are we there yet? - energy.gov · 2014-03-28 · gen engr lead sc robin noyes gen engr sc tony...
TRANSCRIPT
Department of Energy Project Management Workshop
20
14
“Meeting the Challenge—Integrated Acquisition & Project Management”
Are We There Yet?
Michael Peek, PE, CCP, CFM Director, Project Management
DOE Office of Acquisition and Project Management
Michael Peek
Director
John White
Chief
Assessments
Brian Huizenga
Gen Engr
Lead SC
Robin Noyes
Gen Engr
SC
Tony Ermovick
Gen Engr
Lead EM/EERE
Brian Kong
Gen Engr
EM/WTP
Rick Blaisdell
Gen Engr
EM
Mike Fenn
Gen Engr
EM/FE
Mark Whitson
Gen Engr
Lead NNSA
John Snyder
Gen Engr
NNSA
Vacant
Gen Engr
NNSA
Mel Frank
Chief
Policy & Systems
Igor Pedan
Prgm Analyst
PARS Reports/Analysis
Bob Loop
Prgm Analyst
EV Focal Point/Policy
Tom Bruder
Gen Engr
EV Focal Point
Ruben Sanchez
Gen Engr
Policy & Guides
Pete Bako
Gen Engr
Policy & Guides
Garrett Richardson
Prgm Analyst
Budget
Mike Beattie Prgm Analyst EV Focal Point
Project Management (MA-63)
2
• Project Management
– How are we doing?
• Current Initiatives
• Future Initiatives
• Next Step
Overview
3
Are We There Yet?
Project Mgmt Guides & Best
Practices
4
Number of Projects (2008-2014)
Current Post CD-2 Workload
0
20
40
60
80
100
120
140
Jan Jan Jan Jan Jan Jan Jan
121
36
2008 2012 2013 2009 2010 2011 5
2014
6
Current Project Portfolio Status (Based on Current Performance Baseline)
Program
Total Active
Projects
Post CD-2
Total Projects
Post CD-2
Green
Total Projects
Post CD-2
Yellow
Total Projects
Post CD-2
Red
% of Post CD-2
Projects with
Acceptable
Status
No. $(M) No. $(M) No. $(M) No. $(M) No. $(M)
EERE 1 $16 -- -- 1 $16 -- -- 100% 100%
EM 9 $17,866 3 $1,567 -- -- 6 $16,299 33% 9%
NA 10 $6,055 8 $784 -- -- 2 $5,271 80% 13%
SC 16 $2,264 15 $1,986 1 $278 -- -- 100% 100%
DOE 36 $26,201 26 $4,337 2 $294 8 $21,570 78% 18% 6
7
FY07-09 FY08-10 FY09-11 FY10-12 FY11-13
Pre-RCA 79% 74% 75% 77% 70%
Post-RCA 100% 95% 89% 84%
All Projects 79% 78% 88% 86% 83%
Target 80% 85% 90% 90% 90%
50%
60%
70%
80%
90%
100%
(30 / 38)
(6 / 6)
(30 / 38)
(7 / 10)
(70 / 83)
(77 / 93)
(21 / 28) (26 / 35)
(32 /41)
(63 / 71)
(Dem
arca
tio
n D
ate:
Oct
ob
er 1
, 20
07
)
(83 / 97) (63 / 72)
(42 / 44)
(20 / 26)
Project Success - How are we Doing? Pre- vs. Post-RCA (Based on 3-year Rolling Timeline)
7
8
FY07-09 FY08-10 FY09-11 FY10-12 FY11-13
Pre-RCA 79% 74% 75% 77% 70%
Post-RCA 100% 95% 89% 84%
All Projects 79% 78% 88% 86% 83%
Target 80% 85% 90% 90% 90%
50%
60%
70%
80%
90%
100%
(30 / 38)
(6 / 6)
(30 / 38)
(7 / 10)
(70 / 83)
(77 / 93)
(21 / 28) (26 / 35)
(32 /41)
(63 / 71)
(Dem
arca
tio
n D
ate:
Oct
ob
er 1
, 20
07
)
(83 / 97) (63 / 72)
(42 / 44)
(20 / 26)
Project Success - How are we Doing? Pre- vs. Post-RCA (Based on 3-year Rolling Timeline)
8
9
FY07-09 FY08-10 FY09-11 FY10-12 FY11-13
Pre-RCA 79% 74% 75% 77% 70%
Post-RCA 100% 95% 89% 84%
All Projects 79% 78% 88% 86% 83%
Target 80% 85% 90% 90% 90%
50%
60%
70%
80%
90%
100%
(30 / 38)
(6 / 6)
(30 / 38)
(7 / 10)
(70 / 83)
(77 / 93)
(21 / 28) (26 / 35)
(32 /41)
(63 / 71)
(Dem
arca
tio
n D
ate:
Oct
ob
er 1
, 20
07
)
(83 / 97) (63 / 72)
(42 / 44)
(20 / 26)
Project Success - How are we Doing? Pre- vs. Post-RCA (Based on 3-year Rolling Timeline)
9
Where Are We?
Project Mgmt Guides & Best
Practices
10
• DOE O 413.3B, Program and Project Management Nov 2010
for the Acquisition of Capital Assets • Secretarial Memoranda Regarding Project Management
– "Paper" Energy Systems Acquisition Advisory Board Jan 2009 Process
– Project Full Funding Policy in the Annual Budget Jan 2009 Request
– Management Principles Dec 2009 – Project Management Principles Mar 2010 – Project Assessment and Reporting System (PARS II) May 2010 – Project Peer Reviews Apr 2011 – Project Assessment and Reporting System (PARS II) Jun 2012
Data Quality – Aligning Contract Incentives for Capital Asset Projects Dec 2012 – Improving Capital Asset Project Documentation Apr 2013
Project Management Policy and Governance
11
Where Are We?
Project Mgmt Guides & Best
Practices
12
• Work Classification Policy • Updating DOE O 413.3B Guides
– DOE G 413.3-1 Managing Design and Construction Using Systems Engineering
– DOE G 413.3-5A Performance Baseline – DOE G 413.3-9 Project Review – DOE G 413.3-13 Acquisition Strategy – DOE G 413.3-20 Change Control Management – DOE G 413.3-21 Cost Estimating Guide
• Updating OAPM Standard Operating Procedures – Energy Systems Acquisition Advisory Board (ESAAB) – Earned Value Management System (EVMS) and Project
Analysis Standard Operating Procedure (EPASOP)
Guides and Best Practices
13
• Developing Handbooks – Project Management Glossary of Terms
• One Word/Phrase = One Meaning
– Work Breakdown Structure (WBS) – Federal Project Director Handbook
• Training Snippets – Earned Value Management Best Practices
• https://powerpedia.energy.gov/wiki/Earned_Value_Management_System
– Road Show • Distinction and proper use of Management Reserve and Contingency;
Forecasting Estimate at Complete
• PARS IIe – Advanced schedule analysis – Searchable Lessons Learned capability – Enhanced User’s Interface and document management capability
Guides and Best Practices
14
Guides and Best Practices
• Future Updates/Initiatives
– DOE G 413.3-7A Risk Management
– DOE G 413.3-10A Earned Value Management
– DOE G 413.3-20 Change Control Management
– DOE G 413.3-XX Schedule Development
– DOE G 413.3-XX Work Classification
15
Where Are We?
Project Mgmt Guides & Best
Practices
16
• The RCA identified that “…DOE does not have an adequate number of federal contracting and project personnel with the appropriate skills…”
• PMCDP course content has been updated – Project Management Systems and Practices in DOE (I) – Project Risk Analysis and Management (I) – Leadership Through Effective Communication (II) – Advanced Risk Management (III)
• New courses have been developed and incorporated into the Certification and Equivalency Guidelines (CEG) to strengthen our Federal Project Teams’ capabilities – Earned Value Management Systems (EVMS) Online (I) – Managing Contract Changes (I) – Cost and Schedule Estimation and Analysis (II) – Advanced Earned Value Analysis (III)
• Program Offices have hired, or contracted for, additional contract and project management professionals with the skills to successfully manage our contracts and project portfolio …
Project Management Knowledge, Skills and Capacity
17
Where Are We?
Project Mgmt Guides & Best
Practices
18
• It’s time to execute
– Follow the Order
– Utilize the Guides
Execution
Where Are You?
Project Mgmt Guides & Best
Practices
20