arcisbi logical data model - archives.gov

Record Transfers - FreezeRecord Transfers - Freeze CodesCodes

Freeze Code

ARCISBI - Records Transfer LogicalARCISBI - Records Transfer Logical DiagramDiagram

Records GroupRecords Group

Agency CodeAgency NameRecord Group NumberRecord Group Title

Records CentersRecords CentersRecord Center Name

Charge AccountCharge Account

Agency NameCharge AccountCharge CodeCharge Code DescriptionAgreement TypeAgreement #Status

Record Transfers - DispositionRecord Transfers - Disposition AuthorityAuthority

Disposition Authority NameDisposition CodeDescriptionDAU TypeSF 115SF 115 Item NumberSF 115 Item TitleSF 115 Item DescriptionDAL ItemRetention YearsRetention MonthsAgency Manual URLValid

Records TransferRecords Transfer FactsFacts

# Of Record TransfersSum of Billable VolumeSum of Actual VolumeSum of Containers

TimeTime

DateDay NameMonthQuarterYearWeek

Record TransfersRecord Transfers

Fiscal YearRecords Transfer#StatusSecurity Classification TypeSecurity LevelContainer TypeBegin LocationSourceTransferring Agency Official First NameTransferring Agency Official Last NameAgency Contact First NameAgency Contact Last NameDisposal Approver First NameDisposal Approver Last NameBillable VolumeActual Volume# of Containers

Mixed SeriesRetention YearsRetention MonthsShip To FacilityDisposition CodeAccess Restriction CodeDisposition CitationCustomer Reference NumberSeries DescriptionFreeze CodeDisposition AuthorityRetiring OfficeStorage PreferenceType of RecordsCreated DateInclusive Start DateInclusive End DateShipment Due ByDisposition DateDate ApprovedDate ShelvedDate DisposedDate AccessionedDate SubmittedData ReceivedProcessing Cycle TimeShelving Cycle TimeCommentsNeeds Problem ResolutionProblem and ResolutionShelving VerifiedAgency DefinedBranchBranch Level

Record Transfers (Cont’d)Record Transfers (Cont’d)

Service Code – ProcessingService Code – ShelvingService Code – StorageAgency Proposed Disposition DatePrivacy ActReady for DisposalMixed Media

ARCISBI - Reference Request LogicalARCISBI - Reference Request Logical DiagramDiagram

Record CentersRecord Centers Record Center Name

Charge AccountsCharge Accounts


Reference RequestReference Request DetailsDetails

Facility NameReference Request #StatusBilling StatusRequest CategoryNature of ServiceSourceService LevelService CodeService Code DescriptionStatus DataReceived DateShipped DateCancelled DateReady for Shipment DateContact Last NameContact First NameRecipient NameAddress Line 1Address Line 2CityStateCountry Zip CodePhone NumberFax NumberShipping MethodShipping CarrierShipping Account #Shipping Tracking #EmailCommentsPublic FlagAll Containers FlagReason Not FoundReason Not Found CommentsOwnerAssigned ToCreated ByBilling AgencyBilling Agency CodeNeed Problem ResolutionProblem and ResolutionProcessing Cycle TimeBatch Number General Reference Records Transfer # Security Classification Security Level All Containers Whole Container Container # Case File Information Asset # Asset Location Begin Location

Record GroupRecord Group

Agency Code Agency Name Record Group Number Record Group Title

Service RequestService Request FactsFacts

# of SRs

TimeTime

DateDay NameWeekMonthQuarterYear

Reference Request DetailsReference Request Details (Continued)(Continued)

IRS Tax Return DLN First Name Form Type Last Name SSN/EIN Tax Period Tax Year Post Entitlement Transfer # Security Classification Security Level Container # Asset # Asset Location Social Security # Entitlement Name T-Checks Record Transfer # Begin Location Locator # Check # Effective Date Symbol Transmittal USPS Money Order Locator # Issue Date Money Order Serial # Microfilm # Voucher Amount VAXC Records Transfer # Begin Location VA Claim # (XC or XSS) Date of Transfer Retiring VARO City Retiring VARO Station # Veterans Service # Veterans First Name Veterans Last Name No of Units

Service CodesService Codes

Transaction TypeDescriptionService CodeService Code TypeService Rate

ARCISBI - Refile LogicalARCISBI - Refile Logical DiagramDiagram

Records CentersRecords Centers Record Center Name


Agency Name Charge AccountCharge CodeCharge Code DescriptionAgreement TypeAgreement #Status

Refile DetailRefile Detail

Refile CategoryPublic FlagReference Request #Refile #Batch NumberContact Last NameContact First NameService Code 1Facility NameOwnerSubmitted DateReceived DateAssigned ToCompleted DateCommentsSourceReason for ReturnComments for ReturnNeeds Problem ResolutionProblem and ResolutionStatusProcessing Cycle TimeNo. of Units Bulk Case/File Information General Reference Records Transfer # Whole Container Case/File Information No. Of units Case/File Information Agency Container # Asset # Asset Location Begin Location Security Classification Security Level IRS Tax Return Form Type DLN SSN/EIN First Name Last Name Tax Year Tax Period VAXC VA Claim # Date of Transfer Retiring VARO City Retiring VARO Station # Veterans Service # Veterans First Name Veterans Last Name Record Transfer #



Refile FactsRefile Facts

# of Refile Transactions

TimeTime


Service CodeService Code

Service CodeService Code TypeService RateDescriptionTransaction Type

ARCISBI - Interfile LogicalARCISBI - Interfile Logical DiagramDiagram

Records CenterRecords Center Record Center Name



Interfile DetailsInterfile Details

Interfile #Interfile CategoryFacility NameCommentsStatusShipped DateReceived DateSourceCancelled DateProblem and ResolutionNeeds Problem ResolutionReason Not Found CommentsContact Last NameContact First NameAddress Line 1Address Line 2CityStateService LevelCountryZip CodeEmailPhone NumberFax NumberOwnerAssigned OwnerBilling AgencyBilling Agency CodeNature of ServiceService CodeService Code DescriptionProcessing Cycle Time No. of Units General Reference Records Transfer # Agency Container # Asset # Case/File Information Begin Location Asset Location Security Classification Security Level Bulk No. of Units



InterfilesInterfiles FactsFacts

# of Interfile Transactions

TimeTime



Service CodeService Code TypeService RateDescriptionTransaction Type

ARCISBI - Accession LogicalARCISBI - Accession Logical DiagramDiagram



AgencyCharge AccountCharge CodeCharge Code DescriptionAgreement TypeAgreement #Status

Accession DetailsAccession Details

Accession #StatusRecord Transfer ## of ContainersInclusive Start DateInclusive End DateContainer TypeType of RecordsSecurity Classification TypeSecurity LevelDA Last NameDA First NameAgency ApprovalAgency Approval/Disapproval DateReason For DeclineNew Offer DateAgency Liaison Information (Ref 5e)Agency Approval Information (Ref 2b)NARA Approval Information (Ref 3b)Service CodeAccession DateDate FinalizedArchival Reference UnitArchival Location FacilityReason For Decline Other

Disposition AuthorityDisposition Authority

Disposition Authority Name

AccessionAccession FactsFacts

# of AccessionActual Volume

TimeTime


ARCISBI - Disposition LogicalARCISBI - Disposition Logical DiagramDiagram




Disposition DetailsDisposition Details

Disposition #StatusRecord Transfer #Disposition CodeDisposition Date01Series DescriptionInclusive End DateDA Last NameDA First NameStreet AddressStreet Address 2CityStatePostal CodeCountryProposed Containers for DisposalService CodeAgency ApprovalAgency Approval/Disapproval DateReason For DeclineReason For Decline OtherDate FinalizedNew Disposition DateAssigned ToOwnerNeeds Problem ResolutionProblem and Resolution

Disposition AuthorityDisposition Authority

Disposition Authority Name

DispositionDisposition FactsFacts

Actual Volume# of Dispositions# of Dispositions

TimeTime


ARCISBI - Miscellaneous LogicalARCISBI - Miscellaneous Logical DiagramDiagram

Record CenterRecord Center Record Center Name


Service CodeService RateService Code TypeDescriptionTransaction Type



Misc Txn FactsMisc Txn Facts

Volume/Cost/Hour

TimeTime


Misc. DetailsMisc. Details

Transaction TypeTransaction NumberTransaction StatusBilling StatusService DateFacility Name Comments



ARCISBI - Time Management LogicalARCISBI - Time Management Logical DiagramDiagram



Service CodeService DescriptionService TypeTransaction Type

Task CodesTask Codes

Task FRCTask CodeTask DescriptionTask DivisionTask Start DateTask End Date

Task FactsTask Facts

# of TransactionsRegular HoursOvertime HoursTotal HoursNo. of Units RHNo. of Units OTTotal UnitsCostRT Earned HoursOT Earned HoursTotal Earned HoursRT PEOT PETotal PERT SDAOT SDATotal SDA

TimeTime


Task EntryTask Entry

Reported DateApproved DateBenefit CostLabor CostRecord Type IdentifierReimbursable Job NumberStandard Per HourStandard Per Hour FlagStatusVolume OnlyBillable UnitFacilityRow IDCreatedCreated ByLast Updated ByTime Entry DivisionEmployee Division

EmployeeEmployee

User IDFirst NameMiddle NameLast NameFull Name

Employee VersionEmployee Version

TypeJob TitleAppointment CodeFunding CodeGradeStepPay PlanLast Promotion DateStart DateEnd DateLabor Cost Per HourBenefit Cost Per HourBenefit Percent of PayActive Status

ARCISBI - Asset LogicalARCISBI - Asset Logical DiagramDiagram




Facts – AssetFacts – Asset

# of Assets Asset Volume

TimeTime


Records TransferRecords Transfer

Agency Contact First NameAgency Contact Last NameBegin LocationDisposition AuthorityDisposition CodeFreeze CodeRecord Transfer #Created DateContainer TypeSecurity Classification TypeSecurity LevelSeries DescriptionCommentsShip To FacilityStatusStorage PreferenceType of RecordsDisposition DateDate ApprovedDate ShelvedDate DisposedDate AccessionedDate SubmittedDate ReceivedBillable Volume# of ContainersService Code – ProcessingService Code – ShelvingService Code - Storage

AssetsAssets

Asset #Asset TypeContainer #Line #Container TypeAssigned LocationShelved LocationStatusStatus DateAsset DescriptionEnd Box NumberEnd LocationVeneer



ARCISBI - Masters LogicalARCISBI - Masters Logical DiagramDiagram



Transaction TypeService CodeDescriptionService Code Type

ContactsContacts

Agency NameRecords CenterFull NameFirst NameMiddle NameLast NameJob TitleLoginStreet AddressCityStatePostal CodeCountryEmail AddressWork PhoneFax NumberEmployee FlagContact StatusUser Status





ARCISBI - CPR L&T LogicalARCISBI - CPR L&T Logical DiagramDiagram




Facts - CPRFacts - CPR L&TL&T

# of CPR L&T

TimeTime


CPR L&T DetailsCPR L&T Details

Transaction #StatusCreated DateStatus DateNo. of SearchesNature of RequestRegistry TypeSub TypeBilling StatusSubmitting Agency CodeSubmitting Agency NameNonTitle 5



ARCISBI - Storage Billing LogicalARCISBI - Storage Billing Logical DiagramDiagram

Record CenterRecord Center Record Center




Service CodeService Code TypeService Rate DescriptionTransaction Type

Facts – Storage BillingFacts – Storage Billing

Volume # of Storage Transactions

TimeTime


Storage BillingStorage Billing DetailsDetails

Facility NameTransaction NumberTransaction Date

Billing BatchBilling Batch HeaderHeader

Billing PeriodBilling TypeBilling Batch



ARCISBI - Service Billing LogicalARCISBI - Service Billing Logical DiagramDiagram

Record CenterRecord Center Record Center




Service CodeService Code TypeService Rate DescriptionTransaction Type

Facts – Service BillingFacts – Service Billing

Volume/Cost/Hours # of Service Transactions

TimeTime


Service BillingService Billing DetailsDetails

Facility NameTransaction TypeTransaction NumberTransaction StatusTransaction DateComments

Billing BatchBilling Batch HeaderHeader




ARCISBI - Record Transfer Billing LogicalARCISBI - Record Transfer Billing Logical DiagramDiagram





Transaction TypeDescriptionService CodeService Code Type

Facts – BillingFacts – Billing FactsFacts

# of Billing Volume

TimeTime


Record TransfersRecord Transfers

Fiscal YearRecords Transfer #StatusSecurity Classification TypeSecurity LevelContainer TypeBegin LocationSourceTransferring Agency Official First NameTransferring Agency Official Last NameAgency Contact First NameAgency Contact Last NameDisposal Approver First NameDisposal Approver Last Name# of ContainersShip To FacilityDisposition CodeAccess Restriction CodeDisposition CitationCustomer Reference NumberSeries DescriptionFreeze CodeDisposition AuthorityRetiring OfficeStorage PreferenceType of RecordsCreated DateInclusive Start DateInclusive End DateShipment Due ByDisposition DateDate ApprovedDate ShelvedDate DisposedDate AccessionedDate SubmittedDate ReceivedComments

Billing BatchBilling Batch

Billing PeriodBilling TypeBilling BatchStatus



Billing DetailsBilling Details

Transaction #Transaction StatusTransaction DateRecord Transfer #Billing StatusTypeFacility Name

ARCISBI - Reference Request Billing LogicalARCISBI - Reference Request Billing Logical DiagramDiagram




Reference RequestReference Request DetailsDetails

Facility NameReference Request #StatusBilling StatusRequest CategoryNature of ServiceSourceService LevelService CodeReceived DateShipped DateContact Last NameContact First NameRecipient NameAddress Line 1Address Line 2CityStateCountry Zip CodePhone NumberFax NumberShipping MethodShipping CarrierShipping Account #Shipping Tracking #EmailCommentsPublic FlagAll Containers FlagReason Not FoundReason Not Found CommentsOwnerAssigned ToBilling AgencyBilling Agency CodeNeed Problem ResolutionProblem and Resolution General Reference Records Transfer # Security Classification Security Level All Containers Whole Container Container # Case File Information Asset # Asset Location Begin Location No. Of units



Billing FactsBilling Facts

# Of Billing# Of BillingUnitsUnits

TimeTime


Reference Request DetailsReference Request Details (Continued)(Continued)

IRS Tax Return DLN First Name Form Type Last Name SSN/EIN Tax Period Tax Year Post Entitlement Transfer # Security Classification Security Level Container # Asset # Asset Location Social Security # Entitlement Name T-Checks Record Transfer # Begin Location Locator # Check # Effective Date Symbol Transmittal USPS Money Order Locator # Issue Date Money Order Serial # Microfilm # Voucher Amount VAXC Records Transfer # Begin Location VA Claim # (XC or XSS) Date of Transfer Retiring VARO City Retiring VARO Station # Veterans Service # Veterans First Name Veterans Last Name No of Units




Reference Request #Shipped DateTransaction TypeRecord Transfer #Request CategoryNature of ServiceTransaction StatusBilling Status



ARCISBI - Refiles Billing LogicalARCISBI - Refiles Billing Logical DiagramDiagram






Refiles Billing FactsRefiles Billing Facts

# Of Transactions# Of Transactions

TimeTime





Refile #Billing StatusRefile CategoryReference Request #Transaction StatusTransaction Date

Refiles Billing DetailRefiles Billing Detail

Refile CategoryPublic FlagReference Request #Refile #Contact Last NameContact First NameService Code 1Facility NameOwnerSubmitted DateReceived DateAssigned ToCompleted DateCommentsSourceReason for ReturnComments for ReturnNeeds Problem ResolutionProblem and ResolutionStatusProcessing Cycle TimeNo. of Units Bulk Case/File Information General Reference Records Transfer # Whole Container Case/File Information Agency Container # Asset # Asset Location Begin Location Security Classification Security Level IRS Tax Return Form Type DLN SSN/EIN First Name Last Name Tax Year Tax Period VAXC VA Claim # Date of Transfer Retiring VARO City Retiring VARO Station # Veterans Service # Veterans First Name Veterans Last Name Records Transfer #



ARCISBI - Interfiles Billing LogicalARCISBI - Interfiles Billing Logical DiagramDiagram






Interfiles Billing FactsInterfiles Billing Facts

# Of Transactions# Of Transactions

TimeTime





Interfile #Billing StatusInterfile CategoryTransaction StatusTransaction Date

Interfiles DetailInterfiles Detail

Interfile #Interfile CategoryFacility NameCommentsStatusShipped DateReceived DateSourceCancelled DateProblem and ResolutionNeeds Problem ResolutionReason Not Found CommentsContact Last NameContact First NameAddress Line 1Address Line 2CityStateService LevelCountryZip CodeEmailPhone NumberFax NumberOwnerAssigned OwnerBilling AgencyBilling Agency CodeNature of ServiceService CodeService Code DescriptionProcessing Cycle TimeNo. of Units Bulk No. of Units General Reference Records Transfer # Agency Container # Asset # Case/File Information Begin Location Asset Location Security Classification Security Level



ARCISBI - Miscellaneous Billing LogicalARCISBI - Miscellaneous Billing Logical DiagramDiagram






Facts – Misc.Facts – Misc. TransTrans

# of Transactions

TimeTime


MiscellaneousMiscellaneous DetailsDetails

Transaction TypeTransaction NumberTransaction StatusService DateFacility NameComments






Billing Status

ARCISBI - Agency Users LogicalARCISBI - Agency Users Logical DiagramDiagram

Agency UsersAgency Users ProfileProfile

TypeValue 01Value 02Allow TransfersAllow ReferenceDescription

Agency UsersAgency Users FactsFacts

Contact IDIntegration ID

Agency UsersAgency Users ContactsContacts

Agency NameLoginFull NameFirst NameMiddle NameLast NameJob TitleStreet AddressCityStatePostal CodeCountryEmail AddressWork PhoneFax NumberEmployee FlagPrimary Records CenterPrimary BranchPrimary Record GroupContact StatusUser StatusProfile Status

arcisbi logical data model - archives.gov

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