the archives sector, owned

by the archives sector• Partners: ARA, TNA, NRS, SCA, ARCW,

Welsh Government, PRONI – a variety of formal/legal/professional roles

Accreditation scope and aims“To improve the viability and visibility of UK archive services”•Archive services are well managed•Archive services plan to improve and develop•Archive services contribute to their parent organisations and the wider public

•…while supporting legal roles of Accreditation partners

Current eligibility for Accreditation

Criteria give broad participants definition: not constitution-specific, scalable•Hold a reasonable quantity of archives (ie records of long-term significance)•Have public access, dedicated workforce and storage so they can develop•Hold some analogue records

The last criterion has to change.

Accreditation Standard• Organisational Health

Mission, governance, planning, resources• Collections

Management, development, info, care• Stakeholders and their experiences

Legal, effective, developing access, meeting designated community needs

• Focus throughout: outcomes and users

Repeated refrains:“cover both analogue and digital”… “in line with the mission and purpose of your service”

No separation of analogue and digital areas of standard: a strong message from co-creation

Doing digital? Org Health

Doing digital? Collections

Doing digital? Stakeholders

Not enough for the long term. Next steps (as of 2015)?

• DPC/Accreditation joint working group• Info sharing with digital standards users• Mapping existing standards against

Accreditation: extensive overlaps• Identifying a pathway for 2018-2023• Approved for further work by Accreditation

Committee 12 May 2016

Mapping against standards 2015-16

• Commonality of approach: organisation, collection actions, people

• Less close fit in individual areas: • ISO16363 very extensive DOM section• DSA guiding principles incl ‘everything online’,

works with assumption community and data transferors within your control

• Simple matching to one standard not workable at present

Development pathway 2018-23

• Require all applicants to self-assess against NDSA Levels of Preservation

• Review standard/application questions to ensure digital is considered throughout

• Accept digital-only archive services 2018• NOT expecting applicants to have full

certification against a digital standard…• …but if they do, it supports an application

Why NDSA Levels?• Openly published• Practitioner developed• Levels help to scale and show maturity

pathway• Maps well to bigger standards (ISO16363)• Short and clear: a side of A4!

Pathway Rationale• Unrealistic to leap to extra certification

against another digital standard• Need development pathway to kickstart

action, not an ultimate resolution• NDSA as a maturity model has built-in

scalability and improvement• Mapping to other standards showed

positive commonality of approach• Standards landscape is shifting fast

Risks• Limited offer to digital-only repositories,

which may prefer full digital certification• Might appear not to engage with existing

standards landscape• Shifting landscape includes NDSA• We’re working long term. Standards could

diverge meantime• Levels may not cover all key risks: further

review activity needed

What happens next, next? 2016-18

• Piloting with a range of services: yours?• Reviewing all documentation for digital• Comms and training: making it possible• This is interim: further work needed • Accreditation continues to develop• Digital standards continue to develop• Accreditation looks different after 2023

Any questions?• www.nationalarchives.gov.uk/accreditation• accreditation@nationalarchives.gsi.gov.uk• Accreditation stand in the Information

Marketplace 11-2 • http://www.dpconline.org/ • Twitter @williamkilbride/@melindahaunton