arizona state capitol chapter national ......post office box 18123, phoenix, arizona 85005-8123...

POST OFFICE BOX 18123, PHOENIX, ARIZONA 85005-8123

ARIZONA STATE CAPITOL CHAPTER NATIONAL INSTITUTE OF GOVERNMENTAL PURCHASING

November Board Meeting Agenda

November 13, 2014 2:00 PM – 3:30 PM

Participant Dialing Instructions: 1. Dial the Moderator's Access Number:1-877-820-7831

2. Enter the Participant Passcode: 830054#

I. Call to Order – Valarie Erwin, President

II. Approval of Minutes • October Board Meeting Minutes

III. Committee Updates

• Budget and Finance – Kim Clark 1. October Budget Report

• Buyer and Manager of Year – Irma Guzman

1. Upcoming changes

• Community Outreach – Suzanne Alberts 1. P.F. Changs Water Station

• Cooperative – Bill Munch

• Education and Professional Development – Telma Reyes

• Elections – Barbara Corella • Legislative – Barbara Corella

• Governance – Ed Quedens

• Historical – Art Enriquez

• Marketing and Communications, Website – Cheryl Rentscheler


• Membership and Outreach – Kristy Garcia

• Mentoring – Brian Walsh

• Newsletter – Mary Hammer

• Photography – Karie Ingles

• Pro-D Drawings – Betty Austin

• Programs –Valarie Erwin

• Regional Conference and Vendor Expo – Irma Guzman & John Albin

• Reverse Trade Show – Jess Romney

• Scholarships – Irma Guzman

• Young Professionals – Matt Bauer

IV. Other Topics for Discussion • 50/50 Raffles and Distribution of Money via a check • December Transitional who and who should not be paid for • Officer and Chairperson Form • Anything else?

V. Adjournment


ARIZONA STATE CAPITOL CHAPTER NATIONAL INSTITUTE OF GOVERNMENTAL PURCHASING

October Executive Board Meeting Minutes

October 9, 2014

2:00 PM – 3:30 PM Participant Dialing Instructions:

1. Dial the Moderator's Access Number: 1-877-820-7831 2. Enter the Participant Passcode: 830054#

Attendees: Valarie Erwin, Karie Ingles, Bill Munch, Telma Reyes, Haydee Nora, Kim Clark, Kristy Garcia, Irma Guzman, Suzanne Alberts, Jess Romney, Sharon Brause, Cheryl Rentscheler, Gary Barkman.

I. Call to Order – Valarie Erwin, President – called the meeting to order at 2:04 p.m.

II. Approval of Minutes

September Board Meeting Minutes

September 11, 2014 Executive Board Meeting Minutes were reviewed. Kim Clark motioned to approve the minutes, seconded by Irma Guzman, all “yea” votes, no “nay votes, motion to accept minutes was approved.

III. Committee Updates

Budget and Finance – Kim Clark

1. September Budget Report

Kim mentioned giving back to the organization due to having a large excess at the end of year. Suggestions mentioned were as follows: committee members attend December Luncheon for free, committee members attending (all day) for the December TBM receive free registration, all members for free, reduce cost for all members, etc. Much discussion on this topic. Also raffling off a free seminar.

Valarie Erwin called for a motion for free registration to the December Luncheon for all members attending the December Transitional Board Meeting for the entire day. Sharon Brause motioned, seconded by Irma Guzman, motion was approved.

September, 2014 Treasurer Report was reviewed. Gary Barkman motioned to approve treasurer report, seconded by Irma Guzman, all “yea” votes, no “nay votes, motion to accept the treasurer’s report was approved.

2. Add line item for the incoming Vice President to attend the NIGP’s Leadership

Development Symposium, January 29-31, 2015

Gary Barkman motioned to add line item for incoming Vice President to attend the NIGP’s Leadership Development Symposium, January 29-31, 2015, seconded by Kim Clark, all “yea” votes, no “nay” votes, motion to accept the attending the Symposium was approved.


Community Outreach – Suzanne Alberts

1. 911 Toy Drive

Flyer for the 911 Toy Drive went out yesterday, 10-08-14 and Suzanne has asked Sharon to send out again on Monday, 10-13-14 and Wednesday, 10-15-14.

2. Habitat for Humanity for this fall

We are on their mailing list now. Habitat for Humanity to alert our organization when the opportunities are available for participating as a group.

3. P.F. Chang’s Water Station

Suzanne is working with Steve Troxel to receive more information so that we can start promoting this event.

Cooperative – Bill Munch

1. Update on draft AZNIGP Coop Procurement Document

The committee had a meeting two days ago at the ADOT facility and the document is just about finalized. Bill sent out a copy of the “Final Draft” for committee members to review and make final comments. Committee’s goal is to have the document approved by the Board and be able to submit to National by the end of the calendar year.

Education and Professional Development – Telma Reyes

“Tools for Ensuring Contractor Performance in Public Construction Projects” – Confirmed for November 03, 2014 at City of Glendale. Eighteen (18) attendees registered as of October 07, 2014.

CPPO Review sessions are completed. They finished early and have covered all domains. The last class will be a recap for any questions that attendees may have.

CPPB Review sessions are to be completed next week. Both review sessions went great.

Elections – Barbara Corella – (Barbara not present)

Valarie reported that the elections have been opened for voting.

Legislative – Barbara Corella – (Barbara not present) Skipped this report

Governance – Ed Quedens – (Ed not present) – no report.

Historical – Art Enriquez – (Art not present)

Art indicated to Valarie that if people have information to submit, he will be at the Regional Conference so they can bring their information to the luncheon to give to him.

Marketing and Communications, Website – Cheryl Rentscheler Cheryl had nothing new to report – committee may put up a Columbus Day banner on the

website.


Membership and Outreach – Kristy Garcia 373 Active 8 Pending 48 Expired (will be moving to inactive status) 4 Vacant 7 new members since last month… and includes our first Student Chapter member!

Mentoring – Brian Walsh – (Brian not present) – no report

Newsletter – Mary Hammer – (Mary not present) – no report

Photography – Karie Ingles

Karie had nothing new but did indicate that she went on shutter fly to make changes to the view so people can see the new pictures.

Pro-D Drawings – Betty Austin – (Betty not present)

Valarie reported that Betty had indicted the committee has plenty of raffle tickets for Regional Conference.

Programs –Valarie Erwin – Valarie reported

We have Regional Conference is next week and Transitional Board Meeting in December at the Marriott. Information is on the website for the location.

Regional Conference and Vendor Expo – Irma Guzman & John Albin

Irma reported that we’re mostly set for next week. Some last minute items still need attention but everyone knows what they’re responsible for and we’re good to go.

Gary reported on one last minute cancellation covered with a vendor from our waiting list.

Reverse Trade Show – Jess Romney

Jess reported that we just need to confirm location in order to move forward. Plan is to have during the first week or last week in March. Mesa is still an option for location.

Scholarships – Irma Guzman

Irma reported, no new scholarships. One application was not approved last month.

Young Professionals – Matt Bauer – (Matt not present) – no report

IV. Other Topics for Discussion

No other topics reported.

V. Adjournment – The meeting adjourned at 2:47 p.m.

Income Expense Net

Proposed

Budget Balance

Beginning Balance 64,239.46$

Career Seminars

1st - March 18, 2014 1,825.00 6,826.05 (5,001.05) ($980.00)

2nd - August 12, 2014 1,840.00 1,354.68 485.32 $600.00

Total 3,665.00 8,180.73 (4,515.73) ($380.00)

Chapter Luncheons

Last Year - December 25.00 25.00 $0.00

1st - January 14, 2014 1,065.00 1,617.14 (552.14) ($1,000.00)

2nd - May 13, 2014 1,405.00 2,818.54 (1,413.54) ($1,000.00)

3rd - September 9, 2014 735.00 930.29 (195.29) ($1,000.00)

4th - December 9, 2014 15.00 15.00 ($1,000.00)

Total 3,245.00 5,365.97 (2,120.97) ($4,000.00)

Professional Development Seminars

Performance Based RFP 1,236.75 1,236.75 $0.003 day Seminar - Apr 14 - 16, 2014 (Intro to Public Proc) 2,412.00 446.96 1,965.04 $1,800.002 day Seminar - July 21 - 22, 2014 (Effective Contract Writing) 2,783.25 250.09 2,533.16 $2,000.002 day Seminar - Sept 22 -23, 2014 0.00 $1,900.00

1 day Seminar - Nov 3, 2014 0.00 $1,200.00

CPPB/CPPO Review Sessions - Feb / Sept 0.00 ($100.00)

Total 6,432.00 697.05 4,498.20 $6,800.00

Webinars / LBU

1st - February 19, 2014 0.00 ($40.00)

2nd - April 16, 2014 5.00 5.00 ($40.00)

3rd - June 10, 2014 0.00 ($30.00)

4th - November 18, 2014 0.00 ($30.00)

Total 5.00 0.00 5.00 ($140.00)

Events

ISM Joint Partnership Meeting 297.00 599.00 (302.00) $0.00

Charity Sponsorships (P.F. Chang's/Pat's Run) 368.08 (368.08) ($1,000.00)

Regional Conference - Oct 16, 2014 61,320.00 49,180.00 12,140.00 $22,000.00

ARIZONA STATE CAPITOL CHAPTER OF NIGP

Treasurer's Report - YTD Report by Category

Oct-14

Regional Conference Oct 16, 2014 61,320.00 49,180.00 12,140.00 $22,000.00

Buyer/Manager of the Year - Mar (Nat'l Conf) 2,413.98 (2,413.98) $5,990.00

National Conference Attendance - Aug 6,008.14 (6,008.14) $8,000.00

National Conf. Attendance for IPP - Aug 1,359.24 (1,359.24) $3,000.00

Transitional Board Meeting - Dec 0.00 $1,000.00

Total 61,617.00 59,928.44 1,688.56 $38,990.00

Other Income / Expenses

Membership Dues 15,120.00 15,120.00 $16,900.00

Pro-D Drawing 440.00 190.00 250.00 $200.00

50/50 drawing 623.00 232.50 390.50 $0.00

Community Outreach 86.67 (86.67) ($1,000.00)

Product Expo Chairman 1,568.90 (1,568.90) ($3,000.00)

Scholarships - Classes/Other 1,520.00 (1,520.00) ($4,000.00)

Scholarships - National Attendance 787.50 (787.50) ($4,000.00)

PO Box - Feb 92.00 (92.00) ($100.00)

Donations / Sponsorships 0.00 ($500.00)

Reverse Trade Show(s) 4,050.81 53.47 3,997.34 ($1,000.00)

Website Maintenance - April 4,088.00 (4,088.00) ($4,000.00)

Corporation Commission Filing - April 10.00 (10.00) ($10.00)

Credit Card Transaction Fees 1,899.45 (1,899.45) ($2,500.00)

Office Supplies 14.70 (14.70) ($300.00)

Recognition Items 925.24 (925.24) ($500.00)

National Membership Assessment 1,024.00 (1,024.00) ($1,000.00)

Chapter Investment 558.00 (558.00) $0.00

Training for New Vice President 34.00 (34.00) $0.00

Committee Expenses 17.00 (17.00) $0.00

Miscellaneous 120.96 (120.96) ($500.00)

Checking Account Interest Paid 26.31 26.31 $20.00

Total 20,260.12 13,222.39 7,037.73 ($5,290.00)

Grand Total 95,224.12 87,394.58 7,829.54 $35,980.00

Checking Account Balance Total 72,069.00$

11 Month CD - Current Balance $6,053.17

Beginning Balance $92,500.75

Checking Account

Income:

10/1/2014 auto Compass Bank Interest paid $3.15

10/1/2014 auto Stripe Membership (40), Regional (40) $80.00

10/2/2014 auto StripeMembership (40), Regional (130) $170.00


10/6/2014 auto Stripe Regional Conference $160.00


10/7/2014 dep Compass Bank Membership $80.00

10/7/2014 dep Compass Bank Regional Conference $2,540.00

10/7/2014 dep Compass Bank Sept. lunch $30.00



10/14/2014 auto Stripe Regional Conference $1,060.00

10/15/2014 auto Stripe Regional Conference $1,390.00

10/16/2014 auto Stripe Membership $40.00


10/20/2014 auto StripeCar Sem II (20), Reg Conf (4050) $4,070.00

10/21/2014 dep Compass Bank Reg. Conf Lunch 50/50 $153.00

10/21/2014 dep Compass Bank Reg Conf Vendor 50/50 $408.00

10/21/2014 dep Compass BankCar Sem II (20), Reg Conf (40), Sept lunch (15) $75.00

10/23/2014 dep Stripe Dec. Lunch $15.00

10/24/2014 dep Compass BankReimbruse for Erron on Hotel charge (Sharon - Nat'l) $571.74


10/31/2014 auto Stripe Membership $40.00

Subtotal $12,845.89

Expenses:

10/1/2014 auto Stripe CC merchant fee $2.92


10/2/2014 dr CSI Regional Conf. set up $1,478.30


10/3/2014 dr Target supplies for Regional $16.50





10/14/2014 dr Fry's Reg. Conf: End of Day raffles $100.00


10/14/2014 dr Party City Reg. Conf: Decorations $111.90

10/14/2014 dr ACI Reg. Conf: Mugs for speakers $228.51

10/14/2014 1911 City of Scottsdales Reg. Conf: Refund to member $40.00



10/16/2014 dr Walmart Reg. Conf: candy for speakers (mugs) $18.14

10/17/2014 1914 Craig Ward 50/50: Vendor portion from Reg. Conf $201.50

10/17/2014 dr Core Wellness

Reg. Conf: Books bought from guest speaker for End of Day raffles $40.00



10/20/2014 1913 A to Z Equipment Reg. Conf: helium for balloons $113.20

10/21/2014 dr Fry's postage $9.80



10/28/2014 1915 Tammy Rimes Reg Conf speaker $500.00

10/30/2014 1917 Mesa Conv Center Reg conf rental/catering $28,705.18

10/30/2014 1916 City of Mesa Printing Reg. Conf: program/schedules $1,436.04

10/31/2014 auto Stripe CC merchant fee $1.46Subtotal $33,277.64

Ending Balance $72,069.00

ARIZONA STATE CAPITOL CHAPTER OF NIGP

Treasurer's Report

Oct-14

Revised 9/30/14

Arizona State Capitol Chapter of NIGP (AZNIGP)

Invites you to apply for AZ NIGP Buyer of the Year

The Arizona State Capitol Chapter of NIGP (AZNIGP) is dedicated to providing opportunities to celebrate the achievements and contributions of our exceptional NIGP Arizona State Capital Chapter members. Active and participating AZNIGP members are invited and encouraged to apply for the Buyer/Manager of the Year award based on demonstrated contributions to the applicant’s entity and AzNIGP chapter. Applications for Buyer of the Year may be submitted by any AZNIGP member. Candidates for the Buyer of the Year Award are selected from nominations submitted by NIGP Chapters, professional procurement colleagues or nominees themselves. The nominee must be actively employed in public procurement and a member of NIGP national. The nominee shall be an active promoter in education and professional development; be supportive of public procurement organizations; demonstrate passion for the vision and mission of NIGP, maintain high ethical and moral standards, in accordance with NIGP Code of Ethics and be active in community affairs. The AZNIGP Scholarship Committee purpose is to be responsible for evaluating the Buyer of the Year applications and recommending award to the most qualified applicant based on the stated criteria. The AZNIGP Scholarship Committee is comprised of the current Vice President of AZNIGP, and its members found at https://www.aznigp.org/insidepages/committees. ELIGIBILITY: The definition of Buyer is limited to those buyers who have no supervisory or management responsibilities. The Buyer function involves the process of determining the customer requirements, reviewing specifications and requirements, developing and issuing bids, evaluating offers and selecting the vendor, arriving at fair and reasonable price and terms, preparing the contract or purchase order, vendor relations, following up to ensure timely delivery shipping/receiving, inventory and warehousing, and contract administration provisions. Candidates involved in one or more facets of the procurement cycle shall also be eligible, including but limited to: buyers, procurement analysts, contract administrators, warehouse staff including storekeepers, stocking and property accountability, contract oversight such as engineers, and MBE/WBE outreach personnel. GUIDELINES: Applications will be accepted in the fall and awarded in the Spring. The submission must document the efforts during the previous two years: January 1, 2013 – December 31, 2014.

All submissions must follow the submission requirements in order to be considered.

By accepting the Buyer of the Year award, the recipient agrees to submit their application to National for NIGP’s Buyer of the Year. In addition, the awarded recipient will be provided the opportunity to attend the NIGP Annual Forum

https://www.aznigp.org/insidepages/committees

Revised 9/30/14

In the event a nomination for Buyer of the Year is submitted, the following two-step process shall take place:

1) Complete the application form with a letter describing your experience with a well-deserving colleague, and include at least 2 and up to 4 endorsements for your nomination. Endorsement letters must be limited to 500 words and provide specific examples of professional involvement with the nominee.

2) The AZNIGP Scholarship Committee will, in the strictest confidence, contact the nominee and request that he/she complete and return a Nomination Acceptance Form highlighting their professional career details.

The AZNIGP Scholarship Committee will rigorously review the Nomination and Endorsements as well as the Nomination Acceptance as a complete and unified package and ensure candidates meet the eligibility requirements for the award.

CRITERIA: Evaluation scores are based upon the following criteria: To be considered for the Buyer of the Year, the nomination letter, endorsements, and candidate information must be typed and, collectively, must include how the candidate has demonstrated:

1. Contributions to the entity he/she serves,

As demonstrated by such things as publishing articles, initiating innovative concepts, serving on special task forces or purchasing association committees.

2. Contributions to the Institute or profession, and As demonstrated by participation in purchasing related texts or course development or serving as an instructor in NIGP seminars, community college classes or review seminars.

3. Contributions to an NIGP Chapter. As demonstrated by service as a chapter officer or committee chair, committee activity for either AzNIGP or NIGP, or special contribution to either association through internal or external activities.

OR • Applicant initiated a procurement concept that will/may lead to Excellence in Public Procurement.

• Applicant created or recommended policies or practices that have enhanced the efficiency and

effectiveness of their agency and/or end users (submit up to 3 examples).

• Applicant developed or directed the development or revision of Standard Operating Procedures for procurement personnel and end users.

• Applicant developed or directed the development or revision of a manual for vendors or end

users.

• Applicant served on a committee or task force involved in developing, implementing or revising procurement procedures (submit up to 3 groups).

• Applicant served as a member on a working group, board, committee or task force on

procurement-related subjects.

Revised 9/30/14

• Applicant served a governmental group, association, or civic organization, not procurement-

related such as a Citizen’s Committee on Safety, Board of an Employee Credit Union, Charitable Organization, Employee Recognition Committee, Professional Development Association, etc.

• Applicant received a non-chapter related service award (submit up to 2 awards).

• Applicant served as a presenter to their agency.

The Scholarship Committee will evaluate and score all applications. Only those applications scoring a minimum of 115 points will move on for consideration of being selected the award. The Vice President’s decision of award is final.

Revised 9/30/14

APPLICATION CHECKLIST: Application submittal shall include: A signed, dated and completed Buyer of the Year application along with all supporting

documentation

E-mail to current Vice President of AZNIGP no later than (insert date).

Read and understand that all items on the criteria for evaluation list need to be addressed. Points will be deducted for incomplete information.

Revised 9/30/14

Date Submitted:

AZNIGP BUYER OF THE YEAR

Name of Nominee:

Designation(s): (CPPO, CPPB, CPM, etc)

Title

Agency

Phone Email

Nomination Submitted by

Name Date


Title

Agency

Phone Email

Attach letter of introduction and an overview of your experience with the nominee.

Nomination Endorsed by (minimum of 2 and maximum of 4 endorsements)

Name Title

Agency

Phone Email

Name Title

Agency

Phone Email

Revised 9/30/14

Name Title

Agency

Phone Email

Name Title

Agency

Phone Email Endorsement letters must be attached and must provide specific examples of

professional involvement with the nominee.

Signature: Date:

Email Nomination Form and Letters to Name, Vice President email address by XXX, 2015 deadline. Date Received: Date Reviewed by Scholarship Committee: Approved /Not Approved (Circle One) Reason: Applicant Notified by Letter: Scholarship Chairperson’s Initials:

Revised 9/30/14

Arizona State Capitol Chapter of NIGP (AZNIGP)

Invites you to apply for AZ NIGP Manager of the Year

The Arizona State Capitol Chapter of NIGP (AZNIGP) is dedicated to providing opportunities to celebrate the achievements and contributions of our exceptional NIGP Arizona State Capital Chapter members. Active and participating AZNIGP members are invited and encouraged to apply for the Manager of the Year award based on demonstrated contributions to the applicant’s entity and AzNIGP chapter. Applications for Manager of the Year may be submitted by any AZNIGP member. Candidates for the Manager of the Year Award are selected from nominations submitted by NIGP Chapters, professional procurement colleagues or nominees themselves. The nominee must be actively employed in public procurement and a member of NIGP national. The nominee shall be an active promoter in education and professional development; be supportive of public procurement organizations; demonstrate passion for the vision and mission of NIGP, maintain high ethical and moral standards, in accordance with NIGP Code of Ethics and be active in community affairs. The AZNIGP Scholarship Committee purpose is to be responsible for evaluating the Manager of the Year applications and recommending award to the most qualified applicant based on the stated criteria. The AZNIGP Scholarship Committee is comprised of the current Vice President of AZNIGP, and its members found at https://www.aznigp.org/insidepages/committees. ELIGIBILITY: The definition of Manager is limited to those public professionals who have supervisory or management responsibilities in the organization. Public Procurement manager functions must include responsibility of overall procurement/material management activities in a specific governmental entity to include the supervision of procurement personnel and/or the display of executive abilities involving economic/financial, technical, statistical, legal, and administrative attributes. Management positions may be totally dedicated to the procurement function or shared with other responsibilities. GUIDELINES: Applications will be accepted in the fall and awarded in the Spring. The application must document the efforts during the previous two years: January 1, 2013 – December 31, 2014.

All submissions must follow the submission requirements in order to be considered. By accepting the Manager of the Year award, the recipient agrees to submit their application to National for NIGP’s Manager of the Year. In addition, the awarded recipient will be provided the opportunity to attend the NIGP Annual Forum

https://www.aznigp.org/insidepages/committees

Revised 9/30/14

In the event a nomination for Manager of the Year is submitted, the following two-step process shall take place:

1) Complete the application form with a letter describing your experience with a well-deserving colleague, and include at least 2 and up to 4 endorsements for your nomination. Endorsement letters must be limited to 500 words and provide specific examples of professional involvement with the nominee.

2) The AZNIGP Scholarship Committee will, in the strictest confidence, contact the nominee and request that he/she complete and return a Nomination Acceptance Form highlighting their professional career details.

The AZNIGP Scholarship Committee will rigorously review the Nomination and Endorsements as well as the Nomination Acceptance as a complete and unified package and ensure candidates meet the eligibility requirements for the award. CRITERIA: Evaluation scores are based upon the following criteria: To be considered for the Manager of the Year, the nomination letter, endorsements, and candidate information must be typed and, collectively, must include how the candidate has demonstrated:

1. Contributions to the entity he/she serves,

As demonstrated by such things as publishing articles, initiating innovative concepts, serving on special task forces or purchasing association committees.

2. Contributions to the Institute or profession, and As demonstrated by participation in purchasing related texts or course development or serving as an instructor in NIGP seminars, community college classes or review seminars.

3. Contributions to an NIGP Chapter. As demonstrated by service as a chapter officer or committee chair, committee activity for either AzNIGP or NIGP, or special contribution to either association through internal or external activities.

OR

• Applicant Enacted policies or practices that have enhanced the efficiency and effectiveness of their agency and/or end users (submit up to 3 examples).

• Applicant Demonstrated efforts to recruit and retain professional purchasing staff.

• Applicant Established a staff development program including internal and external training.

• Applicant Developed, recommended, implemented, reviewed, and managed a budget (including funds for staff training and certification).

• Applicant Developed or directed the development or revision of a manual for procurement

personnel, users or vendors.

• Applicant Served on a committee or task force involved in developing, implementing or revising new procurement procedures.

Revised 9/30/14

• Applicant Received a non-chapter related service award (submit up to 2 awards). • Applicant Served as a presenter to their agency.

• Applicant served as a presenter to their agency.

The Scholarship Committee will evaluate and score all applications. Only those applications scoring a minimum of 115 points will move on for consideration of being selected the award. The Vice President’s decision of award is final.

Revised 9/30/14

APPLICATION CHECKLIST: Application submittal shall include: A signed, dated and completed Manager of the Year application along with all supporting

documentation

E-mail to current Vice President of AZNIGP no later than (insert date).

Read and understand that all items on the criteria for evaluation list need to be addressed. Points will be deducted for incomplete information.

Revised 9/30/14

Date Submitted:

AZNIGP MANAGER OF THE YEAR

Name of Nominee:


Title

Agency

Phone Email

Nomination Submitted by

Name Date


Title

Agency

Phone Email

Attach letter of introduction and an overview of your experience with the nominee.

Nomination Endorsed by (minimum of 2 and maximum of 4 endorsements)

Name Title

Agency

Phone Email

Name Title

Agency

Phone Email

Revised 9/30/14

Name Title

Agency

Phone Email

Name Title

Agency

Phone Email Endorsement letters must be attached and must provide specific examples of

professional involvement with the nominee.

Signature: Date:

Email Nomination Form and Letters to Name, Vice President email address by XXX, 2015 deadline. Date Received: Date Reviewed by Scholarship Committee: Approved /Not Approved (Circle One) Reason: Applicant Notified by Letter: Scholarship Chairperson’s Initials:

Executive Board member and Committee Chair / Committee member expectations:

1. Understand, believe in, and support the AZ-NIGP organization.

2. Be enthusiastic about your position and broadcast it.

3. Be responsible and complete tasks on time.

4. Never miss a board meeting or general meeting without a good reason. If you must miss one, it is your responsibility to notify the President and provide him/her with an updated report for your area.

5. Be on time and prepared for all meetings.

6. Submit board reports and motions when and how directed. Keep reports short. Put all actions into a motion.

7. Pay attention. Do NOT take part in side conversation and do not talk over

someone else who is speaking. 8. Never take part in gossip. Don’t criticize - help!

9. Support the President and other board members / committee chairs.

10. Be a real team player.

NAME / SIGNATURE DATE

arizona state capitol chapter national ......post office box 18123, phoenix, arizona 85005-8123...

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